Why You Should be Researching Court Records
Researching court records may require some advanced genealogical skills, but the benefits are worth the effort. Lisa Louise Cooke helps a reader get out of a genealogical slump and makes the case for why you should be researching court records.
Our reader shared:
I have been doing my family tree on and off for about 10 years. Right now, I feel I’m in a slump. A couple of years ago, I started the NGS Home Study Course. I have only got up to lesson six. I feel obligated to finish all 16 lessons. I get motivated to do genealogy when I read various articles on it. However, I can’t get motivated to do the work. This has bothered me for a year. Do you have any suggestions on how to get back on track? I know court records seems like a big mountain for me. Thank you in advance for any suggestions.
We all definitely hit slumps. I have some ideas and some motivations for you, because you are not alone.
Getting Over the Slump
You mentioned that you “feel obligated.” In reading your email, I’m curious as to what your original motivation was to do the course. If it was to become a professional genealogist, my answer would be different than if this was for your personal improvement. If this was for your own personal improvement, then you have much more flexibility.
At one time, the NGS American Home Study Course gave you a very lengthy time to finish the course work. Now, the classes are offered virtually online. Because of this change, the Home Study Courses are currently divided into four segments. Within each of these segments, you have four classes, or assignments. You are given six months to complete these four classes within your specific segment. For those who need extra time, a one-time extension of three months is granted by contacting the NGS Course Administrator. Also with this change, you may feel a little more pressure to finish quickly.
Genealogy Gems Contributor Amie Tennant offers this advice:
“First of all…when I took the NGS Home Study Course, I got in a huge slump too! It took nearly 3 years for me to finally finish all the course work. One thing that helped (which helps me now with getting behind in my certification portfolio,) is a method I call “A record a day, keeps procrastination at bay.” When I get bored or unmotivated, it is usually because something has gotten difficult. Lessons 1-6 of the NGS class were really easy for me, but after that it got harder, especially when it was time to do the courthouse review exercise that encourages you to make a visit. Even if you can’t visit the courthouse, you can often find appropriate records online. By promising myself a smaller more attainable goal like finding one key record a day online, I could keep motivated. Eventually something clicks and you get that excitement again.
Lastly, when I was really struggling, I took a friend. We made a day of it with researching at the courthouse and then having a nice relaxing lunch. It was a great day!”
Like Amie, when I find myself unmotivated, it is usually because it’s not my burning interest at that time. If I’m doing genealogy for personal use, I don’t fight it. Life’s too short and genealogy should be fun and invigorating. Sometimes, we’re just not ready for a particular record type, and if it’s not bringing your research to a standstill, there isn’t as much motivation. For me, there’s nothing like revisiting the excitement of what is waiting to be found! I asked Genealogy Gems followers on Facebook to share the Court gems they have found, and I hope it fills you with renewed excitement and enthusiasm. But first, here are some ideas on how to research court records:
Researching Court Records – How to
To get the most from researching
Will records are always a great find when researching court records.
court records, here are four tips to keep in mind:
1. Call the courthouse first. Ask them when they are open, days and times, and if they close during the lunch hour. (Sometimes this information on their website is not up to date.)
2. Ask what records are available at that location and for what years. It would be awful to drive to a far off location, only to find the probate records you are interested in are now housed 5o miles away at another repository!
3. Take the following with you: paper, pencils, a camera or smartphone, small bills and coins, a bottle of water and small snack. Even though there may be rules preventing you from snapping a picture of the document you want, you never know. The money comes in handy if you have to pay for copies of the records you want. Also, you are likely going to be there for awhile, so having a little snack will keep you from thinking only about your empty stomach.
4. Make your visit to the courthouse when you are not in a hurry. Let your finds determine how long you stay. When you are pressed for time, you may inadvertently skip over an important find, so set the whole day aside.
Making the Case for Court Records – Inspiration!
I asked our readers “What Genealogy Gems have you found in court records?” Get ready to soak in their excitement!
Kathleen shared: “An ancestor in the 1840s was living in Mississippi and had a 2nd wife and children. Everyone always assumed that the 1st wife died. Nothing in any records ever indicated anything different. On a trip to Salt Lake City ten years ago, I was frustrated and hitting dead ends. I decided to pull a film for Lawrence County, Mississippi loose court papers. It was NOT indexed and I was just browsing out of curiosity. I found my ancestor in 1849 with eleven pages of hand written divorce papers! She accused him of mistreatment and moving a slave woman into their residence who had threatened her with a knife when she went to get money for her nine children!”
Brian shared: “My brick wall has been my 2nd great-grandfather, John B. Reese. I knew he died sometime before 19 Dec 1856, as that was the date his estate entered probate. On a recent research trip to Missouri, I visited the Bates County Historical Museum where Chris Wimsatt found an entry in the County Stray Book indicating that John B. had found a stray “strawberry rone [roan] 3 years old 14 hands 3 inches high” 24 May 1856. Woo hoo! Narrowed that death date right down!”
Helen shared: “Just solved a century old mystery in the basement of a courthouse in the insane books. What would now be called postpartum psychosis.”
Diane: “My mom had a wealthy Aunt Jenny; we have her silver, antiques, etc. She was married to a lawyer who became Chief Justice of the Rhode Island Supreme Court in the 1890s-1900s. I knew she was from a poor family and couldn’t imagine how they met. I found a hidden first marriage for her that my mom never knew about. When I got the divorce papers, turns out husband #2 had BEEN HER HUSBAND’S LAWYER. My mom almost fell over when I called her on the way home.”
Maria: “I also found a great uncle who ended up marrying a widow who was a millionaire from her late husband – she was old enough to be his mother & had step children older than him! Her life was in newspapers and court records! I found someone local to scan her succession & her late husband’s succession court documents to me. Fascinating stuff from the turn of the century to the 1930’s! It’s all public records! Also tracked down her great grandson; he sent me priceless photos. The kicker is after I found where the late husband was buried to document on Ancestry, the cemetery actually mailed ME a bill for grass cutting! – twice!”
Pat: “My great uncle came from Germany to wild West Denver 1860 and became a hard rock miner. How did I know? His court records regarding his death “found frozen to the floor in his mining cabin” shows what he owed at the time of death. Actual grocery list from Hancock Bros. Dry Goods Store where he bought (among other things) blasting powder, helped ID that he was hard rock rather than placer miner. Funeral info about how much it cost to dig his grave, use of team of horses, and a new set of clothes… Amazing. Find a Grave volunteer found the spot where he was buried WAY off the grid, off a side road. No headstone. Depression in grass x many feet from old fence. Volunteer contacted local historical society for me to find this on his own. Incredible. I wrote his story.”
More Gems on Researching Court Records
It seems many of us have had exciting breakthroughs researching court records. If you have had a triumph and would like to share, please let us know in the comments below. You can also read about even more inspiring ways to take your courthouse research to the next level in these articles below. Happy hunting!
4 Ways to Power Up Your Courthouse Research Skillls
Where to Look When There’s Been a Significant Record Loss
Cold-Calling Your Kin: How to Contact Distant Relatives
Need to contact distant relatives? Got cold feet? Follow these steps and you’ll warm right up–and hopefully, so will those you contact!
Today, online trees, social media, and email make it easier than ever to find relatives you don’t know well (or at all). And there are SO many reasons to contact them: to collaborate on research, swap photos or stories, or even request a DNA sample.
In these cases, you may need to make what salespeople refer to as a “cold call,” or an unexpected contact to someone you don’t know. I’ve done it successfully many times myself, so I can tell you this: it does get easier. Follow these steps to make it a smoother experience.
1. Identify the person you want to call.
Common ways to identify a new relative include:
- Another relative tells you about them
- Family artifact, such as an old greeting card, address book, captioned photograph, letter, etc.
- On a genealogy message board
- In an online family tree (with enough information showing to identify them)
- As the author of a book, article, or blog post with information about your family
2. Locate the person’s phone number, address, and/or email address.
Here are some great websites for locating people you don’t know, or at least learning more about them (as you can on LinkedIn):
TIP: When looking through a geographically-based directory, don’t forget to search the entire metro area, not just one city. Try just searching their first name, particularly if it’s not a really common first name. Try and track down their number through other relatives or researchers.
3. Prepare ahead for making the call.
Every tough job gets just a little easier when you do your homework first!
- Take into account a possible difference in time zones.
- Choose a time when you are not too rushed
- Set yourself up in a quiet place, where there will be minimal background noise or disruptions
- Do a brief review of the family you are researching so it’s fresh in your mind
- Make note of specific questions you would like to ask.
- Have your genealogy software program open or your written notes at your fingertips
4. Adopt a positive mindset.
It’s natural to feel some apprehension when calling someone you don’t know. Before you pick up the phone, give yourself a little pep talk. Remind yourself how valuable this person’s information could be to your research. If he or she is quite elderly, remember that none of us will be around here forever so you need to make the call today! Say to yourself, “I can do this. This is important!” Be positive and remember, all they can do is say, “No thank you.”
5. Introduce yourself.
Give your first and last name and tell them the town and state where you live. Then tell them the family connection that you share. Tell them who referred them to you or how you located them. Cover these basics before launching into why you’re calling or what you want.
6. Overcome reluctant relatives.
Be ready to share what you’ve learned, and to share your own memories of a relative that you have in common. Mention something of particular interest in the family tree that might pique their interest. If they are very hesitant or caught off-guard, offer to mail them information and call back once they’ve had a chance to look at it. That way they can get their bearings, too.
7. Do these things during the call:
- Take notes: try a headset or use speakerphone, which will help to free up your hands for writing.
- Ask for new information and confirm what you already have.
If you have a way to record the call, then you won’t have to take notes and you can focus all your attention on the conversation. You can then transcribe the recording later. However, in some places, it’s illegal to record a conversation without telling them first and/or getting a person’s permission (not to mention discourteous). It can be very off-putting to start the first call by asking if you can record them. So, establish a connection first, make your request to record, and then press the record button.
Read more: How to Record a Conversation on your Smartphone or Skype
8. Leave a detailed voice mail message if there’s no answer.
State your name clearly, and that you would like to talk with them about the family history. Leave your phone number and tell them that you will call them back. Consider leaving your email address and suggesting they email you with a convenient time to call back. These days many people are more comfortable with email for the first contact.
9. Ask questions like these:
- “Do you or anyone else in the family have any old family photographs or a family Bible that I could arrange to get copies of? (Reassure them that you are happy to pay for copies and shipping.)
- “Do you know anyone else in the family who has been doing family research?”
- “May I have your permission to cite you as a source in print in the future?”
- “Is it OK with you if I keep in touch from time to time? What is your preferred method of contact?”
10. Wrap up the call.
Offer to give them your address, phone number, and email address. Ask for their mailing address and email address. Repeat or state your desire to share information you have, and tell them how you’ll send it. Let them know you would be pleased to hear from them if they come across any other information, pictures, etc.
11. Document the call.
Keep track in your genealogy database of each time you call someone and the outcome (“left a message” or summary of conversation). Having a log of calls and voice mail messages you’ve left will help you know when it’s time to follow-up with whom—and who wasn’t so interested in chatting again.
After a conversation, sit down at the computer or your notepad right away and make detailed notes about the phone conversation while it’s fresh in your mind. Include the person’s name, address, phone number, and date of the conversation. Make notes regarding any items you think may be questionable to remind you to go back and do more research on those points. Enter their contact information into your genealogy database as well as your email contact list.
12. Enter new information into your genealogy database.
This is a must. Do it right away while it’s on your mind. Cite the conversation as the source of the information.
Remember to respect the privacy of those who prefer to remain “off-the-record” by not naming them in sources you post on public online trees.
13. Create an action item list.
Create action items based on what you learned. Ask yourself “What are the logical next steps to take considering what you’ve learned through this interview?” The call is not the end goal. It’s a step in the research process, and it can really help to make this list now, and while it’s fresh in your mind.
Cold Calling:
“The call is not the end goal.”Lisa Louise Cooke
14. Follow up.
Send the person a written thank-you note or email. Remind them of your willingness to share your information, and acknowledge any willingness they expressed to share theirs (restate your willingness to help with copying expenses, postage etc. and consider including a few dollars). You never know: they might catch the genealogy bug and become your new research partner!
Next, put their birthday on your calendar and send them a card on their next birthday. Try this service: Birthday Alarm. If you don’t know their birthday but do have an address or email, send a greeting card for the next major holiday or on your shared ancestor’s anniversary or birth date. It’s another way of keeping the connection alive and expressing that you really do appreciate their help.
Occasionally make a follow-up call. See how they are doing, share any new family items you’ve come across recently, and ask whether they have they heard or found anything else.
Resource: Genealogy Gems Premium Members can learn strategies for finding living relatives with their exclusive access to my video class, “Unleash your Inner Private Eye to Find Living Relatives.” Class includes:
- a handout summarizing 9 strategies and resources
- a resource guide for online public records (U.S.)
- a downloadable Living Relatives worksheet you can print (or open in Word) that will help you capture and organize what you learn about them
Click here to learn more about Genealogy Gems Premium website membership.