Google Drive is giving some of their competitors a run for their money. This free google tool is just what genealogists are looking for to create, consolidate, and organize their files.
I have been using Google Drive for about a year now. I upload my family photos, GEDCOMs, and my family history notes to the drive. I love the ease in which I can save these things to the cloud and rest knowing my hard work is safely backed up. You can imagine my excitement when our Google expert, Lisa Louise Cooke, shared her new premium video: All About Google Drive. There is so much more I didn’t know Google Drive could do!
Lisa shares ten benefits to using Google Drive and how it packs a powerful punch. Used as a file hosting service, Google Drive can offer you more free storage than Dropbox. Further, Google Drive may be a viable competitor to Evernote for several reasons. You can store files, create files, and edit them all via Google Drive. What’s even better is that Google Drive works across all different computing devices like PC, Mac, Windows, Android, and Apple. This means that syncing and accessing it all has never been easier.
Getting More from Google Drive
But wait, there’s more! Just when you thought you have heard it all, Lisa shares the power of the companion tool, Google Docs, to create documents, drawings, forms, and more. Haven’t had the money to purchase Microsoft Office yet? Not a problem! Google Docs is free to use. Lisa walks you through how to create and save a document and other files by using Google Docs. It is so easy!
You will continue to be amazed at the Google Extensions that are available from the Google Store. I had no idea there were so many. I was particularly excited to hear how I could easily save and clip items from webpages. Imagine finding a digital image of your great-grandmother’s obituary you want to save. How do you do that without having to save the whole page? There’s a Google Extension for that!
Google Drive, Google Docs, and the many extensions available really pack a powerful punch. Watch All About Google Drive to learn more about these knock-out features!
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(UPDATED May 22, 2020.) Is your head swirling with questions such as Evernote vs. OneNote? Or are you wondering about free vs. paid accounts? These are common questions and I have some uncommon, but very effective, solutions for you! Here’s an email I received recently from a Genealogy Gems Premium member on just these questions and the solutions I dished up to answer them.
Sherri’s Dilemma and Questions
Sherri wrote in with a question I frequently receive:
“I have been a very satisfied Genealogy Gems Premium member for a few years now. Given the recent limitations on the free version of Evernote only to be used on two devices, how does OneNote compare to Evernote?
I use Evernote on my desktop PC, my laptop, my iPad, and my iPhone. Now, I have to choose which two devices to use it on (to stay with the free version.)
Sometimes I use my laptop and sometimes I use my iPad when I am out. Other times, I might be somewhere unexpectedly and only have my iPhone with me. And of course, most of my computing is done at home on my desktop PC so I must have it loaded there. What a dilemma!
Since I am on a limited fixed income, I can’t afford to pay to add devices for my notes. Luckily for me, I have only begun to get “addicted” to using Evernote and only have 224 notes so far. If I need to transfer to another application, it would be much easier to do it now rather than later.”
A short while later I received this follow up email from Sherri:
“Hi, Lisa. Me again.
I do listen to you, but sometimes I panic and scream for help before calming down and remembering your advice. LOL
I took your advice and searched YouTube for “Onenote vs Evernote.” I found a couple of very good videos by dottotech. His comparison videos are “Evernote vs OneNote – 5 Key Differences” and “Evernote vs OneNote Follow Up Q&A – ADT 28.” I was hoping he would compare the free version of Evernote with the free version of OneNote. He made a big deal out of the searching capabilities of Evernote over OneNote, but the new basic Evernote doesn’t search text in PDFs or in Office docs (per Evernote’s feature comparison). Also, you really have to rely on having really good tags [to find what you are looking for.]
The new Basic plan only OCRs text in images. That being the case, it seems the searching on text capabilities are better in OneNote, but the tag feature in Evernote makes it more robust. Too bad OnNote doesn’t have tags or keywords or something to categorize the notes. It does, however, have the ability for more notebooks and sub-notebooks than Evernote does and lets you organize like you would paper. That would be an attractive feature for many.
He did give me a good idea in his video. He suggested we keep the Evernote app on our mobile devices and use Evernote in the browser on our PCs and laptops. That just might work for me, but I don’t like Evernote’s user interface on the browser. I don’t know if I can work with it that way.
My biggest concern with OneNote, however, is that it uses OneDrive for the cloud syncing part. I received an email from Microsoft that on August 10 [2016], my free OneDrive storage will be reduced from 30 GB to 5 GB!
I spent a lot of time reducing my used storage to 4.4 GB. The biggest thing I use it for is to store the media files that my RootsMagic file links to so that I will have them available from my laptop or iPad. I also keep my RootsMagic family file in Dropbox so that the RM app will always have the most current data, rather than having to remember to copy it to Dropbox after each use.”
Evernote vs. OneNote
I totally feel your pain and understand your dilemma. In the last decade of tech in particular, the “freemium” model has been used by many online services (websites and apps). The intent is to get folks to try their service, and hopefully love it, so they will want to pay for richer features. After several years, the pressure is on to pay back investors and sometimes just simply stay afloat. It is then that the right to change the terms gets invoked. You cited two great examples: Evernote and OneDrive.
As a small business owner myself, I can appreciate the need to stay afloat so that you can continue to provide quality services to people who need them. That’s why, with my top favorites in tech, I take the plunge and pay for the upgrade in service if I possibly can. I figure that I’m helping them to keep doing what they are doing and I will reap the benefits. But, we all have our economic limits and sometimes we have to get more creative in order to continue using the services.
One of the first things to consider when choosing between Evernote and OneNote is each company’s focus. Evernote is in the business of cloud note-taking. It’s all they do, and all of their resources are invested in the Evernote product. By comparison, OneNote is just one small program under the massive Microsoft umbrella. Cloud note-taking is not their core business. So on the score of company focus, Evernote comes out ahead.
The next thing to consider is whether or not your are a very heavy user of Microsoft products such as Word, Excel, and other programs. If you use these heavily in your research and work, then you might want to go with OneNote since it is built to coordinate with those products. If not, then again Evernote would be my choice, particularly if I already had my notes in Evernote. The good news is that in everyday use, you typically can’t go wrong with either.
You touched on something that differentiates Evernote from OneNote. Evernote limits how much you can upload each month (free=60MB, Premium=10GB), but there is unlimited storage. OneNote is connected to OneDrive with a free limit of 5GB total storage. Currently, you can get 50GB for around $2/month. (Of course plans can change, so check their websites for the most current pricing and limits.) I believe it may also be possible to connect OneNote to another storage service if you so desire. So, the way that you create notes could help you with the decision. A heavy note-taker would probably be better off with Evernote Premium with tons of monthly uploads and no storage limits. However, a lighter note-taker would probably save money with OneNote and the free storage of OneDrive. Check the current storage offering by Microsoft and OneNote here.
Free vs. Paid
If after careful consideration you decide to throw all your notes into the Evernote basket, then there is a decision to make: free vs. paid, and if paid, which plan? I bit the bullet and bought the Premium service which falls price-wise between free and Business. I want Evernote to stay around and considering how important my genealogy research notes and all the other notes in my life are, $7.99 a month seems like a bargain. With the Premium service, you get unlimited devices and your monthly upload soars from 60 MB to 10 GB. You just bought yourself a lot less stress and a lot more freedom to research genealogy.
If you feel it’s in your best interest to stay with the free version of Evernote, then I’ve got some creative solutions for you:
Creative Solution #1:
I suggest in my lectures that you can use your two allowed devices for those you use most often. For me, that would be my desktop computer and my phone. For you, it may be your phone and your laptop.
Remember, you can always use the website app at www.evernote.com in any web browser, both on a computer or mobile device, to access your notes. It does not count toward your device allowance. Like you, I prefer the desktop software and app over the website version, but it does do the job.
We’ve got you covered on Evernote for Genealogy
Creative Solution #2:
If you have a tablet and a phone you may be tempted to make them your two free devices and then use the web version of Evernote on your home computer. However, while you may carry your tablet with you much of the time, you probably always carry your phone with you. With a two device limit, having both of your mobile devices be the primary devices using the app is pretty redundant and unnecessary. Instead, consider having your phone (which you always carry,) and your home computer or laptop (which you likely use a lot) be your primary devices.
Click the Get Started button and follow the instructions.
Leave your computer one and connected to the internet. It’s OK if your computer goes to sleep when you’re not using it. When you remotely access it, it will “wake up.”
After setting it up on your computer, download the Chrome Remote Desktop app on your tablet or phone from the app store.
Connect the app to your home computer following the Chrome Remote Desktop instructions. (Your tablet will need to be connected to the internet for it to work.)
Now when you want to use the Evernote software on your home computer, you can gain remote access to it on your tablet using Chrome Remote Desktop. You’ll be able to do everything you want to do on the Evernote software from your tablet. You will also be able to access all of those notes later on your phone or through your tablet’s browser with evernote.com.
This handy solution is going to solve your challenge with the size of RootsMagic genealogy database files. Since you can now access your computer remotely with your tablet, there’s no reason to keep the file on OneDrive! (But please do be sure that your computer is backed up! I recommend and use Backblaze. Click here for more info on that.) You can now work directly on your RootsMagic software even from your tablet or smartphone. Isn’t technology fabulous?
I hope these ideas help you make the decision that is right for you and right for your family history. My personal goal, and our goal here at Genealogy Gems, is to help you succeed in the pursuit of your family history!
Old maps are an essential tool for discovering more about your family’s history. If you have exhausted more traditional sources, here are three places to find maps that may surprise you.
#1 Surprising Finds within the David Rumsey Map Collection
You’re probably aware that the David Rumsey map collection website is a terrific source for old maps. But you may be surprised by the variety of maps, some which you likely don’t come across every day. Here’s a fun little tactic I took today to see what it may hold in store beyond typical maps. A search of the word neighborhood reveals that their holdings go well beyond traditional maps. Here’s an example from San Francisco showing a neighborhood in its infancy:
And the image below depicts the Country Club district of Kansas City in the 1930s. If your family lived there at that time, this is a real gem.
If you think Google Books is just books, think again. Historic maps, often unique and very specific, can often be found within those digitized pages. Try running a Google search such as: neighborhood map baltimore.
Click the MORE menu and select BOOKS. Then click the SEARCH TOOLS button at the top of the results list, and from the drop down menu select ANY BOOKS and then click FREE GOOGLE BOOKS:
Select a book that looks promising. Then rather than reading through the pages or scanning the index, save loads of time by clicking the thumbnail view button at the top of the book. This way you can do a quick visual scan for pages featuring maps!
When you find a page featuring a map, click it display it on a single page. You can now use the clipper tool built right in to Google Books to clip an image of the map. Other options include using Evernote (free) or Snagit ($).
Like Google Books, the digitized pages housed at the Chronicling America website contain much more than just text. Old newspapers printed maps to help readers understand current events like the progress of war or the effect of a natural disaster. This map from The Tacoma Times in 1914 shows a map of Europe and several quick facts about the “Great War,” World War I:
The Tacoma Times, August 22, 1914. Image from Chronicling America. Click on image to visit webpage.
Here’s one more example below. A search for “San Francisco earthquake” at Chronicling America brought up this bird’s eye view of San Francisco at the time of the major 1906 earthquake. Articles below the map explain what you’re seeing:
The Minneapolis Journal, April 19, 1906. Image at Chronicling America; click on image to see it there.
Here’s an inspiring example of a quick and easy way to tell your story. Every one of us is deeply connected to history through our family stories. In fact, exploring your family history story can help you learn more about your place in history and what makes you, you.
Tell Your Family History Story with Animoto
Were you one of those kids sitting in history class bored to tears? Was the common teenage mantra “what’s this got to do with me?” running through your brain? While the teacher’s lecture may have seemed disconnected, nothing could have been further from the truth. Every one of us is deeply connected to history through our family stories. In fact, exploring your family history story can help you learn more about your place in history and what makes you, you.
(Full disclosure: This post contains affiliate links and I will be compensated if you make a purchase after clicking on my links. Thank you for supporting the Genealogy Gems blog!)
We all have a story to tell about our place in history and Animoto is an easy and powerful way to tell that family history story. I’ve been sharing my thoughts on creating family history stories on my Genealogy Gems Podcast and in videos on my Genealogy Gems YouTube channel. One of my listeners and viewers, Doug Shirton, has enthusiastically embraced the idea of video storytelling and recently shared his video with me.
Doug says “I have been wanting to do a video for a long time…Animoto was so easy.” Take a few minutes and get inspired by watching Doug’s video Genealogy Journey; Doug Shirton by clicking here.
I love the elements that Doug wove into his video. Not only did he include individual photographs of himself and his ancestors, but he also dragged and dropped into his Animoto timeline a full page family tree chart. Doug used the “Rustic” video style (one of my favorites) which is perfectly suited for his old-timey photos.
He also used music in an innovative way to tell his family history story. Rather than settling on just one song, he used portions of multiple tracks. This technique moves the viewer through the emotional levels he was striving to convey.
Adding Music to Your Family History Story
All great movies have a soundtrack! Animoto allows you to choose from their music library or add your own. Adding music to your family history video is very simple. To add additional songs, simply click the plus sign under the timeline. Animoto’s “edit song and pacing” feature makes it easy to get everything to fit perfectly.
MUSIC SEARCH TIP: In addition to being able to upload your own songs, Animoto’s robust music library is brimming with songs that will help you hit just the right note. In addition to the filter boxes, don’t miss the handy search field at the very bottom of the list of filters. Enter a keyword to suit your mood and then scroll back up to the top of the page to pick from the results.
Choosing the Focus of Your Family History Story
Family trees are very far-reaching indeed. So many direct line and collateral lines, often spanning the globe. Doug was wise to select one family history story within his tree: his Ontario, Canada pioneer ancestors.
Focusing on a particular line of your family, or a single story makes creating your video more manageable for you and, frankly, more enjoyable to watch for your viewer. Keeping your video fairly short is also a good idea. Doug’s is just 4 minutes and I recommend going no longer than five. This is particularly important when you plan to share it on social media where attention-spans are short.
Family History Story Ideas
Here are a few ideas of stories you could explore:
The story of your most recent immigrant ancestor
A family history story that runs through your family tree, such as three generations of musicians
How one of your ancestral families survived a natural disaster like the Johnston Flood or the Great San Francisco Earthquake
The history of a first name that was used over multiple generations in your family
The idea here is to select a family history story that is short, thematic, and compelling to watch.
Need More Ideas?
Visit my How to Create Family History Videos page for more ideas and step-by-step instructions for videos with Animoto, There’s no better time than now to tell your story! We would love for you to share your family history story video on our Facebook page.
Disclosure: This article contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links (at no additional cost to you). Thank you for supporting Genealogy Gems!
Google Drive is giving some of their competitors a run for their money. This free google tool is just what genealogists are looking for to create, consolidate, and organize their files.
