Missing Census or Missing Family: Legacy Tree Genealogists Answer

So, you think there might be a missing census page? Whether it’s a missing census or a missing family, my special guest, professional genealogist Kate Eakman from Legacy Tree Genealogists has strategies to help you figure it out. She has just the answers you need to find your ‘missing’ family.

missing census

A Genealogy Gems reader doing genealogy research in New Jersey has lost her family! Well not literally, but she can’t find them in the 1940 U.S. Census. Here’s the email I recently received from her:

I am having a problem finding my mother and grandparents in the 1940 census. My grandfather, William Charles Opfer, was born on October 15 1900. I can find him in the 1930 census living in  Glouescter Township, (Unincorporated Grenloch) Camden County, New Jersey. He is living with his wife Kathryn (Katharine) Opfer and three children: William C Jr, Robert, and Nancy (my mother).

When I search the 1940 census on Ancestry nothing shows up. So I went to the government web site and converted the 1930 Enumeration District to the 1940 Enumeration District. The 1940 Enumeration Districts were 4-57, 4-58, and 4-61. I then went through all of the pages for each of the districts looking for William C. Opfer. I did this on Ancestry, Family Search, and NARA.  No William C. Opfer.

I then went back to the 1930 census and looked at his neighbors. I searched for each of the 13 heads-of-household neighbors from the 1930 census. Two had moved 1940 and I found them. I could not find the other neighbors in the 1940 census. I am wondering if a page from the 1940 census did not get scanned? Is there somewhere else I could look?

Missing Census Answers from Kate Eakman, Legacy Tree Genealogists

First, let me say how impressed I am with this Gem’s research and her dedication to finding this census report. She has made some very thorough searches and performed a number of advanced genealogical techniques in her quest for the 1940 U.S. Census page. It hardly seems fair that all that work didn’t yield the success she surely earned.

The government website she referenced is the National Archives 1940 Census page. The use of the page “1930 Records Search” allowed her to simply locate her grandfather in the 1930 U.S. Census. Then, by clicking a few buttons, discover the corresponding enumeration districts (ED) for the 1930 ED in which he and his family lived: 4-57, 4-58, and 4-61.

I, too, have scrolled through page after page searching for that one elusive name and we know how tedious that task can be! Using three different sites was a good strategy and one that we employ ourselves here at Legacy Tree Genealogists. Different images might be easier or more difficult to read, although in the case of these three EDs, the copies seemed to be uniformly easy to read.

The first two EDs were for Blackwood, an unincorporated part of Camden County, New Jersey. The third one was for the Lakeland Tuberculosis Hospital, unlikely to have housed the entire family, but certainly worth looking through in case one Opfer was a patient there.

ED 4-58 had an interesting variation at the end of the report. The last two pages were not 15A and 15B, as would be expected, but were 61A and 61B. This indicates these households were enumerated at a later date than were their neighbors. Because federal law requires every household to be counted, and because not everyone was at home when the enumerator arrived, the enumerator had to return on a different day and attempt to gather the necessary information for those families. They were recorded separately, beginning with page 61A.

People living in hotels, trailer camps, and other places normally designed for single-night stays were enumerated a week after the initial enumeration and those pages are numbered beginning with 81A. Not every ED has a 61 or an 81 page, but if you see one, now you know why the page numbers suddenly changed so dramatically.

The writer’s use of Elizabeth Shown Mills’ FAN Club was an excellent idea, too. FAN, an acronym for Friends, Associates, and Neighbors, takes advantage of the fact that people, in general, tend to remain geographically close to the people they know. [Read more about this in our post, “The Genealogy FAN Club Principle Overcomes Genealogy Brick Walls“] If a portion of a community moves, they tend to move together and relocate in the same general area of their new location. Her instincts to use this tool were excellent, even if they did not produce the desired results. This falls under the heading of “reasonably exhaustive research” and should always be included when someone, or in this case something, can’t be found, but should be there.

The fact that the researcher was able to locate only two of those neighbors could be explained, in part, by the fact that so many were in their 60s, 70s, and even 90s in 1930. They simply may have passed away in the intervening ten years. Another explanation, particularly for the working families, is that the Great Depression caused many families to move in order to find employment.

This may have been true for the Opfers. We noticed in 1930, William was employed as a supervisor for Reading Transportation. While supervisors were important to the operation of any transportation company, it is possible William found himself unemployed, as was true for millions of other Americans. If that happened, he and his family could have moved anywhere in the United States in an effort to find work. Alternatively, William may have left to find work while Kathryn and the children lived by themselves in reduced circumstances, or with family or friends.

To this end, I searched for William and Kathryn, and then each of the three children individually, in the hope of locating one or more family members. Using the “less is more” strategy which is often an important part of genealogical research, I searched with and without the family members’ ages, places of birth, and other family member’s names. Because the surname “Opfer” might have been misheard by the enumerator or grossly misspelled, I even searched for the various members of the family with no surname. Since we did not know where the family may have lived between 1930 and 1944, we included all of New Jersey, Delaware (the home state of Kathryn), as well as neighboring Pennsylvania and New York in our searches. The lack of positive results meant we needed to expand our search to the Eastern seaboard, and then the entire United States.

We also identified the names of William’s and Kathryn’s parents, William and Sallie Opfer and Raymond and Corrine Mason, and searched their households and neighborhoods for William and Kathryn. They were not there. Walter, William’s younger brother, was not hosting the family, either.

The writer had asked if it was possible that a page from the 1940 U.S. Census did not get scanned. Since the 1940 census has only been available for four years, it is still possible, although not probable, that there are one or more pages missing unbeknownst to anyone. Our research revealed only a few pages from a couple EDs in Ohio and South Dakota that were missing from the FamilySearch collection. There is no indication anywhere that there are missing pages from New Jersey. In addition, the pages in the three possible EDs for the Opfers were all included and in the correct numerical order, with no indication of any missing pages at the end. Therefore, I think we must conclude that missing pages do not explain the Opfer family’s disappearance.

Other Databases to Help

There are two other databases which might provide some insight into the location of the Opfer family. The first is the set of 1942 World War II draft registration cards. All men between the ages of 18 and 65 were required to register for this draft. The draft registration cards would have included the address at which William lived in 1942; however, there was no card for a man named William Opfer (or with only the surname “Opfer”) born between 1895 and 1905.

The final search was the database of city directories. A poorly-indexed city directory reported the Opfers lived in Haddonfield, New Jersey in 1943, but there are two directories contained in the same book, and the listing was actually for 1947. It reported William and Katherine lived at 209 Washington Avenue with their children William and his wife, Robert, and Nancy. William’s brother, Walter, and his wife Edith lived nearby. Unfortunately, the search for them in 1940 revealed that 79-year-old widower William Pape lived at that address with his household servants who were not the Opfer’s.

missing census alternative

The William Opfer family in Haddonfield, New Jersey in 1947.Photo courtesy Ancestry.

Although the turmoil and upheaval of the Great Depression meant families were scattered, and it would have been easy to miss enumerating many households in the mid-1930s, by 1940 the U.S. was recovering from the effects of the Depression. Some agencies, such as the Works Progress Administration (WPA) and the CCC (Civilian Conservation Corps), were in place to provide work for men. Many war-related industries on both coasts were revived by the Allies’ efforts to stop Hitler.

In other words, there should have been work and stability for the Opfer family by 1940, and they ought to have appeared in a census report. The evidence of the 1930 census and the 1947 city directory strongly suggest they remained in or close to New Jersey, but all of the efforts to locate them have failed to yield positive results.

One Last Scenario

One possible scenario which would explain the Opfers apparent absence from the 1940 census is a simple one: perhaps the family was in the process of moving from one location to another in the month of April when the census was enumerated. Although the census was supposed to be enumerated on 1 April, the reality is that it was simply impossible to knock on every door and obtain the necessary information in one day. Some enumeration districts were fully counted by the 4th of the month. Other places were not completed until the 30th. This was true even in the same town.

If the Opfers had moved across the street from 206 Washington Avenue to 209 Washington Avenue in Haddonfield, for instance, between the 5th and the 14th of April, they would have moved from one enumeration district to another. Because the 209 Washington Avenue address had been enumerated on 4 April, they would not have been counted in that new location. And, because the 206 Washington Avenue address was not enumerated until the 15th of the month, they would not have been included in that EDs census report. We have seen this happen in the reverse and a family was enumerated twice because they moved during the enumeration, so it certainly could have happened the other way around. This is the only explanation we can find to explain the absence of the Opfers from the 1940 U.S. Census.

More About Kate Eakman at Legacy Tree Genealogists and SAVE $100!

Kate Eakman grew up hearing Civil War stories at her father’s knee and fell in love with history and genealogy at an early age. With a master’s degree in history and over 20 years experience as a genealogist, Kate has worked her magic on hundreds of family trees and narratives.

Areas of expertise:

-Native American Genealogy

-U.S. Civil War & Victorian America

-Narrative Biographies

-Irish Genealogy

The team of expert genealogists at Legacy Tree Genealogists can help bust through your brick walls. They do the research and you enjoy the discoveries!

Lisa Louise Cooke and Genealogy Gems at RootsTech 2020

Genealogy Gems at RootsTech 2020   Click here to download this complete schedule. Every year, Genealogy Gems rolls out the red carpet for you with exclusive activities and prize giveaways at the Genealogy Gems booth at RootsTech. Mark your calendars now for this...

4 FAST Strategies for Searching the 1931 Canadian Census

Show Notes: The 1931 Canadian Census was released by the Library and Archives Canada on June 1 of 2023. These digitized images can (as of now) be browsed by general location. The challenge with this census, like with other census records when they first come online, is that there is no index. Creating the index that makes the census searchable by name and other identifying factors takes a while. So right now, the digitized images are available online to browse. Ancestry.com is partnering with the Library and Archives Canada and using its artificial intelligence technology to generate the index. Until that happens, I have four strategies for you that are going to help you find your ancestors right now. And you’ll be able to find them much faster than if you just browsed the images one by one. Once the index comes out, it’s not necessarily going to be perfect. They never are. So, these strategies can help you if you run into trouble finding someone in the 1931 Canadian census. And they’ll also help you better understand the information that you do see in the images.

Watch the Video: 1931 Canadian Census

Show Notes

Download the ad-free Show Notes handout and our exclusive 1931 Canadian Census Worksheet and Research Log
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The 1931 Canadian Census was released by the Library and Archives Canada on June 1 of 2023. 

Strategy #1 Check Earlier Census Records

My first strategy for finding your ancestors in the 1931 census of Canada is to check the earlier census records. Our goal is to identify the enumeration sub-district and the municipality where they lived. If we can find it in an earlier census, we can use that information to find them more quickly in the 1931 Canadian Census.

In my case, the person I’m looking for in the 1931 Canadian census is my husband’s great-grandfather, Harry Cooke. He emigrated to Canada in 1912, along with his second wife, Martha. I started my search for them by seeing if I could find them in a census record sometime after 1912, but prior to 1931.

Harry lived in Regina, Saskatchewan. So, I was able to use the Census of Prairie Provinces that was taken in 1926 in Saskatchewan, Alberta, and Manitoba. You can use the Census Search Tool at the Library and Archives Canada website to search those census records.

If your ancestors lived in other provinces, again, that Census Search Tool is going to help you find the most recent census records available for them.

In 1926 Harry Cooke was in sub-district number 8 and the municipality was Sherwood, so I made note of that. Also, while looking at that 1926 census, I found there is an area where it talks about where each household is located. They list the Township, Range and Meridian. So, I also made note of the township number listed, which in this case was 17. If your ancestors happen to live in a city, there may be a street address listed. Though many people came to Canada to work the land, so you may not be fortunate and find that information. But make note of the street address if it’s listed. Sometimes it’s written right across the Township, Range and Meridian columns.

Strategy #2 Check City Directories for Addresses

I really easy way to look for city directories is just to google it. I found the 1931 city directory for Regina by going to Google.com and typing in 1931, Regina city directory. The very first result was the city directory for Regina in 1931 at Internet Archive. I happen to have heard that there was a directory for 1931, so that’s why I searched for it specifically. If you don’t happen to know the year you can run a Google search for a time frame. Do this by entering the name of the town or the closest big city to where your ancestors lived in the search field. Add the phrase city directory, and then enter a number range. Google calls this search operator a numrange. Here’s an example:

Regina city directory 1912..1931

This type of search brings up links to web pages that mention Regina, the words city directory, and also a four-digit number that falls within the specified range, which for us would be the year that the city directory was published!

The Internet Archive has thousands of digitized and searchable city directories. Many genealogy record websites use The Internet Archive as their cloud hosting service for their records. They digitize everything and upload it to Internet Archive where they can host it, and then link to it on their website. So that is a great place to look.

However, it’s a good idea to run a Google search because that way you are going across the internet, and hopefully you’ll find the city directories that you need.

In my case, in 1931 Harry and Martha are still at 520 Osler Street. So that reinforces what I had found in the 1926 census.

Strategy #3 Search at the Library and Archives Canada website

At the time of this writing, without an actual index, we’re going to enter the province name, the city / district if you have it, and the sub-district.

In the case of Harry and Martha Cooke, I found them in 1926 in sub-district #8, so that was the first place I searched. However, in 1931 sub-district #8 was not associated with the municipality of Sherwood. In fact, it didn’t mention township 17 either, so it was very suspicious.

It is possible that enumeration sub-districts can change over time. This can happen because as a country grows, the population grows. District lines must be redrawn in a way that allows a single census taker (enumerator) to cover the area within a certain given amount of time. In a more populated city, that can mean that the sub-district actually shrinks a little bit, and there are more sub-districts added. However, the previous sub-district does give you a great starting point. It’s very possible that the person you are looking for is in a sub-district close to the original. So, you’ll just have to browse a little further. And that takes us to strategy number four.

Strategy #4 Browse the Records Faster Using Clues

You could go through each digitized page of the 1931 Canadian census one by one looking for your relatives. That took an especially long time when the records were first released on June 1 of 2023. On my computer each image took at least two hours to load…it was crazy! But it’s not surprising, because I’m sure everybody and their brother wanted to look at these records.

Thankfully, now it’s running much faster. But it could still take quite a long time to look page by page. There are a few more things that you can do to make the process much faster.

First, as you pull up each sub-district, keep track of your search with a research log. After checking the sub-districts before and after the one Harry Cooke was in in 1926, I went back to the beginning and started with sub-district #1.  The very first image in each sub-district is going to be a title card that will include the township number, and the municipality covered in that sub-district. So, since you already located that in the earlier census record, you are going to be able to immediately tell if that group of images is worth going through.

If it doesn’t match, go on to the next sub-district. This is why a research log is important. Genealogy Gems Premium Members can download the worksheet in the Resources section at the bottom of these Show Notes. It’s just a really simple way to keep track of everything that you’re finding and make sure that you’re not covering the same base twice.

You might come across a title card that has the right municipality but not the right township number, or vice versa. I found that in one case while looking for the Cookes. Just make note of it on your worksheet, and keep moving, looking for an exact match.

If you find a sub-district that looks really promising, perhaps it includes the township or the municipality you need, take a quick look at image number two. This is the first page that shows people in the neighborhood. There are a couple of things to look for.

If you know that your ancestors were British, like Harry and Martha were, then you might expect them to be in a neighborhood with predominantly British people. That was really common. When our ancestors left their homeland and came to a new country, they oftentimes emigrated with other people from the country that they knew. They may have heard about the opportunity from those people. And once they arrived, they tended to congregate together. They lived together in communities and neighborhoods because they shared a culture and language. They could support each other and help each other.

One of the things that tipped me off that sub-district #8 wasn’t the right place to be searching for the Cookes was that it was comprised primarily of Russians, Austrians, Romanians, and Hungarians. Harry and Martha didn’t speak those languages, so I would not expect them to be there. Also, when I looked at the 1926 census, I made note of who his neighbors were. And indeed, it was a very predominantly British neighborhood. So that was a clue to me that even though I might have had the right township number, it didn’t mention the right municipality, and it certainly had a completely different makeup when it came to the neighborhood.

Also, as you’re reviewing the surnames and going down the list on the image, take a look at the township column. As you’ll recall, we made note of the township number and / or the address that we found in the earlier census. As you scan the surnames on the page, also check if the correct township number or address is showing up.

In my search, I saw a lot of different street names (not Osler St.). I don’t know Regina very well, so in another browser tab, I opened up Google Maps. I did a search for 520 Osler St., and then I selected “Directions” and entered one of the street names that I was seeing on the census. And sure enough, they were miles and miles apart. That’s another clue you’re not in the right area for browsing.

Our goal is to find our relatives as quickly as possible without spending hours reviewing pages that are not likely to include them. So, again, if you don’t find that exact match of Township and Municipality on the sub-district index card, look at these other factors to see if you’re in the right ballpark.

In the end, I am happy to say I found Harry and Marth Cooke pretty quickly. They were in sub-district number 11. The title card showed that it covered township 17 and the municipality of Sherwood. It was an exact match! They were on image number 18 residing in a very predominantly British neighborhood on Osler St., exactly where I would expect them to be.

1931 Canadian Census Search Wrap Up

The 1931 Canadian Census is full of valuable information about your Canadian relatives. While it take a little more time to search without an index, these strategies can help you do so faster. You can also apply (and tweak) these techniques to other types of searches where an index is unavailable, or your relatives aren’t showing up in the search results. And remember, if you find an address, look up the location in Google Maps to see it for yourself. 

Resources

(Premium Membership  required.)

Watch Next

Internet Archive – 10 Records You’ll Love to Find

 

Free Google Earth for Genealogy Video Class

Google Earth is known for its ability to virtually “fly” us to locations around the world. We can use satellite imagery, terrain maps, 3-D views of city streets and more to understand all kinds of places–even places of the past.

Google Earth for Genealogy class

In this video class you will learn how to unlock mysteries in your research, from unidentified photographs to pinpointing homesteads.

And there’s good news: Google Earth Pro is now available for free. Everything I cover in this class can be accomplished in both versions of the program. The main difference is that Google Earth Pro can print and save HD quality images. Today, the current “Pro” version of the software is now simply called “Google Earth.”

Below the video player are more resources to help you get the most out of Google Earth for genealogy. We hope you enjoy this webinar video class!

Length: 66 minutes

Resources

How to host map images online
(Free downloadable PDF)

The Genealogist’s Google Toolbox, 3rd edition by Lisa Louise Cooke. This book has 7 full chapters on Google Earth! Available in print here.  

The Genealogist's Google Toolbox Third edition Lisa Louise Cooke

 

6 Tips to Create Family History Books They Can’t Put Down

I started creating family history books a decade ago. These 6 strategies helped me share my genealogy research findings in books that made fascinating, affordable and easy-to-mail gifts.

cant put down family history books

My Dilemma: How to Share My Family History

Several years ago, I began sharing my family history research with my relatives. We don’t live close to them, so I had to mail whatever I shared.

Initially, I sent CDs full of digitized photos and documents, but they just didn’t get looked at like I had hoped. Individual items on CDs didn’t easily or smoothly tell a story.

Also, I think some of my relatives found the technology a bit intimidating back then. And many people just don’t care for viewing photos, documents or stories on a computer screen.

The Solution

I found that the solution to sharing with all family members was a good old fashioned book!

Books are still hard to beat for telling a story in words and pictures in an extremely easy to use way. Self-publishing little hardbound family history books helped me break up my research sharing into digestible chunks. And the best part? My family actually opened and read them them cover to cover.

 family history book I created about my Grandma.

Cover of the family history book I created about my Grandma.

But where to begin the family story, and where to end it? It’s tempting to tell the story of one generation in each book. But even this can become an overwhelming project, with an end product that is not as meaningful for your readers (lots of dates and names, without a lot of room for stories or photos).

I wanted my family to get to know our ancestors intimately. For me, that meant focusing on one person or one event instead of entire generations or families.

Where to Start

I started with my favorite ancestor: my grandmother.

I’ve transcribed many years of her diaries, which are full of her stories about years spent in nurse’s training. Those journal entries taught me so much and led me to some great discoveries about her life. They also dovetail beautifully with my collection of photos from that period. 

So I decided that my starting point would be her graduation from high school and her decision to enter the nursing field.

Photo from my family history book

Grandma was proud to be a nurse and I’m proud to tell her story.

By the time I had pulled everything together from 1930 to 1933, I had more than enough for a nice size book: “A Nurse in Training.”

Tips to Create Family History Books

It’s really important to create your book with your “customer” in mind: your family member who will be reading the book. So here are my top tips for making your book fascinating to your reader:

#1. Convey an overall theme

Review all the available material that you have. That will give you a sense of what stories you can tell and, hopefully, a sense of your ancestors’ goals, experiences and emotions.

In the case of “A Nurse In Training,” I wanted to communicate my grandmother as a young woman, taking on a new adventure away from home. Both funny times and deeply challenging times formed the foundation of this warm, caring woman’s successful career. And she just happened to meet her husband at the same time!

Tips for how to create a family history book

A page from “A Nurse in Training.”

You don’t need every scrap of research and every photo to get this theme across. It’s your job to be a sharp editor to pick out the critical pieces.

#2. Make it readable in one sitting.

Like it or not, if the book takes too long read, your relatives won’t. Strive to create a book that doesn’t look intimidating.

I create books that are 20 double-sided pages. People will be willing to pick up a thinner book off the coffee table. And if it’s well done, they’ll find that they’ve suddenly finished the entire book without once thinking of putting it down! Hopefully they’ll walk away with a real sense of having gotten to know that ancestor.

#3. Fill it with the best of what you have.

This goes back to conveying the theme and being a tough editor.

My grandma had many funny stories, but there just wasn’t room for all of them. I picked only the best of the best. Anyone who reads the book should hopefully come away with the fact that my grandma had a sense of humor and could laugh at herself.

Photo from my book: Grandma as a nurse in the TB ward

Grandma working the TB ward at San Francisco Hospital in 1933

I made sure some of the most compelling stories were at the beginning: if you can capture their interest in the first three pages, you’ll have them hooked for the entire book.

#4. Pack it with photos and graphics. 

A picture is definitely worth a thousand words. And since words in a small book will be limited, photographs will be your best friend.

If you’re lacking in family photos, consult my Genealogy Gems Podcast episodes for countless ideas for finding appropriate images.

In A Nurse In Training, I included scanned images of skating rink tickets, programs and announcements from my grandma’s scrapbook and journal pages in my grandmother’s own hand. These types of items really add texture and interest to a book, and help the reader to see that you’ve really done your homework.

#5. Keep it in chronological order. 

This seems obvious, but it’s easy to get side-tracked and start going back and forth in time. Believe me, for the reader’s sake, use dates and keep things in chronological order.

You as the researcher know this information backwards and forwards, but this is probably your reader’s first exposure to it. Be gentle with them and keep it straightforward and simple. Your reader will thank you.

#6. Choose quality! 

High-quality glossy pages, good image quality and a hard cover binding all shout to the reader, “I’m worth your time! Read me!”

For example, I found a drawing of Dameron Hospital, which was part of my grandma’s story, but it was a low quality image and didn’t look good in the book. As much as I wanted to include it, I ended up leaving it out, and I’m glad I did. It wasn’t critical to my theme, and there were other ways to illustrate the hospital setting for the reader.

From Book to Movie: Create Your Own Family History Videos

My “Nurse in Training” book eventually became the basis for my very first family history videos. Watch them here–and see how I turned her own words into an illustrated narrative:

animoto how a genealogy society can grow membershipNext Step: Turn Your Family History Book Into a Movie

I created these before do-it-yourself video services like Animoto made it so easy. (And I think that’s why I appreciate them so much!)

If you’d like to put an ancestor’s story into video format but you’re not sure how, try writing it up as a short book first. By the time you’re finished, you’ll have an excellent start on your “screenplay.” You’ll also have a great little book to send loved ones as a gift. (If you do eventually turn that story into a short video, they’ll love it even more, because they’ll already know the story that they will see come alive on the screen.)

Click here to learn step-by-step how to create your own family history video.

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