It’s time for the third part of our disaster planning process in honor of National Preparedness Month in the United States. Two weeks ago, I talked about assessing your home archive and research files and prioritizing the items you want to protect. Last week, we talked about making copies of important originals and other valuable items. This week:
PROTECT PRECIOUS ORIGINALS. After you’ve duplicated your originals, take steps to preserve them. How exactly you do this depends on what you’re protecting; how much time and money you’re willing to spend; and how you plan to store or display them. The core strategy is to store them in appropriate archival materials away from direct light and extremes in temperature and humidity. No damp basements or hot attics! But what materials constitute safe storage are different for paper items, different types of photos or cloth, and electronic items, so you need to do a little research. (Hey, we genealogists are good at that!)
Several resources can help you learn more about giving your family artifacts the protection they need, including:
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If you research ancestors in the U.S., you’ve probably already used the Library of Congress’ Chronicling America website for searching digitized newspapers. Now they’ve added a new feature: you can subscribe to receive “old news” on many of your favorite historical topics!
The Evening World (New York, NY), Sept 10, 1900, Evening Edition, Page 2. Digitized image from Chronicling America.
Here’s how it works. You can sign up for weekly notifications that highlight interesting and newly-added content on topics that were widely covered in the U.S. press at the time. (Click here to see a list of topics.)
My favorite family history-related topics are natural disasters (like the Chicago fire or Galveston flood), war topics (from Appomattox to World War I) and civil and human rights events (from the Railroad Strike of 1886 to Ellis Island to coverage of Pullman porters). But there are a lot of topics that might relate to your family: industrialization (electric cars!), arts, sports (think Babe Ruth and the Boston Marathon), major crimes and trials, politics, holidays and public celebrations and public works and technology marvels (like the Panama Canal or Titanic).
To subscribe, just use the icons at the bottom of the Chronicling America home page.
Learn more about finding your ancestors in the newspaper in Lisa’s book, How to Find Your Family History in Newspapers. She walks you through the process of determining which newspapers might mention your ancestors and where to find those papers (both online and offline). You’ll learn in detail about Chronicling America and more about other free and subscription options for searching online newspapers. Best of all, Lisa shares mouthwatering examples from her own research that show you why newspapers can be such a valuable source of information on our family history.
Recently Genealogy Gems Podcast listener Rosie wrote in with an Evernote question:
“I really enjoy listening to your podcasts. Thanks so much for all your efforts. As a long time researcher I always wondered how the Hunt family got from New England to Ohio around 1800. Not too long ago another researcher found some autobiographical sketches written by Thomas W. Hunt in the Library of Congress. They posted it on Ancestry.com and another researcher sent me the link. I am still trying to figure out Evernote but I am wondering if there is a way to transcribe the sketches from PDF format with this tool.”
Good for Rosie for considering her options for how technology might be able to make the task at hand just a little bit easier!
Currently you must have an Evernote Premium account in order for your PDF documents to be keyword searchable or to annotate PDFs directly. The pdf document that Rosie was hoping to automatically transcribe with optical character recognition (OCR) is in cursive handwriting. Evernote can apply OCR to simple, clear printing, but it can’t read script, especially fancier writing such as this Thomas Hunt sketch or old German script and handwriting.
That would require ICR, or intelligent character recognition, and that technology is still emerging and isn’t widely available to consumers yet.
The Solution: Evernote doesn’t transcribe documents. To get the genealogical content from the sketches into Evernote, Rosie will need to start a new Evernote note and re-type the documents herself. Once that is done, then Evernote can apply OCR to the note and the typed transcription will be keyword-searchable.
A Solution for Type and Printing if you aren’t an Evernote Premium user:
If you are fortunate enough to discover a long-sought after genealogical document such as Rosie did, and your PDF document is typed text or simple, neat printing then you are in luck. There are free conversion tools available online that can do the trick. I use ConvertOnlineFree.com
to convert my PDF document to text. I like it because I can use the tool directly from the web without having to download software to my computer.
(As with all tools we discuss here you’ll need to do your own homework and decide if it is right for you.)
1. click the Choose File
2. select the PDF file I want to convert from my computer
3. click the Convert button
4. save the converted file to my computer
5. copy and paste the text into a new note in Evernote, and OCR does the rest.
How to Use Evernote for Genealogy: The Ultimate Education
Evernote for Genealogy laminated quick reference guide, available for for both Windows and Mac users. This guide is handy for everyday reference, and it’s packed with time saving tips you can use every day in your genealogy research.
How to Add Text to a Web Clipping in Evernote
It’s nice to share
Do you know other genealogists who use Evernote? Why not share this post with them? Use our handy social media buttons at the top of this post, or copy the and paste the URL into an email. Your friends will thank you!