by Lisa Cooke | Aug 26, 2013 | 01 What's New, Craft & Displays, images, Inspiration, Organization, Photographs, Publishing
Hands up, how many of you have ever created (or considered creating) an album or scrapbook to showcase your family history finds, life story, career or hobbies – or those of a loved one? Well, the Library of Congress has posted a new FREE video about how to create and properly preserve digital or traditional archival scrapbooks.
It’s a 72-minute video by various experts with a downloadable transcript on these topics:
- basic preservation measures one can do at home for long-lasting albums and scrapbooks;
- pros and cons of dismantling old scrapbooks and albums in poor condition;
- how to address condition problems;
- preservation considerations for digital scrapbooks and albums
- how to participate in the Library’s Veterans History Project.
Check it out!
by Lisa Cooke | Jul 10, 2017 | 01 What's New, Archive Lady, Preservation
Jennifer recently wrote in with a question about how to archive family history documents, and I knew just who to turn to: The Archive Lady! Melissa Barker is joining the Genealogy Gems Podcast and blog to help answer your questions about your precious possessions.
Let’s get right to Jennifer’s question:
Lisa,
I recently received my grandfather’s birth certificate from my cousin. My family knows that I am researching our family tree and are not surprised when I ask them for information or to take a picture of family gatherings and send it to me. Most of my mother’s side of the family live in Wisconsin and I am in New Hampshire, so I don’t get to visit with them often. The birth certificate is very old and fragile and I’m wondering how do I store it so it will be around for future generations.
Thank you for any ideas.
Jennifer
It’s fabulous to find genealogical documents online, but there’s nothing like touching and possessing the original. I reached out to our Archive Lady here at Genealogy Gems, Melissa Barker to get her advice on archiving family history documents.
(Full disclosure: the links below are affiliate links that will take you to the products Melissa’s recommends in Amazon. While there’s no additional cost to you, we will be compensated for the referral. Thank you for helping us keep this blog and the Genealogy Gems Podcast free!)
How to Archive Family History Documents from the Archive Lady
“Jennifer, what a wonderful treasure to receive, your grandfather’s birth certificate. Preserving original records such as birth certificates is so very important for future generations.
First, I would suggest that you scan the certificate or take a photograph of it so that it is preserved digitally. Then the certificate needs to be encapsulated in an archival sleeve. Usually these sleeves are made from Mylar, Polypropylene or Polyester and can be bought at any online archival store. These sleeves can be top loading or they can be open on two sides, which are called L-sleeves. Place the certificate in the sleeve for the first layer of protection.
Then I suggest that you place the encapsulated certificate in an archival file folder and place in an archival Hollinger box. This will give you 3-layers of archival protection for your certificate.
Store all documents and photographs in a cool, dark and dry place.
Following these easy steps will ensure that your grandfather’s birth certificate will be enjoyed for generations to come!”
.
More Resources for How to Archive Your Family History
Thank you to Melissa for helping Jennifer and all our readers understand how to archive family history documents in proper way. The Library of Congress has a FREE video about how to create and properly preserve digital or print archival scrapbooks.
It’s a 72-minute video by various experts with a downloadable transcript on these topics:
- Basic preservation measures one can do at home for long-lasting albums and scrapbooks
- Pros and cons of dismantling old scrapbooks and albums in poor condition
- How to address condition problems
- Preservation considerations for digital scrapbooks and albums
- How to participate in the Library’s Veterans History Project.
And here on the Genealogy Gems blog we have an article for you about understanding the impact that humidity can have you on your family history collection. Click here to read Humidity and Your Family Archive: Why It Matters.
by Diahan Southard | Oct 23, 2014 | 01 What's New, Digital Archives, Photographs
Matt from Omaha, Nebraska (U.S.) recently told me about a project his cousin is working on that is so cool the story was picked up by U.S.A. Today.
While poking around at an 1800s-era Iowa prison about to be torn down, Mark Fullenkamp came across boxes of old glass negatives. Upon closer inspection, he found they were intake photos of the inmates. Some were 150 years old!
Mark first set out to digitize and reverse the negative images of over 11,000 prison inmate photos. Others gradually became involved, like scholars at University of Iowa where he works and even inmates at the Iowa Correctional Institution for Women. A doctoral candidate who was interviewed by U.S.A. Today says she’s struck by the moment these photos were taken: when their lives were about to change forever. Though many look tough for the camera (and presumably the other inmates), she sees a lot of emotion in their expressions: “The eyes are everything.”
Now Fullekamp’s team is trying to connect names and stories with the photos. It’s not easy, but many of the pictures have inmate numbers on them. Some files have surfaced with inmate numbers and names in them. Others are stepping forward with memories.
Read more about the project on Matt’s blog.
Got a digital photo archiving project of your own? Click here to learn about a free ebook published by the Library of Congress on digital archiving.
by Lisa Cooke | May 25, 2015 | 01 What's New, Digital Archives, Family Tree Magazine, images, Organization, Photographs, Research Skills, Technology
I love Denise Levenick’s “getting started” strategies for digital photo organization in the free May 2015 Family Tree Magazine podcast. I have thousands of digital photos on my computer–and that’s just from the past few years!
Denise Levenick is the author of The Family Curator blog and the book How to Archive Family Photos: A Step-by-Step Guide to Organize and Share Your Photos Digitally
. Her approach is so practical and forgiving: start where you are. Start small. Take your time. Do a few at a time. Use a consistent and simple file naming and digital file organizing scheme!
Also in this podcast, Editor Diane Haddad chimes into the conversation with 25 keepsake family photo projects. Then host Lisa Louise Cooke wraps up the photo theme with her favorite strategies for navigating the Library of Congress Prints & Photographs Online Catalog.
Are you ready for some serious hard drive organization? We can help with that! In our free 2-part series, “Organize Your Genealogy Files,” Lisa shares the system she developed about a decade ago to keep her computer hard drive organized. Her system has withstood the test of time: she’s added thousands more files to her genealogy folders as well as folders that organize “the rest of her life.” Click here to go to these episodes of the Family History Made Easy Podcast, episodes 32-33. Genealogy Gems Premium members can also watch the 2-part Premium video series, “Hard Drive Organization.” You’ll learn similar principles but you can watch Lisa do all that digital organizing right on her computer screen!
Disclosure: This article contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links (at no additional cost to you). Thank you for supporting Genealogy Gems!
by Lisa Cooke | Jan 13, 2015 | 01 What's New, Australian, British, Findmypast, Irish, Military, Records & databases
Did your Irish ancestors have a dog? Over 3.5 million Irish Dog Licence registers have been added to a collection already online at
“More Besties from the Clonbrock Estate.” Taken September 22, 1883. National Library of Ireland photograph, posted at Flickr Creative Commons National Library of Ireland on the Commons page. No known copyright restrictions.
FindMyPast. “Now containing over 6 million records, the Irish Dog Licences list not only the name, breed, colour and sex of your ancestor’s four legged friend, but also the owner’s address and the date the licence was issued, making them a valuable census substitute,” says a recent FMP press release.
Also new on the site are other notable collections, as described by FMP:
- Trade Union Membership registers (3.4 million+ records) with digitized images of original records books from 9 different unions. The documents include details about individual members such as payments made, benefits received, names of spouses, and a number of unions published profiles of their members or those who held offices. Many unions kept detailed records for when a member joined, paid their subscription, applied for funeral benefits or superannuation (retirement). These records allow you to follow your ancestor’s progress within the union and perhaps uncover previously unknown details of their working lives and careers. The documents can also include details about the trade unions themselves, such as directories of secretaries, meeting dates and times and items of trade union business. Many trade unions also included international branches from Ireland to Australia to Spain and Belgium.
- Indexes to over 28,000 articles in 2000+ PERSI-indexed periodicals. These include magazines, newsletters and journals, according to location, topic, surname, ethnicity and methodology. (Learn more about PERSI on FindMyPast in our blog post on the topic.)
- Peninsular War, British Army Officers 1808-1814 dataset, compiled by Captain Lionel S. Challis of the Queen’s Westminster Rifles shortly after WW1. Using Army lists, Gazettes, despatches, official records and regimental histories, Challis gathered information on more than 9,600 officers who fought for control of the Iberian Peninsula during the Napoleonic Wars and recorded them on index cards. Each record contains an image of the original handwritten index cards and a transcript.
- South Australia Births 1842-1928. Over 727,000 records and date back to when the compulsory registration of births first began in 1842. Sourced from an index transcribed by volunteers from the South Australian Genealogy and Heraldry Society Inc., each records consists of a transcript that usually includes the child’s full name, gender, date of birth, place of birth and registration number. The names of both parents will also be included and in some cases the mother’s maiden name will also be present. South Australia’s colonial origins are unique in Australia as a freely settled, planned British province.
- South Australia Marriages 1842-1937 contain over 457,000 records. Each record includes a transcript that can contain a variety of information such as the first and last names of the bride and groom, their ages, birth years, marital status, the date and place of their marriage as well as their fathers’ first and last names.
- South Australia Deaths 1842-1972 contain over 605,000 records and span 130 years of the state’s history. Each record consists of a transcript that usually lists the deceased’s full name, gender, status, birth year, date of death, place of death, residence, the name of the informant who notified authorities of their death and their relationship to the informant.
Are you making the most of your online searches at FindMyPast and other genealogy websites? What about on Google? Learn more about search strategies that work in this blog post!
