Celebrating Freedom and Records Access: 50 Years of FOIA and Genealogy
Happy July 4th–and Happy 50th to the Freedom of Information Act! Read more about the FOIA and genealogy records we can access because of it.
Today we in the United States celebrate our Independence Day with grateful hearts and parades. Well, genealogists with U.S. ancestors have an extra reason for fireworks: today marks 50 years since Congresss signed the Freedom of Information Act into law, and the U.S. became one of the first nations to open its records to the public.
The Freedom of Information Act
The FOIA opens certain kinds of information about the federal government and certain information created by the federal government. It doesn’t apply to everything, including documents that relate to national security, privacy and trade secrets. The FOIA also only applies to documents created by the federal government, not state or local governments.
Since it was passed, the FOIA has continued to be expanded and amended. Over the years, the numbers of FOIA document requests has skyrocketed, too. In the first five years after the FOIA passed, it only resulted in about 500 total requests for information–that’s an average of just 100 per year. Last year alone, there were more than 700,000 requests!
The FOIA and Genealogy
So, of course we have to ask the question: how well do FOIA and genealogy go together? As it turns out, quite well. My favorite FOIA request is for an ancestor’s Social Security application (the SS-5 form). This is the form that generated the assignment of a relative’s Social Security number and was the first step to receiving any Social Security benefits. It’s what the very limited information on the Social Security Death Index comes from, as well as the much-richer (but not comprehensively available) Social Security Applications and Claims database at Ancestry.com. That was released last year and caused a LOT of us to do a serious genealogy happy dance.
But if you want to see everything in that SS-5 application, you should order an image copy of the original (you can now also order a computerized abstract of it, which is cheaper but might not get everything right). Here’s what an SS-5 application looks like:
This one confirms the names of an African-American man’s parents–parents who survived slavery and left few other records of their existence. This man was part of the first generation in his family to legally learn to read and write. His signature is on the record.
You can also access other key 20th-century genealogy records that haven’t made it online yet–and in some cases, haven’t even been sent to the National Archives yet.
These include the following (with links to where to learn more):
- Post-WWII Selective Service records: draft registrations and SS-102 forms (with more draft/military information on them), through the end of 1959;
- Naturalization certificate files from 1906 to 1956;
- Alien registration forms from 1940 to 1944;
- Visa files from 1924 to1944;
- Registry files for 1929 to 1944 (these document the arrival of an immigrant whose passenger or other arrival record could not be found for whatever reason);
- A-files, alien case files for 1944 to 1951;
- Certain FBI files and certain CIA records (here’s a link to the slides from a National Archives presentation on using FBI files for family history.
There is some fine print on some of these records request procedures, so read carefully what records are there, what you’re allowed to order and how to request it. Happy Independence Day–and Happy FOIA anniversary!
More FOIA and Genealogy Gems
Try This Now! U.S. Social Security Applications and Claims Index
Search the SSDI for Your Family History
Genealogy Gems Podcast episode 21 about military record requests through FOIA
How 75-Year Old WPA Records May Help You Find an Ancestor
WPA Church Record Inventory Sheet, Eliam Baptist Church, FL. Click to view.
Got a research brick wall? A “national temp agency” created resources that may help you find your family history in obscure historical records.
During the Great Depression, so many Americans were out of work that the federal government launched the Works Progress Administration (later renamed the Works Projects Administration, thankfully keeping the “WPA” acronym intact).
I think of the WPA as a national temp agency that put thousands of residents to work on bookkeeping, building and conservation projects around the country. It’s the same concept I use when my kids want to earn some spending money: I give them a list of back-burnered chores: weed the flower beds, inventory the pantry, wash the walls.
The federal government did this on an enormous scale. Their “inventory the pantry” chores included jobs like indexing immigration and naturalization records and inventorying extant church records. Do you see where I’m going with this?
Let’s use the church records inventories as an example. In several states, WPA workers used a standardized form to capture data about church congregations. Included were:
- the church name(s) and address, pastor name, details about the building(s), race and size of congregation;
- a brief history of the church; and–even better–
- the description and location of existing records, like minute books, financial records, and registers of baptisms, marriages, members and deaths.
The original inventories, where they still exist, have been scattered. They were not collected and maintained by any national agency. But some were published and some are now online. For example:
- Florida: Florida Memory Project
- Pennsylvania: Ancestry
- New York City: New York Genealogical & Biographical Society
- South Carolina: University of South Carolina Libraries Digital Collections.
- Others are at state or university archives and libraries, like those for Ohio, Arkansas, Maryland and Mississippi.
Church records inventories are just one type of helpful resource compiled by WPA workers. Learn more about WPA records from leading genealogical expert Paula Stuart-Warren in Genealogy Gems Premium Podcast episode 2. (A Premium membership required to access–and it’s totally worth it! Click here to learn about its many benefits.)