http://www.mindanews.com/buy-topamax/ mobile device” width=”263″ height=”263″ />Ever feel like your tablet or smart phone is smarter than you? Here are 3 quick tips for getting the most out of your mobile device.
If you’ve got a mobile device–a smart phone, tablet or iPad–but aren’t really sure how to use it, you’re not alone. This common problem makes me think of this video below of how one father uses his iPad. Check out the expression on his daughter’s face!
Don’t resort to using your mobile device as a cutting board! There are so many things you can do with it in everyday life, for work or hobbies–and especially for genealogy. I’ll teach you more step-by-step mobile genealogy in the coming months. But let’s get started with these 3 quick tips for getting the most out of your mobile device:
1. Know your mobile device. In the case of an iPad, for example, which generation do you have (1st, 2nd, 3rd, 4th, Air, Pro etc.)? Which operating system does it use? How much storage space is on the device itself and how much cloud-based storage space do you have? (How much is available right now?) Your ability to answer these questions will help you to know which apps you can use and will help you best manage your device’s memory.
Don’t be afraid to browse your device to find these answers. If you can’t find the answers, (and there’s no 15 year old handy to help you), just Google your question. Below are two sample Google searches I ran: click to read the top result for each! (You can model your specific Google search phrase after the examples below.)
2. Keep your device updated to its current operating system.
Sometimes when you’re having trouble using your mobile device, it’s because its operating system is out-of-date. (On Apple products, you’ll see that referred to as iOS.) Some people consider it annoying to have to frequently update their operating systems, but the world of mobile technology changes so quickly that you really do need the most current system to be glitch-free and good-to-go.
How to find the version of your operating system:
1. Tap Settings
2. Tap General (iOS) or About Device (Android)
3. Tap Software Update
4. You will either see that your operating system software is up to date (and what version it currently is), or you will be notified it is out of date and prompted to update it.
An up-to-date operating system helps ensure you are getting the most out of your mobile device.
3. Get to know your Settings.
Your Settings icon probably looks like a gear. Open it. Browse the different areas so you’ll become familiar with it. Some features you’ll want to use will require that you activate them in the Settings. Also, sometimes if your device is supposed to support a feature but it doesn’t work, that may be an indication that you need to update something in your Settings. It’s not difficult to do!
In the coming months, I’ll teach you LOTS more about using your mobile device for genealogy (and everything else). Just enter your email in the “Sign Up for the Free Email Newsletter” box on any page on my website to make sure you’ll receive these helpful articles. (You’ll also receive a free gift just for signing up!)
When you’re working on our genealogy, you’ve got data and records coming from all directions: websites, interviews, archives, downloadable documents, and more. Some of it you’re actively working on, some of it you need to save for later, and the rest has already been analyzed and is ready for archiving. This variety of data requires a variety of storage locations.
Watch episode 71
In this week’s special episode of Elevenses with Lisa (episode 71) I’m going to share with you my genealogy data workflow. We’ll talk about how it all fits together to ensure an uncluttered desk and the ability to instantly put my hands on what I need when I need it. If that sounds like something that you need help with, please join me this week.
Three ways to watch: 1. Video Player (Live) – Watch live at the appointed time in the video player above. 2. On YouTube (Live) – Click the Watch on YouTube button to watch live at the appointed time at the Genealogy Gems YouTube channel. Log into YouTube with your free Google account to participate in the live chat. 3. Video Player above (Replay) – Available immediately after the live premiere and chat.
Episode 71 Show Notes
Barbara left a comment saying she found our recent videos that we called How Alice the Genealogist Avoids the Rabbit Hole helpful (episode 68 and episode 69), but she did had a question about Evernote. She asks, “Once you have processed (the genealogy record) and extracted the information you need, do you remove them from Evernote and place them in your digital genealogy filing system? I get a bit confused in thinking about what the other purposes of Evernote might be. Wouldn’t I just save my documents, newspaper clippings, etc. to my digital files on the hard drive and also to my Google Drive folders? Is there any need to also have them in Evernote?”
This is a great question, and I think the best way to answer it is to talk about my entire genealogy workflow in which programs like Evernote play a part.
It really helps to have a consistent way to capture and find what you’re actively working on. My workflow works great for me, but its just one way. Follow along with me and see if this might be a flow that will work for you.
The Genealogy Data Flow
Let’s start off with an overview of my workflow. And there are really 5 major workstations, if you will, that your data flows through. Some of these we’ve discussed previously here and also in several Premium Member videos:
Active Genealogy Work
This is the stuff we are working on currently. I several different tools to capture and work on these items: Evernote, genealogy website subscriptions, “pending” folders on my computer, pending tabs in my 3 ring notebooks and physical pending box on my desk. We discussed this in Elevenses with Lisaepisode 7.
Conclusions added to Master Genealogy Database (Software on your computer)
Archival Digital Storage (your computer.) See episode 8 (Digital Archiving) You can certainly keep archival items in Evernote as well.
Archival Paper Storage (your binders.) See episode 6(Paper Archiving)
Not everything I find while researching is ready to be archived the moment I find it. Some items are actively being found and worked with such as:
Items I’m exploring for the potential application to my current research project
Items pending analysis
Items playing a role in a bigger research question that I want all together for now.
Bright Shiny Objects (BSOs) – stuff I found along the way that doesn’t relate to my current research goals
Not everything is captured on my computer. Many items (photos, audio and video records, typed notes) are captured on my phone and my iPad. So, I need an easy way to funnel everything back to one active workspace. A cloud-based notetaking service allows me to do this because it’s available as software on my computer and an app on my mobile devices. All synchronize through my account on the cloud. I use Evernote (affiliate link – thank you for your support of our free content) so I’ll refer to that, but there are others out there like OneNote, and Google Keep. (Learn more about how to user Evernote in episode 70.)
Evernote allows me to:
Capture and hold items
search and retrieve more effectively than on my computer thanks to OCR (subscription)
work my genealogy research plan
easily collaborate with another researcher by sharing a single link
Store and share media such as audio and video recordings
OK, so does everything go straight into Evernote? The answer is no. So let’s take a look at what happens to a digital item when I get it. I’m going to call it data, but it could be a downloaded genealogy record, a web clipping from a website, a photo of a gravesite I took with my phone, or anything else that includes information I want to use.
Working Your Genealogy Research Plan
When we work our genealogy research plan, we will inevitably locate documents. Typically, these are digital, but sometimes we find a physical document and make a digital copy of it.
Before a digital item is deemed relevant and ready to archive, we have a lot of work to do. We need to evaluate and analyze the document to determine its value and its possible application to our family history. If deemed reliable and applicable, we then need to extract the data and enter it into our family tree software. We may also decide to add some or all of the information to other places such as our online tree if we have one.
Many times, all of this work can’t happen in one sitting. We may need to be able to review and work with the item several times before we’re finished with it. I call this “processing” the document.
Even after its processed, we may still need the item nearby for reference as we work our research plan in the hopes of reaching our goal. At this stage, I consider this item to be “Active.” The opposite of that would be items I consider to be “Archived.” An archived item has been fully utilized and is no longer playing an active role in my research plan. That’s not to say I may not need to reference it again in the future, which is why it must be archived where I can retrieve it. The point is that the item is not relevant to my current active research. For example, perhaps it pertains to my mother’s side of the family and right now I’m working on my father’s side of the family.
My active digital items are typically added to Evernote, which I consider to be my Active workspace. It is not my archival space. However, this is not to say that you can’t store everything in Evernote forever if that’s what you want to do. You certainly could. I’ve given this a lot of thought and there are a few reasons why I don’t store everything in Evernote.
The main reason I don’t store everything in Evernote is that I’m a firm believer in retaining control of my data. If we store everything on a website or in a cloud service (which Evernote is), they (or their hosting provider) could pull the plug tomorrow and it would all be gone. I certainly don’t think that would happen overnight, although there are real cases of that happening. But I don’t want to take the risk, and I don’t want to have to scramble in a panic to move a mountain of data because I’ve been given a 30 day notice that a service is ending or has been sold to another company. (And let’s not even think about the possibility that the email notification of that happening went to my Spam folder!)
In order to retain control of my family history data, my long-term data storage needs to be within my control: my computer, external hard drives (both backed up with Backblaze) and paper print outs. That being said, when it comes to my active research project, I’m willing to trade the risk for the speed and convenience of using an online tool or service such as Evernote. My active research is a small fraction of my total research, most of which has been archived on my computer.
So, when I first find an item, I have a decision to make: where am I going to put it? Will I save it to my computer or to Evernote? It depends on what it is.
Items I save to Evernote:
Items needing OCR to be most useful. Examples: Newspaper articles, web clippings
Items created with my phone or tablet. Examples: Photos of gravesites and documents, interview audio recordings, videos of research trips
Items needing analysis before confirmed as pertaining to my family. Examples: Record downloaded from a genealogy website. I want these in Evernote because everything is together in one place. Tags and the search feature allow me to instantly retrieve any combination of records I need at any given time for cross reference. And if I need to share any or all of the items with another researcher it’s easy to do with just one share link. A cloud notetaking service make working your research plan much easier. (Premium Members watch my video class Collaborative Genealogy with Evernote.
Example:Items pertains to my family but not part of my current research project.
Downloaded genealogy records I don’t have time to process right now.
All items are tagged with relevant information to make them quick and easy to find in addition to keyword searching.
Items I save to my computer hard drive:
Items to I want to keep that have been processed.
Digital scans of visual items. Examples: Family Photos, old postcards
Large files created on my computer (audio, video).
I have a solid system for organizing my folders and file on my computer so it’s quick and easy to find them. If you’re a Premium Member you can watch my step-by-step classes on how to set that up for yourself on my website GenealogyGems.com.
The bottom line is that whenever I need to find something for my active research project I’m going to search my notetaking service first, and then my computer hard drive.
Archiving Processed Items
Once I reach my research goal and I’m done actively using those sources, I’m ready to archive them. I could just leave everything in Evernote, but I want to make sure that all genealogical documents that I referenced as a source in my master database, are archived on my computer for long-term storage that I control, and that is being automatically backed up.
An important thing to understand about Evernote is that you can’t just download everything with one click in its original file format. However, you can save individual digitized items in your note, such as genealogical records, to your hard drive. Since there is no lifetime storage limit, I leave the note intact in Evernote, and I save the image to my computer hard drive. Save the image by right-clicking on it (in Windows, & I think it is Command click on a Mac) select Save As and save it to the appropriate archival folder. I do this at the end of the research project. Now you may feel like your “research project” never ends! But I’m referring to a genealogy research plan.
How to save a document image to your hard drive from Evernote.
You can learn how to create one in Evernote by watching my Premium video class Using Evernote to Create a Research Plan. (Premium membership required.) Of course, after I’ve answered my research question I quickly develop the next one and build a plan around it. So, you’re right, it never actually ends – thank goodness!
How Do I Find It Later?
My software database is the brain of my genealogy operations. I may have family tree information on various genealogy websites, on my computer, in Evernote and maybe even on my own family history website. But my database is the final word on what I have found and believe to be accurate. As I draw conclusions and add data to my family tree in my database, I cite my source. Therefore, everything I need to know about my tree is in one location I control on my own computer. If someone asks me a question about someone in my family tree, I can quickly look up the information and also see where I got it (the source).
“Your genealogy database software is the brain of the organization.” Lisa Louise Cooke
When I want to refer back to one of those sources I would look in one of three places:
My computer archival digital files (especially if it’s not part of my active research plan). This is easy to do because I know my folder system well, and it guides me. I’ve never lost anything yet!
Evernote (particularly if the source is part of my current research plan.)
The surname binder (if my citation tells me or I suspect it would be an archived piece of paper.)
Because I stick to my system, I usually instinctively know where to look. And because of they way each is set up, I can find things FAST!
Of course there are always exceptions to any rule, and there may be an item or situation that doesn’t fall perfectly neatly into a category or activity. Use your own best judgement on how to handle those. OCR search capability and great systems for digital and paper items will make it possible to find what you need when you need it. And most importantly, you’ll retain control over your family history legacy.
Be sure to share your Evernote credentials in a secure place and share them with a trusted relative so that the account can be passed on in the future. Learn more about protecting your legacy by watching my video class Saving Your Research from Destruction. (Premium membership required.)
The 1950 census must be indexed so that we can search for relatives by name, location and much, much more. You can help with this exciting project, and no special skills or background are required. Jim Ericson of FamilySearch 1950 Census Community Project explains what’s happening and how you can get involved.
Lisa: The 1950 US federal census was released by the National Archives just a short time ago on April 1 2022. But it was just a release of the digitized images of the census pages. The indexing of those records happens afterwards. It’s really the indexing that makes it possible for all of us to be able to search the records and find our families. Here to tell us about that really important indexing project. To get all this done is Jim Ericson from FamilySearch. They are heading up this project. Welcome, Jim.
Jim: Thank you, Lisa. It’s wonderful to be here with you today.
Lisa: I know you guys are so busy. You’re right on the heels of Rootstech which just wrapped up. And now we’re here with the release of the US Federal Census for 1950! Do you have somebody you’re looking forward to seeing in that census record?
Jim: Yeah, both of my parents will be there. My dad will be 20 years old. He turned 21 that year after the census. And my mom is 15, she will just have had her 15th birthday.
I know where my mom was. She was in Salt Lake City. But I have no idea where my dad was in 1950 as a 20 year old. He’d left college and I know that he had enlisted in the in the army. But I don’t know. He also worked in San Francisco for a couple of years. I don’t know if he’ll be in San Francisco, or where exactly where he would have been in 1950 when the census was taken so there’s a little mystery right there.
Lisa: Absolutely, and that’s a perfect example of why the indexing is so important, because you’ll be able to name search for him when this is done.
The History of FamilySearch
Before we jump into that indexing project, for those who maybe aren’t familiar or haven’t used FamilySearch, tell us what familysearch.org does and what it offers the genealogist.
Jim: FamilySearch is a nonprofit organization. We were founded in 1894 as the Genealogical Society of Utah.
FamilySearch is more of a recent incarnation of the organization that kind of reflects when we went online, and when we started publishing CD ROMs in the 1990s.
We’ve been microfilming and digitizing records since 1938. We started a worldwide project to go and collect records from around the world. Microfilm was really the innovation that allowed us to store all those records in a library. Getting a whole bunch of books or physical records in one location was difficult.
Since then, all of our record operations are now digital. All of our records are captured digitally now. We have worldwide operations in hundreds of countries. We publish over about a billion records a year.
As a nonprofit, we partner with commercial entities who have an interest in profit, because we know that they know how to innovate. And that also helps our resources go further through partnerships with these commercial entities. The 1950 census is actually an example of that sort of a partnership. We’re working on this with Ancestry and using the resources that they have.
FamilySearch has a collaborative family tree where you can see what others know about your family. We have, like I mentioned, 10 billion records that are online. We have free resources to learn how to do family history. And we really try to just bring people wherever they are, to the experiences that can help them learn about their family.
(04:32) Lisa: It’s amazing how much it’s grown! I remember the days of the CD ROMs with the record sets that we used to order. And now so much is available for free from home. Users just need to sign up for a free account to use the website and take advantage of the records. And I love the Wiki. It’s such a wonderful treasure trove of knowledge when it comes to genealogy research
Let’s talk about the most exciting and the newest record collection, which is the 1950 census. When it was released by the National Archives did you get all the images? Does that mean instantaneous publication on familysearch.org? How did that work initially?
Jim: Well, 10 years ago, in 2012, when they released the 1940 census, we were actually waiting at the National Archives with a van and hard drives. We had to transfer all the data onto hard drives and take them to our data facility in Virginia.
This time, everything was available online. Everything was downloaded and uploaded to our servers immediately. There was high demand. So that was one of the challenges that we faced was making sure that we’re going to be able to download those images, over 6 million images is a lot of images to be able to download. And those images include records for 151 million people. So that’s a lot of information at high quality, resolution. So that was actually the first hurdle.
And since we are doing this project with Ancestry, we also have to wait for Ancestry to do the same thing and download the images, to be able to process them to create their computerized index with their own handwriting recognition technology that then comes to us. It makes it so much easier to review an index as opposed to starting with transcription from scratch. So, there are so many innovations that have taken place. But from the National Archives, the online delivery of images was one of those innovations.
Lisa: How fantastic to be able to do that online. I can imagine that speeding it up. And then you’ve got artificial intelligence, which is already impacting how we use genealogy websites, how we access digitized books, and here you are using it to help index the records.
I’d love to know kind of a comparison between the speed at which you indexed the 1940 census which I thought was pretty darn quick to how that looks for 1950.
Jim: There is a great question, and we’re still learning how this is going to play out with the 1950 census.
The history of census indexing by FamilySearch
One of the first projects that we did as FamilySearch when we were publishing, CD ROMs was the 1880 census. The 1880 census took us more than a decade to press on to CD ROM. It was a huge project! It was crowd sourced, but before the advent of the internet. It was sending packets and physical papers around and then gathering them and then creating a CD ROM.
We went from a project like that, to doing the 1940 census just over a decade later in a matter of about six months. So already the technology was just astounding because of what you’re able to do because of the internet. Now you have the artificial intelligence, the handwriting, character recognition, and then you have innovations that we’re doing with the crowdsourcing. And all of a sudden, you’re able to take those tasks that we’re all human, I guess bounded by human capabilities, and you’re now allowing the computer to do what the computer can do.
With the 1950 census, we are actually indexing or reviewing this automated index for every single field that was captured in the 1950 census. It’s way more data than we were dealing with for the 1940 census. Because of the cost and the time, we just wanted to make sure that we just had the most logically relevant fields captured, so occupation, and some of those fields were seen as extra fields. But for 1950, we recognize that we can do a lot more in terms of the experiences that we can provide and that these other entities can provide if we have a full index, so that’s one of the big innovations. It’s going really well.
When will the 1950 census index be complete?
We have a goal to get it all done by Flag Day, so that’s June 14. That will be about two months from when we really got the project going and up to speed. That just depends on how many people come and participate.
There’s more than one way to participate. We feel like we have a lot of options, and it’s more accessible than it’s ever been because of how recent (the 1950 census) is. Recognizing handwriting from 1950s is not that different from recognizing handwriting from a week ago. Things haven’t changed that dramatically. And so, it’s a really accessible experience. And these are people that everybody knows. It’s kind of fun to come in and see what you can find in those areas where your family is from.
Innovations in the 1950 Census Index
(11:07) Lisa: Exactly. You said something which I hope everybody really appreciates, which is that you indexing every field. I mean, you must have gotten excited when you heard that was really going to be possible. It’s a game changer because now you can slice and dice data in so many ways. You can look up everybody who worked on the railroad or whatever the fields are that were filled out. What do you think the impact will be of that? Will that change anything about genealogy research?
Jim: Yes, it will. And not just genealogical research but also understanding the makeup of our country in 1950. And really understanding the history of our nation because that is part of your family history is enabled by capturing those additional fields. Being able to see differences in income, differences in occupation from region to region, being able to easily see, neighborhoods.
The address for the 1950 census is similar to the 1940 census in that it’s a vertical capture down the side of the forms. So that is something that just allows people to see what’s there today, if their house is still there. These are experiences that that we’ve dreamed of but without the index it is impossible to provide that sort of an experience. And so now with the commercial entities and what we’re trying to do, you’re going to have a lot of different experiences now that are unlocked and available because of these innovations. And especially with Ancestry’s (technology) it has enabled us to do this.
Is the 1950 census available for free?
(13:06) Lisa: Since you’re partnering together, is it available at Ancestry for free as well as for FamilySearch?
Jim: Ancestry will make their own businesses decisions. But yes, initially, it’ll be available for free. They’ve opened up the 1940 census recently, and that’s been available for free. I don’t know what all their future plans are. It allows them a lot of flexibility on how to do that. Of course, we make everything we can available for free at FamilySearch.
Again, there’s going to be a lot of different experiences that are available around this record set. So, it’s exciting going all the way back to how the National Archives made it available. It’s really democratizing the records. I think their goal is to just make it accessible to as many people as possible. And then it’s these other organizations that have a vision for what they can do with those records.
Lisa: Yes, and you guys certainly had the vision around the indexing project. That’s something that is such a skill that you’ve all developed and really fine-tuned. You’ve been able to crowdsource so much of what then becomes available to everybody.
Tell folks how they can get involved in it. And I’m really interested in some of the changes. I was very excited to hear that people will be able to have, in a way a more personal indexing experience. Tell folks about that.
Jim: Something that everybody wants to do when they come in and volunteer and get involved in a project is to find their own family. That will be expedited. When the index is published and available, after it’s been reviewed, everybody’s going to have that wonderful experience. But even on the review side, we’ve made it so people can search for a specific location down to the county level, or, in some cases down to the city level. Then you can actually search for a surname, or last name within that location. Now, if your family hasn’t already been reviewed, you’ll be able to review it if it hasn’t been reviewed. That just means that it’s going to be published sooner, because progress has already been made. And then you can come back and review it.
How to make corrections to the 1950 census index
(15:42) If for some reason, the person who reviewed it did it wrong, you can still make corrections. We do corrections on FamilySearch. Ancestry does corrections on Ancestry. And we are sharing whatever corrections are made on FamilySearch with Ancestry so they can get the benefit of any corrections that are made on our website as well. So that’s terrific.
For the 1940 census we had 163,000 people come and help and get involved. And with how easy it is for 1950, we think that we’ll have well over 200,000 people who will come and want to review these names.
How to volunteer to index the 1950 census
(16:30) If you want to get involved, there are a couple different places you can go. But the easiest place to remember is familysearch.org/1950census. And on that page, there’s a lot of information. Near the top of the page there’s a big link to join the project and to come over and participate.
The project is ongoing. All the states are there, some have already been published. Come and get involved and see what you can do. It’s going very quickly, and people are really enjoying it. We’re glad that it’s along as quickly as it is.
Lisa: Volunteers can do this from home from their computer. Is there a certain minimum commitment that they have to make or a certain minimum amount of technological ability?
Jim: No. This is again one of the things that’s kind of fun. I mentioned that briefly before there’s actually more than one experience or a way to participate.
(17:42) The standard way that most people who’ve done it before want to participate is what we call the Household Review. With the household review we try to identify from the head of the house, all the members of the household or the family to the next head of the house. That can sometimes cross pages on the census forms. That is an every field review. You can review as many of those fields as you want. And then the next person can come and pick up where you left off. So that’s really fun. It does require you to be on a computer.
(18:27) There are two other types of tasks. One doesn’t require you to be on a computer. You can be on your handheld device, your smartphone. It is what we call Name Review. So, instead of reviewing all of the fields, you can download our app called Get involved. FamilySearch Get Involved is available on the iTunes Store or the Apple Store, as well as from Google, the Android store. You can download the app and you can just start looking at the images where we have the names of the people in the census. Then you can compare that with what the computer thinks it is. You can either say yes, that’s right or no, and you can actually enhance or fix what the name is. You can do hundreds of these in an hour. I’ve done it, and it’s a fun activity. It’s really engaging if you like seeing that you’re making a difference in terms of volume. It’s a really fun way to participate.
Again, the computer doesn’t always get it right. So, you have to be really careful in the review process. But it’s super easy to just look at the image and look at the index value for the name and just make sure it’s right. You don’t have to have the app though.
(20:00) So, there’s the Household Review or the Name Review. And then the other task is the Header Review.
every census image, every census ledger, has a header that includes all of the location information and the information about the enumeration itself. And reviewing that is a separate task. We broke that one out because again, the data is formatted differently. If you want to go in and help us, those have to be done as well to be able to publish the dataset. We invite you to come in and see what states still have the header review available, and you can help us finish out that as well. It’s not as exciting because it doesn’t include the names of the people. But it still has to be done to be able to publish the reviewed index.
Lisa: I hadn’t thought about the header, but that’s pretty important. If that’s not right, then we get way off track pretty quickly. It includes our enumeration district number, the county, etc. That makes a lot of sense.
Well, Jim, it sounds like you guys have really been innovating over at FamilySearch. We’re grateful. We’re grateful that you’re giving everybody watching an opportunity to also give back a little bit and we can all pull together and get this done by Flag Day.
Five new Scotland genealogy record collections are online at Findmypast. Also: Irish police registers; records from Wiltshire and Westmorland, England; and digitized British and Irish newspapers. Enjoy exploring your British Isles ancestry! Featured collection:...