Big News: TreeShare™ for Ancestry has launched, and Ancestry Hints are now part of RootsMagic’s WebHints™. Both are now available as a free update to RootsMagic 7. No more missing data or trying to remember if you added a new ancestor to your database and your online tree at Ancestry. TreeShare™ for Ancestry makes it possible to synchronize your RootsMagic computer database with your online Ancestry family tree for the first time.
TreeShare for Ancestry
From the RootsMagic blog:
“RootsMagic’s TreeShare for Ancestry will let you move data between your RootsMagic files on your computers and your personal Ancestry online trees. You can transfer people, events, notes, source citations, and even pictures between the two systems.
RootsMagic users also gain the ability to easily share and collaborate with others by giving family members access to their Ancestry online tree. Using the new TreeShare feature, family members can then synchronize the latest changes and additions to both the online tree and their desktop computers.”
This means that if you are an Ancestry subscriber and you have RootsMagic 7, you will finally be able to synchronize your tree between the two! According to Ancestry’s blog:
“You can transfer people, events, notes, source citations, and even pictures between the two systems.”
“Integrating with Ancestry’s trees and records has been one of our most requested features,” said Bruce Buzbee, president of RootsMagic. “It’s exciting to work together with Ancestry to make this happen. The feedback that we’ve received from those who have tested TreeShare has been phenomenal.”
Ancestry Hints Integration
The new Ancestry Hints integration means that RootsMagic users now have the convenience of reviewing their Ancestry Hints from within the software. New information and media from matching records can be added into your own genealogy file.
“For those that are just starting their journey into the world of genealogy, RootsMagic offers “RootsMagic Essentials”- a free version of their software with a limited set of features tailored towards beginners.
If you have an account with Ancestry, RootsMagic Essentials includes the ability to upload your file to Ancestry or download your existing online trees from Ancestry. If you are a subscriber to Ancestry, RootsMagic Essentials also allows you to search and view all of the content in your subscription. Those wishing to compare and transfer individual records between RootsMagic and Ancestry will want to use the full-featured RootsMagic software.”
You Still Need to Backup Your Data
Even though you can synchronize the tree in your database with your online Ancestry tree, you still need to set up an automatic Cloud backup system for you entire computer hard drive. In the end, your tree is your responsibility to preserve for future generations. I use Backblaze, and they are the official backup of my free Genealogy Gems Podcast. No matter what service you decide to go with in the end, the most important thing is that you do indeed set up automatic Cloud backup for your computer hard drive which of course, includes your RootsMagic family tree.
Our blog posts contain affiliate links and we will be compensated if you use them. Thank you for supporting the free Genealogy Gems Podcast and blog!
Adding Source Citations is our third post in the Inherited Genealogy Files series, and in this post, we answer a listener’s question.
We recently received this letter from a Genealogy Gems Podcast listener, Cristy. She says:
Thank you for your tip about starting from the present and working backwards. I was having a hard time knowing where to start. I had inherited a tree passed from my mom and my great-grandmother, that when combined with the information my husband’s aunt gave me [I had a] tree with almost 1200 names. But the information from my great-grandmother and my aunt does not have any sources and all of my mom’s sources got lost in our various moves over the years. She only had her old school database that just had the facts and no sources.
I determined that a genealogy book my mom used as a source for one of our lines [had been] copied [from] an older genealogy line that has been proven incorrect. So, my goal has been to re-find my mom’s sources and document everything. I didn’t know where to start. I have now made a second tree in my database keeping the original as a place to start and only putting what I have proved using actual sources and attaching the documentation as I go. Your episode on the Genealogical Proof Standard was really helpful. It will be a big help as I clean up my tree.
Finding Source Citations for Your Inherited Family Tree
Let’s first give a brief definition of source citation.
Source Citation: the information that tells your reader where you obtained a particular piece of genealogical data.
For example, a family tree should include a source citation for the birth date and place, the death date and place, and the marriage date and place…and that’s just the start.
Finding source citations is really easy if you are using FamilySearch. Let’s say I used a death record I found online at FamilySearch as the proof of my ancestors death date. What is so wonderful about using FamilySearch.org for finding records is that it includes a source citation for you to copy and paste. Take a look.
You can highlight the source citation text and copy it into your genealogy software. A bonus is knowing that FamilySearch is free and easy to use.
Adding Source Citations for Genealogy to RootsMagic Software
As I mentioned above, you can take the source citation you found on FamilySearch and copy and paste it into your genealogy software. RootsMagic is the genealogy software we here at The Genealogy Gems Podcast use (and we are proud that they sponsor our free Genealogy Gems Podcast.) It is an easy-to-use and effective software for both PC and Mac users. (To learn more about using RootsMagic, read here.)
Using RootsMagic, let’s add a source citation to an event in a family tree:
In this example above, we have double clicked on Clarence’s name and opened up the Edit Person window. We would like to add a source citation for Clarence Bowser’s death date and place. In the line for death, we click on the box in the source citation column. The source citation column is indicated by that little icon that looks like a record.
At the pop-up window, we click Add new source and from the options, choose Free Form and click OK.
Now, let’s assume you copied the following source citation from a record you found at FamilySearch.org:
“Ohio Death Index, 1908-1932, 1938-1944, and 1958-2007,” database, FamilySearch (https://familysearch.org/ark:/61903/1:1:VKBM-BKN : accessed 8 December 2014), Clarence W Bowser, 09 Nov 1958.
The first part of the citation is the title of the collection and the location you found it. “Ohio Death Index, 1908-1932, 1938-1944, and 1958-2007,” database, FamilySearch (https://familysearch.org/ark:/61903/1:1:VKBM-BKN. That front half of the citation is going to go in the Footnote area of the next pop-up window. The remainder of the citation you copied is going to go in the Page field. Then click, OK.
Notice, the entire footnote at the right of the screen looks like the one you copied from FamilySearch. You may wonder why on earth we separated the citation. Because, RootsMagic is going to remember you have a source citation from Ohio Death Index, 1908-1932, 1938-1944, and 1958-2007. The next time you find an ancestor’s death record in this index, you will not need to click Add new source. Rather, you will click Cite existing source, and choose the Ohio Death Index, 1908-1932, 1938-1944, and 1958-2007.
At the next screen, the Footnote field will already be filled out for you. All you need to do is fill in the Page field with the back-half of the new source.
You can get loads more tips and tricks in our helpful Evernotefor Windows for Genealogists quick reference guide (also available for Mac users). Also, get a quick overview about this amazing product from this video clip on our YouTube Channel.
Merging duplicate records in your family tree is important. Perhaps you have inherited a giant genealogy file (GEDCOM) from a relative. What now? Follow along in our series on Inherited Genealogy Files as we talk about how to merge the duplicates in your family tree.
Have you cleaned up your family tree lately? Whether you have inherited a genealogy file from a relative or have been an avid researcher yourself, clean-up is necessary from time to time, especially as your database grows.
Merging Duplicates from an Inherited Genealogy File with RootsMagic
When you sit down to do your genealogy research, the last thing you want to worry about are duplicate names. Duplicates can be distracting and confusing.
You may have inherited a genealogy file or files in the form of GEDCOMs. (Read more on what and how to use a GEDCOM file here.) While inheriting this family history is great, it can also be a lot of work to clean-up, confirm the data, and add source citations where needed.
If you use RootsMagic or other similar software, it can be quick and easy to clean up duplicate names in your database. Start by running a duplicate search by clicking on Tools, selecting Merge, and then clicking Duplicate search merge.
You can search for duplicates by surname or given name. You might consider running a duplicate search for sounds alike, as well. This is particularly important if you have merged two databases in which you and the other contributor may have used different surname spellings.
When you are ready, click Search for duplicates at the bottom of the box. The system will tell you how many duplicates it finds and allow you to compare them one-by-one.
If you find a duplicate, the primary person will be on the left and the matching record on the right. Whichever record/person is most correct, use the Swap button to move that record to the primary position on the left.
If you feel these are a match, click Merge duplicate into primary at the bottom left corner. You have now merged these two individuals. It should be noted that you do not actually lose any of the data of the duplicate person. If I find Dean Howard Lockwood in my index and double click on his name, a pop-up window appears and I see he now has two birth and death entries, however. To fix this, click on the duplicate fact to highlight it, then click Delete fact at the top.
Cleaning Up Duplicate Places
You may not have considered cleaning up the duplicate places that exist in your file. For example, perhaps Great-aunt Susie liked to use the old format for place names. [i.e. , Ross County, Ohio] Notice the comma before the county name Ross. This was the way in which genealogists used to indicate Ross was the name of the county. Now, we use the more recent accepted format and change that to: Ross county, Ohio, United States. You can quickly merge these two places into one by clicking Lists at the top left, and choosing Place List.
Now, choose the place you would like to fix and double click it. In the pop-up window that appears, simply type in the place name as you desire it to appear in your database.
In the example above, we have changed , , Kentucky to Kentucky, United States and clicked OK. But wait, there’s one more step! You may notice your list now shows duplicates of Kentucky, United States or some variation. To fix that problem, click on the merge button at the top of the Place List pop-up window. A new window will pop-up and you can choose all the places you wish to merge together. Then, click Merge selected places.
More on RootsMagic Software
RootsMagic is the genealogy software used and recommended by Lisa Louise Cooke and The Genealogy Gems Podcast. You can purchase this amazing software from the Products We Love tab in our store or by clicking on the RootsMagic 7 image link. When you use our affiliate links, you are helping to support the free Genealogy Gems Podcast. Thank you!
A GEDCOM file is a universal type of file that genealogists use to move data from one genealogy software program to another. Using these helpful tips below, you can open genealogy files your family members send to you, or share your data with others.
When and Why You Would Need to Open a GEDCOM File
A Genealogy Gems reader recently wrote:
I recently signed up for [the Genealogy Gems] newsletter. I received a CD from a relative with family history information that was set up through Family Tree Maker. I am currently not subscribed to any of the genealogy sites. My question is, how can I retrieve this information [from the CD.] Can you help?
The answer to the question is: Use another program to open the GEDCOM file from the CD. Let me show you how easy it is to open and create GEDCOM files.
GEDCOM is an acronym standing for Genealogical Data Communication. It is a universal genealogy file that allows you to exchange genealogical data between different genealogy software programs.
Because it is “universal” in nature, a GEDCOM file can be read by many different types of genealogy software. That means, if you are using RootsMagic, you can still share all the data you have collected with your cousin who uses Family Tree Maker, and she will not have to type in all the names, dates, and places manually.
Occasionally, not all the information included in a GEDCOM file will transfer perfectly. There are differences in how that information is interpreted and some things, like notes and sources, may be affected. However, for the most part, much of it will transfer correctly.
How to Open a GEDCOM File
Our reader needs to open a GEDCOM file contained on the CD he was sent. To do this, he must have a program on his computer that will read a GEDCOM file. There is an option I would like to share with you.
RootsMagic is a downloadable software for both Mac and PC users. (And, it is the one we here at The Genealogy Gems Podcast use! That’s why we accepted them as a sponsor of the podcast.)
Once you have downloaded RootsMagic to your computer, open it. At the top left corner, click on File and from the pull-down menu, choose Import.
Now, a new pop-up window will open and ask from what source you would like to import from. You will notice several options, but for our reader’s question, he will choose the GEDCOM option.
Then, choose I know where the file is, and the file explorer window will appear. In this case, our reader would click on the CD that he has loaded into his computer’s disk drive, and follow the prompts to open the GEDCOM file. All that information his relative sent him will be slurped into RootsMagic and he can easily look through the pedigree of his family.
Creating a GEDCOM to Share with Others
RootsMagic also allows you to create a GEDCOM file. This is what you would send to your relatives when they would like to have a copy of the family tree.
To do this, open RootsMagic. Click on File, as we did before, and this time choose Export from the pull-down options.
The export box will pop-up. You can choose what you wish to have included in this export. I typically choose Everyone, but you can do yours by family names by clicking on the down arrow next to Everyone and choosing Select from list.
Once you have clicked OK, the GEDCOM file is ready to be saved to your computer. Save the file on your desktop or somewhere you will be able to locate it again. Remember to name the file and pay attention to where you are saving it!
Creating a GEDCOM from Ancestry.com
If you have stored your genealogy data at Ancestry.com, you may be interested to know that you can create a GEDCOM file for your family tree there as well. It’s just a matter of signing into your Ancestry account, locating the Tree Settings, and then clicking Export. I found a nice article outlining the steps on how to do that here.
Protecting Your GEDCOM Files
Creating a GEDCOM is also a great way to save or backup your hours and hours of family history research. One of the saddest tales of genealogists everywhere is losing their computer or printed family files with all that work!
GEDCOM files can be saved to a hard drive, saved to an external unit, emailed, put on a thumb drive, or uploaded to the Cloud. You can also invest in a company like Backblaze, the official backup of The Genealogy Gems Podcast, that will automatically backup all your files. (Read more about Backblaze, here.) All of these methods protect you and your genealogy.
More on Protecting Your Genealogical Data
Learn more about Backblaze, The Genealogy Gems Podcast’s first choice when it comes to backing up precious genealogy research and personal files. Read the article’s below and determine if Backblaze is the answer you’ve been looking for.
Writing a family history book is a daunting task. Check out this quick tip that will help you write your family history book with RootsMagic with just a few clicks!
I love the many reports that can be generated from RootsMagic. RootsMagic is a genealogy software program that allows you to organize all your family history in one place. The software offers many types of printable reports like pedigree charts and family group sheets, but my favorite is the narrative report.
Write Your Family History Book with RootsMagic Using the Narrative Report
The purpose of a genealogy software program is to organize and analyze all of your genealogical data. The good news is that while you are popping in names, dates, and places in your RootsMagic database, behind-the-scenes, your book is actually being written.
Take a look at what I mean. Open your RootsMagic database and look at your family pedigree. Highlight yourself and then click Reports at the top.
Choose Narrative Reports from the pull-down menu. A pop-up window will appear asking you to choose whether your report will include all the children or just spouses, how many generations to include, and some other format options.
I typically prefer to include as many generations as I can and I like to include the children. When you add the children of each couple to your report, it may be significantly longer so be aware of that.
When you have finished, click Generate Report.
RootsMagic slurps all your raw data into sentence form. Where you once recorded “Georgia Ann Smith, born 11 Nov 1913, Allen County, Ohio,” now reads, “Georgia Ann Smith was born on 11 Nov 1913 in Allen County, Ohio.” A sentence was created using your data.
Additionally, the narrative report allows you to:
Change the settings to influence how the sentences are structured,
Add notes to the appropriate section allowing a story to develop in chronological order,
Add pictures to enhance your story,
Alter the appearance and formatting of your printed report, and
Save in Rich Text format and work with it in a familiar program like Word.
Adding Enriching Details to Your Family History Book
Most people would agree, the best family history books are the ones that have fun, memorable stories and pictures. You can easily do this with RootsMagic.
I have a fun story about when Grandma was born. I want to add it to my family history book. If I double click on her name from my pedigree chart, her “edit person” window will pop-up. Then, I can click the Notes column (see the green notebook icon) in the birth line, and add a note specifically about when she was born.
After I have finished writing the story about her birth, I simply click Save note.
Now, when I generate my narrative report, the story about her only weighing about 1 1/2 pounds at birth appears right after her name, birth date, and location.
Adding Pictures to Your Narrative Report
Along with the stories, adding pictures offers another level of depth to your family history story.
RootsMagic’s narrative report will currently only print one image for each person. For example, if I wanted a picture of Grandma to appear in the narrative report, I would need to add the image to her “person.”
Let me show you how simple it is to link an image. In the example below, I have double clicked on Grandma and opened her “edit person” window. Then, I clicked on the media column where the little camera icon is. Notice that the camera icon I choose was in the “person” line. This is the only place you can add an image that will then appear in the narrative report. If you were to add a photo anywhere else, the image would appear in the scrapbook report, but not in the narrative report. When you have clicked the camera icon, follow the prompts to add the image you have already scanned onto your hard drive or disk.
Now, when you run the narrative report, Grandma’s picture shows up next to her name.
One Last Quick Tip to Write Your Family History Book with RootsMagic
If you don’t like the way your narrative report is formatted or if you want to enlarge a picture or even add additional images, here’s one last tip! Saving your narrative report in a rich-text file format will allow you to edit the report from Word or another word processing program you are more familiar with.
To save in a rich-text file format, first create your narrative report as written above. When you reach the view screen, click Save at the top left. Then, choose Rich-Text File from the pop-up window options. The program will open your narrative report in your word processor for easy editing.
If you have already been using the software for your family history, you have already started writing your family history book with RootsMagic without even knowing it! Why not print your report today and make it a special gift to yourself. It’s always a good thing to have your family history in written words! What are your favorite reports to create in RootsMagic? We would love to hear from you in the comment section below.