Listen to the Family History: Genealogy Made Easy podcast by Lisa Louise Cooke. It’s a great series for learning the research ropes and well as refreshing your skills.
Family History: Genealogy Made Easy Podcast with Lisa Louise Cooke Republished April 1, 2014
Welcome to this step-by-step series for beginning genealogists—and more experienced ones who want to brush up or learn something new. I first ran this series in 2008-09. So many people have asked about it, I’m bringing it back in weekly segments.
Episode 25: Using Civil Birth Records in Family History
In our last episode we covered marriage records. We finish up vital records in this episode by going back to the beginning: birth records.
There are two major categories: civil and church records. Today I’m bringing in professional genealogist Arlene H. Eakle, PhD, who will helps us to see the challenges we face and the success we can have locating civil birth records. (In Episode 26, Arlene will join me again to walk us through the world of church birth records.)
Here are some take-away tips from our discussion in this episode:
When you start researching in a new area, learn when government birth records began to be kept. Every state and some cities began birth registration at different times. Today, in some states you order records before a certain date from the local government and more recent ones from the state vital records office. Do your research! Start with this Vital Records Chart from Family Tree Magazine.
In the U.S., most government birth records were kept by the county, except in New England and independent cities. In the 20th century, the state took buy medication cart over jurisdiction of vital records in most states.
Birth records often have the names of parents and child and the place and date of birth. You may also find parents’ birthplaces, marital status of parents and even the date of marriage.
A single locale may have logged births in multiple sources, for example, for those who lived in or outside the city limits, or segregated records for blacks.
The actual birth record may have been logged as part of a list of names on a columned form. Birth certificates are a modern thing!
Some records have been digitized and indexed or microfilmed. Check the Family History Library catalog on FamilySearch.org first. If they have birth records, they’ll tell you whether they’ve been digitized or indexed on their site, or whether they’re available on microfilm.
Of course, many birth records are also available on subscription websites like Ancestry.com, FindMyPast.com, MyHeritage.com and more. If you are a subscriber, check their online holdings, too.
When ordering a birth record from a government office, they may type up a certificate to send you. That’s nice, but also ask for a photocopy of the original birth entry or record. There’s often more on the original record than the certificate—and you’ll minimize errors by looking at the real record.
Arlene H. Eakle, Ph.D., is the president and founder of The Genealogical Institute, Inc. and a professional genealogist since 1962. She holds both MA and Ph.D. in English History and an Associate degree in Nursing.
Listen to the Family History: Genealogy Made Easy podcast by Lisa Louise Cooke. It’s a great series for learning the research ropes and well as refreshing your skills.
Originally published 2009 Republished January 21, 2014
Welcome to this step-by-step series for beginning genealogists—and more experienced ones who want to brush up or learn something new. I first ran this series in 2008-09. So many people have asked about it, I’m bringing it back in weekly segments.
Connecting with someone who knows about our ancestors can really boost our research results—and even create new relationships among living kin. But it’s not always easy to send that first email or make that call.
In today’s episode we talk about the skill of “genealogical cold calling.” Relationships are key to genealogical success and by following 14 genealogical cold calling strategies you will find your research relationships multiplying. We’ll chat with my cousin, Carolyn Ender, who has conducted hundreds of telephone interviews. She has a knack for quickly connecting with folks she doesn’t know over the telephone in ways that put them at ease and bring to light the information that she’s looking for.
But first, we do some follow up with an email from a listener about family trees. Then, I share a little story that puts into practice what we’ve learned so far in this podcast series.
14 Steps to Genealogical Cold Calling Success
#1. Identify the person you want to call.
#2. Locate the person’s phone number. Below are some great websites for locating people you don’t know. The list is updated from the one given in the show. And Whowhere.com now has an app for Android, iPhone and other mobile devices. Check it out
Don’t forget to search the entire metro area, not just one city. Try just searching their first name particularly if it’s not a really common first name. Try and track down their number through other relatives or researchers. If all else fails consider posting on a message board for the surname
#3. Prepare ahead for making the call.
Every tough job gets just a little easier when you do your homework first. Follow these tips:
Take into account a possible difference in time zones.
Choose a time when you are not too rushed
Do a brief review of the family you are researching so it’s fresh in your mind
Make note of specific questions you would like to ask.
Have your genealogy software program open or your written notes at your fingertips.
#4. Get up the “nerve” to call.
Remind yourself how valuable this person’s information could be to your research. If he or she is quite elderly, remember that none of us will be around here forever so you need to make the call today! Say to yourself: “I can do this. This is important!” And be positive and remember, all they can do is say “no thank you.”
#5. Introduce yourself.
Give your first & last name & tell them the town and state where you live. Then tell them the family connection that you share, and tell them who referred them to you or how you located them before launching into why you’re calling or what you want.
#6. Overcome reluctant relatives.
Be ready to share what you’ve learned, and to share your own memories of a relative that you have in common. Mention something of particular interest in the family tree that might pique their interest.
If they are very hesitant you could offer to mail them some information and offer to call back once they’ve had a chance to look at it. That way they can sort of get their bearings too.
#7. What to do during the call
You’ll want to take notes during the phone call. Try a headset which will help to free up your hands for writing. Handwriting is preferably over typing.
Take the opportunity to not just get new information but also to confirm information that you already have–just to make sure it’s correct.
If you have a way to record the call, you don’t have to take notes and focus all of your attention on the conversation, and then transcribe the recording later. If you want to record, ask permission: in some places, it’s illegal to record a conversation without permission and it’s common courtesy to say you’re taping them. But it might put off a stranger; perhaps taping could wait until a second call.
#8. Leave a detailed voice mail message if there’s no answer. Stateyour name and that you would like to talk with them about the family history. Leave your phone number and tell them that you will call them back. Consider leaving your email address and suggesting they email you with a convenient time to call back.
Be sure and keep track in your genealogy database each time you call and what messages you leave. Having a log of calls and voice mail messages you’ve left will help you keep track.
#9. “Must-ask” questions.
“Do you or anyone else in the family have any old family photographs, or a family Bible?
(Reassure the person that you would only be interested in obtaining copies of any pictures or mementos they might have.)
“Do you know anyone else in the family who has been doing family research?”
“May I have your permission to cite you as a source in print in the future?”
“Is it OK with you if I keep in touch from time to time?”
#10. Wrap up the call.
Ask for their mailing address and email address.
Offer to give them your address and phone number.
Let them know you would be pleased to hear from them if they come across any other information, pictures, etc.
#11. Document the call.
Sit down at the computer or your notepad right away and make detailed notes about the phone conversation while it’s fresh in your mind. Include the person’s name, address, phone number and date of conversation. Make notes regarding any items you think may be questionable to remind you to go back and do more research on those points. At the bottom of the page list the ACTION items that come to mind that you want to follow up on based on the conversation. Enter their contact information into your genealogy database as well as your email contact list.
#12. Enter new information Into your genealogy database.
This is a must. Do it right away while it’s on your mind.
#13. Create an action item list.
Create action items based on what you learned. Ask yourself “What are the logical next steps to take considering what you’ve learned through this interview?” The call is not the end result, it’s a step in the research process, and it can really help to make this list now, and while it’s fresh in your mind.
#14. Follow up.
Send the person a written note or email thanking them for taking the time to talk with you. If the person mentioned that they would look for pictures or would look up something in a family Bible etc., mention in your note that you would still be interested in anything they can help you with and that you would be glad to pay any copying expenses, postage etc. Offer to provide copies of your information or copies of pictures you have etc. You never know: they might catch the genealogy bug and become your new research partner!
Next, put their birthday on your calendar and send them a card on their next birthday. It’s another way of keeping the connection going and expressing that you really do appreciate all their help. Try this service: Birthday Alarm.
Occasionally make a follow up call to check in and see how they are doing, share any new family items she’s come across recently, and ask if they have they heard or found anything else.
Show Notes: Have you seen records from Geneanet popping up in your Ancestry hints? Here’s the answer to a Premium Member’s questions about the Geneanet records she is seeing show up as Ancestry hints. Learn how to figure out what new record hints like this are and how to decide how much weight to give them.
I received the following question from Monete, a Premium Member: What is this new thing I’m seeing on Ancestry hints, Geneanet community trees? It’s a good question, and a common one. Genealogy websites like Ancestryare adding new record collections all the time. It’s important to know how to quickly understand what the new record collection is about, where it comes from, the scope and most importantly, decide how much weight to give it.
Records Included in Ancestry Hints
It’s important to note that not all records are included in Ancestry hints. Only 10% of Ancestry® records appear as hints. So we want to keep in mind that although we’re seeing lots of new hints for records, they aren’t by any stretch of the imagination all of the records in the Ancestry collection. Hints are made up of the most popular record collections. There’s always going to be a need to continue to do your own research and to explore other records.
Where to find Ancestry Hints
You’ll find hints in a variety of places such as:
the leaf icon at the top of the screen near your account profile
attached to ancestors in your family tree
on ancestor profile pages
Ancestry hint in family tree
Reviewing and Comparing Ancestry Hint Information
View the hint by clicking the Review button. In the case of hints from the Geneanet Community Trees Index, you’ll see the pop-out panel prompting you to evaluate the record.
Click the Review button to reveal the side panel.
Compare the details of the hint to the known details in your ancestor’s profile by clicking the CompareDetails slider button. This allows you to review and compare each piece of information.
In a case like this where we are unfamiliar with the record collection, it’s important to learn more about it before we compare and make decisions about the information. That way, as you evaluate each piece of information you are considering adding to your family tree, you will have a much better idea whether you trust the source, and you’ll be better able to interpret the information it is providing.
To learn more about the record, it’s a logical next step to click the hyperlinked record name at the top of the panel. However, in this case we notice it just brings up to a full-size page where we are again being prompted to review and add the information to our tree.
Use the Ancestry Card Catalog
When you run across something like this, the first thing to keep in mind is that this record collection they are referencing is obviously part of their total collection, which means we should be able to find it in the card catalog. That’s the best place on Ancestry to learn more about it. Copy the name of the record and then go the Card Catalog. You’ll find the Card Catalog in the menu under Search > Card Catalog. It can be helpful to access the Card Catalog in a new browser tab so that you can jump back and forth between the catalog entry and the record you’re reviewing. You can open it in a new tab by right-clicking on Card Catalog when selecting it from the Search menu.
The card catalog is something that we don’t think of using that often. But really, we should because this is where all the other records are that are not coming up in our hints are listed. It’s also a really terrific resource to tell us more about the record collections that we’re running into as we’re doing our research and evaluating our hints.
On the Card Catalog page, paste the name of the record collection that you copied in the Title search box. If for any reason it doesn’t come up right away, try typing just the keywords into either the Title box or the Keywords search box.
You should see the collection in the search result. When you hover over the collection title it tells you when it was published, if it was recently updated, and the beginning sentences of the collection description. You will see what type of record it is by the category in which Ancestry placed it, and get a sense of the size of the collection.
Searching the name of the record collection in the Ancestry Card Catalog
In the case of Geneanet, the category is family trees. So, without knowing anything more about it, we would expect this is probably user-contributed information, rather than, let’s say, a census record created by the government, or a birth record recorded by a pastor in a church. These family trees were created by many other genealogists. They may or may not include source citations or even be accurate.
Let’s learn even more about the collection. Click the title of the record collection. The next page will feature search fields and related records. Skip that for now and scroll down to the bottom of the page. This is where you really get to the heart of things about the collection. First you’ll see SourceInformation. Basically, this is saying Ancestry is the source (that’s where you found the hint) and Ancestry got it from Geneanet.
Next you’ll see the About section. This will help us determine the original purpose of the collection, how it was created, and so on. The About section tells us that this is an online database. And it tells the original data came from the Geneanet Community Trees Index in Paris, France.
Next you’ll find Using this Collection which provides an overview of the kind of information you can expect to find in the records. Next is Collectionin Context. This explains “Geneanet was created in 1996 as a way to connect genealogical resources. They use a unique, collaborative model to share family resources while building community. Genealogists, both amateur and professional, are connected with users and genealogical societies. Anyone may upload content.”
“Anyone may upload content” is the key phrase here. People add information to family trees for a variety of reasons. Sometimes they are just testing out a theory and they aren’t even sure it’s accurate. And many people copy and paste information from other people’s trees. All of this means that we can only use this information as clues, not as facts. We must do our own research and homework to find the records that back up the assertions made in the record. Family tree records if used unwisely could easily introduce errors into your family tree.
Finally, in the About section we find the Bibliography which includes a clickable link over to the original sources for these records: Geneanet. Take a moment to visit the site. You can also learn more by some quick googling. Typically, companies like this are going to be listed on Wikipedia pages as well. That’s a that’s a good place to get a basic summary about when was this company founded, find out when it was purchased by the big genealogy website, if it is currently active, and the main website link. All that kind of stuff we can typically find over in the right-hand kind of summary column on the Wikipedia page.
Using and Managing Ancestry Hints
Hints can be great clues, but they can also put rabbit holes in your genealogical path and derail your research goals. This hint might not be your top priority right now. It might not be the most important aspect of your ancestor’s life. Or it might be super interesting, and in that case you can go for it. But I encourage you not to get addicted to just responding to hints. It’s OK to put it on the back burner, leave the hint and don’t even deal with it. You can mark it Maybe and then come back to it later. But don’t let it sidetrack you from your research goals.
That’s the thing about genealogy. It is becoming more and more automated. Have you found that it just feels like it’s happening more and more on its own? It’s sort of being fed to us through the automation, the machine learning, that’s happening on these websites. However, first and foremost, we need to keep our brains engaged. We need to be the one who does the evaluation and ultimately makes the decision as to what we think is accurate about our ancestor and our family history.
In the case of Geneanet, Wikipedia tells us it was created in France and ultimately was acquired by Ancestry in August 2021. We saw on the Card Catalog entry that the index was published on Ancestry in 2022. So, we are looking at information coming from an index. We’re not looking at the actual record. These records are housed on the Geneanet website. You can access the actual record by clicking the View on Geneanet link on the Ancestry record hint page
As a daughter of an adoptee, this season I am grateful I can use DNA for adoption research. Seats at my genetic holiday table are gradually filling, even if some place cards are just penciled in.
At this time of year when many of us are spending more time with family than we otherwise might, we often reflect on the empty seats at our table. We think of those who weren’t able to travel to the family gathering, and back to those who have passed on. For some, however, a long empty seat has been filled this year, thanks to the assistance of a DNA test.
Earlier this year we related the story of Mary McPherson and her cousin Dolores Washington-Fleming who discovered a common connection through Peter Edward Williams. Mary is a descendant of his wife and Dolores through his slave.
Mary and Dolores welcomed this new connection and shared information about their common ancestor. As they reunited for the first time, perhaps they talked about what life might have been like in the 1850s in the south, and how their ancestors would’ve never guessed that the two of them would be gathered around the same table.
DNA for Adoption Research
As word spreads of the power of DNA testing to reveal the secrets of the past, many adoptees are flocking to genetic genealogy testing companies with the intention of filling the empty seats at their holiday tables. The New York Times reported a touching story of Khrys Vaughan who felt her identity crumble when she found out she was adopted. Turning to DNA testing, she was able to connect with cousins and feel a biological connection she didn’t know she had been missing. Even though she still has many open seats at her table, she felt that filling even one meant that she was no longer biologically adrift, but could now look at someone and say, “This is my family.”
A similar story broke recently out of California. Just days old, Jen Chervin was found outside a hospital in Yuba City, CA. That was 40 years ago. But this year, Jen used the power of the genetic genealogy database in combination with some serious genealogy work to find her parents. While neither is in a position to openly embrace her as a daughter at this time in their lives, Jen now has a name card to place at seats of honor around her holiday table, all thanks to a simple saliva test.
This has been a landmark year in my own family. In one seeming miracle after another, I have added the names of maternal grandparents and great grandparents to my family tree as DNA testing has helped my mom fill in some of the missing pieces in her life. We have had a true Texas welcome from some of her paternal second cousins, and an outpouring of kindness from a maternal second cousin. While our place cards for mother and father are only tentatively penciled in, I know as I look around our genetic holiday table that I am excited about the new faces I see and I can’t wait to learn more.
How to Get Started Using DNA for Adoption Research
If you want to get started filling seats at your table, there is no time like the present to give yourself (or someone else) the gift of DNA testing! (Remember, before you get started, make sure you’re emotionally ready for the unexpected. You never know what “surprises” you’re going to unwrap when you start genetic testing.)
My quick reference guides will guide you through the process and act as a reference tool along the way. It will tell you that the first rule in DNA testing is to test the oldest generation. So parents, grandparents, aunts and uncles should be first on your list. If you are that oldest generation, then pat yourself on the back and get swabbing!
The savvy shopper begins with the AncestryDNA test for all interested parties, and the YDNA 37 marker test from Family Tree DNA for all males. Then sit back and wait for the results to roll in! As they do, check back here at Genealogy Gems for tips on how to use that data to fill seats at your holiday table next year.
More Inspiring Gems About DNA for Adoption Research
Disclosure: This article contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links (at no additional cost to you). Thank you for supporting Genealogy Gems!
Do you have Italian ancestors? Did you recently discover Italian heritage in your DNA ethnicity results? Don’t miss this exclusive interview with Mary Tedesco of Genealogy Roadshow! She’s here to talk about her top tips for Italian genealogy research, as well as share a bit about working on the hit PBS series.
Mary recently published Tracing Your Italian Ancestors, an 84-page guide to researching. There’s a section on using U.S. records to learn essentials about your family, and then a section on researching in Italian records. In this interview, she talks about traveling to Italy to research for others and the importance of using Italian church records in local parish churches or diocesan archives.
Learn more about Mary at her website, Origins Italy, or visit the Genealogy Roadshow website to learn about her involvement on that show. Also, Mary joined us as a guest on the FREE Genealogy Gems podcast, episode 175. Click here to listen!
If you watch genealogy TV shows like Genealogy Roadshow or Who Do You Think You Are? or Finding Your Roots with Henry Louis Gates, Jr, go to our home page and search on the category “Genealogy TV.” See what we’ve blogged about!
