“If I put a PDF copy of a newspaper article or a jpeg photo into Evernote, can I get a copy back? I am putting them there for safe keeping and an easy way to archive them but I want to be able to use them in other places in the future.”
Recently Pam sent me the excellent question above. She’s been using Evernote for a couple of years, she says, “but not very well.” I’ve heard that before! I like how she’s now thinking carefully about not just organizing her genealogy research materials (which is important!) but also digitally archiving them effectively.
As I told Pam, folks have tried to accomplish this in a variety of ways. Here’s my two-cent’s worth on how I look at it.
I haven’t found a simple free way to export a PDF that has been saved to Evernote back out as a PDF. This is a weakness of Evernote. (Click here for a blog post about this.)
If you are keen on saving items to PDFs, I would suggest not bothering to store them in Evernote. If you really want a “note” of the item in Evernote, you could use this technique: First, save the PDF to your hard drive (using my Hard Drive Organization Premium Videos).
Then right-click the PDF and “Create a Shortcut.” Drag and drop the short cut into a note. Now with one click of the shortcut in the Evernote note, you can instantly open the document on your hard drive and make any additional notations in the note about the item.
If you would rather save the PDF to a cloud service such as Dropbox rather than your hard drive, you can right click the PDF in Dropbox and select “Share Dropbox Link” and then paste that into a note. This, again, gives you one-click access to the item.
I don’t worry about making Evernote the holding tank for absolutely everything. Sometimes other technologies and services are better suited for the task at hand. But it’s pretty easy to create connections so that Evernote is still your central service. There is another alternative called CloudHQ, which can help you export items, but it is a paid service, and I don’t think the value is there for the price when you can use the method I’ve already described.
To get more answers to questions like these about using Evernote for genealogy I invite you to follow this blog.
Resources:
Evernote for Genealogy Quick Guides for Windows and Mac will help you begin using Evernote immediately and effectively.
More old home movies are being digitized and more historical footage is coming online. Do you know how to integrate these with your family tree or blog? Wouldn’t it be great to show that you found great-grandpa in four censuses, the SSDI and a 1937 news reel showing him driving his fire truck? (That really did happen to me. Click here to read about it and see the footage.)
Here a few ways you can share your old family footage online:
2. If you have Legacy Republic digitize your old family movies, you can upload them through your Legacy Republic account into your FamilySearch family tree. (Click here to watch a video about how it works.)
3. Add an online video source citation to your Ancestry tree. Create a new source in an ancestor’s individual profile. The Source Citation section asks for any URL related to this citation. Enter the URL. Then it asks whether you have media items to attach. You will be walked through the process of uploading video from your own computer. If you choose the option to record a video, Ancestry will access your computer’s microphone and camera and record you speaking for up to 12 minutes.
Wish you knew more about how making or finding family footage? Learn more here:
Genealogy Gems Premium members can click here to access a Premium podcast and video on how to create your own family history video (learn more about Premium membership here).
Click here to watch Lisa’s free YouTube series about blogging your family history or click here to listen to free Family History Made Easy podcast episodes about genealogy blogging (episodes 38-42).
Learn about finding and using old film footage on YouTube and other websites in the updated-for-2015 2nd edition of The Genealogist’s Google Toolbox (there’s an entire, expanded chapter on YouTube that inspired my own find of that 1937 newsreel).
Imperial Airways Map of Empire & European Air by Laszlo Moholy-Nagy, 1937. Online at DavidRumseyHistoricalMaps.com. Click on the image to see full citation information.
Among more than 15,000 maps and images newly posted at the David Rumsey Map Collection, these caught my eye as particularly useful for family history. Do any of them look relevant to YOUR genealogy?
1. A massive group of German Invasion plans for England, Wales, and Ireland in WWII;
Map of Hollywood, 1928. Online at David Rumsey Historical Map Collection. Click on the map for full citation information.
Pictorial maps are both fun and useful for finding our family history. These use illustrations in addition to regular cartographic images to communicate their messages.
For example, this 1928 map of Hollywood, California, inserts faces of the famous and illustrations of local attractions. But maps like those don’t just exist for popular tourist destinations. And now there are even more pictorial maps online and FREE to use at the David Rumsey Map Collection.
According to a press release, “Over 2,000 pictorial maps and related images have been added…in the form of separate maps, pocket maps, case maps, atlases, manuscript maps, and wall maps.” These include “certain panoramic and birds-eye maps, diagrammatic maps, and timelines.” Pictorial maps were especially popular during the 1920s-1940s, but David Rumsey includes many from the 19th century and before. The collection continues to grow; check back often to look for the maps you want most.
Did you know that I teach an entire video class on using historical maps in genealogy research? I’ve put a free excerpt on the Genealogy Gems YouTube Channel: Using Sanborn Fire Maps for Genealogy and Family History. Watch it below! Genealogy Gems Premium members can watch the full class, which goes in-depth on four MORE types of helpful historical maps, and download the companion handout! (Click here to learn more about Premium membership.)
“If I put a PDF copy of a newspaper article or a jpeg photo into Evernote, can I get a copy back? I am putting them there for safe keeping and an easy way to archive them but I want to be able to use them in other places in the future.”
If you are keen on saving items to PDFs, I would suggest not bothering to store them in Evernote. If you really want a “note” of the item in Evernote, you could use this technique: First, save the PDF to your hard drive (using my Hard Drive Organization Premium Videos).
Then right-click the PDF and “Create a Shortcut.” Drag and drop the short cut into a note. Now with one click of the shortcut in the Evernote note, you can instantly open the document on your hard drive and make any additional notations in the note about the item.
Evernote for Genealogy Quick Guides for Windows and Mac will help you begin using Evernote immediately and effectively.
Did you know that I teach an entire video class on using historical maps in genealogy research? I’ve put a free excerpt on the