Records that have been created recently are difficult to find and access. Some privacy laws protect, and hinder, our being able to find more recent birth, marriage, and death records we need. Here are some tips for finding these and other genealogy records not yet online.
Recently, Tom in Olympia, Washington wrote us with a question about how to find recent genealogy records that are not online yet.
“My wife’s mother was adopted in 1925. We have found her biological mother’s name and through Ancestry.com, I’ve found several bits of information about her from census records. She also was a crew member on three steamships in the 1930s. On two of the ship manifests, her U.S. passport numbers are listed. Do you know any search options for finding information from passports in the 1930s?”
Maybe you have had a similar question. We hope our answer helps everyone more easily find genealogical records that are not online yet.
Obtaining Recent Passport Application Records
Tom will be interested in obtaining a passport application record which may hold more information about his targeted ancestor. As Tom already discovered, U.S. passport records are online at Ancestry and FamilySearch, but only those records prior to 1925.
My original hope was that the National Archives Records Administration would have had the passport application records for the 1930s. I googled passport applications National Archives, and the first search result took me to an excellent article. I learned the U.S. State Department has passport applications on microfilm between the years and dates of 1795 to 1905 and January 2, 1906 – March 31, 1925. Sadly, these were not the years Tom was looking for.
To find information about passport applications in the 1930s, I needed to go another route. I opened a new window and googled U.S. State Department passport applications request copy. The first search result took me right to the page I needed. The Passport Services maintain the U.S. passport records from 1925 to the present. These records are protected by the Privacy Act of 1974.
Passport records in this time frame for a third-party person are processed under the Freedom of Information Act. These records need to ordered by mail. Tom can make a request in writing and send that request to:
U.S. Department of State
Office of Law Enforcement Liaison
FOIA Officer
44132 Mercure Cir
P.O. Box 1227
Sterling, VA 20166
I suggested he mention his desire for the information is for genealogical purposes and what his relationship is to the person in question.
Using the Same Strategy for Other Recent Genealogy Records
Remember, this same kind of strategy applies to other genealogical records you might be looking for that were created recently. You can use Google searches and follow-up phone to find out where more recent records are and the access policies.
As an example, a recent Indiana marriage license index can be searched and viewed online for free at the Public Access records website for the state. I found this little goody by googling Indiana marriage records.
All of us at Genealogy Gems adore having the opportunity to find and share solutions like this one for overcoming the problem of locating recent genealogy records that aren’t online. If you haven’t done so already, sign-up for our weekly newsletter for more tips and tricks. Oh, and write to us anytime with your genealogy questions! We love to hear from you!
More Gems on Recent Genealogy Records
Other recent genealogy records in the U.S. are also available via the provisions of the Freedom of Information Act (FOIA). Click here to read about them! They include post-World War II draft registrations, immigration and naturalization documents and Social Security applications (SS-5).
The Genealogy Gems Podcast Episodes
2009 Season Five
Scroll to the bottom of each Podcast Show Notes Page and click the episode mp3 file to download the episode for listening. It will take a minute or two for the episode to download, and it will open in your computer’s audio program (for example: Quicktime or Windows Media Player.)
Episode 81Listen & Show Notes
Lisa’s special guest is Lisa Kudrow star of the hit TV series Friends, and the new genealogy themed television series Who Do You Think You Are?
Episode 82Listen & Show Notes
News, Listener email, Interview with genealogist Irene Johnson (part 2) on the Family History Library.
Episode 83Listen & Show Notes
Answers to your questions. Special Guest: Sally Jacobs, the Practical Archivist.
Episode 84Listen & Show Notes
News and Listener Email. Special Guest: Bryce Roper Product Manager for FamilySearch, Tribute to Fess Parker
Episode 85Listen & Show Notes
New and Listener Email. Special Guests: Susanna de Groot, Windmill Genealogy Services on Dutch research, and Janet Hovorka of Generation Maps.
Episode 86Listen & Show Notes
Special Guest: Kendall Wilcox, The Generations Project
Episode 87Listen & Show Notes
Special Guest: Mark Tucker, the Think Genealogy Blog on Scouting Your Ancestors.
Episode 88Listen & Show Notes
Lots of Genealogy News, New Listener blogs, Criminal Records, New Features on Google Search, and a Musical Surprise
Episode 89Listen & Show Notes
News, Mailbox, Forensic Linguistics for Genealogy with
Dr. Robert Leonard, Ph.D. Part 1
Episode 90 Listen & Show Notes
News, Mailbox, Forensic Linguistics for Genealogy with
Dr. Robert Leonard, Ph.D. Part 2
Episode 91 Listen & Show Notes
Podcast Episode Recorded Live at the Southern California Genealogy Jamboree. Guests: Maureen Taylor, Suzanne Russo Adams, and Chris Haley.
Episode 93 Listen & Show Notes
News, Mailbox, Interview with Genealogy Blogger Craig Manson, Locust History
Episode 94 Listen & Show Notes
News, Mailbox, Interview with Janice Nickerson Project Genealogist for Who Do You Think You Are? on the CBC in Canada.
Episode 95 Listen & Show Notes
Learn how to save your stuff with Preservation Expert Scott Haskins.
Episode 96 Listen & Show Notes
Scanner options, Photograph History, and why a listener became a genealogy blogger.
Episode 97 Listen & Show Notes
News & Mailbox, More Scanner options, Military Family Research, and Recording Interviews
Episode 98 Listen & Show Notes
The Journey Takers with Leslie Albrecht Huber, an exciting sweepstakes, and Liquid Galaxy for Google Earth.
Episode 99 Listen & Show Notes
Recorded LIVE at the California Family History Expo in Pleasanton, CA in Oct. 2010. Features The Shades of the Departed Online Magazine with special guests Craig Manson and Sheri Fenley.
Anabaptist genealogy records include Amish, German Baptist and Mennonite ancestors. In a past post titled “Amish Genealogy Revealed,” we shared tips for searching out your Amish family tree. Here are more helpful resources submitted by our wonderful readers that you won’t want to miss.
What is an Anabaptist?
The term Anabaptist refers to those religions who reject infant baptism in favor of a believer’s baptism. Amish, Mennonite, and German Baptists fall into the category of Anabaptists.
Anabaptist religions often subscribe to more conservative views and dress. Their families are very much intertwined with their religion, making the study of their history rich in detail and customs.
Anabaptist Genealogy Records: More Amish and Mennonite Family History Resources
We shared in our “Amish Genealogy Revealed,” the resources of the Amish newspaper, The Budget, the Amish church directories, and newsletters and books on Amish families. Many thanks to reader Loren Johns for sharing yet another amazing resource. Loren shared:
As someone who has a couple of hundred thousand Amish in my genealogical database, I enjoyed reading your focus on Amish genealogy. Somewhat surprised to see it!
You did not mention the most important source for Amish genealogy. It is the Swiss Anabaptist Genealogical Association, of which I am the secretary. This is a rather informal non-profit association of amateur genealogists interested in Amish and Mennonite genealogy who share their research with each other and with others interested in it, and make it available online.
Further, Mr. Johns shares that the Swiss Anabaptist Genealogical Association (SAGA) maintains a large database of un-merged databases that can be searched simultaneously. He gives an example:
If I search for an Amos J. Whetstone (an Amish name,) I get 17 hits, to three separate men. Amos J. Whetstone (1903-1984) appears in 6 different databases; Amos J. Whetstone (1919-2003) appears in 4 databases; and Amos J. Whetstone (1945- ) appears in 7 databases … so the 17 hits actually represent three men.
This amazing SAGA database contains over 5,000,000 names, though many of those are duplicates. You can imagine the value of such a large database for this specific group. If you are interested in joining SAGA and gaining access to the database, see the membership page here.
A most important book on Amish genealogy is Amish and Amish Mennonite Genealogies by Hugh Gingerich and Rachel Kreider. It is sometimes called the Amish genealogy “Bible.” It traces all of the Amish immigrant ancestors (144 different surnames) and their families to 1850, where it had to stop lest it explode into an encyclopedia.
Anabaptist Genealogy Records: Resources for the German Baptist or The Old German Baptist Brethren
George Funderburg and family were members of the German Baptist faith.
Another group of Anabaptist’s are the German Baptist, also known as the Old German Baptist Brethren. Here in Ohio, we sometimes refer a particular break-off by their nickname, Dunkards. The Dunkards were given this nickname for their belief in baptism by immersion.
It is my own family ancestors who were among the Dunkards. Luckily, we have a wonderful archive in Brookville, Ohio called Brethren Heritage Center. The Brethren bodies involved with the Brethren Heritage Center are:
Church of the Brethren
Conservative Grace Brethren International
Dunkard Brethren
Fellowship of Grace Brethren Churches
German Baptist Brethren
Old Brethren
Old Brethren German Baptist
Old German Baptist Brethren
Old German Baptist Brethren-New Conference
Old Order German Baptist
The Brethren Church
This heritage center offers many books and collections including family histories, maps, letters, diaries, census records, and birth records. In particular, the heritage center website also has a large list of helpful links to begin researching your Brethren ancestors. To see the list of links, click here.
Anabaptist Genealogy Records – Share Your Knowledge
If you have Anabaptist heritage, you may be aware of additional Anabaptist genealogy records that we have not mentioned. We would be delighted if you would share that information with our Genealogy Gems community in the comments below. We look to you to be an inspiration and teacher to us here at The Genealogy Gems Podcast, and you always come through. Thank you!
Show Notes: A compiled history is kind of like standing on the shoulders of the giants of genealogy that came before you. OK, so maybe they weren’t giants, but they did document what they found and they published it so that you can benefit from it. This means that rather than having to start from scratch, you can look at the research that’s already been done. This provides you with clues and information that you can track down and verify for yourself to add to your family tree. In this week’s video, I’m going to show you one of my favorite collections of compiled family histories at Ancestry, and the search strategies you’ll need for success.
A compiled history is kind of like standing on the shoulders of the giants of genealogy that came before you. OK, so maybe they weren’t giants, but they did document what they found, and they published it so that you can benefit from it. This means that rather than having to start from scratch, you have the opportunity to take a look at the research and the work that’s already been done by somebody else before you. This provides you with clues and information that you can track down and verify for yourself to add to your family tree.
Just like online family trees, not every compiled family history is well documented or well sourced. However, they can still be a great help.
Compiled Family Histories at Ancestry
So, where do we find compiled histories? One of my favorite places to find them is at Ancestry.com. They have a particularly terrific record collection called North America Family Histories 1500 to 2000. It’s not going to pop up in your regular search results. You’ll find it through Ancestry’s Card Catalog. It contains nearly a thousand privately published family history books containing over 4 million records. They focus particularly on the 18th and 19th century families, especially with Revolutionary War and Colonial ties. But you’ll also find some European family histories included, and particularly those with some nobility connections, which can take families are way back in time.
Today I’d like to introduce you to this exciting collection. Whether you need a little rejuvenation of your own family history, or you’re just getting started, either way compiled histories are a tried-and-true record collection that all genealogists should use.
How to Find the Collection
On the Ancestry.com homepage on desktop, in the menu click SEARCH > Card Catalog. It’s important to understand that a small percentage of the total records at Ancestry are delivered to you through hints. Therefore, it’s important not to just rely on hints, and take advantage of the entire card catalog. It’s really the best place to go when you know the title of a collection, like this one. You can type in the entire title or just a few keywords, pull up the collection and then search only within that collection.
Record collections have different searchability. Some may have an index, some may not, and some are just browsable. When searching, keep in mind that any deviation from the actual words in the title can cause it not to appear in the results. If you don’t see what you expected to find, double check your keywords. Even something like whether a word is singular or plural and affect the results. If you don’t have a specific title in mind, but you just want to browse, try a variety of synonyms, or reduce the number of words.
On the results page, you can hover over the title to get a little overview description. Click the title and you’ll find two ways to search the collection: the Browse this Collection column and the Search form.
Browse this Collection Column
Have fun and explore the collection using the Browse this Collection column. Select the first letter of a family surname, and then under Subject you’ll see an alphabetical listing of books with surnames. Click the title of a book to view the entire digitized compiled family history.
This brings up an important point. the Browse feature is just for the titles themselves. So, when you look for a surname, don’t be discouraged. If you don’t see it listed. It’s very possible that a branch of your family by that surname could be included in a book that is focused on a different surname.
The Search Form
The search form allows you to get really specific in your search with a variety of search parameters. It can also find names within a book regardless of whether the name appears in the title or description. Try it out for yourself. Get a feel for home many people appear in the collection with a particular surname, or with a first and last name. From there you can narrow down further.
Each result includes a View Record and a View Image icon. View Record provides you with some details about that person to help you determine if it’s your relative. You’ll find a variety of details depending on the amount of information available in the book. Take a moment to learn a little more about the book by clicking the Source tab. Investing a few moments up front to get familiar with the source that you’re looking at can be extremely helpful. It’s going to give you some context about who wrote this book, what it covers and possibly where a physical copy can be found. Click Learn More and scroll down the page. There you’ll find more specific information about what you might be able to find within the pages of the compiled family history. In addition to names, compiled histories may include birth date and place, baptism date and place, marriage date and place, death date and place, burial date and place and name of parents and spouses.
It’s also very handy on the search form that Ancestry will auto-populate people from your family tree based on the surname you enter so that you can fill in their information and search with one click.
Navigating within a Compiled Family History at Ancestry.com
Click the View Image icon on any search result to gain access to the digitized book. The scanned page will be zoomed in to the place on the page where the person you searched for is located. Adjust your view with the Zoom in and out tool on the right side of the screen.
Example of a page from a compiled family history at Ancestry.
At the bottom of the screen, you’ll find the filmstrip. This displays all of the individual pages of the book in order. If you want to dedicate the entire screen to the book page, click the filmstrip X to close it. If you want to return to the filmstrip, click the filmstrip icon.
The current image number (not necessarily the same as the page number) will be displayed. Learn more about the book by going to the title page. The easiest way to do that is to type “1” in the image number box and click Go. The title page and the pages immediately following it can provide you with important source information. You may also find introductory pages including the background of the author, how the book is organized and instructions on how to interpret the content within the book.
Oftentimes, at the end of the book, you will find an index. Again, the easiest way to get there is to look at the total number of pages of the book listed in the film strip bar, and then enter that number into the image field and click Go. This will jump you to the end. Use the left and right arrow keys to navigate as needed.
Improving Ancestry Images
Depending on the condition of the book and the quality of the original scanning, some books may have pages that are a little unclear or muddy-looking. You can improve the look of these pages. Click the Tool Menu icon on the right side of the screen. Here you’ll find several options. For improving the way the image looks.
If a page has a horizontal image or photo turned vertically, use the Rotate Left and RotateRight tools.
To make the page easier to ready, try Invert Colors. Black type on a white page then becomes white type on a black page which often makes it much easier to read.
Tools Menu > Invert Colors
Downloading a Compiled Family History at Ancestry
You can print or download pages from the compiled family histories at Ancestry. Having a digital version means you can read it offline and even if you no longer have an Ancestry subscription. In the Tools menu, click Download to click the current page you are viewing as a JPEG.
To print the page on paper or save it as a PDF, select Print in the Tools menu. A big advantage of the Print option is that you can opt to Also print index and source data. This will give you the page, the information specific to the person you searched for that was indexed by Ancestry, and the source information.
Use the Print to PDF function so that you can include the indexed information and source details.
Explore More Compiled Family Histories
The North American Family Histories Collection 1500-2000 at Ancestry is such a wonderful goldmine of information. If you dig into this collection, it’s going to whet your appetite to track down more compiled family histories on other websites, in your library, and at the archives.