by Lisa Cooke | Sep 13, 2015 | 01 What's New, Apps, Dropbox, images
Now you can save the links to your favorite websites in Dropbox. It’s another great way to use Dropbox for genealogy! Here’s how….
Big news: Dropbox recently announced that you can now save web page URLs to Dropbox on the web or on your PC. It’s as simple as drag and drop!
Here’s a link to a quick-read article all about it, and it includes a super short video showing you the feature in action:
Think how handy this would be for tracking genealogy website sources! Those bookmarks we create in our web browsers can get pretty cluttered. A Dropbox folder dedicated just to your genealogy would be a great place to store URLS for those websites you find yourself consulting a lot: a Rootsweb site, the Genealogy Gems blog, JewishGen, and even specific pages within those sites for articles you love.
If you’re a Dropbox user, why not try saving this article URL to your Dropbox? The article we link to above has a video in which they show the drag-and-drop in a web browser, but it works just as well when you click on the URL and drag it onto the Windows Explorer icon on your computer’s task bar. When Windows Explorer pops open, just “drop” onto the Dropbox folder! And if you’re on a Mac, try the equivalent.
I use Dropbox every day. Below I have some great resources for you including an article on the types of items a genealogist could use Dropbox to save and share with other researchers.
Resources
Tips for Collaborative Genealogy: Dropbox for Genealogists
Genealogists’ Guide to Dropbox, a video presentation available to Genealogy Gems Premium members
Dropbox v Backblaze: Does Cloud Storage for Genealogy Replace Computer Backup?
by Lisa Cooke | Apr 8, 2015 | 01 What's New, Digital Archives, Libraries
The 40 millionth record has been added to WorldCat, the enormous multi-library catalog that helps people find library materials all over the 
world.
Even cooler, that 40 millionth record was harvested to WorldCat through the WorldCat Digital Collection Gateway. This gateway allows for “unique, open-access digital content” to be brought into WorldCat, according to owner OCLC. “Once there…collections are more visible and discoverable to end users who search WorldCat as well as Google and other popular websites.”
If you haven’t used WorldCat for genealogy, you may be missing out on a lot. Like published history books (regional, county, local, ethnic, religious and more). And published family histories (search by the surname as a subject). The holdings of the enormous Family History Library in Salt Lake City, Utah are now included in WorldCat, too (click here to read a blog post on that).
The idea that digital archives are integrating into WorldCat–hence becoming more searchable for us–is fantastic. What kinds of digitized materials might be cataloged here? Well, the Arizona Memory Project is the digital archive that provided that 40 millionth WorldCat record. The Arizona Memory Project “provide(s) online access to the wealth of primary sources in Arizona libraries, archives, museums and other cultural institutions including government documents, photographs, maps and objects that chronicle Arizona’s past and present.” Good stuff!
Remember to also search ArchiveGrid, WorldCat’s sister search interface for archival materials, for original family history documents.
by Lisa Cooke | Aug 31, 2011 | Census, Research Skills
Genealogy records are about to expand online. It’s still about 9 months away, but in the time it takes to bring a new descendant into the world the National Archives will be delivering the 1940 US Population Schedules to the public. There are a couple of guys who have been on the forefront of this event: none other than Steve Morse and Joel Weintraub. (You’ll remember hearing from Joel from his past appearance on the Genealogy Gems Premium Podcast.)
Of course family historians are chomping at the bit to dig into the 1940 census even though there won’t be an index when it’s first released. However, the guys have put out a press release about what you can do now to get ready to search:
“It will not be name indexed, so it will be necessary to do an address search in order to find families. Address searching involves knowing the ED (enumeration district) in which the address is located.. The National Archives (NARA) earlier this year indicated they had plans to make available in 2011 the 1940 ED maps of cities and counties, and ED descriptions, but their recent move to consider having a 3rd party host all the images may have appreciably set back this timetable.
The only website that currently has location tools for the 1940 census is the Steve Morse One Step site. There are several such tools there, and it could be overwhelming to figure out which tool to use when. There is a tutorial that attempts to clarify it and an extensive FAQ.
We are announcing the opening of another educational utility to help people learn about the different 1940 locational search tools on the One Step site, and information about the 1940 census itself. It is in the form of a quiz, and should help many, many genealogists quickly learn how to search an unindexed census by location. The new utility is called “How to Access the 1940 Census in One Step“. Not only is it informative, we hope it is entertaining.”
Entertaining it is – at least to those of us passionate about family history! Now you can get started preparing to get the most out of the 1940 population schedules right away.
There’s another way to prep for the big release. Learn more about the 1940 enumeration process by watching the National Archives YouTube channel’s four short videos created by the US Census Bureau prior to 1940. These films were used to train enumerators on their general duties and responsibilities, as well as the correct procedures for filling out the 1940 census.
Though family historian tend to focus on the population schedule, there were several different schedules created and the films describe the main ones including the population, agriculture, and housing schedules. (Learn more about the various census schedules by listening to Family History: Genealogy Made Easy Episode 10 featuring Curt Witcher.)
You’ll also learn more about the background of the census and the reasons behind the questions that were asked. And it’s the reasons behind the questions that shed even more light on what the priorities were back at that time and clues as to what life was like.
The films also cover the duties of the enumerators, highlighting the three major principles they were instructed to follow: accuracy, complete coverage, and confidential answers.
You can watch the first film, The 1940 Census Introduction here and then check out the 1940 census playlist at the national Archives channel at Youtube.
by Lisa Cooke | Nov 18, 2013 | 01 What's New, Collaborate, Dropbox, Family Tree Magazine, Inspiration, Mobile, Research Skills, Technology
To celebrate my article in the new issue of Family Tree Magazine (co-authored with Genealogy Gems Contributing Editor Sunny Morton), I’m running a 
series of posts on teamwork tips and technology tools for collaborative research. This post covers one of my favorite free sharing tools: Dropbox.
A cloud storage service like Dropbox or iCloud is a dream come true for genealogy researchers who want to collaborate from across the living room or across the world. It’s also great for accessing your own research from multiple devices without ever having to copy it over: your home computer, laptop, tablet/iPad, smart phone.
Basically, Dropbox looks like any other file folder you keep on your computer. Open the folder, retrieve and save files to it like any other folder. But this folder lives online as well, so more than one person or computer (with approved access) can access it. You can save documents, images and other files in real-time. And it’s free!
What can you share on Dropbox?
- Research sources. Photographs, documents, audio files of interviews, materials from books, etc. Basically any source material you can think of that can be preserved digitally!
- Your to-do lists. Whether working alone or as a team, it’s important to have–and use!–a to-do list. The list should track specific tasks, like ordering an ancestor”s death certificate or searching for an obituary. For the article in Family Tree Magazine, the editors created a brand new Research Planner and Log: a comment-enabled PDF that lets you keep track of tasks, including when they’re done. This is a great document to use in Dropbox!
- Research notes and writing. Think timelines, biographical sketches, drafts of writing projects, GEDCOM files (the universal file type for family tree data) and any other files related to getting the research done.
- Links. Keep a file with your favorite links embedded in it, including links to digital books, vital records and other resources. You can simply copy and paste links into a word-processing file called “Links.” Include notes before or after each link, like “great local history blog for Marietta, Ohio.”
For more on using Dropbox and other collaborative tools on your tablet, check out my book Turn Your iPad into a Genealogy Powerhouse, available as an e-book or in print.
I also hope you’ll check out our article “Teaming Up” in the December 2013 issue of Family Tree Magazine. You’ll find more technology and teamwork tips, including more on Dropbox for genealogists.
Check out the other blog posts in this series:
Tips for Collaborative Genealogy: Research with a Partner
Tips for Collaborative Genealogy: Evernote for Genealogists
Tips for Collaborative Genealogy: Sharing Genealogy Files Online for Free
by Lisa Cooke | Sep 9, 2013 | 01 What's New, Inspiration, Organization
This morning I looked out my window and could see a huge plume of smoke. Across the valley a wild fire is raging that began yesterday afternoon. The hot and very dry conditions have fueled the flames, and homes are starting to be evacuated. It’s a grim reminder that disasters do happen and no one is immune.
It is National Preparedness Month in the United States, and for genealogists, that means disaster planning for our home archives and family history files. We don’t like to think about the unthinkable: losing our original photos, documents and years’ worth of research in a fire, flood, hurricane or other disaster. But it’s happened in places as high-and-mighty as federal archives here in the USA: it can certainly happen in our homes. Even a leaky roof, downed tree, bug infestation, basement mildew issue, theft or other “minor” disaster can mean total annihilation of our family archives if it’s in the wrong place at the wrong time.
As I watch the fire and monitor it’s progress on Twitter, I’m thankful that I can rest easy that my precious family history is protected in a number of ways. This month, I’ll share four steps to help you secure the future of your family past, one step for each of the next four weeks. This gives you time to follow through on each piece of advice before you get to the next step. This week’s step:
ASSESS YOUR GENEALOGY ASSETS. What needs protection?
Your top priority, as a genealogist, will likely be original photos, documents, artwork and one-of-a-kind family artifacts like a family Bible. In other words, things that can’t be replaced.
Next, think about things you’d rather not have to replace: records you’ve ordered from repositories; several years’ worth of genealogy notes and files; computerized family trees. Make yourself a list, so in the weeks to follow you can carry out an emergency plan for each item (starting with high-priority items) as your time and budget permit. Next week’s topic: DUPLICATE THE PAST.
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