Using the US Public Records Index for Genealogy
The US Public Records Index can be useful for genealogy–if you understand what it is and how to use it properly. Here’s an example and some tips.
Not long Russ sent in this tip recommending the US Public Records Index for genealogy:
“I was listening to Genealogy Gems Podcast 181 [in which] you were talking about where do we search while we are waiting for the 1950 Census….I recently discovered a wonderful resource, on Ancestry.com, that I have used along with city directories. The name of the record group doesn’t sound interesting but it can be a Gem for you: the US Public Record Index, 1950-1993, Volume 1 and 2. Volume 1 is far more interesting with more data. A search will return a name AND birth date, along with more than one address, zip code and sometimes phone numbers.”
Here’s a sample search result:
Russ kindly sent me Ancestry’s description of its online database for Volume 1, which says that original data comes from public records spanning all 50 states, such as voter registration lists, public record filings, historical residential records and other household database listings.
Collection Profile
What: U.S. Public Records Index
Where: Ancestry, FamilySearch, MyHeritage
Years Spanned: 1950-2009
Source Type: Lacking original source citations. “Hints to go on and follow up with further research into verifiable sources.”
Then he shared the following example of using the US Public Records Index to find recent relatives that he can’t look up yet in the 1950 census:
“I had a hint for a cousin in a yearbook. I know that she recently lived in Philadelphia, Pennsylvania. I didn’t know where she went to college and I know her birthday. The name is not unique, not also not common. At the same time, I had the hint for the Public Record Index. You know those things we can’t use in a proof argument, but there [she] was in Philadelphia. The yearbook had her picture and only her name, not spelled the way I know it, but the Public Record Index puts her in Philadelphia at the right time and place.
I have seen 2 or 3 addresses for folks in the 1980s and 1990s in these indexes. Not all addresses have dates, but some do. I have one cousin with 5 addresses since 1983 and he won’t be in a census until the 1960 Census Records are released.”
Russ blogs about his family history at worthy2be.wordpress.com/. Thanks for the tip!
The U.S. Public Records Index pops up in my search results sometimes, too. Both volume 1 and volume 2 are searchable on Ancestry.com, as Russ says, in separate databases. Each has over 400,000 records in it. There’s also a free partial version of this database for 1970-2009 at FamilySearch.org and yet a third version at MyHeritage, with 816 million records, with nearly the same time frame. The FamilySearch database says its data comes from “telephone directories, property tax assessments, credit applications, and other records available to the public.”
More on the US Public Records Index
Here are a few tips worth mentioning about the US Public Records Index. Some of these points come from the FamilySearch wiki:
- Not everyone who lived in the U.S. appears in the index, and you’re more likely to find birth information for those born between 1900 and 1990. What you’ll find is primarily where someone lived, and often when they lived there.
- It’s rarely possible to positively identify a relative in this index since there’s limited information and it spans the entire country for up to a half-century, and you can’t follow up on the record it comes from because the index doesn’t say where individual records come from. So as Russ says, this is a great resource to use in combination with other records. It’s a similar concept to the way you might consult family trees that lack sources: hints to go on and follow up with further research into verifiable sources.
- When you find more recent listings, you can sometimes find telephone numbers for living distant relatives. If the thought of cold-calling distant relatives seems a little intimidating, listen to my Family History: Genealogy Made Easy podcast, episodes 14-15, for tips–and to get your courage up!
More Gems on Researching Recent Relatives
- The 1950 Census Substitute: What to Use Until Its Release Date
- Google Earth for Genealogy: Map Your Own Childhood Homes
- World War II Military Yearbooks
New York Genealogy Records and More
Work on your New York genealogy research with these new naturalization and marriage license records. Also: WWII draft registrations; family history records for AL, ID, KS, KY, LA, OH, VA; and records from Australia, Canada (including a mapped-out photo archive of...Genealogy Just Got More Exciting! The 1940 Census is Here
It’s not every day that a new record group becomes available that will help you learn more about your family history. But yesterday, April 2, 2012 was one of those special days! Who will you be looking for? Do you plan on volunteering to help with indexing?
National Archives Releases 1940 Census
Washington, D.C. . . Ever wondered where your family lived before WWII; whether they owned their home; if they ever attended high school or college; if they were born in the United States, and if not, where? Unlocking family mysteries and filling in the blanks about family lore became much easier today with the release of the 1940 census by the National Archives and Records Administration. By law the information on individuals in the decennial censuses, which is mandated by the U.S. Constitution, is locked away for 72 years.
In a 9 A.M. ceremony in the William G. McGowan Theater, Archivist of the United States David S. Ferriero declared the 1940 census officially open. This is the 16th decennial census, marking the 150th anniversary of the census. Performing the first search, Mr. Ferriero said, “It is very exciting for families across America to have access to this wealth of material about the 1930s. Many of us will be discovering relatives and older family members that we didn’t know we had, picking up threads of information that we thought were lost, and opening a window into the past that until now has been obscured We now have access to a street-level view of a country in the grips of a depression and on the brink of global war.”
Dr. Robert Groves, Director of the U.S. Census Bureau added: “Releasing census records is an odd event for us; we spend all our lives keeping the data we collect confidential. However, once every 10 years, we work with the National Archives and Records Administration to release 72-year old census records that illuminate our past. We know how valuable these records are to genealogists and think of their release as another way to serve the American public.”
For the first time, the National Archives is releasing an official decennial census online. The 3.9 million images constitute the largest collection of digital information ever released by the National Archives. The free official website http://1940census.archives.gov/, hosted by Archives.com, includes a database of Americans living within the existing 48 states and 6 territories on April 2, 1940.
“There is a great synergy between the National Archives and Archives.com stemming from our passion to bring history online,” said John Spottiswood, Vice President, Business Development, Archives.com. He continued, “It has been a tremendous opportunity to work with the National Archives to bring the 1940 census to millions of people, the most anticipated record collection in a decade. In a short period, we’ve built a robust website that allows people to browse, share, print, and download census images. We encourage all to visit 1940census.archives.gov to get started on their family history!”
The census database released today includes an index searchable at the enumeration district level. An enumeration district is an area that a census taker could cover in two weeks in an urban area and one month in a rural area.
To make the search for information easier, the National Archives has joined a consortium of groups to create a name-based index. Leading this effort, FamilySearch is recruiting as many as 300,000 volunteers to enter names into a central database.
Questions asked in the 1940 census, which reflect the dislocation of the Great Depression of the 1930s, will yield important information not only for family historians and genealogists, but also for demographers and social and economic historians. We learn not only if a family owned or rented their home, but the value of their home or their monthly rent. We can find lists of persons living in the home at the time of the census, their names, ages and relationship to the head of household. For the first time the census asked where a family was living five years earlier: on April 1, 1935. This information might offer clues to migration patterns caused by the Dust Bowl and the Great Depression. For the first time in the census, a question relating to wages and salary was asked. Persons 14 years old and over were asked questions regarding their employment status: Were they working for pay or profit in private or nonemergency government work during the week of March 24–March 30, 1940? Were they seeking work? How many hours did they work during the last week of March? How many weeks did they work in 1939? What was their occupation and in what industry?
Find Historical Photos at Flickr Creative Commons
Historical photos and images can bring depth and understanding to genealogical findings. In the case of sharing your family history with others in your family who don’t share your passion for genealogy, they are an essential part of bringing family history to life.
One of the best free online resources for historical photos is the Creative Commons at Flickr.
Flickr is a popular photo, image and video hosting and sharing service. It’s a great platform for sharing your favorite photos with family and friends. It’s also an excellent place to find images that fit into your family history.
An important part of the Flickr world is Creative Commons, which describes itself as part of a “worldwide movement for sharing historical and out-of-copyright images.”
Groups and individuals alike upload old images, tag and source them, and make them available to others through the Creative Commons. And when it comes to groups, the list of participants is impressive.
The British Library photostream features over a million images in its photostream! And a robust collection of historical photos and images can be found at the (U.S.) Library of Congress photostream, with over 34,000+ photos.
Searching the Creative Commons
When searching the Creative Commons, be sure to look for your favorite libraries and historical societies. If you don’t find them today, don’t worry. Check back regularly because new content is being added all the time.
Here’s another example of what you can find at the Creative Commons. The Netherlands Institute of Military History (Nederlands Instituut voor Militaire Historie) has a photostream.
“Exercise Field Artillery Corps” album, image AKL092038, Netherlands Institute of Military History uploads at Flickr Creative Commons, https://www.flickr.com/photos/nimhimages/16026248719/.
According to the Netherlands Institute of Military History blog, “The Institute exists to serve all those with an interest in the military past of the Netherlands. Its sphere of activities covers the Dutch armed forces on land, at sea and in the air, from the sixteenth century until now. The staff of the NIMH administer a unique military history collection containing approximately 2 million images, of which they will be uploading many to the site.”
Back in 2015 when we first wrote about their brand new photostream it only included a couple dozen images, like the one shown here. Today they have well over 3,300.
Tips for Finding and Using Historical Photos at the Creative Commons
Searching for Historical Photos: On a photostream home page, click the search icon (magnifying glass) just above the first row of photos in the upper right corner. A search box will pop up at the top of the page. Enter Keywords to search for images within that photostream. (Image below)
Location isn’t Everything: Just like with brick and mortar libraries, don’t let the location of the library or archive hosting the photostream fool you! Their collections are not limited to only items in their area. If you’re in search of something specific, try the Flickr Advanced Search page here.
Understanding Downloading and Copyright: Those who post images to Flickr Creative Commons offer different rights to those who want to download and use their images. Described here (and searchable here by the kinds of rights you want), those rights may include the ability to use a photo as long as it’s for noncommercial purposes and proper credit is given. Perfect for a responsible, source-citing genealogist!
10 Favorite Flickr Photostreams with Historical Focus
It would be impossible to list all of the potential photostreams at Flickr’s Creative Commons that feature historical photos, so I won’t even try. However, I’m happy to provide this list of favorites, which illustrates the breath and depth of possibilities. I hope it inspires you to search out your favorite library or archive at the Creative Commons.
(Organized by number of photos)
Internet Archive Book Images
5,240,000+ Photos
Though not currently organized by Albums or Galleries, there is something here for absolutely everybody! Use the search feature to zero in on what you want. (See tips section below)
The British Library
1,000,000+ Photos
A gloriously eclectic mix of images. Just one example: World War I: The Canadian Experience. This photo album covers 1895 and 1924, and contain depictions of Canadians’ experiences of the First World War. From the British Library: “Either produced by photographers on home soil or individuals in Europe employed by Lord Beaverbrook’s ‘Canadian War Records Office’ the photographs provide a wide ranging account of the many Canadians involved in and impacted by the war.”
The National Archives UK
20,000+ Photos
the UK government’s official archive contains more than 1,000 years of history, so their photostream is not to be missed! Nicely organized into Albums focused on location, the images offer a sampling of their massive holdings.
The U.S. National Archives
16,500+ Photos
Nicely organized into a vast array of albums, these photos represent only a small sampling of the photographs in their collection which totals more than 25 million photos and 20,000 graphic images. Early on they focused on uploading photos from the Women’s Bureau, the Environmental Protection Agency, and a few staff favorites. According to the National Archives, “These photographs, most taken by agents of Federal agencies over the years, cover a wide range of subjects and themes documented in the work of the United States government. Higher resolution versions of many of these images can be obtained from the U.S. National Archives by following the links located below each image.”
SMU Libraries Digital Collections
10,000+ Photos
Southern Methodist University Digital Collections includes the digital libraries and online digital collections from the six SMU Libraries. You’ll find an emphasis on digital collections of Mexican photographs, locomotives, Texas history, art, and currency notes, and more.
National Library of Norway
3600+ Photos
These images either fall in the public domain or the copyright belongs to the library and has been wavered. You’ll find photos, postcards, stereograph cards and other ephemera depicting life in Norway. With all of the portraits you may just spot an ancestor!
National Library of Norway photostream
The New York Public Library
2500+ Photos
Considering how many Americans passed through New York, this photostream is definitely worth a visit.
National Library of Ireland on The Commons
2500+ Photos
Here you’ll find a range of items from the Ephemera Collections of the National Library of Ireland. They provide a snapshot of different periods in Ireland’s social, political, economic and cultural history. They’ve also added items from their Manuscript collections, Prints and Drawings, Exhibitions, as well as photos from Library Events.
UBC Library Digitization Centre
of the University of British Columbia
2400+ Photos
Just one of many Canadian library photostreams, the UBC Library shows off it’s diverse image collection in well organized albums. My personal odd-ball favorite is the Tremaine Arkley Croquet Collection!
Library Company of Philadelphia
1280+ Photos
They’ve organized their current photo collection into more than 50 albums, making it easy to quickly spot the historical collections. Notable albums feature unique historical images from the Civil War era.