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Tips for Collaborative Genealogy: Research with a Partner

Recently Katharine, a Premium podcast member, asked for my advice on collaborating with a research partner. She wrote, “While I am primarily a digital researcher, and have divested myself of duplicate papers, my research buddy uses a lot of binders and has many unconnected families in various computer genealogy programs.  We need a good way to collect and focus our research.

As it happens, Genealogy Gems Contributing Editor Sunny Morton and I just co-wrote an article on this topic. “Teaming Up” appears in the December 2013 issue of Family Tree Magazine. In honor of this article, we’ve prepared a companion series of blog posts on collaborating and are hosting a FREE giveaway for a digital subscription to Family Tree Magazine.

First, check out these strategies for deciding how to work with someone.

First, don’t judge or try to change each other too much. If one of you really wants to learn new tech tools or organizational methods, that’s great. But your strategy for staying organized and connected should be as easy as possible for both of you so you can focus on the research itself. Requiring an old-school genealogist to suddenly master Skype, Evernote and Dropbox to work together might be as unfair as asking a newbie researcher to locate unindexed court records and transcribe them in German!

Next, play to your strengths. Is one of you super organized, or a fast typist, or great at merging GEDCOMS or another skill that would move your project forward? Does only one of you have direct access to certain research materials (databases, manuscript sources, etc)? Talk about your individual strengths and interests and then divide the workload accordingly.

Mix it up. Often in any collaboration, one person is more tech-savvy than the other. Sometimes a combination of traditional and up-to-the-minute technologies will work best. For example, maybe you’ll decide to keep your shared files in Dropbox but communicate by old-fashioned telephone instead of Skype. Maybe one of you will organize everything online (or at least on the computer) and then mail printouts to a non-computer-user for review.

teamworkWatch this blog for more on technology tools for collaborating, and check out our article (which has lots of great exclusive stuff!) in the December 2013 issue of Family Tree Magazine , available by digital and print subscription.

Check out the other posts in this series:

Tips for Collaborative Genealogy: Dropbox for Genealogists

Tips for Collaborative Genealogy: Evernote for Genealogists

Tips for Collaborative Genealogy: Sharing Genealogy Files Online for Free

DNA Circles – Here’s when they DON’T mean connections on AncestryDNA

DNA Circles at AncestryDNA can get problematic when participants’ trees are unverified. This is why.

Adding people to a family tree without verifying the connection is a fairly common genealogical practice. This happens a lot when people “graft” information from another online tree.

In addition to the problems this can create in your tree, it can create problems when you start looking at genetic connections. We have received a few inquiries about this topic here at Genealogy Gems, and I chatted with a fellow genealogist about this at a recent conference.

The practice of copying online trees factors most heavily in the DNA Circles and New Ancestor Discoveries (NAD) at AncestryDNA. You will remember from our previous conversations that these tools are like parties that your DNA has secured your tickets to attend. Each of these parties is “hosted” by one of your ancestors, in the case of the DNA circle, and a presumed ancestor, in the case of a NAD. Sometimes we catch ourselves declaring that our membership in the DNA circle “proves” our connection to the party host.

But we must be careful. Because it does not.

DNACircleExample“Proves” is too strong of a word. All your membership in the DNA circle can really tell you is that you have a genetic connection to those marked with the orange line. Those with the grey connecting lines have a DNA connection to some of the circle members, but not to you. Placing the name of an ancestor on the cover of this gathering does not guarantee that the named person is your common ancestor. It is just a suggestion; a hint.

Think about this for just a second. Let’s say that Joan does a bit of research and decides that her immigrant ancestor’s father is Marcus Reese, born in 1823 in Wales. She adds this to her pedigree chart. She sees on a census record that he had four children, one of whom shared the name of her ancestor, William, and adds those to her chart as well.

Months later, Charlotte is researching her Mary Reese and sees Mary listed on Joan’s pedigree chart as the child of Marcus. She knows Mary’s father was born in Wales and adds Marcus to her pedigree chart telling herself that she will go back later and double check. And so on.

After a while, we have 7 people all connected back through Marcus and his four children, and they all independently decided to get their DNA tested through Ancestry.com.

Ancestry sees their shared DNA and that they have all listed Marcus Reese as their common ancestor. So they create a DNA circle for the seven of them, with Marcus Reese at the head.

Ancestry did not look at the number of cited sources or the myriad of other genealogical possibilities about how these seven individuals could all be related to each other. It saw a genetic connection and a genealogical hypothesis, and it presented them to you in the form of a DNA circle.

The genetic evidence supports a single common ancestor for these 7 people, but it certainly does not have to be Marcus Reese.  You can become more certain as you gather the traditional genealogical evidence that you would in any other case. As your documentation mounts, so will your confidence, with the DNA acting like an invitation to keep searching for further evidence of your connection.

10 DNA Guides BundleIf you enjoyed this post, you’ll love my series of DNA for genealogy quick guides. Each laminated guide–with quick, clear text that helps you act on what you learn–is targeted to a specific DNA topic, from “Getting Started” to the three types of DNA tests you can take to understanding your results with testing companies AncestryDNA, FamilyTreeDNA and 23andMe. Why not grab the “super bundle” of all 10 guides? You can also shop for them individually here.

Disclosure: This article contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links (at no additional cost to you). Thank you for supporting Genealogy Gems!

US State Census Records: Capture Your Family History Between Federal Censuses

state censusesThe 1915 New Jersey State Census was recently released on FamilySearch. What a great opportunity to remind everyone about valuable U.S. state-level censuses taken between federal censuses.

Along with everyone who has U.S. roots, we love the federal census! We just wish there were more of them. Well, we can’t go back in time and make the federal government take more censuses. But we CAN turn to the many state census records.

In State Census Records, author Ann S. Lainhart tells us 3 reasons for seeking out state censuses (and colonial and territorial censuses that preceded them):

  • They fill in gaps between federal censuses, and particularly the long gap left by the missing 1890 census.
  • They may not be closed to the public for as long.
  • Different questions may have been asked than on the federal census.

For example, FamilySearch just announced that it’s added more than 2.7 million records from the 1915 New Jersey Census  to its free online collections. “New Jersey records…was a popular settling point for millions of immigrants during the heyday of US immigration from 1892 to 1924,” states a press release. These records include “the names of each member of the household, location, gender, birth date (month and year) and birthplace.” New Jersey took censuses every 10 years from 1855 to 1915: FamilySearch has 1885 and 19051895 is at Ancestry.

Actually, MOST U.S. states took some kind of census in the past. Ancestry’s wiki has a full list of U.S. colonial, state and territorial censuses. A lot of these are online at Ancestry and/or FamilySearch; a Google search of the state, year and “census” will lead you to these.

Resources

Census Records series in Episodes 9-11 of the free Family History Made Easy podcast

A Surprising Lesson on Using Census Records for Genealogy

1950 Census Substitutes: What to Use Until its Release Date

Share HeartsThank you for sharing this post with others who may want to know more about state census records!

We Dig These Gems! New Genealogy Records Online

We dig these gems new genealogy records online

Every Friday, we blog about new genealogy records online. Do any of the collections below relate to your family history? Please share this post with any genealogy buddies or societies that might be interested. At the end of this post is a search tip for researching records in other languages.

ARGENTINA BAPTISMS. Ancestry has updated its database of Argentina, Select Baptisms, 1645-1930 (in Spanish), which is also searchable on FamilySearch. It’s a partial but growing index; click here to see current coverage on FamilySearch. Baptismal records are generally for newborn babies, with the date and place of event, parents’ names, and newborn death information.

ENGLAND AND WALES CRIMINAL RECORDS. Nearly 2 million records have been added to Findmypast’s databases of “crime and punishment.” Datasets include England & Wales, Crime, Prisons & Punishment, 1770-1935, with details of felons in England and Wales, 1770-1935; the Home Office: Newgate Prison Calendar 1782-1853, taken from printed lists of prisoners to be tried at Newgate, in London, a prison for debtors and felons; Quarterly Returns of Prisoners 1824-1876 with 639,600 records of sworn lists of convicts held on board prison hulks, in prisons and criminal lunatic asylums; The Home Office: Criminal Entry Books 1782-1871, letters sent out from the Home Office, and a sort of “most wanted” list: the Metropolitan Police: Criminal Record Office: habitual criminals’ registers and miscellaneous papers kept by the police and circulated among the force on a regular basis.

IRELAND PARISH RECORDS. We blogged earlier this week about this new collection and it’s been a super popular post! The National Library of Ireland has posted digitized images of all its parish records, dating from the 1740s to the 1880s. Click on the blog post link to learn more about it.

KANSAS CENSUS RECORDS. Kansas, City and County Census Records, 1919-1961 is now available to Ancestry subscribers. Partially indexed, the images are of population schedules for city- and county-level enumerations. These include household, livestock and agricultural details by head of household; beginning in 1953, all household members are named.

POLAND GHETTO ID CARD REGISTRATIONS. A new FREE database on Ancestry is Poland, Łódż Ghetto ID Card Registrations, 1939-1944 (USHMM) (in German), an index to Jewish records from the United States Holocaust Memorial Museum. Records include extracts from vital records, ID cards, work registration documents and protocol forms.

check_mark_circle_400_wht_14064Some of the record sets mentioned above–and many others–were written in languages you might not speak. For best results, use the version of the name that would be common in that language, along with keywords in that language, before trying searches in your own language. Google Translate does translate common keywords and some common English names (John, Alexander, Mary, Andrew) to other languages, but isn’t guaranteed to show you an equivalent every time (especially if one doesn’t exist). You can also Google “name translator” plus the name of the language you wish to know; several online tools exist. And MyHeritage has advanced translation tools that do the work for you when you’re searching!

Resource:

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