2 Evernote for Genealogists Must-Have Tips

Evernote Quick Ref GuideEvernote is certainly the fastest-growing (and FREE) note-taking technology out there, so it’s no wonder that it is incredibly popular with genealogists. But there’s a lot packed into it and I’ve noticed that many genealogists aren’t taking full advantage. Here’s are two of my favorite tips that I use all the time from my brand new Evernote for Windows for Genealogists cheat sheet:

1) Create a New Note: When you’re working on your computer and you want to make a quick note of something in Evernote, you can get there with lightening speed by pressing these quick keys simultaneously: Ctrl+Alt+n.

2) Instant Note Search: What if you are knee deep in your research and you have a note that you need to quickly reference? Simply press Win+Shift+f from anywhere on your computer and Evernote will instantly open with your cursor in the search box ready to type a keyword and search!

Try these Evernote tips now! And then get LOADs more helpful tips in this 4 page laminated Quick Reference Guide, like:

  • Getting Started Checklist
  • Quick Keys to speed up your use of Evernote
  • Specialized Note-taking Actions
  • How to Get the Most Out of Clipping
  • Tips for Maneuvering the Desktop Client
  • Genealogical Organization Suggestions
  • Little Known Search Strategies
  • Source Citation Tips, and Using Reminders

Evernote for Windows for Genealogists – U.S. shipping

Evernote for Windows for Genealogists – International shipping

More Resources

How to Get Started in Evernote, and the Ultimate Evernote Education

How to Add Text to a Web Clipping in Evernote

Should Evernote be my Digital Archive?

 

How to Unsend Gmail email message

Unsend gmail email messag
Have you ever clicked the Send button on an email message only to seconds later have a wave of regret fall over you? At a moment like that it would be very helpful to know how to unsend Gmail email messages. At one time or another we have all left out vital information, or sometimes worse, said too much. Now you can change your mind and undo what you did!

On June 22, 2015 Google announced the Undo Send feature for Gmail on the Web. By default the Undo Send feature is turned off (that is unless you are already using the Labs version.) To flip the switch and start undoing your sends, simply:

1) Click the Settings gear in Gmail

2) Under the General tab, scroll down until you see Undo Send

3) Click to check the Enable Undo Send box

4) From the drop down menu select how much time you will have to decide to unsend an email message

how to unsend gmail email message

5) Scroll down the General Settings page and be sure to click the Save Changes button at the bottom of the screen to activate your unsend Gmail email selection.

Save unsend gmail email messageNow if you want to unsend Gmail email messages you will be able to do so for the short amount of time you specified (in my example I selected 30 seconds)

unsend email in Gmail

Unsend Gmail email and get it right – the second time!

Resources:
How to use Google for Genealogy
The Genealogist’s Google Toolbox, Second Edition features an entire chapter on using Gmail effectively.

How to Add Text to a Web Clipping in Evernote

Here’s a simple solution for making additions to an existing web clipping in Evernote.

By CBS Television (eBay item photo front press release) [Public domain], via Wikimedia Commons

Photo: [Public domain], via Wikimedia Commons

Have you ever clipped something with Evernote and realized after the fact that you would like to copy and paste additional information (such as a genealogical source citation) to the clipping?

Carolyn wrote me recently when she ran into this problem of how to add text to a web clipping in Evernote: “I clipped a wedding document from FamilySearch to Evernote Notebook [and] added URL to dropdown menu. But where can I add the citation that is given on FS document page?

I tried copy/paste but…back at Evernote, nowhere to paste citation.  I like to document everything I use in my family records, so this is important to me…I enjoy using Evernote and following your tutorials that came with my (Genealogy Gems Premium website) membership. I have been using Evernote for just two weeks.”

Carolyn, I’m thrilled to hear that source citation is important to you, because it is the backbone of solid genealogical research! Here’s a simple solution.

How to Add Text to a Web Clipping in Evernote:

1. In Evernote, click once on the web clipping in the existing note

2. Press the right arrow key on your keyboard (you will see that now there is a big flashing cursor to the right of the clipped image)

3. Press the Enter key on your keyboard (just like a Return on a typewriter, your cursor has now moved one line below your clipping.)

4. Type or paste copied source citation as desired.

5. Use the formatting options at the top of the note to change the font size, type, and color, etc.

6. Click the INFO icon to see and add more data as desired (such as the original URL of the webpage where you clipped the item.)

How to add text to a web clipping in Evernote

sharing

Click here to learn more about using Evernote for genealogy.

Did you find How to Add Text to a Web Clipping in Evernote helpful? It’s easy to share it by clicking any of the social media icons at on this post. And we feel all happy inside here at Genealogy Gems when you do – thanks for being a Gem!

Tools to Highlight Your Great Genealogy Finds

Snagit and Skitch can help you highlight screenshots and other digital images you capture for genealogy. Here’s how!

snagit skitch great genealogy finds

genealogy gems podcast mailboxRecently Diane from Alberta, CA sent in this question:

“I am trying to find how to highlight a portion of a document such as a birth certificate. The document has three people listed for the county and prior to adding it to my tree on Ancestry, I would like to highlight my ancestor so he will stand out. Can you offer any suggestions. I tried Evernote without success, also my family tree program.  What am I missing?”

I suggested Diane use Snagit 2019, compatible with Windows and Mac software to highlight her documents. In fact, I use it constantly for a variety of genealogical projects. The full-blown software has loads of cool features!

You can also download the free Snagit Chrome extension here. After you install Snagit, you’ll see it show up on your browser page. Here’s what it looks like on Google Chrome (the blue “s” button):
Snagit icon on browser page

 

 

Snagit Sample Thomas Hall census When you see something on your screen you want to capture, just click on the blue “S” icon. You’ll be asked at the outset to give Snagit access to various cloud storage options so it can store the image for you. Once you allow it access, then you’ll be able to name your file and add your own shapes, arrows and text. Use these to call attention to part of a record; annotate what you learned from it or even mark your ancestor’s face in a group photo.

As far as doing something similar in Evernote: Evernote only allows you to highlight typed text, not portions of an image. However, you can download Skitch and drag and drop the document from Evernote into Skitch. Then you can highlight an image to your hearts content. When you’re done you can Save to Evernote in the menu (SKITCH > SAVE TO EVERNOTE).

Share BoldThanks to Diane for a great question! I hope you’ll all share this post: Snagit is free and makes it so easy to take notes on your digital images, for your own use or to share with others!

Resources

How to Add Text to a Web Clipping in Evernote

Should Evernote Be My Digital Archive?

Annotating and Transcribing Documents in Evernote (What Evernote Can and Can’t Do for Family History)

Personal Thoughts from Lisa: What Ashton Kutcher and I Have in Common

On August 15 I posted a compelling video and article on my Facebook page about the importance of hard word and making your own luck, values I am fortunate that my ancestors passed on to me. The speech came from an unlikely source: a young Hollywood actor. In the video, Ashton Kutcher stands in front of a bunch of teenagers at the Teen Choice Awards talking about the importance of hard work:

“When I was 13, I had my first job with my dad carrying shingles up to the roof, and then I got a job washing dishes at a restaurant, and then I got a job in a grocery store deli, and then I got a job at a factory sweeping Cheerio dust off the ground,” Kutcher said. “And I’ve never had a job in my life that I was better than. I was always just lucky to have a job. And every job I had was a stepping stone to my next job, and I never quit my job until I had my next job. And so opportunities look a lot like work.”

The video went wildly viral (which is how I came across it) and it got me to thinking about my own work ethic. The credit for it sits squarely on my dad’s shoulders, and also my grandparents shoulders, and their grandparents shoulders.

Dad and Grandpa

My dad was the first in his family to get a college degree. He went to school and studied all day and worked in the local hospital morgue at night! (image left: Dad and my proud Grandpa at Dad’s Graduation) I remember endless nights as a kid creeping up behind him as he sat in at the makeshift office in my parent’s master bedroom, puffing on a pipe and studying for his CPA. We didn’t have much in common to talk about, but it was what I saw in action that was communicating to me. Dad went on to become a successful businessman in a large company, and later created several vibrant businesses.

I guess it was that non-verbal communication between father and daughter that inspired me as a kid to pull weeds, babysit and yes even shingle the side of the garage to make a few bucks.  And I vividly remember taking a temporary job caring for a 100 old year woman for a few weeks one summer. She was testy at first as she felt generally ignored, but warmed up to her inquisitive caregiver until she was soon sharing stories of traveling as a little girl in a covered wagon. She’d found her audience and I was entranced.

At 15 I lied about my age so I could get a job at pizza buy expired medication place washing dishes. Within two days they promoted me to cook, a position a girl had never held in that restaurant.

Later I went on to my teenage dream job – sales clerk at the Mall record store. (Sheer persistence helped me beat out all the other teens for that one!) And then, on to a job at Radio Shack (this time the first female to be hired in the entire state!) as the TRS-80 hit the shelves.

I started my professional career working for free at a travel agency to get a little resume cred as I finished travel agent school, and was the first to land a job a week before graduation. I went on to working in corporate America where I received invaluable career development.

But like my dad, I’m an entrepreneur at heart. I’ve created a couple of businesses and positions for myself over the years, and find myself now with Genealogy Gems living my dream and drawing from all of my past experiences.

There have been many challenges along the way – no one ever said work was easy. And in fact, my mom’s favorite saying that was drilled in to us as kids was “life isn’t fair – get over it!” She was absolutely right, and she removed the obstacle of fretting over fairness from my life, so I could just get on with working hard and creating my own dreams. I was one lucky kid!

Now whenever a challenge arises, my instinct is to say to myself: I can’t wait to find out what future opportunity this dilemma is training me for!” Almost without exception, I can look back over my past work experiences and see how they are helping me today. Some of the very worst have turned out to be blessings.

So what “lucky” opportunities have you had and created? On this Labor Day I hope you’ll join me in the comments and also share what you learned from your previous generations.

The good news: Even if the most recent generations that came before let you down, family history offers you centuries to pull new and positive values from. Your ancestors were survivors and yep, that’s why you’re here! You may have parents or grandparents who went astray, but you have countless ancestors to find, and learn from. And best of all, you get to pick which values you wish to embrace, and which will fall by the wayside.

Let us pass on what our ancestors taught us so our kids and grandkids can enjoy the opportunities, growth, reward and freedom that comes from good old hard work.

Happy Labor Day!

 

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