“If I put a PDF copy of a newspaper article or a jpeg photo into Evernote, can I get a copy back? I am putting them there for safe keeping and an easy way to archive them but I want to be able to use them in other places in the future.”
Recently Pam sent me the excellent question above. She’s been using Evernote for a couple of years, she says, “but not very well.” I’ve heard that before! I like how she’s now thinking carefully about not just organizing her genealogy research materials (which is important!) but also digitally archiving them effectively.
As I told Pam, folks have tried to accomplish this in a variety of ways. Here’s my two-cent’s worth on how I look at it.
I haven’t found a simple free way to export a PDF that has been saved to Evernote back out as a PDF. This is a weakness of Evernote. (Click here for a blog post about this.)
If you are keen on saving items to PDFs, I would suggest not bothering to store them in Evernote. If you really want a “note” of the item in Evernote, you could use this technique: First, save the PDF to your hard drive (using my Hard Drive Organization Premium Videos).
Then right-click the PDF and “Create a Shortcut.” Drag and drop the short cut into a note. Now with one click of the shortcut in the Evernote note, you can instantly open the document on your hard drive and make any additional notations in the note about the item.
If you would rather save the PDF to a cloud service such as Dropbox rather than your hard drive, you can right click the PDF in Dropbox and select “Share Dropbox Link” and then paste that into a note. This, again, gives you one-click access to the item.
I don’t worry about making Evernote the holding tank for absolutely everything. Sometimes other technologies and services are better suited for the task at hand. But it’s pretty easy to create connections so that Evernote is still your central service. There is another alternative called CloudHQ, which can help you export items, but it is a paid service, and I don’t think the value is there for the price when you can use the method I’ve already described.
To get more answers to questions like these about using Evernote for genealogy I invite you to follow this blog.
Evernote for Genealogy Quick Guides for Windows and Mac will help you begin using Evernote immediately and effectively.
If you’re lucky enough to have old home movies or photos, you probably want to preserve and share them. Consider these tips from digital film conversion expert Kristin Harding from Larsen Digital–and check out her coupon code for Genealogy Gems fans.
Recently, digital conversion expert Kristin Harding of Larsen Digital joined us on the Genealogy Gems podcast to answer questions and share top tips for digitizing old home movies and photographs. Here’s some of her advice:
On digitizing old photographs
Prioritize items that are the oldest, most special or rare, fragile or deteriorating (capture that image before it crumbles or fades).
Resolve to scan at a higher resolution: Scan old family pictures at 600dpi for 4 x 6 photos. Very small photos (and images you want to enlarge from a small portion, like a group photo) should be 1200 dpi. That way, when you enlarge them, you’ll get the sharpest, most clear image possible.
Consider the benefits of a professional scanning service: Professional scanners are faster, especially for more complicated projects like negatives and slides. You get better color quality and contrast and often post-scan editing like cropping and digital color correction.
On digitizing old home movies
All those old home movie formats like Super 8 and VHS are rapidly degrading and most of us can’t even play them anymore. Preserve old home movies as MP4 digital video files on your hard drive and back them up regularly with your entire hard drive. Digital video files also offer the convenience to edit your footage and upload files online to easily share with friends & family.
Save backup copies of these digital files on DVDs and CDs. The ability to read DVDs from our devices is already fading, but these “hard copies” can be kept in a safety deposit box for safe-keeping. They can be easily shared with relatives and popped into a DVD player (for those whose televisions aren’t hooked into their computers).
A final tip for all digital media: save multiple copies of all these to multiple locations. “For example, your home computer would be one location; I think an external hard drive is always a smart bet because computers crash all the time,” says Kristin. “I personally believe that storing it with a cloud provider is critical to ensure that your media never gets lost or erased. If you have your files backed up into different locations, no matter what disaster strikes, (computer crash, floods, fire, moving) you will always have a copy safe somewhere.”
Our friends at Larsen Digital are experts at digitizing your precious memories. They can also do restoration! They specialize in slides, negatives, movie film, video tape, photos, audio, and more. Bonus! Here’s a coupon code for Larsen Digital:
Use code GenGem for 15% off! Visit https://larsendigital.com/lisa.html
More Photo Resources
How to Organize Your Hard Drive, Episodes 32 and 33 of the free Family History Made Easy podcast
A determined graduate student found some chilling historical video footage of a ship that capsized in Chicago. It was in an online archive–but he still had to dig deep for it!
Recently Gems fan Kathy sent us a story about an amazing video footage find. The subject line of her email caught my eye: “Gems can’t always be found by ‘panning:’ sometimes we have to ‘dig!'” She went on to say:
“You’re always stressing the importance of looking in the less obvious places but this is one of the best examples. Attached is an article about a horrific tragedy that happened in Chicago 100 years ago….It explains how video footage [about this disaster] was found in a British online newsreel–but it was not referenced under “Eastland,” the name of the ship, or “Chicago,” the location. We all like the easy way of finding things but finding gems sometimes takes digging and you just can’t pan for it.” (Click here to see the footage, though it may not be something everyone wants to watch.)
Thank you, Kathy! I often encourage people to dig for historical video footage (see Resources, below). Old footage shows us the past so compellingly! Also, did you notice that the video for a Chicago disaster was found in a British archive?? Not even the same country! Not too long ago, we blogged about how the media often picks up out-of-town stories. We may discover coverage about our relatives in newspapers and newsreels far from their homes. Just a tip to help YOU find more gems.