How to Use Google Photos for Beginners
Elevenses with Lisa Episode 23 Video and Show Notes
Live show air date: September 3, 2020
Join me for Elevenses with Lisa, the online video series where we take a break, visit and learn about genealogy and family history.
Today’s Topic: Google Photos for Beginners
Have you thought about using Google Photos but just weren’t sure how it worked or where to start? This video webinar will answer your questions and give you the confidence to use it effectively. In this introductory tour to Google Photos we will answer the questions:
- What is Google Photos?
- Is Google Photos private?
- What features do I get with Google Photos?
- How does Google Photos storage work? (Is Google Photos free?)
- How do I start using Google Photos?
- How do I upload my photos and videos?
- How to search and retrieve photos and videos in Google Photos
- How would Google Photos benefit genealogists, archivists and others?
Watch the video and follow along here with the show notes. Genealogy Gems Premium Members can download a PDF handout of these notes in the Resources section below.
What is Google Photos?
Google Photos is a free Cloud-based photo and video sharing and storage service. You can use the website on your computer and download the Google Photos app to all of your mobile devices.
How to Get Started Using Google Photos
Visit the website, and download the mobile app.
- Website: https://photos.google.com/
- Mobile: Search in your app store for the Google Photos app and download.
(May appear and behave differently on iPhone, Android, or Google Pixel phone, etc.)
Log in to each device with your Google account. If you don’t have a Google account, you can set it up for free. You will use this same account with all Google tools and products.
- Sign up for a free Google account.
- Sign into each device with this same account.
- Google Photos can synchronize your photos between devices.
Google Photos Privacy
It’s understandable to be concerned about the privacy of your photos and videos. Here’s what you need to know about Google Photos privacy:
- Your photos are only available to you
- Your account is secured by your personal password
- Your photos are not uploaded to the Internet or searchable with Google.com
- Read the Terms of Service
Google Photos Features
There are a wide range of great features, some of which may not be obvious at first. Google Photos features include:
- Massive storage (allowing you the option to free up space on your devices)
- Reliable backup
- Powerful search and retrieval
- Facial recognition
- Object recognition
- Text recognition (OCR)
- Organization
- Sharing and creation tools
Google Photos Storage
You have two options when it comes to your Google Photos storage plan:
- Free version called High Quality
- Low cost subscription to upgrade photo storage capacity called Original Quality.
Let’s take a closer look at these two storage plan options.
Option #1: High Quality
- Free
- Unlimited storage
- Image compression (takes up less storage space)
- Photos (Larger than 16 Megapixels (MP) resized to 16MP. Good quality prints up to 24” x 16” meet most needs)
- Videos (If higher than 1080p then resized to HD 1080p)
Option #2: Original Quality
- ($) Upgrade
- No compression of photos or videos.
- Uses the 15 GB of free storage in your Google account. This storage cap includes everything you have saved in Gmail, Google Drive, and all Google apps.
- When you hit storage limit: Option to purchase additional storage called Google One.
Visit Google One to get all the latest information about plans and features.
High Quality versus Original Quality can be a bit confusing to remember. It may help to think of it this way:
High Quality (FREE)
compressed but still high quality and printable.
Original Quality ($ Storage)
Stored at original size. Larger sizes take up more storage space.
Google Photos Back Up and Storage Benefits
Considering the volume of photos and videos we take these days with our phones, and the volume of old family photos we have digitized, storage is a pressing issue. Google Photos can help because:
- It can relieve the storage burden on your phone by giving you a place to store your photos. You can then elect to remove them from any of your devices if you wish.
- The ability to upload, search, organize, edit and share your photos from any device.
- If you lose or break your phone, your photos are stored on the cloud and can be accessed and downloaded again on any device that is signed into your Google account.
I strongly believe it is important to have multiple backups. So while I see Google Photos as one of my backups, all of my important photos and videos are on my computer which is backed up to the cloud. I use the Cloud backup service Backblaze and have for many years. If you decide to try them (and they usually offer a 15 day free trial here) , I do appreciate it if you use my link. We are compensated at no additional cost to you, and that helps make this free show and show notes possible.
How to Upload Photos to Google Photos
There are two ways to add photos from your computer:
- Click Upload at top of the page.
- Drag and drop photos onto the Google Photos screen.
Drag and drop photos into Google Photos
When using the Google Photos App on a mobile device:
- Tap your face in the upper right corner of the screen (your account)
- Tap Photo Settings
- Turn on Back Up & Sync.
- I recommend turning off Use cellular data to back up photos / videos.
Also in the Settings you will find Manage device storage. You can opt to have the original photos and videos removed from your device once they are uploaded to Google Photos. This will free up space and manage the amount of storage the app uses on your device.
How to Delete and Archive Your Photos in Google Photos:
- Click to select the photo or video (you can select one or multiple) on your computer or tap the photo in the app.
- Click / tap the trash can icon.
Searching Your Photos and Videos in Google Photos
You can search your photos and videos for:
- People & Pets
- Places
- Selfies
- Screenshots
For example, type the word Selfie into the search field and Google Photos will retrieve all of the photos that were taken as selfies.
You can also search your photos and videos for:
- Recently added items
- Videos (Type the word Videos into the search field)
- Favorites
- Names
- Dates (Find photos based on when they were taken. For example, you can search October 2019 through December 2019.)
Facial Recognition in Google Photos
After initial set up your backup, Google Photos starts to identify and group faces that are the same.
Check your Settings to ensure the feature is activated: Settings > Group similar faces > slide the Face Grouping button to the “on” position. It might take a few hours or a few days from your initial setup for this feature to activate. It depends on number of photos and your WiFi connection.
Group similar faces in Google Photos
Searching for photos and videos that include certain people (faces) is very easy to do.
- Tap in the search box
- Tap a face to see all photos for that face.
You can Show and Hide Faces and include or exclude Pet Faces in the Settings.
Keep in mind that facial recognition, and object and text search aren’t (and realistically can’t be) perfect. However, it improves every day thanks to machine learning. The Google Photos of today is more accurate than when the service was first launched.
You can help train Google Photos to more accurately identify faces in photos by adding names to the faces that you know. You can also answer the questions that Google Photos poses regarding whether two faces are the same or different person.
Object Search in Google Photos
You can search for objects that appear in your photos and videos. Simply type in the word that represents the object. The example I used in this video was: Wedding Dress
Notice that this search retrieved content that included weddings and dresses. In order to narrow in on strictly content where someone is wearing a wedding dress, I put quotation marks around the phrase: “Wedding Dress”
I also searched for Typewriter. This retrieved content that featured a typewriter predominately and even when a typewriter simply appeared in the background. It also found videos where a typewriter appeared briefly.
Text Search in Google Photos
Searching for words will retrieve any photo or video in Google Photos that mention that word. There are countless uses for this as a genealogist. In the example I showed in the video, photos of tombstones can be retrieved simply by searching for the surname that appears on the tombstone. This text recognition applies to all types of text including newspaper articles, signs and more. Again, we must keep in mind that Google Photos isn’t perfect and will have difficulty reading text that is unclear.
Create New Content in Google Photos
Google Photos creates fun projects and content using the photos and videos in your account including:
- Photo Collages
- Videos
- Short Animations
- Stylized Photos
The content Google Photos creates can only be seen by you. It is not public. You decide whether to keep it, share it or delete it.
I show an example in this session of creating a video by selecting a theme, and a face. Google Photos did the rest by retrieving and assembling the photos chronologically and adding appropriate music! You can download these projects to your computer, and share links too.
Resources
Premium Members: Download the show notes handout
Premium Members: Watch the Premium Video Solving Unidentified Photo Album Cases available with your Genealogy Gems Premium Membership.
From Debra H: “Your topic is so on track with me. I have been scanning old photos. What a great delight to see your Solving Unidentified Photo album Cases. It was perfect. Thanks!!”
Recommended reading: The Genealogist’s Google Toolbox by Lisa Louise Cooke (chapter 10 Google Photos)
Available in the Genealogy Gems Store
Live Chat Q&A with Lisa
From Gwynn: Does Google Photos have a way to share with a link?
Answer: Yes. In the video you can see how to do on a computer. On an iPhone: tap the photo, tap the Share icon, tap Share to, then tap Create link
Question: If you share the link on social media they can’t change it (the photo) right?
Answer: Correct.
From Kathy: With photos in the Cloud with Google Photos, can you tell the phone’s iCloud to disregard backing up your photos since you already have them in Google Photos?
Answer: Look at Settings > General > iPhone Storage> Disable iCloud Photos
Kelli: If I delete a photo on my phone does it delete from Google photo?
Answer: It depends exactly what you mean. If you delete the photo from your phone’s camera roll, no, it does not remove it from Google Photos. If you remove it from the Google Photos app on your phone, then yes it will remove it from Google Photos on your computer as well.
From Retta: Can you put a PDF on google photos?
Answer: No
From John: What add-on do you use to highlight your cursor? (in the video)
Answer: I use this software.
From Kathy: Is this good for sharing albums with family?
Answer: Yes!
From Natalie: Is there a limit of how many photos you can put in an album?
Answer: Currently 20,000 photos and videos.
From C: Synchronize means it downloads to all devises?
Answer: Yes, the photos and videos will be available through all of the devices in which you are signed into the same Google Photos account.
From GeneBuds: How do I access archive?
Answer: On a computer: You’ll find Archive on the left side of the screen under Library. On a phone: Tap Library in the menu at the bottom of the screen and then tap Archive.
Sarah: Somehow I have several copies of the same photo. Will Google photos help me sort those out so I can delete duplicates?
Answer: My understand is that Google Photos can detect identical duplicate images. If you already uploaded a photo to Google Photos, it will not re-upload the same photo. It will skip uploading that photo. It may look like Google Photos is uploading the photo again, but it isn’t. It’s just running it through identical duplicate detection.
From John: Where in Settings is “Group Similar Photos”? Does it vary by provider (like AT&T, Verizon)?
Answer: Look for Group Similar Faces in the Settings.
From Cindy: So if it recognizes faces at all ages, how might you use to help see if your unknown pics are who you might think they are?
Answer: I cover this in depth in my video Solving Unidentified Photo Album Cases available to those with Genealogy Gems Premium Membership. I also cover it in my book The Genealogist’s Google Toolbox.
From Karen: What about trying to identify unknown photos of ancestors from an old album? Can you put them on a google search that goes out on the internet to see if anyone else has identified that person? In addition to my previous answer, watch the free YouTube video How to Use Google Chrome to Identify Old Photos and Images for Genealogy and Family History.
From Kelli: If they are on google photos only, how do you print them, say at Costco?
Answer: You can order prints from the For You section of Google Photos. Check the Costco website because I think they can coordinate with Google Photos.
From Cathy: Can I give one person more than 1 name? Like Lucy Haley and Mother Cline?
Answer: In the same name field. You can’t assign two completely separate names. If you include both names in the field you will be able to search for either one and retrieve the photo.
Why Google Bought YouTube–And Why That’s Good for Genealogy!
Using YouTube for genealogy can be so effective partly because of who owns YouTube: Google!
In 2006, Google acquired YouTube, a video-sharing website, not long after it was launched. Ten years later, YouTube claims the attention of a billion people around the world: a third of all internet users. At last count, more than 300 hours of video footage are uploaded every minute to the site.
Why should genealogists care? For the same reason Susan Wojcicki wanted to buy YouTube. She was supervising Google Video acquisitions at the time of the purchase and is now the CEO of YouTube. According to this article, she watched the video shown below of teenage boys lip-syncing to a famous boy band. She doesn’t admit whether she enjoyed their groove, but she did say, “That was the video that made me realize that ‘Wow, people all over the world can create content, and they don’t need to be in a studio.'” Check it out–then keep reading.
Yes, YouTube makes it possible for anyone to share videos of all kinds, including genealogy-friendly content like:
- Original footage of events all the way back to the invention of the movie camera.
- Family history documentaries created by users that may include your family.
- Instructional videos that will help you become a better researcher, create a family heirloom, or learn the latest genealogy software.
- Video tours of archives, libraries, and other repositories that will help you prepare for and get the most out of your visit.
- Interviews with genealogy experts and vendors.
- Entertaining videos that add enjoyment to one of the world’s most popular hobbies.
- Your family in other family’s home movies.
EVEN BETTER, Google’s acquisition of YouTube means you can use the same powerful search methodologies you use for Google searches to find 
YouTube content you want.
Gems Contributing Editor Sunny Morton didn’t really believe me when she read the YouTube chapter in my book, The Genealogist’s Google Toolbox. Then she tried it. She discovered a 1937 film news reel showing her husband’s great-grandfather driving his fire engine! (Click here to read about her discovery and about how she’ll never doubt me again, ha ha!)
Why not take five minutes now to see what YOU can find on YouTube for genealogy?
1. Look again at the list above or click here to read more details about family history content on YouTube. Choose a family line, location, brick wall, display or craft idea to search for.
2. 
Go to YouTube’s home page. Enter a few Google search terms on the topic you hope to find.
3. Browse results. If you don’t find anything useful, widen your search or come at it from a different angle.
4. Try additional topics. Certainly DON’T give up after one search! Sunny’s discovery was made on her second topic–less than five minutes after trying a first topic and realizing she didn’t know enough about that family to recognize their lives in the cool footage she was finding. Instead, she searched YouTube for a man she knew a lot about-enough to recognize him in a video that didn’t name him.
To learn more in-depth how to use YouTube for genealogy, I invite you to read my book, The Genealogist’s Google Toolbox. The YouTube chapter helped Sunny find amazing family footage in less than five minutes–see what it can do for you!
More YouTube for genealogy gems
My Most Amazing Find EVER: Family History on YouTube (No Kidding!)
YouTube Video: How to Use a Microfilm or Microfiche Reader
10 Top Tips for Busting Through Your Genealogy Brick Wall: Live Interview
How to Find Your Family History on YouTube
Pieces of your family history are on video on YouTube, and in this episode I’m showing you how to find them! Here’s what you’re going to learn:
- Why you can almost be sure that there are videos on YouTube pertaining to your family’s history.
- The best strategies for finding videos about your family history.
- 7 things to do when you find a video about some part of your family history.
How to find family history related videos on YouTube
Can you really find family history related videos on YouTube? You bet you can! Thanks to the tremendous growth in online video, your chances are better than ever. Here’s how much online video has grown in recent years:
- YouTube is now the second most popular search engine next to Google.com.
- Cisco reports: 2014 64% of all Internet traffic was video. The prediction for 2021 is 85%.
- More than 1 billion unique users visit YouTube each month to watch and upload video.
- Digitizing video is easier and more affordable than ever.
So, what kind of videos can be found that have to do with your family history? Here are just a few examples:
Old home movies.
Perhaps uploaded by a close or distance family member, or a friend of the family who happened to capture your family in their home movies.
Vintage news reels and TV news broadcasts.
Your family members don’t have to be famous to show up in local news reports.
Corporate videos.
Companies often create instructional and promotional films.
Video tours.
Filmed at historical locations, churches, and other places where your ancestors may have lived.
Historical documentaries.
These can provide great background information about the times and places where your ancestors lived.
How to start finding family history videos on YouTube
The easiest way to get started is by selecting a person in your family tree. If you’re looking for actual film footage of the person, you’ll want to focus on more recent people in your family. However, there’s a treasure trove of videos available on YouTube so don’t worry if you’re trying to learn more about an ancestor born in 1800. You can still find all kinds of videos that can shed more life on your ancestor’s world and the life they may have led.
Once you’ve selected an ancestor, make a list of things you know about them. Here are some examples of what you could look for:
- Names of associate ancestors
- Places where they lived
- Where they went to school
- Where they worked
- Events they were involved in
- Hobbies / Groups / Clubs
- Friends / Associates
- etc.
Search your ancestor’s name at YouTube
Start by searching for your ancestor’s name in the search field at YouTube. Example search: Will Ivy Baldwin
Review the results. Keep an eye out for film footage that looks older. Hover your mouse over the results to see if words appear that further explain why you received that video as result. You may see an indication that what you searched for appears in the text of the video description (found just below the video) or the captions. If they appear in the captions, that means that someone in the video said the name you searched for! Automated closed captions are fairly new so you will find that not all videos have captions.
Next add more keywords relevant to their life. Example: Will Ivy Baldwin tightrope
Use quotation marks to get exact matches on the important words. Example: Will Ivy “Baldwin” “tightrope”. (Learn more about search operators such as quotation marks in my book The Genealogist’s Google Toolbox.)
Try variations and search multiple times. Examples:
- Will Ivy “Baldwin” “tightrope”
- Will “Ivy Baldwin” “tightrope”
- “Will Ivy Baldwin” “tightrope”
- Will Ivy “Baldwin” “Colorado”
You can also search for the phrase Home Movie and a family surname. Example search: “Home movie” “Burkett”
What to do when you find a family history video on YouTube
#1 Add to your “Watch Later” YouTube playlist.
Click the plus sign under the video and check the box for Watch Later.”
#2 Create a new playlist and add the video.
Click the plus sign and then Create New Playlist. Consider creating a playlist for each surname you research.
Click the plus sign to save to your Watch List or create a new genealogy playlist.
#3 Share to Social Media, your website, etc.
Click Share under the video.
#4 Comment to collaborate.
Comments can be found below the video description. You’ll need to be signed into YouTube with a free Google account.
#5 Subscribe to get new uploaded videos.
The red SUBSCRIBE button can be found on every video and channel. After clicking it, click the bell icon to receive notifications of new videos from that channel.
#6 Search the YouTube Channel for more related videos.
There’s a good chance if the channel has one relevant video it will have another! Click the name of the channel below the video and then on the channel page click the magnifying glass search icon.
#7 Read the video description to learn more.
The channel “Creator” who uploaded the video probably added some additional information to the video description. Click SHOW MORE to see everything. Look for recommended related videos and playlists. You may also see more details on the content of the video which you can then use to expand your search.
Expanding Your Search to Find More Family History Videos
Now it’s time to dig back into our list and continue the search. Here are some examples of how to find videos.
Search for Ancestral Locations
Search for locations associate with your family history such as cities, counties, regions, states, countries. Even if your ancestors is not in the video, it could be very enlightening to see film footage from a place they talked about or wrote about. Watching a video about the place can help bring your family history to life.
Search examples:
Search for Events
Review old newspapers, journals, family interviews and more to come up with a list of events your family was involved with. It doesn’t have to be a big event. It could be as simple as a school talent show. It’s possible that someone else who attended took home movies.
Here are a few examples of events searched:
Today’s YouTube results for 1946 Rose Parade
Search for Occupations
Try search for the names of business where your ancestors worked. Add in locations such as town names. Try adding the word history to help YouTube find older film footage.
In this episode of Elevenses with Lisa I shared the example of searching for Olyphant PA fire history and finding Andrew O’Hotnicky and his son in an old newsreel film about the fire stations amazing dog.
Andrew O’Hotnicky on film on YouTube.
Post Your Own Family History Videos Online
Another great way to find old videos and home movies on YouTube is to upload your own. That may sound funny at first, but the truth is that if you’re looking for family history other people are too. When you upload a video, whether it’s an old home movie or a short video you made to tell the story of one of your ancestors, it’s great “cousin bait.” When someone else searches for the same family, your video will appear. This opens the door to them posting a comment and potentially sharing information.
If you don’t have old home movies to post, don’t worry. It’s easier and more affordable than ever to make your own videos. I’ve created several instructional videos to help you create exactly the kind of video you want Both are available exclusively for Genealogy Gems Premium Members (Learn more here about becoming a Premium Member):
- Video Magic – a 3-part video series that walk you through crafting your story and getting it on video.
- Elevenses with Lisa episode 16 How to Make a Family History Video with Adobe Spark walks you step-by-step through how to use a free app to make professionally looking videos.
Recording your own videos is faster, easier and less expensive than ever! You can have your own free YouTube channel with your free Google Account.
Resources
- Get the book: The Genealogist’s Google Toolbox, 3rd ed., by Lisa Louise Cooke. Available exclusively at www.shopgenealogygems.com.
- Download the ad-free show notes (Premium Member log in required. Not a Premium Member? Become a Genealogy Gems Premium Member.)
- Watch past free episodes of Elevenses with Lisa.
- Get your official Elevenses with Lisa mug
- Subscribe for free to our Genealogy Gems YouTube channel so you’ll never miss another episode.
- Subscribe to my free email newsletter to get notifications of new videos and articles.
Questions and Comments
Please leave your questions and comments below.