Discover the essential search strategies that every genealogist should be using when searching for records at FamilySearch.org, the popular free genealogy website. In Elevenses with Lisa episode 64 Lisa Louise Cooke discusses:
Wild cards you can use when searching FamilySearch
Search strategies to help you get more results
Advanced Search strategies
Episode 64 Show Notes
FamilySearch.org is a free genealogy records and family tree website. You will need to be logged into your free account in order to search for genealogy records.
In this video and show notes I will outline strategies for searching for people by name in genealogy records. You can then apply these techniques to your genealogy research plan. Knowing what you’re specifically looking for will give you a better chance at success.
Elevenses with Lisa episode 64 – Share on Pinterest
Starting Your Search at FamilySearch
In the menu go to Search > Records (then use the form).
Start with a broad search.
Search results ignore the order of first names but will preserve name order if there are two last names.
Click the Exact Match box to start narrowing in on specific names and spellings.
Even if you are confident that you know exact names and places try variations. For example, add or remove a name and turn on and turn off Exact Match.
Strategies for Searching Names FamilySearch:
Add or remove middle names.
Try searching for nicknames.
Try spelling variations. Use the AlternateName You can search up to four alternate names at a time. Try clicking the Exact Match box for each alternate name.
example of Alternate Name search at FamilySearch
Try spelling the name as it would have been spelled in the old country. (Example: Sporan / Sporowski / Sporovsky / Sporowski)
Use wildcards to help with search variations.
Asterisk (*) replaces zero or more characters.
Question mark (?) replaces a single character.
Use cluster research techniques by searching on relationships.
A few words about searching on relationships: Try searching only with your ancestor’s first name and a known relationship such as a spouse, parent or other relative. In addition to specific people, try searching for a surname associated with the family.
Over time the spelling of a last name can change in a family. It’s important, even if you receive initial successful results, to try all variations, including language variations.
In the case of women, records will be under the last name they were using at the time the record was created. Therefore, try searching for them using their maiden name and then their married name (or names if they were married multiple times.)
Try leaving the last name field blank. This can be particularly effective when searching for female ancestors. This strategy works well in conjunction with entering additional information, such as the names of the spouse or parents.
Try just surnames, unique first names, and Other Person
Pro Tip: Use Snagit to easily create a search log
Learn more about Snagit: How to Use Snagit for Genealogy (episode 61) Get Snagit with our affiliate link and get a discount for a limited time. (thanks or supporting our free content!)
Have you been using Snagit? Leave a comment
Here’s an example of a search log I created using Snagit. You can add custom text, symbols, highlighting and much more to create exactly the log that works for you.
Search log created with Snagit
Here’s how to quickly capture and keep a research log of your FamilySearch searches:
Run your search as usual.
Use Snagit to clip the number of results and the terms searched at the top of the results page. (Set Snagit to “Region” to precisely clip that portion of the screen.)
Continue searching and clipping. When done, go back to the Snagit Editor.
Click Control (Win) or Command (Mac) and click to select each clipping you made in order. You can also select all of your clippings by clicking to select the first clipping and then hold down the shift key on your keyboard and click the last clipping.
Right-click on the selected clipping to access the menu. Click Combine in Template.
In the pop-up Combinein Template box, select a template. I like to use Custom Steps for a research log.
Click the Next
Give your combined image a Title. (You can edit this again later.)
Select the font and canvas color as desired.
The NumberImages box will probably be selected. This will place a “step” number in front of each clipping showing the order in which you clipped. You can deselect this box if you don’t want to number your clippings.
Click the Combine
Edit the combined image as desired. You can click to select items to move and resize them. You may need to ensure you’re not in Text mode – click the Arrow at the top of the screen and then you’ll be able to click on items like the numbered steps and move them around. Grab the edges and drag them to crop if needed.
Save your image: File > Save As.
Search Strategy: Events
Try searching on known life events such as:
Birth
Marriage
Residence
Death
Any
Click the type of life event you want to include in your search. Enter the place and year range.
Life Events Search Tips:
Try your search with different events.
Try your search with no events.
Use the Residence option to find records identifying where a person was living. Some records contain an address or last place of residence. Birthplaces, marriage places, and death places are not the same as residence places.
Use the Any Event if you know a date and place for an event other than birth, marriage, death, or residence. For example, a search with an Any event can find dates of military enlistment or immigration.
Search Strategies: Places
In the place field try searching at a more or less specific place level. If you searched for a town, try the county, state, district or country.
Try using wildcards in place-names. (Enter * to replace zero or more characters. Enter ? to replace one character.)
Search Strategies: Years
In the year fields try adding a year before and a year after.
In the year fields, try searching with no years first, and then filter the results to narrow your search by year.
Advanced Search Strategies
Include multiple events in your search when you are looking for a record that likely contains all the events.
Death records – try searching with both birth and death events.
Birth record, include only a birth event, since birth records usually do not contain death information.
To search for a child’s birth records, enter the child’s name, then click Parents. Enter the parents’ names. If needed, try variations such as these:
Both of the parents’ full names.
The father’s full name only.
The mother’s full married name only; then her full married name only.
The father’s full name with the mother’s first name.
The mother’s full maiden name with the father’s first name.
To find all of the children in a family, leave the first and last name fields blank.
Then click Parents and conduct your search using only parents’ names. Try all the variations.
Searching for Marriage Records
To search for a marriage enter the name of one person in the first and last name fields. Click Spouses, and enter the name of the spouse. Try variations: the spouse’s first name and the wife’s maiden name. To limit your search results to marriage records only, click Type, and click the Marriage checkbox.
Search Best Practices
Have a specific search goal.
Start with a broad search. You do not have to enter information in all search fields. You often can get better results when you leave most blank, and then filter down.
FamilySearch doesn’t support Boolean Operators like Google does.
Expect records and indexes to contain errors, spelling variations, and estimations.
Try your search several times with variations.
Even if your ancestors had easy-to-spell names, expect spelling discrepancies. Anderson could be Andersen in some records. Try Anders?n in the Last Names search box.
Always look at the image, if possible. It often has more information than the index alone.
Boost your Google search skills with this free video class on Google for genealogy, presented at RootsTech 2016 by Google expert Lisa Louise Cooke.
“Everyone should be using Google to search for their family history!” That’s Lisa Louise Cooke’s mantra. Google reaches deep into so many different kinds of content on the internet. Google search tools help us discover ancestors’ names mentioned online; locate records we need; and discover historical details, images and maps that help us better understand their lives. And Google is FREE.
But Google works best when you follow a well-executed search methodology, just like in other aspects of genealogy research. At RootsTech 2016, Lisa taught a powerful and popular Google search for genealogy methodology class to a packed audience in a session that live-streamed around the world. Watch her dynamic, informative class below for free. Kim wrote in to say that the class “was the best one I’ve seen thru the free streaming [RootsTech]….Thanks for sharing free content with those of us who can’t afford to spend any money on genealogy.”
This class content comes from Lisa’s book, The Genealogist’s Google Toolbox (2nd edition). In it you’ll find all you need to know to take your hit-and-miss online searches to a powerful, proven search methodology for finding your ancestors online–and everything else you’re looking for! There are step-by-step instructions, screenshots and powerful examples for topics such as basic and advanced Google searching, Google Books, Google Earth, Google Scholar, Google Alerts, Google Translate and even YouTube.
More Google for Genealogy Gems
Keep learning from Lisa! Click below to read more proven Google search methodologies for genealogy.
Old maps are vitally important for genealogy because the characteristics of a location can change in many ways over time. Historic maps help us understand the world as it was at the time our ancestors lived.
Here is a short list of just a few of the things that may have changed:
Street addresses
roads
town names
county boundaries
waterways that may have been filled in or opened up
railway lines
In fact, the country itself where they lived may be a completely different country. For example, my German ancestors lived in Prussia in the 19th century. Today, that area is part of Poland. Therefore, all of the village names have been changed to Polish names.
The David Rumsey Map Collection is an excellent place to go to find maps of your ancestors homeland for free.
Watch the Map Search Video
I’m going to explain the 7 steps to finding the maps you need for your genealogy research at this wonderful website! I highly recommend that you watch the short video below to see it in action as you read. The player will stay with you as you scroll down the page.
Step 1: Go to the David Rumsey Map Collection Website
The first thing you need to do is go to the David Rumsey website here. You’ll be greeted on the home page with glorious historic maps. (Stay focused because it’s easy to get distracted by all the fascinating maps!)
Scroll down on the David Rumsey website home page.
Step 2: Scroll Down to the Bottom of the David Rumsey Home Page
While you can search for a place name in the search box at the top of the page, there’s a better way to search. Scroll down the page until you get to Featured App: MapRank Search (it’s almost at the bottom.)
Step 3: Launch Map Rank Search
The Featured App – MapRank Search is the best place to search the website, but it’s easy to miss because it’s not at the top. So go ahead and click the Launch MapRank button in the upper corner of this section.
In the Featured App: MaprRank Search section click the Launch MapRank button
When you click the button it will open a new tab in your web browser which will take you to the Geographical Searching with MapRank Search page.
Quick Tip: The Fastest Way to MapRank Search
You can get there faster by going directly to https://rumsey.mapranksearch.com. I didn’t take you straight there from the beginning because I think it’s important to be aware of the home page and everything else it offers. However, today our focus is conducting the optimal search for old maps for you family history.
Step 4 Selecting the Map Time Frame
Here’s what the search page looks like.
The DavidRumsey.com search page
There are two very important features on this app page that will help you get the best results possible: the time slider and the location search box.
The time slider is located beneath the map:
Time Slider for searching maps by time frame
It’s important to first select the time frame that you are searching because that will dictate the results you get when you search on the location name. (We’ll get to that in just a moment.)
There is a slider on each end of the timeline. Slide them to specify the desired time frame. In my example below, I’m looking for maps between 1800 and 1900.
Searching for maps between 1800 and 1900
As you move the sliders, you’ll notice that the maps in the right hand column will change. This is because only maps that fall within the range you select will be offered in the Instant Search Results column. But before we look at those, we need to type in a location in the next step.
Step 5: Selecting the Location
With your time frame selected, now you’re ready to type the location in the search box.
As you type, the app will make suggestions. But wait! Before you click the Find a Place button to run the search, look carefully at the list of suggested locations that may appear. Many locations names can be found in different areas. That is certainly the case with the name of the tiny village where my great grandfather was born: Kotten.
Type the location name to search the maps
In fact, the list doesn’t even include the Kotten I am looking for.
In cases like this, it is best to search a little more broadly. When Kotten was part of Prussia, it was located in Kreis Johannisburg so I could try searching for that. Even better might be to search for the largest city in the area since Kotten was such a tiny village. Arys was the largest city in the area.
Once you type in the name (and select from the suggestions if needed) click the Find a Place button just to the right of the search box.
Step 6: Analyze the Map Results
In my example of searching for the city of Arys (which is the name it was known by in the 19th century when it was part of East Prussia) the modern-day map displayed is actually Poland.
My search resulted in a map showing Orzysz, Poland
However, the David Rumsey website does a good job of cross-referencing the older German names (Arys) with the new Polish names (Orzysz). This is another reason why searching for a larger city works well. Larger cities are more likely to be in the David Rumsey system for cross-referencing, and of course they are easier to spot on the map. Generally speaking, the location you searched will be in the center of the display map.
Quick Tip: Verifying Location Names
Another quick way to cross-reference location names (or verify your findings in David Rumsey) is by searching for the name in Google Earth. In the example below, I typed in the Prussian city of Arys. Google Earth will offer options if more than one matching result exists.
I was a bit surprised to see “Arys” as one of the three listed results since it is not called that today. When I clicked Arys it took me to the city of Arys in the Turkistan Region of Kazakhstan, far away from Poland! Clicking Orzysz in the results list took me to the area of Poland that was once East Prussia. This confirms the results I received at the David Rumsey website.
Now it’s time to review the map results listed in the Instant Search Results column on the right. Isn’t it fantastic that David Rumsey’s website not only presented me with the correct Polish location, but also maps published between 1800 and 1900 that include Arys? I think so!
Map results appear in the column on the right side of the page.
Click the map you think best suits your needs. The map will open in in a new tab in your web browser. (These browsers tabs provide a nice bread crumb trail for your searching activities.)
All of the source information about the historic map that you chose will appear in the column on the left. (See the image in Step 7.) If you decide to use this map you’ll definitely want to accurately cite the source. Learn more about the importance of source citations here.
Step 7: Export the Map
I was delighted to find the village of Kotten on this map of Arys published by Reichsamt fur Landesaufnahme in 1893!
When you find a map that you would like to use for your family history research, export it to your computer. To do this, click Export in the upper right corner of the map and select the desired size. You can select a size ranging from Small Thumbnail to Extra Extra Large. Keep in mind that the larger the size, the more clarity you will have as you zoom in closer and closer. This is very important if you plan on using the map in an overlay in Google Earth. You can learn how to create your own map overlays in my video tutorial series on using Google Earth for genealogy available here, and in my book The Genealogist’s Google Toolbox.
Click “Export” to save the map to your computer.
Be patient while downloading to your computer because it can take several moments to export a large map. The saved file will probably be zipped. To unzip it, on a PC right-click and select ExtractAll from the pop-up menu. This creates an open version of the folder containing the map.
Get Started Finding Your Ancestral Locations in Old Maps
With this step-by-step process you are now ready to explore any given ancestor’s world through the rich details of historic maps. I can’t wait to hear what you discover! Please be sure to leave a comment below. And if you found this tutorial helpful, will you please share it with your friends on social media so we can help even more people find the homes of their ancestors? Thank you!
You Just Found Your Event Speaker! Your next genealogy event deserves a dynamic, educational and entertaining presenter! Lisa Louise Cooke will bring a deep understanding of her topics in a fun, easy-to-understand, and downright entertaining way. Her multi-media...
This episode celebrates the most recent family history there is: our own. A chat between host and producer Lisa Louise Cook and Gems editor Sunny Morton explores the meaning and memories behind heirlooms hanging in Lisa’s bedroom. They comment on the larger value, for self and others, of recording our own memories in honor of Sunny’s new book, Story of My Life: A Workbook for Preserving Your Legacy.
Also in this episode:
A spotlight on new marriage records online for the U.S. and around the world.
Lisa walks a listener through several tips for learning more about her immigrant ancestors (a mother and daughter). Lisa shows how to use today’s technology tools to help with traditional research skills such as locating passenger lists, immigrant society records and naturalization.
Your DNA Guide Diahan Southard talks about organizing your DNA matches so you can get the most out of them.
Genealogy Gems Book Club featured author and Victorian lifestyle expert Sarah Chrisman describes what it’s like in her home–which doesn’t use electricity–as the days grow shorter and the darkness comes earlier.
NEW RECORDS ONLINE: Marriage Records
New York City Marriages: a new index to more than 3 million marriage licenses for recent New York City marriages (1950-1995)
Free FamilySearch marriage record collections recently added or updated include:
Learn more about marriage record research: Listen to Using Marriage Records in Family History: Episode 24 in Lisa Louise Cooke’s free step-by-step podcast, Genealogy: Family History Made Easy.
BONUS CONTENT for Genealogy Gems App Users: Finding Copies of Images Online with Google on Your Mobile Device
If you’re listening through the Genealogy Gems app, your bonus content for this episode is an exclusive step-by-step tutorial PDF that shows you how to use your mobile device and Google to locate copies of images online. Remember, the Genealogy Gems app is FREE in Google Play and is only $2.99 for Windows, iPhone and iPad users.
MAILBOX: Finding a Female Immigrant Ancestor
Question from Jo: “I have been fortunate to find information about most of my great-grandparents. I have hit a wall with my maternal great grandmother who immigrated from Switzerland to the US in the 1880s when she was 8 years old. I was hoping that by upgrading to International records on Ancestry that I could find the ship and where she and her mother came from. The curious thing for me is that she and her mother traveled solo to the US and went to Cincinnati, Ohio. I’ve been to Cincinnati and have searched there and have found directories with addresses but no profession is listed like other people. I didn’t find any ship records either. Where might you suggest that I look or search to find more information?”
Tips for searching passenger arrival lists:
Consider what ports would have been the most logical point of arrival for an immigrant ancestor based on the time period and the U.S. location in which you find them. Cincinnati, Ohio, was reachable by rail by the 1880s from major ports, as well as by water via the Mississippi River for southern ports, so that doesn’t narrow things down much. According to an Ancestry.com article, more than 80% of immigrants arrived at the Port of New York by the 1890s, so Jo might scrutinize those New York passenger arrival lists for the 1880s again.
For “deeper” searching at Ancestry.com or other sites with powerful, flexible search interfaces: do a “nameless search” (without any name) for girls around age 8 for arrivals in particular years. Try additional searches with various combinations of name, place of origin (Switzerland) or “Swiss” in the keyword field, which will bring up that word in the ethnicity or nationality column. That column doesn’t have its own search field in Ancestry.com but it is indexed, so use the keyword field to search it.
Research Swiss immigration to Cincinnati during that time period. Who was coming, why they were coming and where they were coming from? Click here for free tips about researching historical questions such as these.
Tips for researching records of immigrant societies:
In the U.S., the time between an immigrant’s arrival and naturalization is often documented in records of ethnic organizations such as fraternal benefit societies, immigrant aid and colonization societies. These kinds of community groups often existed in cities and towns where specific immigrant groups had a strong presence.
Become an expert Google searcher (for genealogy and everything else you want to find online) with The Genealogist’s Google Toolbox, 2nd edition, by Lisa Louise Cooke. Or click here to get started with basic Google search strategies you can use now.
Tips for researching naturalizations:
Naturalization records from that time period won’t reliably tell you where an ancestor was from. But they’re still worth looking for, especially if census or other records indicated that the person naturalized.
When looking for women’s and children’s naturalization records, remember that during this time period, they automatically became naturalized if their husband or father did, so individual records for married women and minor children won’t exist under their own names. But a woman could apply on her own, too. Click here to read a free article on women’s naturalizations.
Lisa Louise Cooke uses and recommends RootsMagic family history software. From within RootsMagic, you can search historical records on FamilySearch.org, Findmypast.com and MyHeritage.com. In the works: RootsMagic will be fully integrated with Ancestry.com, too: you’ll be able to sync your RootsMagic trees with your Ancestry.com trees and search records on the site.
Keep your family history research, photos, tree software files, videos and all other computer files safely backed up with Backblaze, the official cloud-based computer backup system for Lisa Louise Cooke’s Genealogy Gems. Learn more at http://www.backblaze.com/Lisa.
INTERVIEW: Sunny Morton on recording your own life stories
“Some people about writing their life stories like I do about going to the gym. I put off going, but once I do I remember how much I enjoy it?and how much good it does me.” -Sunny
Story of My Life: A Workbook for Preserving Your Legacy available as a writeable PDF ebook or as a full-sized softcover workbook
Featured Genealogy Gems Book Club author Sarah Chrisman describes what it’s like when the days get shorter and the darkness comes early?in a house without electricity.
Legacy Tree Genealogists provides expert genealogy research service that works with your research goals, budget and schedule. The Legacy Tree Discovery package offers 3.5 hours of preliminary analysis and research recommendations: a great choice if you’ve hit a brick wall in your research and could use some expert guidance. Click here to learn more.
GENEALOGY GEMS EXCLUSIVE OFFER: Go to www.legacytree.com/genealogygems and use coupon code SAVE100 with your purchase of research services.
Parents spend a good portion of their parenting time ferreting out the real story from their children. One time when Henry was in Kindergarten he was playing outside with another little boy. I was in and out of the house watching him and checking on other things. Hours later I noticed that his bike had been spray-painted black. When confronted, he claimed he had no idea how such a thing could have happened. Unfortunately, I jumped to conclusions and blamed the other kid (you have to give me credit, at six Henry was such a good boy and had such an angelic face with his blue blue eyes and blonde blonde hair). But as I was on the phone with my husband telling him about the issue I looked over at Henry and I saw it- that guilty look and my stomach sank, recalling the things I had said to the other boy’s mom. “I’ll have to call you back,” I told my husband.
As genealogists, we spend our time trying to ferret out the real story from our ancestors, or at least from the records they left behind, because they’re not sitting in front of us with guilty looks on their faces. We are constantly checking family stories against, say, the information on a census record, then comparing it to the family will, then making sure it all agrees with what’s in the military records. And even if we have total agreement, which isn’t always, more information often comes along, like in the form of DNA testing, and we may find even more apparent discrepancies.
I recently read an article in the Wall Street Journal about a reporter, Cameron McWhirter, who talks about finding just that kind of discrepancy between his family lore and his DNA. He even goes so far as to say, “I am descended, at least partially, from liars.” And he makes the point that “many immigrants reinvented themselves when they arrived here (the United States),” which could be a nice way of saying they had a chance to INVENT a new legacy, not just reinvent it. His assessments are certainly interesting, and worth reviewing, to help us see how DNA testing can affect the way we look at family stories and traditional research results.
McWhirter may be the classic modern genealogist, never having set foot inside a courthouse or scanned through microfiche, relying instead entirely, he reports, on internet research. Now before you roll your eyes, just stop for a minute and appreciate how exciting this is. Here is a man who never gave his family history a second thought, yet because of the death of his parents started to tinker around a bit, and then due to the large volume of information online “was quickly pulled into the obsessive world of modern genealogical research.” I say, score one for the genealogy world!
What he found was that while his dad was proudly and solidly a self-proclaimed Scot, the records and DNA revealed his heritage was actually from Ireland and eastern Europe. McWhirter says that his “father hated Notre Dame, but judging by my results he could have been one-quarter to one-half Irish. He spoke dismissively of people from Eastern Europe, but part of his genetic code likely came from that region.”
McWhirter’s evaluation of his genetic report includes only his ethnicity results, which as you can hear, were meaningful to him in the way they flew in the face of his father’s prejudices and assertions of his own identity. But the ethnicity results fall short of the point of testing for most genealogists. He might even more powerfully transform his sense of family identity if he took a look at his match list and saw an actual living cousin, for example, a third cousin perhaps who was also descended from his German great-grandmother, who maybe never mentioned that she was also Jewish.
Connecting with other cousins who also have paper trails to our ancestors serves to provide further confidence that we have put all of the pieces together and honored the right ancestor with a spot on our pedigree chart. It’s like we multiply our own research efforts by finding more people like us?literally?who are descended from the same people and interested in finding them. As long as they’re as diligent in their research as we are, of course.
At a recent conference I met a 5th cousin. Even with a connection that distant it was exciting, and it made we want to look again at our connecting ancestors and pause for just a minute to marvel how my DNA verified my paper trail back to them, and that part of them was around, in me, and in my new cousin. To me, THAT’s a bigger picture I want to see?when the paper trail comes together with the DNA trail and turns into real live cousins, even if they turn out to be a little different than the stories and sense of identity that were handed to us when we were young.
Maybe you’re something like Cameron McWhirter: you’ve taken a DNA test, been intrigued (or disappointed) by the ethnicity results, but haven’t yet fully explored all your matches on your list. I’m telling you, you may be seriously missing some opportunities. If that’s you, I may actually have written my new DNA quick guide just for you. It’s called “Next Steps: Working with Your Autosomal DNA Matches.” This guide will teach you how to leverage the power of known relatives who have tested. You’ll get an intro to chromosome browsers and their role in the search process, and access to a free bonus template for evaluating the genealogical relationship of a match in relationship to the predicted genetic relationship. This guide also gives you a methodology for converting UNknown relatives on your match list into known relatives, which is what we’re going for here.
So check it out, either as a solo purchase or as part of my Advanced DNA bundle.
Disclosure: This article contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links (at no additional cost to you). Thank you for supporting Genealogy Gems!