Podcast Listener Joan wrote me recently: “I get to spend a day at the National Archives. What should I do to prepare to take full advantage of the visit? I checked their website, but it was not as helpful as I hoped. Any suggestions?”
While this first resource is from the National Archives in the UK, it’s applicable to archives in other countries as well. Check out their video series called Quick Animated Guide.
Another good approach is to search for presentations on archive visits using Google. By conducting a ‘file type search’ in Google you can uncover presentations posted on the Web that are geared to doing research at the National Archives.
I conducted the following search in Google: .ppt national archives research and came up with a Powerpoint presentation called Beginning Your Genealogical Researchat the National Archives which comes from the US National Archives website. When you click the link above you’ll be prompted to RUN the presentation, and I found that it detected Powerpoint on my computer and opened the presentation in my Powerpoint program.
This little genealogy search gem can come in quite handy. Sometimes you know exactly what kind of file or document you are looking for online. By searching for the keywords of the subject and then adding .ppt (the file extension for Powerpoint presentations) Google will pull up only Powerpoint presentations that include those keywords.
You may not be able to get out to genealogy conferences very often, but some creative searching may bring up presentations that cover topics that interest you right from your home computer. That’s a little gem you need to add to your search toolbox for sure! For more search gems check out my book The Genealogist’s Google Toolbox.
Available in the Genealogy Gems Store
And finally, when it comes to preparing for and making a trip to an archive or library Margery Bell of the Family History Centers offered some great ideas for preparing for a research trip, regardless of whether it is to the National Archives or the Family History Library. The interviews are episode 17, 18 & 19 in the Family History: Genealogy Made Easy podcast.
Great question Joan and have a wonderful time! Happy hunting everyone!
Every Friday, we highlight new genealogy records online. Scan these posts for content that may include your ancestors. Use these records to inspire your search for similar records elsewhere. Always check our Google tips at the end of each list: they are custom-crafted each week to give YOU one more tool in your genealogy toolbox.
This week: British POWs in World War I, North Carolina marriages, and church records for the Evangelical Lutheran Church in America and various denominations in Scotland.
BRITISH POWs IN WWI.Prisoners Of War 1914-1920, with over 43,000 records with images at FindMyPast, consists of “10 series of British Foreign Office documents relating to prisoners held by the Ottomans during World War One. They not only include the names of military personnel taken prisoner–both allied and foreign–but also the names of civilians, merchant seamen, fishermen, diplomatic employees and more.” Some documents “contain the names, ranks and locations of PoWs and provide insights into life in the Ottoman camps. They contain details of requests made by inmates for items including footballs and biscuits, details of visits by foreign diplomats and reports on camp conditions.”
NORTH CAROLINA MARRIAGE RECORDS. Ancestry has a new collection of North Carolina “marriage bonds, licenses, certificates, and registers, as well as indexes and abstracts to the various records from 87 North Carolina counties….Of special interest to African American researchers are records of cohabitation, which were required to be recorded in 1866 in order for the marriages of recently emancipated slaves to be legally recognized.” The records span 1741-2011.
SCOTLAND CHURCH RECORDS. Births, baptisms, banns and marriages, deaths and burialsare among a slew of newer records searchable on MyHeritage.com. According to the site, “The records in this collection were taken from Kirk Session material of the Church of Scotland, other Presbyterian churches, and also the registers of the Religious Society of Friends (Quakers). These parish registers cover a wide range of dates (from 17th to 19th century) and many of them are not to be found in any other record source.” Information listed in these records may include names, family relationships, dates and places of events and details of the parish.
U.S. LUTHERAN CHURCH RECORDS. Baptism, confirmation, marriage and burial records from more than 2000 congregations of the Evangelical Lutheran Church of America (1875-1940) are now on Ancestry. These have been available on Archives.com but have migrated to its parent site. “The information…varies from congregation to congregation (and sometimes from minister to minister). In some ethnic congregations, you may run into records in German, Danish, or some other language….Within the collection you may also find membership records, with some listing the names and dates of admission, communion records, and how they were received into the church.”
Google tip of the week: If you see a record collection online but don’t have a subscription to the website that hosts it, Google the name of the database. See whether a free site (like FamilySearch) or another site to which you do have access also hosts the same data set or a similar one. Can’t find it? Click on the description of the record collection (you can generally read the description even if you can’t search the records themselves) and read its source. It may come from a book or a resource that’s been microfilmed–something you can search for on WorldCat and borrow to a library near you. This tip is brought to you by The Genealogist’s Google Toolbox, 2nd edition–fully revised and updated in 2015!
Got a research trip coming up soon? These courthouse research tips for genealogists from The Archive Lady, Melissa Barker, will help you get organized before you hit the road. That way, you’ll be prepared to use your time well at your ancestor’s...
Recently Genealogy Gems Podcast listener Rosie wrote in with an Evernote question:
“I really enjoy listening to your podcasts. Thanks so much for all your efforts. As a long time researcher I always wondered how the Hunt family got from New England to Ohio around 1800. Not too long ago another researcher found some autobiographical sketches written by Thomas W. Hunt in the Library of Congress. They posted it on Ancestry.com and another researcher sent me the link. I am still trying to figure out Evernote but I am wondering if there is a way to transcribe the sketches from PDF format with this tool.”
Good for Rosie for considering her options for how technology might be able to make the task at hand just a little bit easier!
Currently you must have an Evernote Premium account in order for your PDF documents to be keyword searchable or to annotate PDFs directly. The pdf document that Rosie was hoping to automatically transcribe with optical character recognition (OCR) is in cursive handwriting. Evernote can apply OCR to simple, clear printing, but it can’t read script, especially fancier writing such as this Thomas Hunt sketch or old German script and handwriting.
That would require ICR, or intelligent character recognition, and that technology is still emerging and isn’t widely available to consumers yet.
The Solution: Evernote doesn’t transcribe documents. To get the genealogical content from the sketches into Evernote, Rosie will need to start a new Evernote note and re-type the documents herself. Once that is done, then Evernote can apply OCR to the note and the typed transcription will be keyword-searchable.
A Solution for Type and Printing if you aren’t an Evernote Premium user: If you are fortunate enough to discover a long-sought after genealogical document such as Rosie did, and your PDF document is typed text or simple, neat printing then you are in luck. There are free conversion tools available online that can do the trick. I use ConvertOnlineFree.com to convert my PDF document to text. I like it because I can use the tool directly from the web without having to download software to my computer.
(As with all tools we discuss here you’ll need to do your own homework and decide if it is right for you.)
I simply:
1. click the Choose File
2. select the PDF file I want to convert from my computer 3. click the Convert button
4. save the converted file to my computer
5. copy and paste the text into a new note in Evernote, and OCR does the rest.
It’s nice to share Do you know other genealogists who use Evernote? Why not share this post with them? Use our handy social media buttons at the top of this post, or copy the and paste the URL into an email. Your friends will thank you!
Can you imagine the excitement of stumbling into family history memorabilia that included a voice from long ago on a Voice-O-Graph record? Sometimes the challenge is not finding a family history treasure, but instead it is “unlocking” its precious contents. Here’s one Gem’s story and her request for help. Being a podcaster came in very handy in answering this email!
Voice-O-Graph Brings Her Father’s Voice Back
From our Genealogy Gems reader and podcast listener:
One of the things I love about Genealogy Gems is your appreciation of ephemera. I’m giddy when I find newspaper articles and documents for my family. I recently took everything out of my parents’ “picture closet” and found a treasure trove of documents and photos, such as the will my father wrote and sent to his parents when he entered the army air corps in WWII, the telegram my aunt sent when she eloped, and my grandfather’s WWI registration papers. I even found the scrap of paper on which my father wrote my mother’s phone number when he asked her on their first date, “Laura Lee HE5882”.
One of the items I found is a January 1944 “Voice-O-Graph” my father recorded and sent to my grandmother. It’s in the original envelope, too. I’m interested in having the recording digitized. The reason I seek guidance is that all of the websites for audio transfer services have pretty lurid landing pages. Even if it’s not possible to get a decent dub of the old record, I’d at least like to feel confident that I’d get the 78 back in one piece.
Any ideas? Thank you!
Lisa
Digitizing a Voice-O-Graph Record
Entrusting your precious Voice-O-Graph record with an unknown website service could be pretty unnerving. Anytime you ship something, there’s always a rish of damage or loss. Before sending away your precious heirloom, try these do-it-yourself methods to create a digital recording.
If you have several records to digitize, I usually suggest looking at purchasing your own turntable that can record to digital. I have one that looks like an old time radio. Here’s one that is on the lower cost end.
In Lisa’s case, it sounds like she has just one record to digitize. If she has a turntable that can play 78s, she can first try playing the records and recording the sound through her computer’s microphone, a handheld recorder, or a smartphone using a free app like Evernote that can record audio.
The next option would be to purchase a converter like this one. You plug your turntable into it, and then plug an external hard drive into the converter, and play and record.
By the way, if your voice-o-graph is a bit warped, this article offers help.
When I discovered an old reel-to-reel recording in my own family, I took it to our church sound system technician. They had new digital equipment, as well as also older equipment. They were able to easily record a digital version for me.
Lisa did eventually get the record digitized. Take a listen for yourself:
As you can hear, Lisa’s father’s recording has a lot of background noise. His voice is far off in the distance and could use some enhancement. But the first challenge was to get the record digitized.
Enhancing the Quality of the Voice-O-Graph Recording
Once you have created an mp3 recording, you can then try to improve the quality of the sound with a free software program called Audacity. Sound improvement is a series of fixes and edits that you apply to the audio file. It’s a gentle process of balancing the bringing forward of the voice while keeping noise tolerable. It’s definitely an art, and not a science. Initial improvements you can easily make include:
Removing “Clicks” – These appear as tall spikes on the audio track in Audacity. Carefully highlight them and delete.
Applying Noise Reduction – Apply noise reduction sparingly, and focus on the elements of the recording that are the most important to you. Noise reduction can add a sort of warped quality to the sound if applied too heavily. Apply just enough to remove unwanted noise that is getting in the way of the voice, while keeping distortion tolerable. You’ll hear a bit of this in my edited version of Lisa’s audio file below. The recording had deteriorated so much that a lot of what is said is lost. I opted to tolerate heavier nose reduction in order to make much more of the voice understandable.
Amplifying the Audio– Apply amplification to the entire track, and then go back and reduce amplification in the areas that do not include the voice. This can be a tedious process, but as you will hear in my version of the audio below, it can pay off.
The Man Behind the Voice
“My father (Capt. C. William Beringhaus) was in the 15th Air Force, 99th Bomb Group flying B-17s. This recording was made in Salt Lake City in January, 1944 just after he completed aviation cadet training in Lubbock, Texas. He was sent to Salt Lake as part of a pilot’s pool before being sent to Sioux City, Iowa for training in the B17.
Capt. C. William Beringhaus
In the recording it sounds like he says that he is in town and is making the recording because “Woody” made one. I believe Woody might have been Capt. Morris S. Wood, the bombardier. “
Do You have a Voice-O-Graph Recording?
While I have picked up a few Voice-o-Graph records complete with mailing envelopes at antique stores over the years, I’m not fortunate enough to have found one in my own family (at least not yet!).
Do you have a Voice-O-Graph recording in your family? Leave a Comment below and tell us about it. Where did you find it? Who’s voice is on the recording? And have you digitized it yet?
One of the items I found is a January 1944 “Voice-O-Graph” my father recorded and sent to my grandmother. It’s in the original envelope, too. I’m interested in having the recording digitized. The reason I seek guidance is that all of the websites for audio transfer services have pretty lurid landing pages. Even if it’s not possible to get a decent dub of the old record, I’d at least like to feel confident that I’d get the 78 back in one piece.
