We Dig These Gems: New Genealogy Records Online

Every Friday, we post highlights of fabulous new genealogy records online. Scan these weekly posts for content that may include your ancestors. Use these record types to inspire your own search for similar records elsewhere. And always check out our Google tips at the end of each list: they are custom-crafted each week to give YOU one more tool in your genealogy toolbox.

This week we highlight lots of British records and the WWI era:

UK SCHOOL RECORDS. FindMyPast has posted two new datasets on this topic. British School & University Memorial Rolls, 1914-1918 includes over 58,500 students from prominent UK universities who fought in World War I. And nearly 2 million names have been added to the UK National School Admission Registers & Log-Books, 1870-1914. These cover students in England and Wales, 1870 to 1914. FindMyPast says, “Explore their school records to find their birth date, admission year and the school they attended. You may also be able to discover their parents’ names, father’s occupation, exam results and any illnesses that led to absence from school.”

UK TAX RECORDS. About 10 million records and more than a half million images have been added to England, Westminster Rate Books, 1634–1900 at FamilySearch. According to the site, “This collection contains rate books from various parishes in Westminster City from 1634-1900. The rate books were an assessment of tax that was owed and are an excellent census substitute.” The index comes from FindMyPast, where subscribers can also search this collection.

UK WWI SERVICE RECORDS. Over 4 million records have been added to United Kingdom, World War I Service Records, 1914–1920. “This collection contains World War I service records from 1914-1920,” says the collection description. “It contains records from two publications in the National Archives: WO 363 (War Office: Soldiers’ Documents, First World War “Burnt Documents”) and WO 364 (War Office: Documents from Pension Claims, First World War).”

Google owns YouTube, the world’s most popular online video channel. More and more historical footage is being posted on YouTube, from amateur home movies to rare news footage and more. The search box is your best tool for finding footage of events, places and people, including World War I and II events. Conduct a search with the keywords that best describe what you’re looking for. After that initial search, the Filters button will appear: click the down arrow to reveal more search options and options to sort search results. Click here to see rare video footage I found on YouTube that made my jaw drop–it’s my husband’s great-grandfather, his fire truck and his dog.

How to Find Recent Genealogy Records That Are Not Online Yet

Records that have been created recently are difficult to find and access. Some privacy laws protect, and hinder, our being able to find more recent birth, marriage, and death records we need. Here are some tips for finding these and other genealogy records not yet online.

Recently, Tom in Olympia, Washington wrote us with a question about how to find recent genealogy records that are not online yet.

“My wife’s mother was adopted in 1925. We have found her biological mother’s name and through Ancestry.com, I’ve found several bits of information about her from census records. She also was a crew member on three steamships in the 1930s. On two of the ship manifests, her U.S. passport numbers are listed. Do you know any search options for finding information from passports in the 1930s?”

Maybe you have had a similar question. We hope our answer helps everyone more easily find genealogical records that are not online yet.

Obtaining Recent Passport Application Records

Tom will be interested in obtaining a passport application record which may hold more information about his targeted ancestor. As Tom already discovered, U.S. passport records are online at Ancestry and FamilySearch, but only those records prior to 1925.

My original hope was that the National Archives Records Administration would have had the passport application records for the 1930s. I googled passport applications National Archives, and the first search result took me to an excellent article. I learned the U.S. State Department has passport applications on microfilm between the years and dates of 1795 to 1905 and January 2, 1906 – March 31, 1925. Sadly, these were not the years Tom was looking for.

To find information about passport applications in the 1930s, I needed to go another route. I opened a new window and googled U.S. State Department passport applications request copy. The first search result took me right to the page I needed. The Passport Services maintain the U.S. passport records from 1925 to the present. These records are protected by the Privacy Act of 1974.

Passport records in this time frame for a third-party person are processed under the Freedom of Information Act. These records need to ordered by mail. Tom can make a request in writing and send that request to:

U.S. Department of State
Office of Law Enforcement Liaison
FOIA Officer
44132 Mercure Cir
P.O. Box 1227
Sterling, VA 20166

I suggested he mention his desire for the information is for genealogical purposes and what his relationship is to the person in question.

Using the Same Strategy for Other Recent Genealogy Records

Remember, this same kind of strategy applies to other genealogical records you might be looking for that were created recently. You can use Google searches and follow-up phone to find out where more recent records are and the access policies.

As an example, a recent Indiana marriage license index can be searched and viewed online for free at the Public Access records website for the state. I found this little goody by googling Indiana marriage records.

Recent_Records_1

All of us at Genealogy Gems adore having the opportunity to find and share solutions like this one for overcoming the problem of locating recent genealogy records that aren’t online. If you haven’t done so already, sign-up for our weekly newsletter for more tips and tricks. Oh, and write to us anytime with your genealogy questions! We love to hear from you!

More Gems on Recent Genealogy Records

FOIA turns 50

Other recent genealogy records in the U.S. are also available via the provisions of the Freedom of Information Act (FOIA). Click here to read about them! They include post-World War II draft registrations, immigration and naturalization documents and Social Security applications (SS-5).

New UK Genealogy Records Online: 1939 Register Updates and More

Got ancestors from England, Scotland, Wales or Northern Island? Check out these new UK genealogy records online: 1939 Register updates; newspapers; Scottish postal directories and local resources for Derbyshire and the city of York.

Featured Update: Additions to the 1939 Register online

Over 660,000 new records pertaining to empty, uninhabited addresses across England and Wales have been added to Findmypast’s unique and important online 1939 Register resource.

We asked Jim Shaughnessy at Findmypast how these records can help a researcher. “There are a few things that an empty address can tell you,” he responds. “Knowing the house you are looking for was an empty address in 1939 may help you to direct further research. As with other record sets, the occupations of the neighbors can give you an idea of the area (in terms of the largest local employer).”

The ability to search even vacant addresses “can also give you information about areas [later] destroyed by aerial bombing during the War (and during the extensive regeneration in the decades following),” writes Jim. “The Register was compiled September 1939; bombing began in 1940 and a lot of houses wouldn’t have been rebuilt, particularly in impoverished areas where we had bombsites for years and years afterwards. So from that you could look at how the War changed that area or that street: what doesn’t exist now but did pre-Blitz.”

Jim also pointed out that “Findmypast is the only site on which you can search by address on the 1911 census as well as the 1939 register, plus we have the largest collection of electoral rolls, also searchable by address. You can search by address and then build the entire picture of what your family did.”

More UK Genealogy Records Now Online

U.K. Newspapers

The British Newspaper Archive recently added four new titles: the Willesden Chronicle, published in London and the Warrington Guardian, published in Cheshire; the Dudley Herald [Dudley, West Midlands, England] and the Monitor, and Missionary Chronicle, of the Reformed Presbyterian Church in Ireland [Belfast, Northern Ireland]. The British Newspaper Archive now holds over 19.5 million pages of historic newspapers dating from the early 1700s to the early 2000s!

In addition, Findmypast has added over 186,000 records to its collection, Sussex, Eastbourne Gazette Newspaper Notices. “This indexed collection includes names found in the paper’s family notices section (announcements of births, marriages, and deaths) as well as other reports on events such as divorces, murders, tragedies, shipwrecks, lynchings, and paternity cases. The newspaper reported on stories in Sussex, but also internationally.”

Derbyshire, England. Over 800 records have been added to Findmypast’s unique collection of Derbyshire Hospital Admissions and Deaths 1855-1913. “The collection now contains over 5,000 records taken from two different sources: Derbyshire Royal Infirmary, Deaths 1892 – 1912 and Victoria Memorial Cottage Hospital, Ashbourne Admissions 1899 – 1913,” states an announcement. “Each record includes a transcript produced by the Ancestral Archives of Derbyshire. Records can include the patient’s admission date, reason for admission, condition after admission, marital status, residence, rank or profession, date of discharge or death, and cause of death.” Looking for other Derbyshire ancestors? Click here to read about online Methodist records for Derbyshire.

York, England. A new Findmypast resource, The York Collection, includes nearly 300,000 genealogical records documenting over 600 years of residents of the city of York. A press release calls it “the largest online repository of historic City of York records in the world….Fully searchable transcripts of each original document are also included, enabling anyone to go online and search for their York ancestors by name, location, and date.”

The collection is comprised of a variety of fascinating documents, including hearth & window tax records (1665-1778); lists of apprentices and freemen (1272-1930); city of York trade directories; electoral registers (1832-1932), city of York school admission registers; city of York deeds registers (1718-1866); city of York militia & muster rolls (1509-1829), and city of York calendars of prisoners (1739-1851). This collection was published in partnership with Explore York.

Scotland Directories

A snippet from an 1820s post office directory for Aberdeen and vicinity. Image on Findmypast.com.

Over 180,000 new record images have been added to Findmypast.com’s collection of Scottish post office directories, now spanning 1774-1942. The collection has nearly 900 browse-only volumes of directories that offer descriptions of Scottish towns along with lists of residents by occupation and address.

Here’s a little background from Findmypast: “Post directories are an excellent source for family historians wanting to trace ancestors on a yearly basis. Directories allow you to fill in the gaps between the census records. They can also provide vital information about your ancestor’s residence, which can lead to the discovery of more records….Directories can add historical context to your ancestor’s story. Directories will give you a better understanding of where your ancestor lived, such as how many businesses were in the town, how many schools, what day was the market day, and how big was the town.”

“Directories may focus on a particular town or district or you can find national postal directories. The majority of post directories comprise a description of the place, along with lists of people by occupation. For example, you will find lists of magistrates, councillors, sheriffs, police officers, and merchants. It is important to remember that post directories are not complete lists of all the residents in the town or county. Also, many directories fail to include women.”

TIP: A browse-only collection of digitized Scottish post office directories for 1773-1991 is available to search for free online at the National Library of Scotland.

Start researching your English ancestors with this free two-part article series:

Beginning British GenealogyBritish Research for Beginners  (“English” v. “British” and more)

English Parish Records: Finding English Ancestors Before 1837

Free Helps for PAF and RootsMagic Users

RootsMagic, the makers of award-winning family history software, now offers free guides for users of PAF (Personal Ancestral File, the free family tree software that is becoming obsolete), FamilySearch Family Tree and their own RootsMagic software.

RootsMagic and PAF conversion“RootsMagic for PAF Users: A Quick Start Guide”  is a 16-page, full-color booklet that guides PAF users through the transition to RootsMagic. It addresses common questions and is available as a free download here.

In addition, RootsMagic hosts several tutorial videos on its own You Tube channel, RootsMagicTV.com. Dozens of short videos are organized by the most popular and recent videos and by topic: installing and using RootsMagic; using RootsMagic with PAF; and using RootsMagic with FamilySearch’s Family Tree.

If you’re a RootsMagic user (or are thinking about becoming one), check these out.

We Dig These Gems: New Genealogy Records Online

We dig these gemsEvery Friday, we highlight new genealogy records online. Scan these posts for content that may include your ancestors. Use these records to inspire your search for similar records elsewhere. Always check our Google tips at the end of each list: they are custom-crafted each week to give YOU one more tool in your genealogy toolbox.

This week: European and U.S. Jewish records; Mexico civil registrations; New York City vital records and New York state censuses and naturalizations.

JEWISH RECORDS. In the first quarter of 2015, nearly 70,000 records have been added to databases at JewishGen.org. These are free  to search and include records from Poland (for the towns of Danzig, Lwow, Lublin, Sidelce, Volhynia and Krakow); Lithuania (vital records, passports,  revision lists and tax records); the United Kingdom (the Jews’ Free School Admission Register, Spitalfields, 1856-1907) and the United States (obituaries for Boston and Cleveland).

MEXICO CIVIL REGISTRATIONS. More than 400,000 indexed records have been added to civil registrations for the state of Luis Potosi, Mexico. Records include “births, marriages, deaths, indexes and other records created by civil registration offices” and are searchable for free at FamilySearch.

NEW YORK CITY VITAL RECORDS. Indexes to New York City births (1878-1909), marriages (1866-1937) and deaths (1862-1948) are new and free for everyone to search on Ancestry. Click here to reach a New York research page on Ancestry that links to these indexes.

NEW YORK STATE CENSUSES AND NATURALIZATIONS. The New York state censuses for 1855 and 1875 (for most counties) are now available online to subscribers at Ancestry. According to the census collection description, “The state took a census every ten years from 1825 through 1875, another in 1892, and then every ten years again from 1905 to 1925. State censuses like these are useful because they fall in between federal census years and provide an interim look at a population.” New York naturalization records (1799-1847) and intents to naturalize (or “first papers,” 1825-1871) are also available online.

NEW ZEALAND PROBATE RECORDS. Nearly 800,000 images from Archives New Zealand (1843-1998) have been added to an existing FamilySearch collection (which is at least partly indexed). Privacy restrictions apply to probates issued during the past 50 years. These records contain names of testator, witnesses and heirs; death and record date; occupation; guardians and executor; relationships; residences and an estate inventory.

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Google tip of the week: Some genealogical records and indexes are created on a city or municipal level rather than–or  in addition to–a county, province or state level. When Google searching for vital and other records like burials and city directories, include the name of a city in your searches. Learn more about Googling your genealogy in Lisa Louise Cooke’s The Genealogist’s Google Toolbox. The 2nd edition, newly published in 2015, is fully revised and updated with the best Google has to offer–which is a LOT.

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