Genealogy Gems Podcast Episode 251

Free Online Records at the Allen County Public Library Genealogy Center

If you’re looking for a wide array of free online genealogical records for your family history, look no further than then Allen County Public Library’s Genealogy Center in Fort Wayne, Indiana. It’s the second largest genealogy library in the country. In addition to the in-house collection, the Genealogy Center offers a vast amount of free digitized resources through their website and partnerships with other websites. 

I invited Allison Singleton, Senior Librarian at the Allen County Public Library Genealogy Center in Fort Wayne, Indiana to the show. She is taking us on a tour of the website and sharing her tips and strategies for finding genealogy gems. 

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Show Notes: The audio in this episode comes from Elevenses with Lisa Episode 31. Visit the show notes page here. 

How to Use PERSI Like a PRO!

Show Notes: PERSI

Learn how to use the Periodical Source Index (PERSI) like a pro! 

The Periodical Source Index known as PERSI is a subject index of an amazing array of genealogy and local history articles published by subject experts in newsletters and periodicals from all over the world. Discover bible records, source materials, ancestor charts, transcriptions of original records, and much more.

Search PERSI and you just may find out that you don’t have a genealogical brick wall after all. We’ll show you how! My guest, Allison Singelton, Acting Genealogy Services Manager at the Genealogy Center at the Allen County Public Library in Fort Wayne, IN will guide you through:

  • where to find PERSI,
  • the best way to search PERSI,
  • and how to obtain copies of PERSI articles.
How to use PERSI Periodical Source Index

Video and show notes below:

Watch the Video:

How to Use PERSI like a PRO!

My guest: Allison Singleton, Acting Genealogy Services Manager at the Genealogy Center at the Allen County Public Library in Fort Wayne, Indiana.

Downloadable ad-free Show Notes handout including BONUS PERSI At-A-Glance section for Premium Members

What is the Periodical Subject Index known as PERSI?

(00:59) Allison: PERSI, the periodical source index is an index that we create in-house. It indexes periodicals (of genealogical value) from all over the world. These are periodicals such as newsletters, quarterlies, they could be anything from genealogical society publications, special interest group publications, surname or family society publications, or ethnic society publications. So, it’s a little bit of everything.

We are indexing the titles of those articles. It’s a subject index, and it’s full of amazing pieces of information that a lot of people don’t have access to from home otherwise. We’re able to take that information published by people in the locations where these publications are from, people with specific knowledge, that dive into a topic really deep. They’re the experts, the subject experts, and you’re able to get the information from the people who know the most, which is invaluable as researchers.

I absolutely love going through these different records. You may find Bible records, some source materials, ancestor charts, perhaps it’ll be a transcription of original records. You know, in fact, somebody actually found a transcription of records that later burned in a fire. So, that was a very exciting day, there were tears, it was awesome! So, you never know what you can find. Now, I don’t guarantee that everybody’s going to find a gem like that, but there is hope. There’s hope to break through some brick walls, maybe get some research techniques, or at least learn about some different people who are doing research on the same topics as you.

How Old are the Periodicals in PERSI?

(03:09) Lisa: Allison, a lot of these periodicals could be quite old, couldn’t they? I mean, I think about genealogy society newsletters. Those have been around well before we ever got online and started sharing information on the internet. So those included as well?

Allison: 100%. We have periodicals that go back to the 1800s. It’s pretty amazing to go through some of the results. I really enjoy being able to show someone that somebody’s already written something on their family history generations back.

How to Search PERSI

(03:51) Lisa: So, this is an index of a huge collection of genealogical articles published in a variety of Periodicals. You said it was a name index search. We’ve been talking a lot about indexing these days with the 1950 census. People are very aware that they’re going through and grabbing pieces of information out of the census and indexing them. This is sounds like it’s the same with these articles. So, we may not always necessarily search on the name of an ancestor, but rather a topic or a place, would that be fair to say?

Allison: It’s a mix. When articles are written, it’s the title of that article that is typically indexed. The exception is if somebody names an article, something like, Bones, and you don’t know exactly what that is. The indexers will put in that it’s about cemetery records. But it’s basically just going to go by the titles of those articles.

Not all of us have articles written specifically about our ancestors. I recommend doing not just a surname search, but also a location search, and topic search. There’s a lot of different types of searches you can do. We can dive a little bit deeper into that later, and folks are welcome to contact us for assistance. We would love to talk to anyone who wants to dive into PERSI a little bit deeper.

Lisa: The Genealogy Center is a specialty section of the Allen County Public Library in Fort Wayne, Indiana. You guys have an extensive genealogy website we’ve talked about here at Genealogy Gems. Tell us about specifically what we’re going to find at the Genealogy Center website. How do we access PERSI and do these searches that you’re talking about?

Where is the PERSI Webpage?

(05:38) Allison: If you go to our website at GenealogyCenter.org, there is a green button on the left-hand side called Our Resources. Once you click on that, there are two options: Free Databases and On-Site Databases. Free Databases are the ones that you can access from anywhere in the world at any time of the day. Click on that link, then scroll down the menu and click on Periodical Source Index (PERSI).

Best Way to Begin Your PERSI Search

(06:09) Lisa: On the PERSI search page we see a lot of different options. Where do you typically start? Does it depend on what your genealogy question and plan is? Or do you have one favorite kind of starting place for your searches?

Allison: It depends on what my research question is. Typically, I do you like to do a Surname search first, just to see if I’m lucky enough to find an article for the surname I’m looking for. You never know what can pop up.

PERSI Search Strategy: Use Synonyms

(06:47) Once I’ve finished with that, I then go to the Location and start diving a little bit deeper. I’m usually looking for an event, so I want to search for all the different search terms that I can think of that surround that specific event. For example, if I’m looking for a Death Event, I’m going to look up the words death, died, burial, funeral, probate, wills cemetery, anything that has to do with a surrounding a death event. Don’t just search one word. Articles can come up under anything the author thought of to call it and some of them get pretty clever, which is interesting, but unhelpful.

How to Get a Copy of a PERSI Article

(07:41) Lisa: Well, you’ve really whetted our appetite for these really one-of-a-kind kinds of articles that are over at PERSI. How do we get access to the article once we found it in the index?

Allison: That is the beautiful part, you have multiple options.

Contact the Publisher

The first option would be to contact the publisher. I recommend going to the source when you want something. And many times, if you contact a publisher, especially if it’s a smaller periodical, or even a local one, you might be able to just find it online. Perhaps they’ve been digitizing their own periodical. Or perhaps someone would give you a copy. Sometimes there’s a nominal fee.

Search the title in WorldCat

Another option is to search the periodical title in WorldCat. If you’re unfamiliar with it, it’s an excellent research tool for genealogists. It’s a worldwide library card catalog. You can find where a local copy of a periodical would be, and maybe get an interlibrary loan or go to your local library where they have it.

Order from the Genealogy Center

Last, but not least, you can order it from us. There is a nominal fee, and you do get to fill out a form. We will fill your request as quickly as we can but give us about four to six weeks.

Digging Deeper with PERSI Search Strategies

(09:00) Lisa: You’ve given us a fantastic overview. Let’s dig a bit more into PERSI at the Genealogy Center website.

Allison: As I mentioned, the first thing that I typically do is start with a surname search. Something that I think is really interesting is when you have a name, which is a common word. So, one of the examples I like to give, it’s actually a surname that one of my colleague’s searches, Church. When you search church in things like newspapers, you get every church known to man building-wise or denomination, not surnames. The beautiful part of this database is it actually brings up the surnames.

Lisa: Fantastic! We don’t have to slog our way through all those other common words. It knows we’re looking for a surname.

Allison: Exactly! And then once you’re in here, you can search within the results. But if you do the search at the top of the page under the results, it will come up with anything that’s in the title of the article, the periodical, or the publisher. So, if you put in a location, such as Ohio, saying you only want results for Ohio, it’s also going to bring up Ohio if it appears in the name of the publisher. So perhaps it is something you’re looking for, or perhaps not.

Lisa: You mentioned that not everything is indexed in these articles. It’s really like you picked the top pieces of information that we would need in order to search the title, the year, and the publisher, so we’re not going to be doing a lot of just keyword searching.

Allison: Correct. You’re going to be looking for information in the article title. You’re looking for the events that your ancestor was involved in, or occupations, or you’re looking for anything that could have impacted your ancestors’ lives. The wonderful thing about periodicals is a lot of times they can add more of that story to your family tree.

Where are the PERSI articles held?

Lisa: I see an article mentioning Abigail Church Witchcraft Case. It came out of a periodical published in 1924. Is this something you would have on your shelf at the Genealogy Center?

Allison: Yes. The result includes our call number, which tells you exactly where to find it in our library.

A Fourth Option for Obtaining PERSI Articles

(12:44) Lisa: I don’t see anything clickable in the search result. Tell folks again how we get them the article this is referring to.

Allison: We offer the three options I mentioned before: contacting the publisher, searching WorldCat, or ordering from our library. There’s always the fourth option of looking to see if it’s been digitized online. Since the Abigail Church article was published in 1924, there is a good possibility that it might be online somewhere. You can Google search the title of the article and that might bring it up. But the first thing I would do is contact the publisher, Ohio History Connection, and see if they have the periodical available either online or could send you a copy. The next thing I would do is take the title of the periodical copy it and put it into WorldCat to see if it’s available in a location near you. You can simply enter your little zip code at WorldCat, and it will list the holding libraries in the order they are closest to you.

Lisa: That’s just such a great tool.

Allison: It really is! Now if you wanted to order it from us, which you definitely can, there is a link on the results page to order articles. It’s going to bring you to a PDF form, and you get to fill this out and then send it to us via email. It does say that there’s a charge, it doesn’t necessarily need to be prepaid. If you want to prepay it, you’re welcome to. Our address isn’t on this specific form, but you can find our address on our website pretty easily. The most important thing is to fill out the form with the information and know that there is a $7.50 charge for the form. You will be billed an additional 20 cents per copy page. It does take quite some time to pull the articles and then make the copies. Everything is done by hand. It’s not digitized.

Lisa: And will we receive a digital copy, like a PDF? Or do you actually mail us the paper copy?

Allison: It depends on what you would like. I would recommend noting that you would like it via email or a paper copy.

Lisa: And also, I noticed on that form, there’s a spot for several articles. So, since we were going to pay the $7.50, we might want to take a second to see if there are any other articles we want. The form allows us to order several for that one price, right?

Allison: Yes, it’s $7.50 for this entire form which includes up to six articles. The requests are filled in the order that they’re received. We work hard to ensure your order is accurate, and you’re getting the information that you are seeking. In fact, we look to see if there are additional pages that are not included in the article title that are applicable to what you request. So, we are definitely trying to make sure that every customer gets the information that they are seeking.

Lisa: And at the library, you have the advantage of looking at the original, the paper copy, not just in a database, so you can do that little extra search.

I really liked your idea of the Google search. I actually did that with one of the articles I found in PERSI, and discovered that the item was fully digitized over at the Internet Archive. I was able just to go ahead and see it in the moment, which was really neat.

Google Searching for PERSI Articles

Allison: Yes, and I highly recommend that. All you have to do is highlight the article title and copy it. Next, paste that title into Google and see what comes up. If you don’t get a result right away, you can try putting quotations around the title to search it exactly. It’s always worth it to do a search and see if you can find it online for free.

More Strategic Searches at PERSI

(18:03) Lisa: You’ve been at the genealogy center quite some time, and you’ve seen so many of these periodicals. Help the genealogists really fully grasp what the potential is here. How we should be thinking about searching. I’m guessing we’re not always going to be really hyper-focused on our individual ancestor, but we’re going to think about them in the context of their life and see if there’s an article that touches on that. Tell us a little bit about how to strategize.

Allison: Sure, there’s a couple of ways to do it. I prefer to go into the location database and look specifically where they lived. We usually know where our ancestors were, even if it’s just the state. I would search the county and state when possible. Next you’ll get categories that you can look through.  You can then see which ones larger and which ones are smaller. In my search History is the category with the largest number of results. Look for things that really stand out. Perhaps I’m looking for World War II information. I would want to click on that topic and then kind of go down and see if it looks like there is a periodical that was published in Fort Wayne.

Lisa: I imagine that when you do find something, let’s say we find an article that really just hits the mark, it tells us the periodical it was published in which might be an opportunity for finding even more in that same periodical. You can just search by publisher?

Allison: Yes, you can search by a publisher, you can search by the year, and you can search for the periodical. So, let’s say we found a ton of what we need from The Beacon. We can just search that publication. There are 323 entries from the Beacon from that total of 370 that we started with.

Lisa: I notice that as you type the results automatically updated.

Allison: Yes, it automatically updates. So, if I want to search for articles on medical topics I just start typing medical in the title. I get four different results. Well, medical is a good keyword, but I might also want to search on Red Cross. You need to be kind of creative with your searching.

Lisa: And I see that it again updates as you type. So, you’re actually kind of testing out med, medic, medical as keywords as you’re typing.

Allison: Yes, I don’t even have to finish the word and I start getting results. Just start playing around with the different terms that you can think of surrounding your ancestors’ lives.

Demystifying the Periodical Subject Index (PERSI)

(24:05) Lisa: I think about how many people have at some point heard about PERSI but then got a little intimidated. They weren’t quite sure how it was going to help, and then when the get to the website they weren’t quite sure how they were going to find what they wanted. Give us your final elevator pitch on why they should invest the time and try the PERSI search engine.

Allison: PERSI is constantly updated. We have around 3 million subject entries and that number is going up. We are constantly adding more information. It’s a database that you’re going to want to search periodically from time to time to see what pieces of information might be there for your ancestors.

We’ve already built the framework for our family trees with the names and dates and places. We want to add more to that. We want to add more of the meat to our family by adding new stories. Our ancestors lived amazing lives, and hopefully searching PERSI can help you find some of those stories. And you know, if you’re looking for ancestors who are proving to be elusive, occasionally you can find information in PERSI that has been previously thought lost.

Lisa: That is such a great point. It’s really not a brick wall, until you’ve made your way to the Allen County Public Library website and the Genealogy Center to check PERSI.

Resources

Downloadable ad-free Show Notes handout including BONUS PERSI At-A-Glance section for Premium Members

 

Pay It Forward in Genealogy: 4 Ways to Give Back to the Community

During this giving season, why not give back to the community of global genealogy lovers who quietly and continually enrich our family history research? Here are 4 ways to pay it forward in genealogy from the comfort of wherever you are! One gem you may not have heard of: the British Library’s project to index old maps.

pay it forward in genealogy

4 Ways to Pay it Forward in Genealogy

1. Help with global gravestone research.

If you’re like me, you’ve probably discovered the final resting places of many an ancestor–perhaps along with important biographical data and even additional relatives–with the help of websites such as BillionGraves and Find A Grave.

BillionGraves says it’s “the world′s largest resource for searchable GPS cemetery data, and is growing bigger and better every day.” Its volunteers take GPS-tagged pictures of headstones in cemeteries around the world and transcribe them for their free searchable database.

How you can help:

  • Image headstones: download the free app to your smartphone from the App Store or Google Play. Take images of headstones in cemeteries you visit, whether it’s your own ancestor’s burial place or a local graveyard.
  • Transcribe personal information found on gravestone images. You can transcribe the images you take or you can visit the site and transcribe images that someone else has uploaded. Click here to get started.
  • Upload additional source documentation to BillionGraves tombstone images, such as obituaries, cemetery records, and the like. You’ll make these virtual gravestone sites even more genealogically valuable! Click here to learn more.

Find A Grave has a slightly different model for collecting global gravestone data. Here you can create free memorial pages for ancestors, which “generally include birth, death, and burial information and may include pictures, biographies, family information, and more.” You can also upload your own headstone images and transcribe them (or someone else’s images), and you can even upload a spreadsheet of cemetery burials you may have already transcribed.

Who’s behind Find A Grave? It’s owned by subscription website Ancestry.com, but it’s a separate, free site powered by volunteers: “Thousands of contributors submit new listings, updates, corrections, photographs and virtual flowers every hour. The site simply wouldn’t exist without the million+ contributors.”

Find A Grave has recently updated its site to make it more secure, faster, easier to use, and accessible to new devices and other languages. More than 100 million graves from over half a million cemeteries worldwide are already searchable at the site. To get started, download the Find A Grave app at Google Play or the App Store, or just visit the website.

2. Transcribe old documents and maps.

Millions–even billions–of digital images of old documents contain genealogical clues, but those names, dates, and places need to be extracted from those image files before they become easily searchable. Transcribing that information is also known in genealogy circles as indexing (or creating indexes). Here are four places to contribute your indexing skills:

FamilySearch Indexing. Thousands of you have likely participated in this best-known volunteer record transcription project out there. (We blogged about it recently in honor of their worldwide weekend indexing event.) Their indexing platform recently became fully cloud-based, so you can index more easily on your computer or mobile device. Volunteers are especially needed right now who can read Spanish, French, German, Italian, Portuguese, Russian, Japanese, Polish, Swedish, and Dutch.

British Library Georeferencing Project. The British Library is recruiting volunteers to help geo-reference thousands of old maps that are already online. Geo-referencing, or geotagging, means assigning geographic reference points (longitude, latitude) to points on a map image. Doing this with old maps allows them to be linked to their modern-day locations, allowing us to compare the past and present (as Lisa teaches about in her free Google Earth video class). Over 8,000 maps have already been “placed” by participants (and subsequently checked for accuracy and approved by their panel of expert reviewers). The latest phase of the project includes 50,000 maps, mostly 19th-century maps from books published in Europe. The British Library says that “some places have changed significantly or disappeared completely,” increasing both the intriguing challenges for volunteers and the value to those who will benefit from their map sleuthing skills.

Ancestry World Archives Project. “The Ancestry World Archives Project is thousands of volunteers from around the world with a passion for genealogy and a desire to help others discover their roots,” says the project home page. “And all it takes is a computer, some basic software we provide and a little of your time.” Even though Ancestry.com itself is a subscription website, any records indexed through the Ancestry World Archives Project remain free to search on the site.

Here’s a screenshot of their current projects (click on it to visit the site):

National Archives Citizen Archivist Program. “A Citizen Archivist is a virtual volunteer that helps the U.S. National Archives increase the online access to their historical records,” reports Melissa Barker in a recent blog post. “This is done by crowdsourcing metadata about their records through tagging, transcribing, and adding comments to the U.S. National Archives catalog.”  Click here to read the full article and get started.

3. Reunite heirlooms with long-lost relatives.

Probably millions of “lost” family items are out there: in flea markets, second-hand shops, online auction listings, perhaps even your own closets or attics. Genealogy Gems has reported many times in the past about genealogy heroes who claim these “orphaned heirlooms” just long enough to research and contact living relatives who would love to find them.

Whether it’s a family bible, an old marriage certificate in a dusty frame, a fading photo album, or a pile of old letters, each “orphaned heirloom” is unique–and so is the experience of tracking down its family and reuniting them. Here are several stories to inspire your next visit to eBay or a secondhand shop:

4. Solve “unclaimed persons” mysteries.

Unclaimed Persons Project“Many people are aware that it can be a real challenge when a coroner obtains a John or Jane Doe, an unidentified person,” writes Lacey Cooke, Genealogy Gems service manager, who has a forensic anthropology degree. “It presents the difficult task of identifying the person. But few people know that in fact the even bigger problem consuming morgues today is unclaimed persons, rather than unidentified ones: individuals who have passed but with no trace of living relatives to come and claim them.”

Lacey is the one who introduced us to the Unclaimed Persons project earlier this year. With Unclaimed Persons, an online community of volunteer researchers joins forces with medical examiners, forensic investigators, and coroners to help reunite families and bring closure so that the dead can finally be laid to rest. Click here to read more about that effort.

How will you pay it forward in genealogy?

Click on one of the opportunities above–or tell us about one you’ve tried–to give back to your genealogy community this season. This largely-invisible community is all around us and enriches all our efforts, from late-night research sessions by ourselves (in records indexed by volunteers!) to local societies who host classes that inspire us or who answer our obituary inquiries and Facebook posts about their locales. If you are already one of those volunteers, THANK YOU. You are a gem and we here at Genealogy Gems are grateful for you.

P.S. You can also “pay it forward” by sharing free content like this from our website with your genealogy friends and society members. Why not link to this post on social media or in an email and challenge those you know to do good in the genealogy world?

 

 

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