8 Features Your Cloud Backup Service Should Have

Download the handout: Your Guide to Cloud Backup

Cloud backup service for your computer is a must-have, but not every service is the same. Learn 8 essential features yours should have–and the company I love that offers every one of them for just $5 a month.

These days, we create SO many files we couldn’t bear to lose. Genealogy data files. Photos. Videos. Emails (and all those attachments). Unfortunately, computer crashes, thefts and other physical damage are not rare occurrences. And even though external hard drive backups are better than nothing, they are vulnerable to the same loss.

The video below offers a quick introduction to cloud-based computer backup service for your computer. I’ll tell you:

  • WHY I use cloud-based backup for all my own business and personal files,
  • WHAT kind of features I recommend in a backup service and
  • WHO I use to back up my own computers.

And check out the offer in the video for a great cloud backup service PLUS a free video class!

Here’s a quick recap of the questions to ask when considering a cloud backup system:

1. Does it automatically back up ALL your data (including videos)?
2. Does it back up any external drives attached to my computer by USB?
3. Does it have an unlimited file size limit?
4. Has it got an unthrottled or optimized backup speed?
5. Are there flexible backup options?
6. Does it restore files, folders and all data?
7. Does it offer a feature to locate my computer if it’s lost or stolen?
8. Does it allow me to add additional layers of security, such as a pass-phrase?

I use and recommend Backblaze because I can answer YES to all of the above. In addition to all these features, Backblaze has a rock-solid reputation backblaze genealogy gemsin the industry for being secure and reliable. And it’s SO affordable–only $5 per month–less than the cost of a single fast-food lunch for unbeatable security and peace of mind for ALL your data.

I encourage everyone to do the research themselves and choose the right cloud backup service for themselves. But I hope you’ll click here to check out Backblaze as a serious option.

Switch to Inbox by Gmail App or Improve Your Existing Gmail: It’s Your Choice

 

Switch to Inbox by Gmail App or Improve Your Existing Gmail: It's Your Choice

 

Inbox by Gmail app has some great features and if you’re willing to go all-in and are up for a big change, go for it. If not, here are some ideas for improving your regular Gmail experience. 

About a year ago, Google announced the new Inbox by Gmail app. I didn’t cover it then because they had bugs to work out. But, I’ve been keeping an eye on it. It’s a bit overwhelming, however, if you are up for the change here’s a quick video summary of what it does.

As a recap, the Inbox by Gmail app can:

  • Bundle similar messages for you, like offers and promos;
  • Recognize emails about travel reservations and bundle those together; and lastly,
  • It allows you to browse photos in emails without opening the message.

You can also do a lot of housekeeping and organizing tasks yourself. For example, you can:

  • Pin messages that you want to come back to, then click on a thumbtack icon to show all pinned messages;
  • Snooze an email message by marking it to pop back up to the top of your list at the time and date you indicate;
  • Create easy reminder messages for things you need to do; and
  • Keyword-search your emails just like you do in Google. Sometimes, the search function is even smart enough to answer questions for you. Like when I type in “flight Indianapolis” for my upcoming trip to the Midwestern Roots conference in July, I get an email with my flight reservation in my search results. At the top, I will also see a nice summary of my flight information that Google extracted from that email and puts right in front of me.

These are pretty slick features, but they come with a price: Inbox by Gmail is a dramatic change from Gmail which some might find a difficult transition.

Improve Your Regular Gmail Experience without Using the Inbox by Gmail App

If you’re not quite ready to switch to Inbox by Gmail, there are ways to enhance and improve your experience using regular Gmail. I don’t know about you, but I don’t use the “Chat” feature on Gmail very often. However, that little chat box pops up right below the labels, and that means that when you select a label lower down on the list, it’s easy to accidentally open the chat box. Frustrating indeed!

Make your life just a little bit easier by changing the location of your chat box. Go to Settings, then click on Labs. Click to Enable the Right-side chat feature. Chat moves out of the way over to the right and the problem is solved.

For those of you who don’t use the Chat feature at all, you can completely turn it off. Simply go to Settings, Click the Labs tab, click to select Chat Off, and then click Save Changes.  Ah, this gives you a cleaner, less cluttered, Gmail to work with. Nice!

Inbox by gmail 1

An important thing to remember about changing any of your Gmail settings is that you must click the Save button on the page to apply the changes.
Switch to the new Inbox by Gmail app or just improve your existing email with this little tip, the choice is yours. Thanks for sharing this tip with your friends…it’s nice to share, isn’t it?

More Genealogy Gems on Apps for Genealogy

4 Great Local History Apps for Genealogists

Best Genealogy Apps Under the Big Topshare

The Genealogy Gems Premium Podcast 134: Tips and Apps for Oral History Interviews on Your Mobile Device (The Premium subscription required)

 

Free Beginner Genealogy Podcast Series (Also Great for Do-Overs!)

Beginner genealogy FHME podcastA free podcast series for beginner genealogy, The Family History: Genealogy Made Easy podcast series offers step-by-step how-to instruction and inspiration.

Are you just getting started in family history? Or are you ready for a genealogy “do-over” with a more systematic approach to learning and researching? My free beginner genealogy podcast series, Family History: Genealogy Made Easy, may be just what you’re looking for. Kim from Alpine, Utah, wrote in to say how much that series has helped her:

“Dear Lisa,

I’ve downloaded all of the Family History Made Easy podcasts and am making my way through them while I exercise. I just finished listening to your archived Family History Made Easy podcast #31 “Immigration and Naturalization Records, part 3” with Stephen Danko, not realizing there were also parts 1 and 2. When I got on my computer to look at the show notes and realized there were two more episodes in this series to listen to, I was thrilled: I have an incentive now to go walking at least twice more this week! The podcasts are the motivation for me to get out and get the blood circulating!

I was amazed at all there is to learn from ship manifests, and have a plan to go back and review those I’ve already captured. I’m sure there are many new things I will be able to learn from them, after learning about all of the marks and notations.

Thank you for producing this entire series of informative, educational, instructive, and interesting, podcasts, as well as the Genealogy Gems podcasts. They are a service to the genealogy community and help elevate the quality of our family history work. I wish you well and hope you continue producing them for a long time!

Family History: Genealogy Made Easy PodcastHere’s how to access the free series:

1. Go to www.genealogygems.com
2. Hover your mouse over Podcast
3. Click on Family History: Genealogy Made Easy
4. Episodes are in numerical order
5. Click the link for episode 1 called Getting Started
6. The web page is called “show notes” and has all the information covered in that episode.
7. Click “Play Now” link at the top and then click the Play button to listen on your computer, or you can subscribe through iTunes. Here’s a link to frequently asked questions about podcasts.

Free PodcastAlong with the step-by-step beginner genealogy series, you can also listen to the entire archive of the Genealogy Gems Podcast, like Kim has done, for tons of additional ideas and strategies.

View-Master Toys are Going Virtual Reality

" The View-Master first appeared in 1939 at the New York Worlds Fair. My View-Master Model C, pictured here, was produced between 1946 and 1955. It was made from bakelite and was the first viewer to have a slot into which the reels were placed for viewing. Believe it or not, all reels made for any view master will work in any model from 1939 to present." Image by Jack Pearce, Flickr Creative Commons. Image used without changes; find it at https://www.flickr.com/photos/jwpearce/10725366513/.

” The View-Master first appeared in 1939 at the New York Worlds Fair. My View-Master Model C, pictured here, was produced between 1946 and 1955. It was made from bakelite and was the first viewer to have a slot into which the reels were placed for viewing. Believe it or not, all reels made for any view master will work in any model from 1939 to present.” Image by Jack Pearce, Flickr Creative Commons. Image used without changes; find it at https://www.flickr.com/photos/jwpearce/10725366513/.

Did you have a View-Master toy as a kid? Using these stereoscopic viewers (long before kids had cameras of their own), children could see pictures of any topic from Disney to dinosaurs to the 1958 World’s Fair in Brussels. According to a collector, whose image is posted here, “all reels made for any View-Master will work in any model from 1939 to the present.”

Well, this decades-only technology is about to get boosted into the 21st century. According to this news report, “Mattel is teaming up with Google on an upcoming virtual reality-based View-Master that is infused with Google Cardboard VR technology.”

“The Cardboard-based View-Master…will share some design elements with vintage View-Masters, but instead of dropping in a reel, you slide an Android smartphone into the unit. View-Master will work with a custom Mattel app, as well as any Google Cardboard-compatible app, of which there are now about 200 in the Google Play Store.”

Want to learn more about these great vintage toys–or share one with the next generation? Click here to purchase a View-Master Viewer and Reels and click here to purchase Collectible View-Master: An Illustrated Reference and Value Guide. (Thank you! Purchasing from these links helps support the Genealogy Gems podcast and blog.)

Did you know that nostalgia buffs (and anyone else) can search Google Patents for fun objects like the View-Master? Click here to see the original patent application materials for the 1939 View-Master, including a design drawing of that first model. Here’s a tip: if your ancestor ever applied for a patent, search Google Patents for his or her name! Learn more about Google Patents–and other fabulous and FREE Google tools you can use for family history–in the new, fully-revised 2nd edition of The Genealogist’s Google Toolbox by Lisa Louise Cooke.

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