Evernote for Genealogy: Should Evernote Be My Digital Archive?

Evernote digital archive“If I put a PDF copy of a newspaper article or a jpeg photo into Evernote, can I get a copy back? I am putting them there for safe keeping and an easy way to archive them but I want to be able to use them in other places in the future.”

Recently Pam sent me the excellent question above. She’s been using Evernote for a couple of years, she says, “but not very well.” I’ve heard that before! I like how she’s now thinking carefully about not just organizing her genealogy research materials (which is important!) but also digitally archiving them effectively.

As I told Pam, folks have tried to accomplish this in a variety of ways. Here’s my two-cent’s worth on how I look at it.

First, I don’t save newspaper articles to PDF because you have to have a Premium Evernote in order to annotate PDFs and have OCR applied to them. (At least the last time I looked last week.) Personally, I prefer web clipping the article as a note and saving it directly to Evernote.

I haven’t found a simple free way to export a PDF that has been saved to Evernote back out as a PDF. This is a weakness of Evernote. (Click here for a blog post about this.)

organized videoIf you are keen on saving items to PDFs, I would suggest not bothering to store them in Evernote. If you really want a “note” of the item in Evernote, you could use this technique: First, save the PDF to your hard drive (using my Hard Drive Organization Premium Videos).

click_PDFThen right-click the PDF and “Create a Shortcut.” Drag and drop the short cut into a note. Now with one click of the shortcut in the Evernote note, you can instantly open the document on your hard drive and make any additional notations in the note about the item.

If you would rather save the PDF to a cloud service such as Dropbox rather than your hard drive, you can right click the PDF in Dropbox and select “Share Dropbox Link” and then paste that into a note. This, again, gives you one-click access to the item.

I don’t worry about making Evernote the holding tank for absolutely everything. Sometimes other technologies and services are better suited for the task at hand. But it’s pretty easy to create connections so that Evernote is still your central service. There is another alternative called CloudHQ, which can help you export items, but it is a paid service, and I don’t think the value is there for the price when you can use the method I’ve already described.

To get more answers to questions like these about using Evernote for genealogy I invite you to follow this blog.

Resources:

  • Ultimate Evernote Education abbreviatedEvernote for Genealogy Quick Guides for Windows and Mac will help you begin using Evernote immediately and effectively.
  • Become a Genealogy Gems Premium member to access the Ultimate Evernote Education: a series of videos that take you from beginner to advanced user.
  • Click here to find even more resources for using Evernote for genealogy!

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German Marriages and More in New and Updated Genealogy Records Online

German marriages, Indexed obituaries for the U.S., Canada, the U.K., Ireland, Australia, and New Zealand, The ultimate photo map of the 1906 San Francisco earthquake, and UN War Crimes Commission reports from World War II are all in our new and updated genealogy records today!

Germany Marriages: Magdeburg

Ancestry.com has published a new collection of over 600,000 marriages recorded in Magdeburg, a city about 80 miles west of Berlin. According to the collection description, “Beginning on October 1, 1874, local registry offices were made responsible for creating birth, marriage, and death records in the former Prussian provinces. The collected records are arranged chronologically and usually in bound yearbook form which are collectively referred to as ‘civil registers.’ For most of the communities included in the collection, corresponding alphabetical directories of names were also created.” The records date from 1874-1923.

1906 San Francisco Earthquake: The Ultimate Map

A new interactive map plots the likely locations of thousands of photos taken of the “smoke, fire, ruins and refugees” after the 1906 San Francisco earthquake. The map at OpenSFHistory references stunning images of bewildered survivors amidst their devastated neighborhood, reminders of the brutal and total losses many incurred in a few seconds.

  • Got a disaster story in your family history? Read these tips on researching it.
  • Was London the scene of your family’s disaster–specifically, the London Blitz? Click here to learn about an interactive map of the bombing of London during World War II.

Indexed Obituaries at Ancestry.com

Obituaries such as this one from the Western Christian Advocate (Cincinnati, June 28, 1844) often reveal unique personal and family information.

Ancestry.com recently updated several enormous national obituary indexes:

Thousands of obituaries or death notices are searchable in digitized newspaper collections, but indexes dramatically improve the odds of discovering them. Then the trick becomes tracking down the original paper to see it for yourself. Learn more about finding obituaries (and everything else in newspapers) in How to Find Your Family History in Newspapers by Lisa Louise Cooke.

South Africa Court Records

Over 200,00 records appear in Ancestry.com’s new database, South Africa, Miscellaneous Court Records Index, 1652-2004, 2008-2011. Spanning more than 350 years, the collection indexes records from the Courts of Justice (1652-1956), Cape Town Criminal Records (1854-1855), Official Name Changes (2008-2011), South African Law Reports (1828-2004), and the 1859 Weenan, Natal Jury List.

“The details provided for each person typically include name, record date, record place, collection, and source,” states the collection description. “Depending on the collection, additional details such as occupation, place of residence, names of relatives, or information on a court case or crime may be available as well.”

UN War Crimes Commissions Archive Opened

The Guardian recently reported that the UN War Crimes Commission archives is being opened in London and its catalog is now searchable online. “War crimes files revealing early evidence of Holocaust death camps…are among tens of thousands of files to be made public for the first time this week,” says the story. “The archive, along with the UNWCC, was closed in the late 1940s as West Germany was transformed into a pivotal ally at the start of the cold war and use of the records was effectively suppressed.” The archive contains thousands of pages of evidence collected (much of it in secret) even as the war raged, and includes detailed descriptions of Nazi extermination camps, massacres in Czechoslovakia, and early war crimes tribunals.

Newspapers in the News

North Carolina

Digitized issues of The Franklin Times (weekly, searchable 1909-1924) are now searchable at Digital NC. The paper served Lewisburg, the seat of Franklin County, North Carolina. The paper has a fairly local focus, according to a blog post announcing the collection. “For example, one weekly column, ‘The Moving People,’ tracks ‘those who have visited Louisburg the past week’ and ‘those who have gone elsewhere for business or pleasure.’ The column lists individuals who returned from trips and those who visited from afar….Local meetings, contests, municipal issues, social events, and more are recounted each week.”

Washington

Lisa Louise Cooke just found a little piece of her own history in Washington State University’s student newspaper, now fully searchable online for free. It’s a short snippet that refers to a two-woman play Lisa was in!

According to a Facebook announcement, a new digital archive includes 13,200+ issues of the The Daily Evergreen (1895-2016) and 660 pages of other newspapers, including an early official student paper, the College Record (1892-1893).

Find your own family history in newspapers of all kinds, from local dailies to labor presses or church regionals, or even student papers such as the one Lisa used above. “Read all about it!” in Lisa’s book, How to Find Your Family History in Newspapers.

Available at http://genealogygems.com

 

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