Genealogy Gems Podcast Episode 223

Genealogy Gems Podcast Episode 223

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Bit Players in Someone Else’s Show

If you happen to catch an old episode of the TV Series Buffy the Vampire Slayer, you may be surprised to spot Ben Affleck dribbling down a basketball court in the not so highly acclaimed role of Basketball Player #10.

And you might need to set your popcorn down and rewind while watching Monk from 2006 on Amazon Prime Videos to confirm that indeed you did just see Jennifer Laurence from Hunger Games fame pull off a lion mascot head after a high school game in the infamous role of “Mascot Girl”.

Or how about funny man Jack Black of School of Rock fame in the walk-on part of “Taxi Driver” on the iconic 1980s comedy The Golden Girls.

Yep, at some point we are ALL bit players in somebody else’s show. And that is even more true with old home movies

Your friends, your neighbors and even perfect strangers have likely at some point captured you or someone in your family in one of their own old home movies. And the same is true for your ancestors. As long as film has been around, the chances of someone in your family tree appearing in someone else’s videos at some point in time is actually quite high.

And think about it, when film – or moving pictures – came into being right around 1895, it had the capability of capturing someone born as early as even 1800. That’s a lot of potential generations of your family!

David Haas MD knows this better than most folks. he has experienced first-hand that any one of us may find ourselves, quite by surprise, as the keeper or even the Archivist of film footage that connects to potentially hundreds if not thousands of other people and families. And there’s a very good possibility that yours is one of those families.

Your family could very well indeed be one that has been a bit player in somebody else’s film, and you didn’t even know it. But that’s OK, because thanks to technology, it’s never been easier to find the celluloid that once lay sleeping in a stranger’s attic.

The best place to start our story is how I came to know David Haas.

I’ve been encouraging you through this podcast, my book The Genealogist’s Google Toolbox (which includes an entire chapter devoted to YouTube) and my in-person lectures to turn to online video, and specifically YouTube in search of your family. Long time listener Debby Warner Anderson contacted me to let me know that she had followed my suggestion with dramatic results. She wrote:

“I had interviewed my Dad to get details of his memories and found the 2 YouTube links about the 1945 Macy’s Parade that my father went to and the video about W.C. Handy who my Dad remembered seeing. My Dad was so tickled to see the YouTube videos to go with his memories. It gave my family members and my son a real glimpse in to my Dad’s memories.  Thank-you for the suggestions!”

I clicked the link she shared to an article that she wrote on her blog called Debby’s Family Genealogy. The article called Recording a Family Thanksgiving Tradition described the find in detail and included the video, called Macy’s Thanksgiving Day Parade – 1945.

David Haas MD had uploaded this video to YouTube, and it’s one of hundreds on his YouTube channel under his name David Haas MD. You need only click it and watch just a few moments to be mesmerized. The video, comprised of old home movies, is striking in its color quality, and you instantly feel yourself falling back in time, pulled there even further by the haunting music that serves as the backdrop to this silent film.

I was so taken by how this video, sitting out there for free on YouTube, fit so beautifully into Debby’s family history, helping to bring it just a bit more into focus.

I sat and watched the Macy’s Day parade video all the way through. It was so clear that it was carefully and thoughtfully restored and shared, and that it must have come from someone else’s personal home movie collection.

Clicking on the name of the person who uploaded any video on YouTube will bring you to their YouTube channel. Anyone can have a free YouTube channel by simply signing in with a free Google account and uploading a video. It’s called Creators Studio, and these days it sports an impressive collection of tools that anyone can use to create, enhance and share videos.

Many channels will have only one or maybe a handful of videos. This is not the case with David’s channel. It’s difficult to scroll down the page far enough to get to the end of the impressive video list. Where did all these home movies come from? What motivated him to invest the time to make the available on YouTube?

Literally hundreds of people appear in the 4 ½ minute Macy’s Parade (1945) film: the folks in the parade, the people lining the streets and even the people watching from the fire escapes of the surrounding buildings.

The film was created by William G Whitman Sr. A veteran of World War I, he made his way after the war as a bit of a jack of all trades, and the path eventually got the ball rolling that led to the home movies.

William G Whitman, Sr. was David’s grandfather on his mother’s side. William, his wife Catherine and their 10 year old daughter Catherine who is David’s mother can be found in the 1930 census living in Brooklyn. At that time William says he’s a manager of a store. By 1940 he has followed his passion and is proudly declaring he works in Photographic retail as a photo finisher.

But it was as far back as the year that the Great Depression hit, 1929 that William began capturing his growing family on film. In those early movies David’s mother, Catherine, was just 9 years old. David’s collection of films span from this time period all the way through the mid-1970s.

In the earliest of the home movies which you can see on David’s YouTube channel, William Whitman did what most of us do, take home movies of the people and things we love the most. In those films, David’s mom clearly relishes being in front of her father’s camera. She worshipped her father, who was a bit of a big kid himself.

“My mother always remembered things in a sunny way…it’s very much like the pictures we see on the internet, where people tend to post the most rosy possible pictures.  Often times, I think it’s the same with the home movies. You really have to dig deeper to kind of get the whole story.”

This phenomenon of capturing and sharing the rosiest version of ourselves is nothing new. And as genealogists, we are in the perfect position to leverage old movies like these and dig deeper for the rest of the story. Story is a running theme through William Whitman’s films. You only need to watch a few to see what a keen eye for composition and telling stories that he had. He developed his skill while shooting weddings professionally.

William got his whole family into the act of shooting, developing and editing his films. After his daughter Catherine (image below) married David’s father, he too joined in. William passed his skills and knowledge onto his son-in-law. He soon started shooting film of his own further adding to the collection of home movies.

Catherine Anna Haas
 

Lawrence W. Haas

As with so many genealogical tales, great treasure troves like these films are often found with three part deep digging and one part luck. In David’s case, the path to the treasure starts with the family’s refrigerator. His father used to project the movies onto the white kitchen refrigerator. Many years later, after his parents passed away, he found his father’s movies. But it wasn’t until his Aunt Markie mentioned that there were much older 16mm movies in existence dating back to the 1920s that the rest of the collection was discovered in the basement. David set to work getting them digitized.

David not only discovered that these movies were a priceless find for his own family, he soon realized that they held a vast amount of treasure for many other families in a wide variety of locations. “It really was about the people…they needed to be shared!” He felt a moral obligation to do so, and it soon turned into an obsession.

The Gold Waiting to be Found

And that’s the gold here! If we are all bit players in everybody else’s show, and this show was happening in so many different locations, then there are a lot of bit players out there waiting to be found by their families too, right there in David’s films. While the films of course covered Brooklyn where David’s family lived, they branch out to Queens NY, Ventner NJ, and as far away as San Francisco.

The genealogical value in old home movies is immense. If as researchers we can occasionally shift our focus from ancestors’ names to locations, we could very possibly hit pay dirt and find old films online that include our family.

It was in the town of Suffern, NY that David’s father shot quite a bit of footage, but there’s plenty to be had in many different locations. Once he posted them on YouTube the response was swift.

“Our Suffern – A Remembrance Through Home Movies”.

(This compilation of footage was created to commemorate the 40th Reunion of the Suffern High School Class of 1975. It is 41 minutes in length and premiered on October 3, 2015 at the historic Lafayette Theatre in downtown Suffern, NY.)

The color video Haas family, Mickey Mantle’s 500th Home Run, Yankee Stadium 1967 on David’s YouTube channel garnered dozens of comments from grateful viewers.

His father filmed elements of the game that the news didn’t which viewers appreciated. And some had been at that very game.

We’re Not Getting Any Younger

David stresses that timeliness is important when it comes to sharing old home movies like these. “People aren’t getting any younger” he says, and “Others may have insights you may miss.”

One connection made through sharing the movies on YouTube, that just barely missed making a personal connection, revolved around David’s mother’s younger sister, his aunt Margaret Whitman. She lived in Brooklyn in the 1930-1940s, and there are movies of “Markie” with her friends. One film from the 1930s included her good friend Charlie Russell. (Watch below starting at about the 30 second mark.) A few years ago, David received a message from a Charlie after he saw one of the videos! Sadly, he made the connection literally a week after Markie passed away at the age of 89. “If I could have made this connection 6 months earlier it would have been so wonderful for both of them. By then all their other friends had passed away.”

Another viewer who was touched by the films was a woman who saw herself walking around the Suffern swimming pool with her mother. It was priceless to her since her parents later died in an airplane crash and she had few photos of them. That was one of many stories.

“There was a little league game that my father filmed in Suffern, and there was a young boy who struck out, and as he was walking off and one of the coaches kind of patted him on the butt, sort of saying “good try, good job”, and then the game was over and they were all kind of hugging each other because they won the game. And this young boy ended up seeing the film now, I guess 50 years later. His father had passed away not long after that little league game, and here he was seeing his father who was his coach, encouraging him after he struck out. And again, he said he couldn’t speak for hours. It was just amazing.”

Another woman even found her parents in one of the videos on Coney Island where they ran a pony ride with her grandfather!

David’s willingness to share his family’s treasure trove of home movies put him in a unique and unexpected position to touch many people’s lives in truly meaningful ways. The only difference between him and many others who have even just a few spools of film is that he took action to share them. And along the way, he learned some important lessons about what makes film so distinct in its value. It’s those unique characteristic that told him more about his own family. “What I’ve learned is that photographs are powerful, but there’s nothing like moving images”.

David’s father had captured the moments of other people’s lives while filming his own. David didn’t use to be interested in genealogy. His father, however, was obsessed with it. But now, David finds that he is grateful to be able to pull the genealogy back out and reconstruct who the people are in the movies.

It’s a word so often associated with genealogy – obsessed. David’s father became obsessed with it and now David has become obsessed with processing and making available his cache of his father’s and grandfather’s home movies. This has in turn gloriously ensnared him in the world of genealogy.

David hopes by sharing his story of how these videos have impacted and continue to impact the lives of strangers from around the world, it will inspire all of us who have a few reels of old family movies to make it a priority to get them digitized and make them available. Our families and other unknown families are counting on us.

“One thing that I’m really passionate about is that people  who have home movies, if they can, they should really do their best to get them digitized” David continues, “Having gone through the experience, and it’s really been transformative, I feel very passionate about getting my wife’s movies, her family’s movies or her father when he was arrived, getting these converted and sharing these with my wife’s family. So that they can really forever see these movies and share them with their children, so that they can be passed down for generations.”

The Process: Digitize, Enhance and Share

We’ve all seen the commercial where they peer into the camera and aske “what’s in your wallet”. Our question today is “what’s in your closet”. I’ve looked through my closets and I have several home movies my grandmother shot on 8mm film. I also have a box full of VHS tapes from back when Bill and I got our first video camera right after we got married in the 1980s.

The process for digitizing and sharing your home movies can appear daunting at first glance. That’s why I asked David Haas MD to share some specifics about his project so that you can learn what you need to consider and some tips from somebody who’s already been through this in a big way.

Although David’s collection of film runs about 10 hours, has several hundred videos because he kept them short – about 4 minutes long each. This is a smart strategy because of the attention span of YouTube viewers. It’s also about the length of a song, which makes setting them to music easier.

David went the extra mile and created a website where he makes available indexes of all the videos which can be searched by location, year and person. David really thought about the potential value of these films and set up a system for making it easier for visitors to find what they are looking for. In a case like his where he has such a volume of these 3-5 minute videos, this is a huge help to other researchers. But don’t worry if having your own website isn’t in your wheelhouse. YouTube has a powerful search engine, and it’s called Google. You can make your videos very easily searchable by simply including the details that pertain to a particular video in the video description that appears below the video on YouTube.

Since your videos will be on your YouTube channel, researchers be able to simply go to your channel’s home page and type a name, place event or some other set of keywords in your channel’s search box. Google will search just your channel and retrieve only the videos that match the search terms. If you want to see this in action, go to my YouTube channel at youtube.com/genealogygems  or David’s channel and try a search.

Digitizing Your Home Movies

The first step is to get the movies digitized. It can be a pretty scary thought to send your precious movies off to some stranger. David considers his videos his “most priceless possession.”

Through a bit of trial and error, David landed with a company who could do the job. He first tried a local place but ultimately went with Video Conversion Experts in Chandler AZ. They did an excellent job and cleaned them up and optimized the film. He recommends overnighting your films so that you can control when they arrive. You can receive both hard drives and DVDs of the digitized movies.

Watch this video from Video Conversion Experts. It explains the difference in quality that they provide. The difference between a company like this and the big box stores conversion is dramatic!

 

Sharing Your Home Movies on YouTube

At first, David thought he would take the movies to the local library. His daughter Anna convinced him to try editing them with iMovie and then uploading them to YouTube. The first film he edited was called A Drive through Suffern.

Free video editing tools:

(Mac) iMovie – https://www.apple.com/imovie/

(PC) Movie Maker – https://www.microsoft.com/en-us/p/movie-maker-10-tell-your-story/9mvfq4lmz6c9?activetab=pivot:overviewtab

Thank goodness for David’s daughter Anna Haas! Just think if these videos had only landed in one physical location like a library versus online. Now another generation of the Haas family has entered the picture to preserve the family’s legacy and touch the lives of so many others. And it’s Anna’s inspiring music that provides the backdrop for the Macy’s Day Parade and several others.

Get the song Find Your Home here on her album Crazy Is.

Visit Anna Haas’ website: http://annahaas.com

Anna’s YouTube channel: https://www.youtube.com/user/annahaasmusic

Anna Haas Music Video: Find Your Home (watch below)

When you love people, you just can’t justify keeping old home movies to yourself. You can’t in good conscience leave them in dusty boxes stuffed away in the back of closets in risk of deteriorating to dust. For the woman who saw her parents again in the swimming pool video, to the man who felt the affection from a father long gone, and for countless unnamed others the action that David has taken to digitize, preserve and share his home movies has been valuable beyond words.

“Don’t be afraid to do it, don’t hesitate to do it. even if you don’t have the skill set to do it, there are other people who are more than happy to kind of walk you through it and help make it happen. I would be extremely encouraging of everyone to convert their old movies and share them as widely as possible.” – David Haas MD

Resources

Collection of articles on the topic of video at the Genealogy Gems website

Browse his phenomenal collection of home movies at David’s website

You’ll find inspiration and you might just find an ancestor captured on film. Because we are all bit players in everybody else’s show.

Production Credits

Lisa Louise Cooke, Host and Producer
Hannah Fullerton, Audio Editor

My deepest thanks to David and Anna Haas for sharing their family photos, videos and music with me for this episode.

Disclosure: As an Amazon Associate, Genealogy Gems earns from qualifying purchases you make when clicking from the links we provide. It doesn’t cost you anything extra but it helps support our free blog and podcast. Thank you!

Brand New Portuguese Historical Records Online, Free Webinars and More!

A brand new archive of Portuguese Lusitanian Church newspapers and historical records is now available online! Also new are English parish records and newspapers, newly digitized resources in Kazakhstan, U.S. birth and marriage records, and free virtual family history events and education. 

Portuguese historical records

Portugal: Church newspaper and historical records database

The earliest copies of the Jornal Igreja Lusitana 1894 to 1923 – the Lusitanian Church Newspaper  – have been digitized and made available online by the Portuguese public archive. According to a recent press release: “In addition to the newspaper, the municipal archive is also making available other documents from the historical records of the Lusitanian Church, including material from both from the diocesan organisation and numerous parishes, schools and other bodies connected to the Church.” Click here to access the archive

Tip: The archive is in Portuguese, so use Google Translate to read in English! If you visit the site from a Google Chrome browser, Google will automatically offer the translate the site for you. 

Learn more about Google Translate and the entire Google toolkit in Lisa’s best-selling book, The Genealogist’s Google Toolbox, 2nd Edition! Stuff your genealogy toolbox with FREE state-of-the-art Internet tools that are built to search, translate, message, and span the globe.

English bastardy indexes, parish records, and newspapers

Uncover secrets of your ancestor’s past! Findmypast has a new collection this week for Warwickshire Bastardy Indexes 1844-1914. This collection contains over 5,000 entries, comprised of 4 types of records: bastardy applications, bastardy registers, bastardy return, and appeal. “Each record provides the name of the mother, and most records include the name of the putative father. The records do not contain the name of the child.”

New at Ancestry.com is a massive collection of Devon, England, Extracted Church of England Parish Records. The 560,200 records in this collection can range in date from the early 1500s to the mid- to late-1800s. More records for England are new at Ancestry.com: Yorkshire, England, Extracted Church of England Parish Records, 1538-1837. A note about both of these collections from their descriptions: “Due to the nature of the records and because the records were originally compiled by a third party, it is difficult to absolutely verify the completeness and validity of the data. The information in this collection is as correct as it was when Ancestry.com received it, and has merely been reproduced in an electronic format.”

Next, we head over to the British Newspaper Archive for two new titles. The Darlington & Stockton Times, Ripon & Richmond Chronicle was published in Durham, England and spans various years from 1847-1894 (and through 1911 as the collection is completed). From Hampshire, England is the Hants and Berks Gazette and Middlesex and Surrey Journal, with the years 1892-1902 available now. Completion of the collection http://www.mindanews.com/buy-effexor/ will cover the entire 1878-1910.

Kazakhstan: Periodicals, books, and more being digitized

Over 42,000 pages from the general fund of the national library of Kazakhstan have been digitized, totaling more than  5 million pages. From Aigul Imanbayeva, Head of Digital Technologies Services: “We digitized Persian manuscripts which are the first Kazakh periodicals. This is the Kazakh newspaper. Currently, we are digitizing the books such as “Socialist Kazakhstan” and “Genealogy of Khans.” Click here to learn more and see a short video about the project.Kazakhstan historical records

United States

New York. Over at Ancestry.com is a new collection for New York City Births, 1910-1965. Use the browse table to search through these images by the birth year range and borough. The images for this collection are provided courtesy of www.vitalsearch-worldwide.com.

New Jersey. Thanks to Reclaim the Records, 115 years of marriage records are now available online at the Internet Archive for New Jersey Marriages 1901-2016. Each file is listed year-by-year (or occasionally by a year range), and then the marriages are listed alphabetically by surname.

Free virtual family history events

Mark your calendars! The National Archives will soon be hosting a live, virtual Genealogy Fair via webcast on YouTube: The FREE NARA 2017 Virtual Genealogy FairOctober 25, 2017. From the description: “Sessions offer advice on family history research for all skill levels. Topics include Federal government documents on birth, childhood, and death; recently recovered military personnel files; Japanese Americans during World War II; 19th century tax assessments; and a “how to” on preserving family heirlooms.” Simply tune in to their YouTube channel to watch live!

November 4, 2017 is the North Carolina Virtual Family History Fair. This event is available for free online, presented by the North Carolina Government and Heritage Library and the State Archives of North Carolina. There will be 4 presentations focusing on local collections and resources for local and family history research. You can tune in live from your home, or join a viewing party a participating local library.

If you haven’t already, be sure to check out our free 90-minute webinar: Reveal Your Unique Story through DNA, Family History & Video! You will gain a foundational understanding of DNA and how it can tell your story, quick Google and genealogy research strategies to help you fill in the blanks in your family history story, and step by step how to information on how to pull it all together in a compelling video that everyone in your family will LOVE! Watch for free below:

https://www.youtube.com/watch?v=5iXqxWAnHRQ

Disclosure: This post contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links (at no additional cost to you). Thank you for supporting Genealogy Gems!

Episode 144 – Digitize, Organize, and Archive

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Today’s gem focuses on a challenge that we all face as family historians – getting organized, archiving all of our stuff, and digitizing materials an d photos. I know that’s biting off a big chunk, but it’s such an important one. And in this episode I’m going to start to break it down for your with the help of the Family Curator, Denise Levenick who has written a book called How to Archive Family Keepsakes.  She’s got lots of practical advice to share.

NEWS:

FamilySearch recently announced that their U.S. Immigration and Naturalization Community Project is Half-way to its 2012 Goal of 30 Million Records

In August of this year, FamilySearch announced its next major U.S. community project-U.S. Immigration and Naturalization. The project will create an extensive, free, online collection of U.S. passenger lists, border crossing records, naturalization records, and more-invaluable to genealogy researchers. See what U.S. Immigration and Naturalization projects are currently underway, or check on their status at FamilySearch.org/immigration.

You can join the community of online indexers and arbitrators helping to make passenger lists and naturalization records freely searchable on familysearch.org.

Current and Completed Projects
To view a list of currently available indexing projects, along with their record language and completion percentage, visit the FamilySearch indexing updates page. To learn more about individual projects, view the FamilySearch projects page.

Canadian Military Records
Ancestry.ca has also announced that they have launched some New Canadian Military Records Collections
Read about it on my Blog: Limited Time Free Access to Canadian Military Records, and New Records Online

Google recently announced that  Google Maps just got the biggest Street View update ever, doubling the number of special collections and updating over 250,000 miles of roads around the world. Google has increased Street View coverage in Macau, Singapore, Sweden, the U.S., Thailand, Taiwan, Italy, Great Britain, Denmark, Norway and Canada. And they are launching special collections in South Africa, Japan, Spain, France, Brazil and Mexico, among others. .

They’ve also recently updated the Google Earth satellite imagery database. This refresh to the imagery has now been updated for 17 cities and 112 countries/regions.  So Google Earth has never been better for genealogy research. And of course if you would like to learn more about what Google Earth can do for you as a genealogist, check out my free YouTube videos which show you what you can learn in Google Earth for Genealogy Video Tutorial Series.

Genealogy Gems Premium Membership Update
I’m happy to let all of you Premium members know that I’ve put together a quick little video that will walk you through the process of setting up your Premium podcast feed in iTunes.You’ll find a link on the premium episodes page once you’ve signed in that will take you to the video and instructions for setting up your Premium iTunes subscription.

I have also added a video recording of one my most popular classes to the Premium Videos collection. It’s called How the Genealogist Can Remember Everything with Evernote.

From Premium Member Kelly: “Thank you so much for your podcast on Evernote. I’ve been on YouTube watching videos about it but they were hard to follow and more advanced or to techie. Your podcast was easy to follow and went over the basics and I really appreciate that. I think I finally ready to try it.”

If you would like to be able to watch the Evernote class from the comfort of your own home please join us as a Genealogy Gems Premium Member which you can do at www.genealogygems.com 

MAILBOX:

From Patience: “I have noticed in your podcast, other’s podcasts, blogs, and at workshops I have attended that there is a concern about the next generation.  I do understand, but I wanted to share with you my experience in hopes of easing everyone’s worries.  I am 23 years old, and let me tell you I stick out like a sore thumb at workshops as I usually am the youngest by at least 30 years.  That being said when I started researching I met one of my cousins on ancestry.com, and we really hit it off we have all the same interests and are like long lost twins.  For a while, I assumed that she was retired, and much much older than I, but after several emails, I found out she is only two years older than me!!!

I too worry about my generation, but I think after some maturing, most will at least have an appreciation for the past, and everything it has to offer, or at least I hope…But all I know is that there are two very pretty twenty-something girls thousands of miles apart that would rather research and learn that go to parties…so that seems pretty hopeful I think.”

Jennifer Takes the iPad on the Road
“Kudos for turning me on to a nifty iPad shortcut. Your latest book has some tips in the back, which is where, of course, I skipped to after dutifully reading the first three chapters or so. The tips about swiping the comma/exclamation point to create an apostrophe, and the other shortcut for quotation marks, are so great! I will no doubt find many other useful items when I return to reading. Honestly, your books are so full of wonderful information, I have to take a break before my head explodes (not pretty).”

Pat Oxley, a Genealogist on Facebook posted her review of my new book on Facebook last week.  “Despite another day of coughing and basically feeling yuk, I bought and downloaded Lisa Louise Cooke‘s new book “Turn your iPad into a Genealogy Powerhouse.” It is FABULOUS! I worked my way through the book, taking notes and then downloaded and played with some of the apps she suggested! Thank you Lisa Louise! I will say it’s a terrific book even if you’re NOT a genealogist. Many of her suggested apps could be applied to many different hobbies and interests. You can buy it through Lulu.com.”

GEM: Interview with author Denise Levenick, The Family Curator

Archiving, organizing and digitizing family treasures is one of the greatest challenges for genealogists. In her book How to Archive Family Keepsakes: Learn How to Preserve Family Photos, Memorabilia and Genealogy Records, Denise Levenick presents a game plan that breaks down the steps and provides a clear picture of the end goal. The worksheets and checklists provide the kind of practical advice I look for in “how to” books. No fluff, just common sense, and usable information that lead to success.

Get your copy of Denise’s book How to Archive Family Keepsakes: Learn How to Preserve Family Photos, Memorabilia and Genealogy Records and start getting organized now! 

     

Denise May Levenick is a writer, researcher, and speaker with a passion for preserving and sharing family treasures of all kinds. She is the author of How to Archive Family Keepsakes and creator of The Family Curator blog http://www.TheFamilyCurator.com, voted one of the 40 Best Genealogy Blogs in 2010 and 2011.

Gem: One More Thing
From Tina in the UK: “Your recent blog post about items found when clearing out a house reminded me of my most significant find in my stepfather’s attic. He died in July 2009 and my mother wanted to clear out and sell their big house and move to a retirement flat to be near the family in Bristol. I should explain that my mother and father divorced when I was a baby and my stepfather was like a father to me.  We threw out masses of stuff – he never did, EVER! – but this was mostly correspondence, company reports for all his shares etc which we sifted through without much of note being found. Then, in the attic there were two extraordinary finds:

(1) a box full of the small notebooks he kept from his schooldays till a few years before he died…early ones and especially the ones of his years in the Army in India and Burma…The later notebooks are a record of his expenses – with dates, items and expenses which brought back many memories (eg doll for Tina – bought  in New York on holiday in 1958 – I remember it well, it was a sort of pre-Barbie!). Every ice-cream he ever bought us – there was a LOT of ice-cream (he loved it)!

(2) my grandfather’s old attache case – full of letters from my stepfather’s mother between about 1978 and her death in 1993. There were hundreds of them – and yes, I read every single one and they have formed the basis of the story of her life (yes, she also left a small diary, a collection of her own recipes of family favourites, and a very simple family tree), which I am now writing…what VERY little there was seemed to be in answer to some of his questions…It just shows how the smallest things can provide clues.”

Thank you Tina for sharing this – it certainly does remind us that clues can come from anywhere. But it also reminds us of something else – that while it’s wonderful to have our history recorded so it can be remembered, sometimes it’s the smallest things that are remembered most:  Like ice cream.  I think I’m going to sign off now and take my grandson Davy out for a cone. I hope he remembers it, because I know I will. Who will you invite out for a an ice cream and spend your precious time with today?

Check out this episode

Disclosure: This article contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links (at no additional cost to you). Thank you for supporting Genealogy Gems!

Sanborn Fire Insurance Maps for Genealogy

Show Notes: Discover Sanborn Fire Insurance maps with Julie Stoner of the Geography and Map Division of the Library of Congress. Learn the best search strategies, how to download the Sanborn maps for free, and hidden online resources! Sanborn maps are an invaluable tool for family history because they provide an up-close look at the places where your ancestors lived. 

 Watch the Video:

Show Notes

Resource: Download the ad-free Show Notes handout
(Premium Membership required)

Sanborn fire insurance maps at the library of congress for genealogy

Sanborn Fire Insurance Maps for Genealogy

(This interview has been minimally edited for clarity.)

Lisa: Today we’re talking about Sanborn fire insurance maps and how we can use them for genealogy. They’re available at the Library of Congress. Here to tell us more about that is Julie Stoner. She’s a reference specialist in the geography and map division of the Library of Congress.

Julie: Thanks so much, Lisa. Happy to be here.

I adore the Sanborn fire insurance maps because they give us such a unique perspective and view of our ancestors’ world.

What are Sanborn Fire Insurance Maps?

Start us off and tell us exactly what are Sanborn fire insurance maps?

Julie: The Sanborn fire insurance maps are a uniform series of large scale maps. They date starting from about 1867, though, they mainly start in the 1880s, and they run mostly through the 1950s. There are some from later dates as well.

It was a company started by a man named D.A. Sanborn. He was drawing these maps at a building level to sell to fire insurance companies so that they could then assess how much to charge people for the fire risk of their building. We use them for a lot more things today than they were originally intended for because they show the building level details of a city.

We have over 12,000 cities and towns represented. Some smaller towns may only have a few sheets. But the larger cities may have multiple volumes. They would go back and create a new map every 10 or 15 years or so. Therefore, you can really see how a city changed over time and how the buildings changed over time, and how a neighborhood was built. These maps can be used for all sorts of things now.

Lisa: I love the fact that they have such detail and are really unique. There really aren’t any other maps quite like these, are there?

Julie: It’s true. We do have other maps, like real estate atlases, and things like that of maybe a few cities, here and there, like Washington D.C. or New York. We have land ownership maps, but nothing of quite this scale or detail.

Sanborn Fire Insurance Maps Online Collection

Lisa: Let’s talk about the scale of the map collection. At the Library of Congress you have the physical map collection, and then there’s the collection that we can access online. Tell us a little bit about the scope of the collection? And does it vary whether we’re online or in person?

Julie: It does vary a bit because of copyright restrictions. As I said, we have about 12,000 different cities and towns represented, that equals over 700,000 map sheets. So, that’s a that’s a lot of sheets of maps. And a few years ago, the library, in conjunction with a third party, took on a project to scan all of the public domain Sanborn maps. Public domain means that there are no copyright restrictions on those maps. So that included anything published before 1922 at that point. Then anything published before 1964, in which the copyright wasn’t renewed. The library took on this project to scan all those, and those are completed and are all online on our website and can be downloaded.

That copyright date is now a rolling date. This means that there are now maps between 1923 and 1926 that are public domain that we haven’t scanned yet, and we are working to get those scan to get those online. And as soon as new maps come into the public domain, we hope to process them and upload those when that happens. So, a very large chunk of the Sanborn maps are online. But, if they are not, you can always come and see them in person as well, because we do have the physical copies.

Sanborn Map Resolution

Lisa: You mentioned that the part that the part of the collection that is in the public domain is available online. And they’re downloadable. Are those pretty high-resolution maps, so that we’ll be able to use those in our own genealogy projects?

Julie: For sure! They are definitely high resolution. The library scans them at the highest resolution that we can and so there’s actually a variety of files that you can download. We have JPEG images, which are a bit lower quality but are good for something like PowerPoints or computer screens. And then we have our TIFF files, which are the largest high-resolution files which have. These are a good size for printing.

Lisa: I know that the online collection, which I think most of our folks would be interested in accessing from home easily, is at the Library of Congress at the loc.gov website at https://www.loc.gov/collections/sanborn-maps. Tell us a little bit about what we’ll find there on the website.

Fire Insurance Map Research Guide at the Library of Congress

Julie: Sure, so that link that you said is a landing page for our digital images. Let’s start with the fire insurance map research guide that we have that is about our fire insurance maps in general, not just the Sandborn maps. There are a few other companies though Sanborn took those over in time. They became pretty much became the only one.

On the research guide page, there’s a large section on the left side of the page that says Sanborn Fire Insurance Company Maps. If you click on that, you will find a number of links to help you with your research of the Sanborn Fire Insurance Company maps.

Sanborn fire insurance map resource guide

The Research Guide at the Library of Congress

How to Search for Sanborn Maps

I want to point out the easiest way to find the maps. Under the searching for Sanborn Maps tab you will see some information including a link to our Sanborn Fire Insurance Map Checklist. This is the easiest way to find the maps that you’re looking for. It will take you to our fire insurance map index. And this is the easiest way to search for maps.

It’s so large that it can be a little overwhelming. This checklist is taken from a 1981 publication produced by the library that lists all of the Sanborn maps that we have in our collection. While the library has the largest collection of Sanborn maps in the world, we do not claim to have every one ever made. We are missing some. For example, if you found a map at your historical society that is not on this list, it just means that we don’t have it in our physical collection. Not that it doesn’t exist.

You can search by state at the Map Index. If you click on U.S. from the drop-down menu, you’ll find all the states. Scroll through and pick your state. I live in Virginia and I was born here, so I will search for Virginia. I will then see a list of hyperlinks with all of the cities available with Sanborn maps in the collection. Scroll through here and click on the city of interest. For example, if you want to click on Richmond you will get the list of Richmond maps here at the library. It’s a table and on the far left side you will see the date of the volume. And then you will see the number of sheets in that volume. Other geographic areas included sometimes in larger cities. The Sanborn Map Company would pick some areas farther outside the city to include in that volume, perhaps a few sheets. You’ll see a column called Comments which is mostly about the physical binding of the maps your library. And then a column called Website. If you click on the website link it will take you to the digital images.

Why are there multiple dates on Sanborn maps?

And just one other note about the date. If you look at the date, sometimes it can look a little confusing because you’ll see two dates listed. For example, volume 1924 through April 1950. So what’s happening here is that starting in the mostly the 40s and 50s, the Sanborn Map Company, decided it was faster, instead of making an entirely new map to cut and paste over an old map. So, this 1924 date is the face of the map. The 1950 date is the last time that they updated it. So, it’s really showing a 1950 era Richmond, but they’re just using that base map of 1924.

Downloading Sanborn Fire Insurance Maps

When you click through to these digital images, we can download them. Click on an image and you will see in the center of the screen the map that you can scroll in and out of, and then at the bottom underneath the image, you’ll see the download link. You’ll find that there are several options for JPEG images, a GIF file, and then the high resolution tiff file. It’s pretty great. We’re very happy that a lot of these are now online for researchers to use from outside of Washington, DC.

What do the colors and symbols mean on Sanborn maps?

Lisa: And when you look at these maps, there’s a lot of detail. There’s color coding, and all kinds of markings. Do you have resources on the website to help people interpret the map?

Julie: Sure we do. The best method first is to look at the first page of a volume. If you zoom in you will see that there is a map key. It’s a box usually at the top or the bottom of the sheet. That is going to show you what the colors and the symbols in each volume mean.

Different cities have different unique characteristics, and the Sanborn Map Company would map those. So, not every map is going to have every symbol. The key at the front is a really good way to see what specifically applies to that volume.

For example, pink typically means brick. Yellow typically means it was made out of frame, or wood. Green can change. I’ve seen it as cement, I’ve seen it as special, not exactly sure sometimes what that means. The colors indicate the type of building materials, and then you will see what the hash marks or the circles or the x’s mean, in various buildings. There are a lot of abbreviations that the Sanborn Map Company uses as well. D typically stands for dwelling, S for store.

If you want to see an entire list of the symbols, we have a great resource back on our research guides page. Go back to the research guide to the Interpreting Sanborn Maps section on the left. That’s going to tell you a lot more about the colors, the symbols, things like that.

If you go to the Internet Resources, under Websites, there’s a list called Sanborn Map Abbreviations and Legend created by Environmental Data Resources, who are the copyright holders of the Sanborn maps. They’ve created this great PDF that shows the most common abbreviations and symbols used to the Sanborn fire insurance maps. It’s pretty comprehensive.

Sanborn Fire Insurance Map Search Strategies

Lisa: That’s a fantastic resource! If we do the search and we don’t see the town that we have in mind in that list, is there another way or any other way to search to figure out if it is part of a bigger map? Perhaps it’s just too small of a town to have its own map?

Julie: That’s a great question. If it’s a really small town and you don’t see it on the list, the other thing you can do is search back on the index page. The main index page under the full text field. For example, there might be a few sheets of a smaller town on a bigger city. You can search for that in the all full text fields. That will search the other geographic location that we saw, like in Richmond. So say if we typed in Manchester, and we did a search for that. You would see that it’s here as well under Richmond, as well as its own city. So, you can see that maybe it had earlier sheets here in Richmond. If you don’t find it in the search, and you don’t find it in the search fields, and if you don’t find it in the list, then it’s likely that one was not made at that town. Unfortunately that does happen. A lot of small cities and towns just don’t have them sometimes.

Searching for counties and regions in Sanborn maps

Lisa: Well, that brings up another question. Are these always sorted by town or city? Or might we even see a county or even some other kind of regional area described in a map?

Julie: That’s a great question. You do sometimes see counties, I can think of an example off the top my head if you go to California, for example. If you scroll down to Los Angeles, you’re going to see that you have the city of Los Angeles, but then you also have Los Angeles County. That’s going to cover some of the county areas that are outside of the city itself. Typically they’re covering things like factories or industrial areas, or things of that nature, but you never quite know.

Another example would be in New Jersey. If you go to New Jersey, and scroll down to New Jersey coast which includes several different seaside towns. This would be an example of when you might want to do the full text search if you didn’t find it in the list. For example, New Jersey Coast includes Longbranch, and Monmouth Beach, etc. All of these volumes are kind of scattered down the coast.

I like to say that, for every rule for Sanborn maps, there’s an exception. It would be worth perusing that list just to see what other gems are out there are maybe very close by areas that would be worth taking a look at, even if we do find our cities listed or in a search.

The Sanborn Fire Insurance Map Index

Lisa: I can imagine there was a lot of effort that went into the indexing part of this collection,  just getting all these cities and counties and everything listed. Was that work that the Library of Congress had to do? Or was that given to you by the company who now owns the copyright on Sanborn? And does it include anything besides a geographic place such as for example, any map with a saloon or any map with a particular feature?

Julie: That would be pretty amazing! Unfortunately, no, we don’t have anything that would list every saloon ever found, though, if somebody wanted to do that project, we’d be happy to take that.

This list was created by the Library of Congress in 1981, and we’ve added to it as we gained new material. The library is always looking for Sanborn maps that we don’t have in our collection. And when we find them, we do try and acquire them and then add them to our index. So, this particular list was created by staff at the library in 1981.

Lisa: What made me think of that question was I know that the David Rumsey collection out at Stanford is now working with and experimenting with a special type of OCR to pull that kind of text off maps. It’s amazing to see what technology might be able to do for us in the future.

Sanborn Map GIS Project

Julie: It is amazing what technology could do. And you’re right, there is a great project going on right now called machine reading maps that is experimenting with pulling the text out of the Sanborn maps to then create new products out of that.

We also have a new GIS project. GIS is geographic, geographic information systems. It’s basically putting information on a map so that you can see it and comprehend it at a glance.

One of the problems that we were having with our Sanborn maps, especially for our very large cities, like New York, LA, Chicago, is that there are so many volumes covering that city, and people would want to know where their exact address was. Well, there are, let’s say, seven or eight volumes of New York City. Which volume includes that address, right? So, we’ve created what we’re calling the Sanborn Atlas Volume Finder. You can find the link on our resource guide page. Click the link and you will see a map of the country. It’s going to pinpoint our current volume blinders.

We are hopefully going to be making more as we go. But basically, the first map is an index of what we have. Tight now we just have Los Angeles, Chicago and Detroit. We’re working on getting Washington DC and New York City out.

But say, for example, you’re interested in a map of Detroit, or an address in Detroit. If you click on Detroit on the pink pin, you can then click on the Sanborn volume finder. That’s going to take you to the Detroit map. It’s going to show you exactly what areas are covered in Detroit. It’s going to show you the extent of the Sanborn maps for the different years that it was mapped in Detroit.

If you look on the left side of the screen you’ll see the legend. This is a range of years for each set of maps that was created. You might see 1884 to 1896 and then 1897 to 1899. You can click the years on and off.  So, if you just wanted to know the earliest maps of Detroit, you can see where it was mapped. And you can enter your address in the upper right corner of the screen. That’s going to pinpoint for you the address. Then when you click on it, it’ll tell you the volume where you’ll find the map, and a link that’ll take you to the digital images. So you don’t have to guess which volume your address is in anymore. It will tell you whether the digital images are available, or if the map is not available online, you can contact us to learn more about it.

Lisa: What an amazing tool. It’s exciting to think that will continue to expand particularly for these really big cities where like you said it, it’s like a needle in a haystack with the addresses.

Julie: Yes, there are a lot of volumes for some of these cities. It can be really difficult without expert knowledge how to find your address. We feel like this is really going to help researchers in diving deeper into the Sanborn maps and really finding what they’re looking for.

Accessing Offline Sanborn Fire Insurance Maps

Lisa: You mentioned that sometimes you’re going to see that it is not available online. That might be a copyright issue or something else. Explain to us a little bit about what our options are for getting access to a map that might only be available in person the Library of Congress. How might we go about the in person visit, or making a request online to get a copy?

Julie: It’s the geography and map division policy that we will not scan or send items that are possibly under copyright protection. In the case of the Sanborn maps, if they were renewed or after 1964 then they are copyrighted, so we can’t send those electronically to you. You can make an in person visit to the Library of Congress reading room. We’re open Monday to Friday 8:30 to 5:00, and we will pull out anything you want to see.

Another option is that these volumes have all been scanned in black and white by ProQuest, a subscription database. Those are all scanned in black and white. A lot of universities and public libraries subscribe to the ProQuest database. Go to your public library and ask if they subscribe to the ProQuest database. If they do, you can see them there, and you can download them. However, those are black and white, so that’s a little bit not as helpful sometimes if you’re looking for building construction, and things like that.

There is also on our research guide page, under Internet Resources a link called the Union List of Sanborn Maps. This is a list compiled by the University of California at Berkeley of other institutions that have Sanborn maps other than the Library of Congress. So if, for example, you are in California, and you can’t make it to the library, you can see if other institutions also have those physical copies that you could go to that institution to see.

Lisa: I’m familiar with ProQuest. Do you happen to know, is there one place where you can look up and see which libraries subscribed to ProQuest? Or is that just too much to ask?

Julie: I think you would have to do that individually by library. I’ve never seen a master list. But I find that librarians are usually very helpful people. So, if you called your local library or university library, I’m sure librarians there could tell you help you track it down.

The Growth of the Sanborn Map Collection

Lisa: So it this indeed a growing database? And do you continue to get both stuff that can go online as well as maps that will just be available in person?

Julie: We are always looking for maps that we don’t have here in our collection. Usually, most of those are going to be more recent, like 1950s, 1960s and 1970s maps. The library gained most of our early collection from copyright deposit. It used to be that you had to send in a physical copy of something for to get it copyrighted and that’s how our collection was built. We are still always looking for new updated ones that we don’t have. It is a growing collection. I wouldn’t say that we’re receiving them every day or anything. But when we do find them, and we do like to acquire them.

Final Thoughts on Sanborn Maps

Lisa: Wonderful. Well, before I let you go, you are the guru when it comes to the Sanborn Fire Insurance Maps over at the Library of Congress. Anything else that we should really know about, or look for as we’re working with these Sanborn maps?

Julie: That’s a good question. First, I want to say that we always welcome questions to our division. On the left of the research guide, or on our main library of congress homepage, there’s a link that says Ask a Librarian, and you’re welcome to send us any questions that you have, that we haven’t answered on our research guide, or that you’re confused about. We’re always happy to answer questions.

The Sanborn maps are a fantastic resource for doing genealogy, for finding out more about the town you lived in, and the buildings that were there, and the types of buildings. A lot of the buildings will say what was in them, for example, a candy shop or a hat shop or whatnot. So, they’re a great resource to just find out more about the town. There’s always more to learn about them. I’m still learning about things that I didn’t know about Sanborn maps, years later.

Lisa: Julie, thank you so much for coming and sharing this terrific collection, and giving us such a unique view of the places where our ancestors may have lived. I’m sure you’ll be getting many inquiries through Ask the Librarian.

Julie: Yeah, dive in, reach out. We’re here to help.

Lisa: thank you so much for joining us here today.

Julie: My pleasure. Thank you.

Citing Sanborn Maps

Julie: The Library simply requests an attribution to the Library and the Geography and Map Division when publishing material from its collections, the format of the citation is up to you.

Resources

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