Locating Hard to Find Genealogy Records!
Grab your mug! This Elevenses with Lisa LIVE show is exclusively for Premium Members. In this Premium episode we’ll be discussing how to find hard-to-find genealogical records. Our case study will be on divorce records, but you use these strategies with all types of records.
Show Notes – A Case Study: Divorce Records
Are you having trouble finding a particular genealogical record you need? It happens to all of us, so in this episode we will take one Premium Member’s question and follow the process of how to find those elusive records.
Resource
Georgiann’s Question:
“I have found my great-grandma’s sister in 1910 census in Boulder, Colorado. In 1911 her husband had moved to Arkansas and married his second wife there. In a 1912 city directory of Boulder, Colorado, this sister is listed as a widow. Also listed as a widow in 1920 census. I have looked in Arkansas and Colorado for a divorce and have found nothing so far. I’m not sure what my next step would be.”
This is a great example of what we’re talking about. Everything you know so far indicates there’s a record out there, but it’s not in the usual places.
The process we will cover can apply to any type of record, though certainly not every situation. But I think it’s a great exercise for us all. And if you’re like Georgiann and specifically looking for a divorce record, well then you’re definitely going to be able to use these strategies in a very specific way.
State the Research Question
Great research plans begin with great research questions. The question should be specific. If it feels a little broad, try to break it down into a number of more specific questions. In this case our research question is: Did Clara and John Byerly divorce?
Create a research plan
Not every genealogical search requires a plan. However, when a record is hard to locate, that’s the perfect time to use this more structured process. A research plan doesn’t have to be formal, but it does help you search in a more strategic way.
Create a Timeline:
A timeline can help you tease apart the events and determine your target. Here’s a brief timeline for Clara B. Byerly:
1910 – Boulder, CO, listed as married in the census
1911 – her husband remarries in Arkansas
1912 – Boulder CO, listed as widowed in the city directory
1920 – Boulder CO, listed widowed census
Target identified: Divorce record between 1910 and 1911.
Identify the states where the divorce likely occurred
Google maps is an easy way to find your best geographic targets based on what we know. Here are our top two for Clara based on the current records:
- Colorado
- Arkansas
It’s worth making note of the bordering states on the way to Arkansas where her ex-husband John remarried just in case he filed for divorce: Kansas, Oklahoma, Texas, New Mexico.
Target update: Divorce record between 1910 and 1911, in Colorado or Arkansas.
Identify the Types of Records to Look for
Next, make a list of the types of records that might be able to tell us what happened. In Clara’s case, divorce records are our first choice, but other types of records may help. Here’s our list of targets in priority order:
- Divorce
- Newspapers – Is there an article or notice about the divorce?
- Marriage – What does John say his marital status is at the time of the second marriage?
List where each record might be found
The next step in creating your research plan is to brainstorm a list of potential locations for each record target. Here’s our starting list for this case:
Divorce records:
- org (free)
- Ancestry ($)
- MyHeritage ($)
- Google search (state libraries, courts, other niche genealogy sites)
Note: the search feature at the genealogy websites listed don’t search all collections. Check the Card Catalog as well.
Newspapers:
- Chronicling America (free) Check the Newspaper directory as well for offline papers.
- Check the top newspaper websites ($) to see if they have papers that match the target time and place (Newspapers.com, GenealogyBank)
- Google Search for repositories
As Georgiann discovered, in this case, the genealogy websites do not have a divorce record for Clara and John Byerly.
Online Searching for Online or Offline Records
If you can’t find the record you need at one of the big genealogy websites, it’s time to search online for records that may be on another website online, or listed in the catalog of a repository and online available offline.
When googling, we focus on finding the record collection rather the ancestors. Try both broad search and narrow searches so you catch everything. Your query will include targeted information such as type of record, geographic location and timeframe.
Example of a broad search query:
Colorado Divorce Records
Example of a narrow search query:
“divorce records” “boulder county” 1910..1912
In this query we place quotes around the record type to tell Google we want websites that include these exact phrases. Dates can be presented in a numrage search where we put the first date, two periods, and the second date. This tells Google to return only website that include a date (4-digit number year) that falls within this range. Learn more about Google search strategies in my book The Genealogist’s Google Toolbox.
Book by Lisa Louise Cooke – Available in the Genealogy Gems Store
Search results:
Colorado Genealogy on the Internet – includes links to the following:
- Colorado Divorce Index, 1851-1985 at Ancestry ($) (note: already searched)
- Colorado Statewide Divorce Index, 1900-1939 at FamilySearch (note: already searched)
- Colorado Divorce Records Index, 1880-1939: see the Colorado State Archives Historical Records Index Search (note: previous search result – check this site.)
Colorado State Archives – Divorce Records
This website remind us that although they provide an online search it is incomplete: “You can search for historical divorce records at the Colorado State Archives website here. This is not a complete database. If you don’t find the records, contact the State Archives directly.” This is the case with many libraries and archives.
Thankfully, we hit the jackpot at the Colorado State Archives. A search of the historical index for Clara Byerly retrieved the details of the record. Georgiann can use this information to order a copy (for a fee) from the archives. It’s always advantageous to see the original record as there could be an error in the transcription, and it may include additional information.
Our timeline for this case now looks more complete:
1910 – “married” in the census Boulder, CO
1910 – July 2 Divorced in Boulder, CO
1911 – husband remarries in Arkansas
1912 – “widowed” Boulder CO city directory
1920 – “widowed” Boulder CO census
More Online Strategies: Websites to Check for Links to Records
FamilySearch Wiki
Filter down to United States > Colorado > Boulder County
Result: https://www.familysearch.org/wiki/en/Colorado_Court_Records
USGenWeb
Google it: boulder county colorado usgenweb
https://www.cogenweb.com/boulder/
Filter at USGenWeb by Country > State > County
Question the Assumptions
Sometimes we’re looking for a record that doesn’t exist because things didn’t happen the way other records lead us to believe they did. In this case the question is “Did Clara and John Byerly really divorce?” It’s very possible that he left her and they didn’t formalize their divorce in Colorado. Also, a woman stating that she is a widow could be for the purpose of covering that up, or if they did actually divorce, to avoid the social stigma of being divorced.
If we exhaust all resources for divorce records and come up empty handed, we can then move on to the other record types. Getting the marriage record for the second marriage may answer the question if he disclosed the first marriage.
More Records to Look for Marriage Status and Divorce
In addition to actual historical divorce records check:
- newspapers
- obituaries
- city directories
- Census – Sometimes “M2” is listed indicating a second marriage. Did the husband in this case get listed that way?
Genealogy Gems Podcast Episode 210
with Lisa Louise Cooke
In this episode:
- You’ve heard of “burned counties,” a phrase used to describe places where courthouse fires or other disasters have destroyed key genealogy records? In this episode, a listener presents the problem of her burned city?Chicago.
- Your DNA Guide Diahan Southard shares some of the latest buzz about DNA health reports you can get with your DNA tests for family history?and some opinions about them
- News from the Genealogy Gems Book Club
- Get-started Swedish genealogy tips from Legacy Tree Genealogist Paul Woodbury
- The Archive Lady Melissa Barker shines the spotlight on archival collections that haven’t even been processed yet (and suggestions for getting to them)
- Five years away from the release of the 1950 US census, Lisa has tips on researching your family in the 1940s and preparing for its release
MAILBOX: GEMS FOR YOU AND YOUR SOCIETY
Gail mentioned the free step-by-step Family History: Genealogy Made Easy Podcast
Great news! Your genealogy society or group may reprint articles from Lisa Louise Cooke’s Genealogy Gems blog! Click here to learn more.
MAILBOX: GENEALOGY GEMS BOOK CLUB
Shannon by Frank Delaney and Ireland by Frank Delaney
(Thank you for supporting the free podcast by using our links to get your copies of these books.)
Book Club Guru Sunny Morton recommends the novels of Frank Delaney, beginning with Shannon (and now she’s reading Ireland). Frank is a master storyteller, and family history themes wind throughout his stories. Tip: he narrates his audiobooks himself. They are well worth listening to! But they’re so beautifully written Sunny is buying them in print, too.
MAILBOX: THE GREAT CHICAGO FIRE
Resource: Newspapers.com
“Burned county” research tips
Sam Fink’s list (an index of Cook County marriages and deaths)
Recommended:
- Family History Podcast episode #37: “I discussed a book specifically on Chicago research: Finding Your Chicago Ancestors: A Beginners Guide To Family History In The City Of Chicago by Grace DuMelle. As I recall, it was a very comprehensive book and could give you good leads on where to look.”
- Premium Podcast Episode 143: Johnstown Flood story
- Premium Podcast episode 145: Eastland disaster story and tips on researching disasters in your family history
- Fire, Flood or Earthquake? 5 Tips for Researching Disasters in Your Family History (includes mention of GenDisasters)
Visit www.RootsMagic.com
Lisa Louise Cooke uses and recommends RootsMagic family history software. From within RootsMagic, you can search historical records on FamilySearch.org, Findmypast.com and MyHeritage.com. RootsMagic is now fully integrated with Ancestry.com: you can sync your RootsMagic trees with your Ancestry.com trees and search records on the site.
Keep your family history research, photos, tree software files, videos and all other computer files safely backed up with Backblaze, the official cloud-based computer backup system for Lisa Louise Cooke’s Genealogy Gems. Learn more at https://www.backblaze.com/Lisa.
ARCHIVE LADY: UNPROCESSED RECORDS
As an archivist, working in an archive every day, I get very excited when someone walks through the door with a records donation in hand. Many of our archives would not have the genealogical and historical records they have without the generosity of others that make records donations. Archives receive donations of documents, photographs, ephemera, and artifacts almost on a daily basis.
Many archives have back rooms full of unprocessed and uncatalogued records collections. Sometimes they are even sitting in the original boxes they were donated. These records collections have not been microfilmed, they are not online anywhere but they exist and the genealogist needs to seek them out.
Images courtesy of Melissa Barker and Houston County, TN Archives.
Many times record collections haven’t even been processed yet but the archivist might let you look through a specific collection. Be prepared, sometimes the archivist doesn’t allow patrons to view unprocessed collections. But like I always say “It doesn’t hurt to ask!” The archivist should know what they have in those collections and should be able to help you decide if a particular collection will be of help to you and your genealogy research.
The answer to your genealogical question could be sitting in a box of unprocessed records. I like to always encourage genealogists to put “unprocessed records” on their to-do list. As genealogists, we should leave no stone or box of records, unturned.
DNA WITH DIAHAN: MORE DNA HEALTH REPORTS
Recently, Family Tree DNA offered its customers a new $49 add-on product: a wellness report that promises to “empower you to make more informed decisions about your nutrition, exercise, and supplementation.” The report comes via a partnership with Vitagene, a nutrigenomics company.
How does it work? When you order the report, Family Tree DNA shares the results of your Family Finder test with Vitagene and gives you a lifestyle questionnaire. According to the site, “this information, along with your DNA raw data results, will be analyzed using the latest research available in the areas of nutrition, exercise, and genomics. You can expect your results to be available on your dashboard within one week of purchase.”
At this point, the test is only available to those who have taken the Family Tree DNA Family Finder DNA test (we called to check with them specifically about those who transfer their DNA to Family Tree DNA, but the Wellness Report isn’t available to them, either). Those who qualify will see a Wellness Report upgrade option on their Family Tree DNA dashboard:
There are several components to the Family Tree DNA and Vitagene Wellness Report. The site describes them as follows:
Nutrition Report. “Personalized, actionable recommendations designed to help you reach your weight goals. Learn how your DNA affects traits such as obesity risk, emotional eating, weight regain after dieting, and more. Included Reports: Obesity Risk, Alcohol Metabolism, Cholesterol Levels, Triglyceride Levels, Lactose Sensitivity, Gluten Sensitivity, Emotional Eating, Weight Regain After Dieting, Fat Intake, Sodium Intake.”
Exercise Report. “Outlines the optimal physical activities for your body to start seeing better results, faster. Included Reports: Power and Endurance Exercise, Muscle Strength, Muscle Cramps, Exercise Behavior, Blood Pressure Response to Exercise, Weight Response to Exercise.”
Supplementation Report. “Reveals which deficiencies you are more inclined to suffer from and recommends a supplement regimen that will help keep you healthy and feeling 100%. Included Reports: Full Supplementation Regimen, Vitamin D Intake, Vitamin A Intake, Folate Intake, Vitamin B12 Intake, Iron Intake.”
And what about your privacy? According to Family Tree DNA’s Q&A, “Your data is 100% secure and protected by industry standard security practices. We will not share your information without your explicit consent.”
This is just one of many services that are cropping up or will crop up in the future to offer additional interpretations of our DNA test results. (23andMe was the first major company in the genealogy space to offer these. Click here to read about their health reports, and click here and here to read about the company’s long road to FDA approval.)
Essentially, each DNA test you do for family history looks at a certain number of your SNPs, or little pieces of DNA (not your entire genome, which is costly and isn’t necessary for genetic genealogy purposes). A nutrigenomic profile compares your SNPs with SNPs known to be associated with various conditions or ailments. (These genetic markers have been identified by researchers, many in academia, and deposited in ClinVar, a large, publicly-accessible database that itself is part of an even larger genetic database, SNPedia.) In this case of Vitagene, they are likely mining ClinVar for specific places in your DNA that pertain to nutrition, and were also evaluated as part of the Family Finder test.
Of course, many factors affect your health, nutrition, exercise capacity, and other wellness indicators, not just your genes. The purpose of reports like these is to give you just one more piece of information to weigh personally or with your health care provider.
When considering whether to purchase a nutrigenomics report such as this, I’d look carefully at what’s promised in the report, as well as the company providing it and the cost. Vitagene does also sell vitamin supplements, so they have a clear motivation to tell you about what supplements to take. And, for your information, Vitagene also offers this $49 health report for AncestryDNA and 23andMe customers.
Of course, if it is health advice you want, for only $5 you can turn to Promethease.com and receive a health report?based on any testing company’s autosomal DNA report?that includes some nutritional factors. (I’ve blogged recently about Promethease and another inexpensive recommendation for DNA health reports. Click here to read it!) Or, I will just tell you right now, for free, without even looking at your DNA: Exercise more and eat more green vegetables and less ice cream. There. I just saved you some money. You’re welcome.
GEM: COUNTDOWN TO THE 1950 CENSUS: 5 TIPS
Get a copy of a census record for yourself or a relative (1950-2010). This costs $65 per person, per census year. In addition to genealogy uses, census records are legally-recognized documents to prove your identity, citizenship or age if you’re applying for a passport and you’ve lost your birth certificate or other situations like that. Order it through the “Age Search Service” offered through the US Census Bureau.
Video tutorial: How to obtain a copy of your census record
Find your family in all possible records before and during WWII
- City directories, WWII draft registrations, military yearbooks, the US Public Records Index, military enlistments, and even alien registrations or internment camp records for foreign-born residents during WWII.
- WWII-era newspapers: Searching for coverage
- Finding family history in WWII-era newspapers: Narrowing the results
5 places to find city directories:
- “U.S. City Directories, 1822-1995” at Ancestry.com (subscription required)
- City Directories of the United States
- Library of Congress
- WorldCat.org to see holdings at different libraries (may require copy service request, since originals may not circulate through interlibrary loan)
- Local public libraries/societies
Find your family in all possible records AFTER the war
- City directories, yearbooks, deeds, divorce records (the divorce rate went up after WWII)
- Post-WWII draft registrations: Click here to order copies of draft registration records for men born 1897-1957. Requires full name of applicant, address at time of registration (tip: get it from a city directory).
Help create location tools for the 1950 US Census
Available in the Genealogy Gems Store
Google your family’s history during the 1940s and 1950s
- Google Earth for Genealogy (FREE)
- Premium video: Ultimate Google Search Strategies for the Family Historian
- The Genealogist’s Google Toolbox by Lisa Louise Cooke (there’s an entire chapter on YouTube) Available at the Genealogy Gems Store.
Follow-up your discoveries with Google and YouTube search questions. Example: You find your grandmother working as a telephone operator in the 1940s in a city directory. What would her job have been like? Search YouTube:
YouTube videos on 1940s telephone operators
Watch Elevenses with Lisa episode 53 1950 Census Questions
LEGACY TREE TIP: START YOUR SWEDISH GENEALOGY
Click here to read Paul Woodbury’s tips on the Genealogy Gems website.
PROFILE AMERICA: THE OPEN ROAD
Gasoline Rationing
“The busiest spot on the Pennsylvania Turnpike,” Library of Congress photograph; image courtesy of Wikimedia Commons. Click here to see full citation.
BONUS CONTENT for Genealogy Gems App Users
If you’re listening through the Genealogy Gems app, your bonus content for this episode is a lightning-quick tech tip from Lisa Louise Cooke on how to undo that last browser you just closed and didn’t mean to! The Genealogy Gems app is FREE in Google Play and is only $2.99 for Windows, iPhone and iPad users
PRODUCTION CREDITS
Lisa Louise Cooke, Host and Producer
Sunny Morton, Editor
Diahan Southard, Your DNA Guide, Content Contributor
Hannah Fullerton, Audio Editor
Lacey Cooke, Service Manager
FREE NEWSLETTER:
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Resources
3 Free German Genealogy Websites: Maps of Germany and Poland
Finding German hometowns can be challenging. Guest blogger Camille Andrus, a professional genealogist specializing in German research and Project Manager at Legacy Tree Genealogists shares 3 free German genealogy websites to put your ancestors on the map in the former German empire and modern-day Poland.
Map of German Reich 1871–1918. from kgberger, Creative Commons license, Wikipedia.com;
Anyone tracing German ancestors quickly finds themselves puzzling over maps in a region that has experienced a lot of change. Camille Andrus of Legacy Tree Genealogists recommends these 3 free German genealogy websites to help you navigate the former German empire–from Pomerania to Prussia to Poland. Here are her picks and her explanations for using them.
“For years, novice genealogists who found themselves embarking on the road of German genealogy were discouraged when needing to decipher an entry for their town in Meyers Orts- und Verkehrs-lexikon des deutschen Reichs (commonly known simply as Meyers or Meyer’s Gazetteer of the German Empire) due to the old German font in which the book was printed and the plethora of abbreviations that were used. To address this obstacle, the website www.MeyersGaz.org was created.
This online database not only explains the text and various abbreviations in the town entry that are found in the original printed version of Meyers, but also pinpoints the location of the town on both historic and modern maps, indicates the Catholic and Protestant parishes to which residents of the town would have belonged, and notes the distance from the town to all parishes within a 20-miles radius.
The database also allows users to search for a town using wildcards. This is especially useful when the exact spelling of a town is not known. For example, if the record on which you found the new town name indicated that the person came from Gross Gard…. where the second part of the word was smudged or illegible, you could simply put “Gross Gard*” into the database. In this case, the only two options would be Gross Garde in Pommern and Gross Gardienen in East Prussia. If you have a common town name such as Mülheim, you can filter the search results by province.”
Screenshot from MeyersGaz.org.
Note: Genealogy Gems Premium website members can hear more about MeyersGaz on Premium Podcast episode 143.
“Kartenmeister is a database for towns which are found east of the Oder and Neisse rivers in the former German Empire provinces of East Prussia, West Prussia, Brandenburg, Posen, Pomerania, and Silesia. This area is now part of modern Poland. The database allows users to search for towns using either their German or Polish name.
Again, using Gross Gardienen as our example town, we learn that the Polish name for the town is now Gardyny and is located in the Warminsko-Mazurskie province. Like MeyersGaz.org, collaboration between users is encouraged. Individuals can enter their email address into a mailing list according to the town they are interested in and specify surnames they are researching in that town.”
3. Lost Shoebox
Map of Poland from Lost Shoebox shows where to find online records for each province.
“This website is an index to 17 websites focused on research in Poland. The list of websites corresponds with a map of Poland divided into its various modern provinces. Each number (representing a website) is listed on the map in each province for which it has records. Some websites are listed for nearly every province, while others show up for only one or two. The 17 websites featured on Lost Shoebox include either direct access to digital images, indexes to vital records, or lists of microfilms or other archival holdings.
If we were searching for records for Gross Gardienen or other nearby towns, we know from Kartenmeister that we would need to look in the Warminsko-Mazurskie province. The map shows the numbers 3, 10, and 14.” A corresponding key sends users to the appropriate websites.
“The third website on the list for the province brings us to the website for the Polish State Archive in Olsztyn. There are a plethora of digital images for both Evangelical church records and civil registration records available on this website.”
Camille Andrus is a Project Manager for Legacy Tree Genealogists, a worldwide genealogy research firm with extensive expertise in breaking through genealogy brick walls. Her expertise includes Germany, Austria, German-speakers from Czech Republic and Switzerland and the Midwest region of the U.S., where many Germans settled.
Click here to learn more about Legacy Tree services and its research team
