Premium Episode 95 – Evernote and OneNote for Genealogy
Date Published: January 30, 2013
Click here to download the Show Notes pdf
After publishing the Evernote for Genealogy Premium Video I told you that I planned on covering using Evernote for Genealogy more in the future. And we are starting with this episode!
MAILBOX:
This first email comes from Alex in Alabama who writes:
“One of the reasons I’ve become involved in genealogy is that I have the interesting aspect of researching my father, Fletcher Harvey, and my mother, Ann Harvey Harvey. Yes, she was a Harvey, too. How would you suggest setting up those initial surname folders? Just one big ol’ Harvey folder? Maybe Fletcher’s family and Ann’s family?”
Lisa’s Answer: The trick to the hard drive organization system is to stay consistent, and to fashion it after the Census – that is by “head of household”.
While it would seem logical to create two Harvey files – one for Fletcher and one for Ann – stick to head of households. So the first folder would HARVEY and the first name of Fletcher’s dad who was the head of the household. Ex: HARVEY JOHN
For Ann’s side you would have HARVEY and her father’s first name, because he was the head of the household. Ann was born a HARVEY but moved on to become a different “HARVEY”. In my system, women’s records are filed under the surname they held at the time the record was created – either their maiden name, or their married name.
Here’s a quick tip from Premium Member Christine in Houston:
I had a recent disaster where not only did my computer hard drive fail, but the backup drive was damaged as well and NONE of the contents were saved. Bye bye three years of hard work. But, I had shared with a close cousin on one side and he is gradually helping me with some of the lost bits. Luckily my main tree is also on Ancestry, but what I lost was documentation.
I was interested in the hard drive organization podcasts. I figure I might as well start over doing a little better with citing and organizing. Actually much of what you had suggested I was already doing. But I found one feature on the MAC which I would add to your suggestions.
MAC (and I’m sure Windows as well) allows you to color code both files and documents. After thinking about it a while I would suggest doing this at the great grandparent level. Just makes for a few fewer files all one color. (MAC has seven colors-or so plus uncolored that makes 8 family branches)
If you are very visual, like me, you can look at the color on the folder or the file label and tell just where it came from. I also did this AS I CITE. So I know which things have been properly cited because they are already colored.”
Watch the Hard Drive Organization videos in the Premium Video section of this website
I find that color coding can really speed up finding your way through folders on your computer. I did cover this top in Premium episode 86.
and in that episode I mentioned a freeware add-on for Windows called Folder Marker.
Folder Marker Free lets you do color code folders on the fly from the right-click menu of a folder. So there is no need to go through additional dialogs boxes! Simply select the folder you want to mark, right-click on its icon and select a color-coded icon from the drop-down menu. The icon will be assigned to the folder at once.
You can also mark several folders at a time. Simply select a group of folders with the mouse and assign a new icon from the right-click menu.
You can also assign certain logos to your folders such as “high priority”, “half-done work”, “important files” and so on. It even lets you upload a few of your own icons if you’d rather use them instead.
If you want to go full throttle with visual folders, there is a really nifty little utility program that you can use to take any picture that is BMP, JPG, or PNG file format and convert it into an ICO format. Using this program, you can take your favorite picture of an ancestor, let’s say, and convert it into a Windows Icon.
The program is called ImagIcon
You can take an image and save it as an icon in all of the different sizes: 16×16, 32×32, 48×48, and 64×64. For you genealogy bloggers out there, the 16×16 size can be used to give your web site a logo in the IE address bar. For example, in Blogger while writing a post, you can see the orange icon in the address bar.
The program also lets your transform the images. You can scale the image to make it smaller or flip it horizontally or vertically. And if you don’t care to save the image as an icon, you can convert between any of the three formats: PNG, JPG, or BMP. Simply drag a picture into the colored area after configuring your settings and the picture is automatically converted!
You can change the settings by click on the Options menu item. Icon Settings allows you to pick the size of your final icon. Image Transform lets you pick the transformations you want if you are converting between picture formats (JPG to PNG).
GEM: Evernote VS. One Note
Genealogy research requires a lot of note taking, and it doesn’t take long for notes to pile up everywhere: stacks of paper on your desk and floor, sticky notes surrounding your computer monitor screen, and binders full of organized pages.
Migrating to a digital note taking system will save you time, space and headaches. But which one should you use? The two top contenders are Evernote and OneNote, and one question I get asked a lot is which one should I use?
In this gem Evernote and OneNote go head to head in a comparison match. If you already have a favorite then you’re good to go because the good news is they are both great programs. But for those on the fence, it can help to look a bit closer at what each offers so you can pick the one that’s right for you. Both programs are noteworthy – the choice really comes down to your computing needs and work style.
Evernote vs One Note Comparison
What is it?
Evernote: A suite of downloadable software (desktop client), mobile apps, and Web based services focused on note taking, web clipping, and archiving.
OneNote: A Microsoft software program designed for note taking, organizing, and integration with Microsoft software. Mobile apps also available.
Types of Notes
Evernote: Allows you to create a wide range of notes including typed text, web clippings (customized screen shots using the Web Clipper), audio, video, photographs, and tables. Evernote’s free Skitch program and app lets you annotate your notes and do free hand drawing.
OneNote: Allows you to create a wide range of notes including typed text, web clippings, audio, video, photographs, “Inking” (free hand drawing with your finger or stylus), tables, and Excel spreadsheets.
Cost
Evernote: Free account allows you to download the Evernote program and provides you with 60MB of free synchronized cloud storage per month.
For $5.00 per month or $45.00 per year Evernote Premium gives you much more uploading capacity, greater sharing options, access to note history, PDF searching, faster image recognition, and no ads.
OneNote: OneNote is included in the Microsoft Office software suite along with programs such as Word and Excel. You may already have it on your PC. Check under Programs in your PC’s Control Panel. New version slated for 2013.
Sign up for a free SkyDrive account for cloud storage (7GB free, additional storage available for a fee.) Available as a stand alone software program for $79.95 at www.microsoft.com/office/onenote
Operating System
Evernote: PC and Mac
OneNote: PC Only
Apps
Evernote: Free iOS and Android Apps. Loads of additional apps that integrate with Evernote are available in the “Evernote Trunk” at trunk.evernote.com
OneNote: Free iOS and Android Apps. The OneNote app has very limited capabilities compared to software program.
Web / Screen Clipping
Evernote: Yes – When the Evernote desktop client program is open on your computer the web clipper can be found in your Task Bar by right-clicking the Evernote icon. You can also download a web clipper plugin to your favorite browser.
OneNote: Yes – The screen clipper is built into the program. You will find it under the Insert menu.
Cloud Synchronization
Evernote: Automatic synchronization through the Evernote system when connected to the Internet.
OneNote: OneNote syncs with SkyDrive and SharePoint (must be signed into a Microsoft account or a Microsoft Online Services ID)
Unique Strengths
Evernote:
- Tagging allows sorting of notes regardless of which notebook they reside in.
- Web sharing flexibility including unique URL links, and social media
- Alphabetical organization of notebooks
- OCR technology applied to images making text searchable
OneNote:
- You can mix note taking mediums (that is include typed text, scribble “ink” notes, graphics, etc.)
- Integration with other Microsoft software programs
- Collaboration features
- Ability to convert your handwriting to text
Italian Civil Records in New and Updated Genealogical Collections
Italian civil records at FamilySearch have been updated for five specific localities. Births, marriages, and deaths are just a few of things you will find in these collections. Also this week, Netherlands, Sweden, Australia, and Alaska.
Italy – Italian Civil Records
FamilySearch has added to their Italian genealogy records this week. Five specific locales in Italy have Civil Registration records online. Civil registrations include such things as births, marriages, and deaths. They can also include marriage banns and ten-year indexes. Of course, availability of records will depend on the time period and the location.
The first collection titled Italy, Viterbo, Civil Registration (State Archive), 1870-1943 cover the years of 1870-1943.
This collection may include the following records:
- Marriage banns (pubblicazioni o notificazioni)
- Residency records (cittadinanze)
- Ten-year indexes (indici decennali)
- Supplemental documents (allegati)
The second collection titled Italy, Mantova, Civil Registration (State Archive), 1496-1906 covers several centuries. Images for this collection had been mistakenly made available to the general public who registered at FamilySearch. However, because of the agreement signed 30 June 2011, the publication rights of images belongs to the Italian National Archives (DGA) who publishes them freely to all on their Portale degli antenati: http://www.antenati.san.beniculturali.it/. Though you can see a transcript of the civil record at FamilySearch, you will have to visit the Il Portale Antenati to see the digital images. Some fees may apply.
Again, these civil records for Mantova will include such things as birth, marriage, and death records and in some cases, marriage banns and 10-year indexes.
Italian birth record online at FamilySearch.
The third collection is titled Italy, Grosseto, Civil Registration (State Archive), 1851-1907. These records will again cover birth, marriages, and deaths in the Grosseto locale. These records, like the others, are written in Italian. In this case, you are able to view many of the digital images online at FamilySearch without having to use the Portale Antenati.
The fourth collection titled Italy, Rieti, Civil Registration (State Archive), 1840-1945 covers the years between 1840 and 1945 of this specific locale. The records held in this collection will largely be the same as the others, but there is something special that these Rieti records hold. They include Catholic parish registers of Poggio Fidoni (Frazione of Rieti) for the years 1768-1860.
Lastly, a fifth collection titled Italy, Enna, Civil Registration (State Archive), 1866-1944 has also been added with lots of birth, marriage, and death records for the vicinity of Enna.
For more details about the contents of all these record sets, their history, and help using them, see the wiki article: Italy, Civil Registration (FamilySearch Historical Records).
Netherlands – Miscellaneous Records
Also at FamilySearch, records have been added to the Netherlands, Archival Indexes, Miscellaneous Records. These miscellaneous records include indexes that cover many record sources, such as civil registration, church records, emigration lists, military registers, and land and tax records. These records cover events like birth, marriage, death, burial, emigration and immigration, military enrollment, and more.
Sweden – Norrbotten Church Records
Sweden, Norrbotten Church Records, 1612-1923; index 1658-1860 is a recently updated collection at FamilySearch as well. Church records from the county of Norrbotten contains indexes to births, marriages, deaths and images to clerical surveys, registers of birth, marriage, death, move-in and move-out lists, confirmations, and church accounts. Notice that this collection has some index-only items and there are some other items that offer a digital image of the record. Covering such a lengthy period of time, records will vary given the time frame.
The records are handwritten in narrative style and may be difficult to research for beginners.
Australia – Marriages
This week at Findmypast, we bring your attention to Australian Capital Territory Marriages. Each record result contains a transcript of the original record. The information available will vary, but information typically includes:
- First and last name
- Marriage date
- Spouse’s first and last name
- Registration number
- State
Further details can be found on the marriage certificate itself, which can be obtained online from the Office of Regulatory Services. Due to the sensitivity of the information found on marriage certificates, the marriage must have occurred more than 75 years ago to obtain a certificate.
Australia – Victoria – Wills & Probate
Wills and other probate records are a fantastic resource for genealogists. They often contain names of heirs and prove relationships. Findmypast has updated the collection titled Victoria Wills & Probate. In this collection of mostly indexed records, some search results will also include an image of the original probate documents. Records cover the years 1841 to 1989 and may include the following information:
- First and last name
- Sex
- Occupation
- Residence
- Death date
- Grant date
- File number
Australia – Victoria – Divorce Records
The Victoria Divorce Cause Books 1861-1938 collection at Findmypast may offer you answers to the reason your ancestors parted ways. In Victoria, the Public Records Office Victoria (PROV) holds divorce case records up to 1940. If you are interested in more recent divorce cases, you will need to contact the Supreme Court of Victoria. It’s important to also know that up until 1975, divorce cases in Victoria were heard by the Supreme Court.
These records will likely provide you with the first and last names of couples, petition date, who filed for divorce, and a case file number.
United States – Alaska – Vital Records
Did you know that this year is the 150th anniversary of the Alaskan Purchase? We have some great tips for Alaskan genealogy research coming up here on the blog in the next couple of weeks. In the meantime, get started on researching your Alaska ancestors with the FamilySearch collection titled Alaska, Vital Records, 1816-1959.
In these records, images of birth, marriage, death, and divorce records are available for searching. Though the collection is a bit on the small side, new records will be added as they become available. Digital images of births cover the years of 1816 to 1912, marriages for the years of 1816 to 1959, and deaths between 1816 and 1959.
More on Italian Civil Records and Research
Mary Tedesco of Genealogy Roadshow (on PBS in the US) talks about doing the show and her tips for doing Italian genealogy research on our Genealogy Gems YouTube Channel. Watch the clip below and be sure to subscribe to our channel so you don’t miss any of our helpful tips and tricks. Thanks for watching, friends.
Don’t Miss this Genealogy Record Collection at Ancestry!
Show Notes: A compiled history is kind of like standing on the shoulders of the giants of genealogy that came before you. OK, so maybe they weren’t giants, but they did document what they found and they published it so that you can benefit from it. This means that rather than having to start from scratch, you can look at the research that’s already been done. This provides you with clues and information that you can track down and verify for yourself to add to your family tree. In this week’s video, I’m going to show you one of my favorite collections of compiled family histories at Ancestry, and the search strategies you’ll need for success.
Watch the Video
Show Notes
Downloadable ad-free Show Notes handout for Premium Members.
A compiled history is kind of like standing on the shoulders of the giants of genealogy that came before you. OK, so maybe they weren’t giants, but they did document what they found, and they published it so that you can benefit from it. This means that rather than having to start from scratch, you have the opportunity to take a look at the research and the work that’s already been done by somebody else before you. This provides you with clues and information that you can track down and verify for yourself to add to your family tree.
Just like online family trees, not every compiled family history is well documented or well sourced. However, they can still be a great help.
Compiled Family Histories at Ancestry
So, where do we find compiled histories? One of my favorite places to find them is at Ancestry.com. They have a particularly terrific record collection called North America Family Histories 1500 to 2000. It’s not going to pop up in your regular search results. You’ll find it through Ancestry’s Card Catalog. It contains nearly a thousand privately published family history books containing over 4 million records. They focus particularly on the 18th and 19th century families, especially with Revolutionary War and Colonial ties. But you’ll also find some European family histories included, and particularly those with some nobility connections, which can take families are way back in time.
Today I’d like to introduce you to this exciting collection. Whether you need a little rejuvenation of your own family history, or you’re just getting started, either way compiled histories are a tried-and-true record collection that all genealogists should use.
How to Find the Collection
On the Ancestry.com homepage on desktop, in the menu click SEARCH > Card Catalog. It’s important to understand that a small percentage of the total records at Ancestry are delivered to you through hints. Therefore, it’s important not to just rely on hints, and take advantage of the entire card catalog. It’s really the best place to go when you know the title of a collection, like this one. You can type in the entire title or just a few keywords, pull up the collection and then search only within that collection.
Record collections have different searchability. Some may have an index, some may not, and some are just browsable. When searching, keep in mind that any deviation from the actual words in the title can cause it not to appear in the results. If you don’t see what you expected to find, double check your keywords. Even something like whether a word is singular or plural and affect the results. If you don’t have a specific title in mind, but you just want to browse, try a variety of synonyms, or reduce the number of words.
On the results page, you can hover over the title to get a little overview description. Click the title and you’ll find two ways to search the collection: the Browse this Collection column and the Search form.
Browse this Collection Column
Have fun and explore the collection using the Browse this Collection column. Select the first letter of a family surname, and then under Subject you’ll see an alphabetical listing of books with surnames. Click the title of a book to view the entire digitized compiled family history.
This brings up an important point. the Browse feature is just for the titles themselves. So, when you look for a surname, don’t be discouraged. If you don’t see it listed. It’s very possible that a branch of your family by that surname could be included in a book that is focused on a different surname.
The Search Form
The search form allows you to get really specific in your search with a variety of search parameters. It can also find names within a book regardless of whether the name appears in the title or description. Try it out for yourself. Get a feel for home many people appear in the collection with a particular surname, or with a first and last name. From there you can narrow down further.
Each result includes a View Record and a View Image icon. View Record provides you with some details about that person to help you determine if it’s your relative. You’ll find a variety of details depending on the amount of information available in the book. Take a moment to learn a little more about the book by clicking the Source tab. Investing a few moments up front to get familiar with the source that you’re looking at can be extremely helpful. It’s going to give you some context about who wrote this book, what it covers and possibly where a physical copy can be found. Click Learn More and scroll down the page. There you’ll find more specific information about what you might be able to find within the pages of the compiled family history. In addition to names, compiled histories may include birth date and place, baptism date and place, marriage date and place, death date and place, burial date and place and name of parents and spouses.
It’s also very handy on the search form that Ancestry will auto-populate people from your family tree based on the surname you enter so that you can fill in their information and search with one click.
Navigating within a Compiled Family History at Ancestry.com
Click the View Image icon on any search result to gain access to the digitized book. The scanned page will be zoomed in to the place on the page where the person you searched for is located. Adjust your view with the Zoom in and out tool on the right side of the screen.
Example of a page from a compiled family history at Ancestry.
At the bottom of the screen, you’ll find the filmstrip. This displays all of the individual pages of the book in order. If you want to dedicate the entire screen to the book page, click the filmstrip X to close it. If you want to return to the filmstrip, click the filmstrip icon.
The current image number (not necessarily the same as the page number) will be displayed. Learn more about the book by going to the title page. The easiest way to do that is to type “1” in the image number box and click Go. The title page and the pages immediately following it can provide you with important source information. You may also find introductory pages including the background of the author, how the book is organized and instructions on how to interpret the content within the book.
Oftentimes, at the end of the book, you will find an index. Again, the easiest way to get there is to look at the total number of pages of the book listed in the film strip bar, and then enter that number into the image field and click Go. This will jump you to the end. Use the left and right arrow keys to navigate as needed.
Improving Ancestry Images
Depending on the condition of the book and the quality of the original scanning, some books may have pages that are a little unclear or muddy-looking. You can improve the look of these pages. Click the Tool Menu icon on the right side of the screen. Here you’ll find several options. For improving the way the image looks.
If a page has a horizontal image or photo turned vertically, use the Rotate Left and Rotate Right tools.
To make the page easier to ready, try Invert Colors. Black type on a white page then becomes white type on a black page which often makes it much easier to read.
Tools Menu > Invert Colors
Downloading a Compiled Family History at Ancestry
You can print or download pages from the compiled family histories at Ancestry. Having a digital version means you can read it offline and even if you no longer have an Ancestry subscription. In the Tools menu, click Download to click the current page you are viewing as a JPEG.
To print the page on paper or save it as a PDF, select Print in the Tools menu. A big advantage of the Print option is that you can opt to Also print index and source data. This will give you the page, the information specific to the person you searched for that was indexed by Ancestry, and the source information.
Use the Print to PDF function so that you can include the indexed information and source details.
Explore More Compiled Family Histories
The North American Family Histories Collection 1500-2000 at Ancestry is such a wonderful goldmine of information. If you dig into this collection, it’s going to whet your appetite to track down more compiled family histories on other websites, in your library, and at the archives.
Resources
Downloadable ad-free Show Notes handout for Premium Members.
Interview with Crista Cowan of Ancestry.com on the 1921 England and Wales Census (Audio podcast)
SHOW NOTES: In episode 291 of the Genealogy Gems podcast, I’ll be discussing the launch of the 1921 England and Wales census on Ancestry with Crista Cowan, Ancestry’s corporate genealogist. The census covers 38 million people and is significant for several important reasons which Crista will explain. She also highlights the importance of understanding the context, including the delay in census day due to a potential worker strike, the impact of World War I on marital status, and new employment details. Our conversation also touches on the use of AI for indexing and the importance of family history storytelling. Listen in as Crista shares her answer to the question “what are you most excited about for the future of genealogy?” Then we’ll expand beyond the 1921 census as Maureen Taylor, The Photo Detective, shares strategies for identifying your old family photos from the 1920s.
Listen to the Podcast Episode
To Listen click the media player below (AUDIO ONLY):
Download this episode’s show notes. (Premium Membership required. Join today.)
A Conversation with Crista Cowan of Ancestry.com
Fast Facts from the interview about the 1921 Census of England and Wales at Ancestry.com:
• The 1921 England and Wales census is now available on Ancestry.com for users with a World Explorer or All Access subscription.
• Ancestry estimates that around 10-11% of the U.S. population will be able to find close family members in the 1921 Census of England and Wales (according to the 2020 American Community Survey). This suggests that a significant portion of the U.S. population, around 1 in 10 people, have ancestors from England or Wales that they may be able to locate in this new census record collection.
• The 1930 US Census lists over 850K people with a birthplace in England with over 100K of those likely to be found on the 1921 England and Wales Census.
• The 1921 Census of England Wales was conducted on June 19th, 1921, and captures a critical moment in history. It offers a look into the lives of roughly 38M individuals, including those who survived the war and the infamous 1919 flu pandemic.
Head of household completing the 1921 England and Wales Census (image courtesy of Ancestry.com)
• The next England and Wales Census will not be available until 2051 given the records of 1931 were destroyed during the Second World War and no census was taken in 1941 – adding to the significance of this release.
• Demographic Shifts: 1.7 million more women than men in England and Wales, largely due to the loss of men during WWI.
• This census is the first to include details about employment, including the name and address of the employer and the materials used in the occupation.
• The census was originally scheduled for April 24, but it was delayed until June 19 due to a threatened worker strike. This resulted in an increase in the population count in resort towns and holiday destinations.
“Fill Up the Form Day” for the 1921 England and Wales Census (image courtesy of Ancestry.com)
• The census forms asked for information about the people who were living in a household on the night of June 19, regardless of their usual residence.
• There are 25 different forms for the 1921 census, including separate forms for institutions, the armed forces, prisons, and Merchant Marines.
• This census is the first for England and Wales to record divorces.
• There was an increase in the number of widows listed in the census, likely due to World War I.
• People were more likely to report their age accurately in the 1921 census than in previous censuses where they were encouraged to provide round numbers.
• The Scottish census was taken at the same time as the England and Wales census, but the forms were separate.
• Northern Ireland was not included in the 1921 census because they were in the middle of their war of independence.
• Ancestry.com uses artificial intelligence to index handwritten census records.
• Ancestry.com is working on using AI to make search results more findable and to help people connect the dots between different records in their family trees.
Get Answers to Questions about the 1921 England and Wales Census (Timestamps)
Navigate the podcast quickly with the help of these timestamps on the top questions answered in this episode.
• 01:45 – When was the 1921 census officially available?
• 03:13 – Is the 1921 census available to all Ancestry users?
• 03:38 – When was the 1921 England and Wales census conducted, and how many people did it cover?
• 06:15 – When will the next England and Wales census be available?
• 10:18 – How the census was conducted
• 17:59 – Women and their changing roles as reflected in the census.
• 20:50 – The Marriage Column.
• 22:41 – The accuracy of ages provided.
• 24:28 – Who might not appear in the 1921 census, even though they were physically there or nearby?
• 28:45 – How AI faced the challenges of handwritten census entries.
• 32:51 What is Crista most excited about these days when it comes to genealogy and what’s coming next from Ancestry.com?
Identifying Photos from the 1920s with Maureen Taylor, The Photo Detective
Maureen Taylor’s expertise as a photo detective can help you unlock the stories behind family photographs from the 1920s in several ways:
1. Identifying clues in the photographs
Look for details like the clothing, hairstyles, technology, and background elements to help date the photographs and provide context about the time period.
2. Considering the physical format
Examine the size, paper type, and borders of the photographs to determine the camera and printing methods used. These can offer insights into when the photos were taken.
3. Exploring the context
Review the full set of family photographs, not just individual images. This can reveal patterns, missing pieces, and the broader story behind the photos.
4. Asking questions
By asking thoughtful questions about the photos, it can help uncover hidden details and stories that the family may have overlooked or forgotten over time.
5. Providing a fresh perspective
Asking a friend, fellow genealogist or an expert like Maureen to review your photos can bring a new lens to examining the photographs, spotting details and connections that the family members may have missed due to their personal connection to the images.
Visit Maureen Taylor The Photo Detective.
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Resources
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