Browse-only collections at Ancestry and other genealogy websites are sometimes viewed as inaccessible, but they are actually a hidden treasure. Learn how to access these browse-only collections at Ancestry and expand your family history research.
In the past we’ve written about how to access browse-only content at FamilySearch.org. Many readers said it opened a whole new world of genealogy records to them that they didn’t know they were missing.
The good news is that FamilySearch is not alone in offering browse-only content. Ancestry.com also has browse-only collections of digitized records. (Not an Ancestry.com subscriber yet? Click here to learn more. This is an affiliate link and we are compensated if you make a purchase, which supports this free blog. Thank you!)
Knowing how to search and browse records effectively is critical because you shouldn’t just rely on hints. Ancestry, for example, only provides hints from about the top 10% of their most popular databases. That means if you only spend time on reviewing hints, you’re missing a massive amount of genealogical information available in all of the other records.
Typically you’ll be using the search feature to find those other records. However not all records are searchable. That’s because after the long process of acquiring the rights to digitize and publish a genealogy record collection, it takes even longer to get them indexed for a variety of reasons. Thankfully, Ancestry doesn’t always make us wait to gain access to them until the indexing is complete.
The digital images are published without an index. This means they are not searchable by names and other keywords. Therefore, it can take some time to locate a record within one of these collections. But I think you’ll agree it’s more convenient to look through them from the comfort of your own home rather than renting microfilm or traveling to a far off location!
Here’s your checklist for better browsing.
HOW TO FIND BROWSE-ONLY RECORDS AT ANCESTRY
While Ancestry.com doesn’t make it quite as easy as FamilySearch to find browse-only or partially-indexed databases, it’s still very much worth the effort.
1. Head to the Card Catalog
From the main menu on the Ancestry website, select Search > Card Catalog.
2. Search and Filter
In the upper left corner you can search the catalog by title and / or keyword. However, if you know the type of record you are looking for, such as military records, the best place to start is filtering by that category. If the list is long, you can then search within that category by keywords.
3. Determining if the Records are Searchable
If you don’t see a search box on the left side, then you can assume that this collection has not yet been indexed and therefore isn’t searchable by keywords and other data. Instead you will see typically see the source information box at the top.
HOW TO FILTER BROWSE-ONLY GENEALOGY RECORDS
1. Browse This Collection Box
On the right side of the screen you will see a Browse this Collection box. The filtering options presented will depend on the way the collection is organized.
In the case of the Nevada County Marriage database, a drop down menu allows you to filter by county.
2. Make a Selection
As you can see in my example, once I selected a county I can also filter down by record books. So even though you can’t search names, you can often zero in on the portion of the collection most relevant to your search.
Browse this Collection box
HOW TO BROWSE RECORDS AT ANCESTRY.COM
Once you have selected the available filters, you’ll find yourself in the digitized records. They are displayed in a filmstrip layout which will come in quite handy for navigation through the pages.
Navigation is crucial since we can’s search by names and keywords. Let’s take a closer look at the ways you can navigate:
Browsing a digitized genealogy record collection at Ancestry.com
Finding the Filmstrip
if you don’t see the filmstrip view, click the filmstrip icon:
Finding and Using the Original Index
WATCH THE BONUS VIDEO below to see the next section in action. Click on the sound button to the right of the play button to turn on the sound.
Many records that were originally bound in books like this collection include index pages. In this book the index appears at the beginning. If you look closely at the filmstrip images it’s easy to spot where the index lists are and where the records begin.
So even though Ancestry hasn’t had the chance to index the records yet, they are indexed in the book. This will make the job of browsing for the records you need even easier.
The “About” box on the card catalog entry often includes important information about whether or not the collection has an index. One example of this is the Canada, Photographic Albums of Settlement, 1892-1917 record collection. It is a browse-only series of digitized photo albums by Canada’s Department of the Interior between 1892 and 1917. The collection description includes very useful instructions such as: “At the beginning of each album, you will find a table of contents with a brief description of each photograph and the photograph number. Use these tables to help you browse to the photograph of interest.” As you can see, taking a few extra moments to read about the collection can make browsing it much easier.
Save Time When Browsing Between Volumes
Remember that Browse this Collection box on the right hand side of the card catalog entry page? (See the Browse this Collection box image 6 images above.) This handy menu is also embedded in the record viewer. If you need to switch to a different book, album or other portion of the collection, you don’t have to hit the back button and start over. Instead, at the top of the viewing page, click the volume or collection you are currently viewing (this appears as a sub-title under the main title of the collection.) A browse structure menu will appear showing you all the other options within the collection. Just click the one you want and you will be instantly switched over. Think of it as pulling a different volume of a series of books off the shelf!
Switching volumes within the collection within the viewer.
Browsing Indexed Records
There will be times when even though a record collection is indexed, you may still want to browse it. Browsing isn’t just for unindexed records. Many genealogy gems can be found by browsing a database that you’ve already searched. You may spot neighbors of interest, other surnames from your family tree, and more. So even when you are working with a record collection that has a search box, look for the browsing option in the right column.
HOW TO FIND THE NEWEST RECORDS AT ANCESTRY.COM
The records most likely to not yet be indexed, and therefore browse-only, are the newest records added to Ancestry. If you’re looking to bust through a brick wall, here’s a great way to find the newest records that just might do it.
1. Go to the Card Catalog
From the main menu on the Ancestry website, select Search > Card Catalog.
2. Sort the Records
In the right hand corner you’ll find a Sort By menu. Select Date Added.
Select Date Added from the Sort by menu.
3. Newest Record View
The Card Catalog will now be presented in the order in which the records were added. The newest records will appear at the top of the list.
4. Filter the List
Use the filters along the left side of the page to filter the collections by record type, location, and date. Then use the search boxes to target keywords. This will give you results that include your keyword starting with the newest collections.
BONUS PDF AND MORE RESOURCES
Making a small investment of time in getting to know the search and browsing functions of a website can pay off big.
BONUS PDF: Click to download a handy ad-free PDF version of this article for easy reference: How to Find and Browse Unindexed Records at Ancestry
Here are three more articles and podcast episodes here at Genealogy Gems that can help you maximize your genealogy research efforts:
WHAT DID YOU UNCOVER USING THESE BROWSING STRATEGIES?
Please leave a comment below and share the genealogy gems that you uncover using these techniques. And of course if you have any questions, leave those as comments as well and I’ll reply.
If you’ve got Irish roots and haven’t started exploring them, check out Irish Genealogy, recently re-launched by Ireland’s Department of Arts, Heritage and the Gaeltacht. Beginners rejoice: you can read the site in English and there are helpful links on the lower left to introduce you to Irish research and records and to explain how the site works. You can search indexes to church records, the 1901 and 1911 census, tithe records, soldiers’ wills, the Ireland-Australia database and more.
Irish census, 1901, sample image from Irish Ancestors website.
According to Dick Eastman, the Irish government plans to put its own indexes to birth, death and marriage records (back to 1845) on the Irish Genealogy website. FamilySearch currently has an index to 23 million Irish Civil Registrations (1845-1958), which includes births, marriages and deaths, but excludes records for what became Northern Ireland after 1922. (They’ve also got lots of Irish court, tithe and prison records, too.)
It isn’t always easy to find your Irish ancestors–you may need to call on that proverbial Irish luck–but websites like these may very well be your own ancestral pot ‘o gold.
[iframe src=”http://html5-player.libsyn.com/embed/episode/id/2121515/height/100/width/480/thumbnail/yes” height=”100″ width=”480″ scrolling=”no”]
Today’s gem focuses on a challenge that we all face as family historians – getting organized, archiving all of our stuff, and digitizing materials an d photos. I know that’s biting off a big chunk, but it’s such an important one. And in this episode I’m going to start to break it down for your with the help of the Family Curator, Denise Levenick who has written a book called How to Archive Family Keepsakes. She’s got lots of practical advice to share.
FamilySearch recently announced that their U.S. Immigration and Naturalization Community Project is Half-way to its 2012 Goal of 30 Million Records
In August of this year, FamilySearch announced its next major U.S. community project-U.S. Immigration and Naturalization. The project will create an extensive, free, online collection of U.S. passenger lists, border crossing records, naturalization records, and more-invaluable to genealogy researchers. See what U.S. Immigration and Naturalization projects are currently underway, or check on their status at FamilySearch.org/immigration.
You can join the community of online indexers and arbitrators helping to make passenger lists and naturalization records freely searchable on familysearch.org.
Current and Completed Projects
To view a list of currently available indexing projects, along with their record language and completion percentage, visit the FamilySearch indexing updates page. To learn more about individual projects, view the FamilySearch projects page.
Canadian Military Records
Ancestry.ca has also announced that they have launched some New Canadian Military Records Collections
Read about it on my Blog: Limited Time Free Access to Canadian Military Records, and New Records Online
Google recently announced that Google Maps just got the biggest Street View update ever, doubling the number of special collections and updating over 250,000 miles of roads around the world. Google has increased Street View coverage in Macau, Singapore, Sweden, the U.S., Thailand, Taiwan, Italy, Great Britain, Denmark, Norway and Canada. And they are launching special collections in South Africa, Japan, Spain, France, Brazil and Mexico, among others. .
They’ve also recently updated the Google Earth satellite imagery database. This refresh to the imagery has now been updated for 17 cities and 112 countries/regions. So Google Earth has never been better for genealogy research. And of course if you would like to learn more about what Google Earth can do for you as a genealogist, check out my free YouTube videos which show you what you can learn in Google Earth for Genealogy Video Tutorial Series.
Genealogy Gems Premium Membership Update
I’m happy to let all of you Premium members know that I’ve put together a quick little video that will walk you through the process of setting up your Premium podcast feed in iTunes.You’ll find a link on the premium episodes page once you’ve signed in that will take you to the video and instructions for setting up your Premium iTunes subscription.
I have also added a video recording of one my most popular classes to the Premium Videos collection. It’s called How the Genealogist Can Remember Everything with Evernote.
From Premium Member Kelly: “Thank you so much for your podcast on Evernote. I’ve been on YouTube watching videos about it but they were hard to follow and more advanced or to techie. Your podcast was easy to follow and went over the basics and I really appreciate that. I think I finally ready to try it.”
If you would like to be able to watch the Evernote class from the comfort of your own home please join us as a Genealogy Gems Premium Member which you can do at www.genealogygems.com
From Patience: “I have noticed in your podcast, other’s podcasts, blogs, and at workshops I have attended that there is a concern about the next generation. I do understand, but I wanted to share with you my experience in hopes of easing everyone’s worries. I am 23 years old, and let me tell you I stick out like a sore thumb at workshops as I usually am the youngest by at least 30 years. That being said when I started researching I met one of my cousins on ancestry.com, and we really hit it off we have all the same interests and are like long lost twins. For a while, I assumed that she was retired, and much much older than I, but after several emails, I found out she is only two years older than me!!!
I too worry about my generation, but I think after some maturing, most will at least have an appreciation for the past, and everything it has to offer, or at least I hope…But all I know is that there are two very pretty twenty-something girls thousands of miles apart that would rather research and learn that go to parties…so that seems pretty hopeful I think.”
Jennifer Takes the iPad on the Road
“Kudos for turning me on to a nifty iPad shortcut. Your latest book has some tips in the back, which is where, of course, I skipped to after dutifully reading the first three chapters or so. The tips about swiping the comma/exclamation point to create an apostrophe, and the other shortcut for quotation marks, are so great! I will no doubt find many other useful items when I return to reading. Honestly, your books are so full of wonderful information, I have to take a break before my head explodes (not pretty).”
Pat Oxley, a Genealogist on Facebook posted her review of my new book on Facebook last week. “Despite another day of coughing and basically feeling yuk, I bought and downloaded Lisa Louise Cooke‘s new book “Turn your iPad into a Genealogy Powerhouse.” It is FABULOUS! I worked my way through the book, taking notes and then downloaded and played with some of the apps she suggested! Thank you Lisa Louise! I will say it’s a terrific book even if you’re NOT a genealogist. Many of her suggested apps could be applied to many different hobbies and interests. You can buy it through Lulu.com.”
GEM: Interview with author Denise Levenick, The Family Curator
Archiving, organizing and digitizing family treasures is one of the greatest challenges for genealogists. In her book How to Archive Family Keepsakes: Learn How to Preserve Family Photos, Memorabilia and Genealogy Records, Denise Levenick presents a game plan that breaks down the steps and provides a clear picture of the end goal. The worksheets and checklists provide the kind of practical advice I look for in “how to” books. No fluff, just common sense, and usable information that lead to success.
Get your copy of Denise’s book How to Archive Family Keepsakes: Learn How to Preserve Family Photos, Memorabilia and Genealogy Records and start getting organized now!
Denise May Levenick is a writer, researcher, and speaker with a passion for preserving and sharing family treasures of all kinds. She is the author of How to Archive Family Keepsakes and creator of The Family Curator blog http://www.TheFamilyCurator.com, voted one of the 40 Best Genealogy Blogs in 2010 and 2011.
Gem: One More Thing
From Tina in the UK: “Your recent blog post about items found when clearing out a house reminded me of my most significant find in my stepfather’s attic. He died in July 2009 and my mother wanted to clear out and sell their big house and move to a retirement flat to be near the family in Bristol. I should explain that my mother and father divorced when I was a baby and my stepfather was like a father to me. We threw out masses of stuff – he never did, EVER! – but this was mostly correspondence, company reports for all his shares etc which we sifted through without much of note being found. Then, in the attic there were two extraordinary finds:
(1) a box full of the small notebooks he kept from his schooldays till a few years before he died…early ones and especially the ones of his years in the Army in India and Burma…The later notebooks are a record of his expenses – with dates, items and expenses which brought back many memories (eg doll for Tina – bought in New York on holiday in 1958 – I remember it well, it was a sort of pre-Barbie!). Every ice-cream he ever bought us – there was a LOT of ice-cream (he loved it)!
(2) my grandfather’s old attache case – full of letters from my stepfather’s mother between about 1978 and her death in 1993. There were hundreds of them – and yes, I read every single one and they have formed the basis of the story of her life (yes, she also left a small diary, a collection of her own recipes of family favourites, and a very simple family tree), which I am now writing…what VERY little there was seemed to be in answer to some of his questions…It just shows how the smallest things can provide clues.”
Thank you Tina for sharing this – it certainly does remind us that clues can come from anywhere. But it also reminds us of something else – that while it’s wonderful to have our history recorded so it can be remembered, sometimes it’s the smallest things that are remembered most: Like ice cream. I think I’m going to sign off now and take my grandson Davy out for a cone. I hope he remembers it, because I know I will. Who will you invite out for a an ice cream and spend your precious time with today?
Check out this episode
Disclosure: This article contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links (at no additional cost to you). Thank you for supporting Genealogy Gems!
This week the entire Genealogy Gems team is heading to Dallas to present a two day event at the Dallas Public Library. With Lisa, Sunny and Diahan so busy, I’ve decided to take the reins this week and bring you a roundup of my favorite genealogy records of 2017! This compilation includes collections that are new, updated, and just plain fun! I’ve really enjoyed digging back into these and finding new genealogy gems. And I’d love to know: what exciting and helpful collections have you been using this year? Please share in the comments below!
The Catholic Heritage Collection at Findmypast
In February of 2017, Findmypast announced the new Catholic Heritage Archive. Roman Catholic Church genealogical records go back centuries and are meticulously preserved, but difficult to obtain for the general public. Findmypast partnered with British and American Archdioceses to bring up to 100 million Catholic Church records online. Millions are available to search online now, and more will continue to be added.
English Roman Catholic Records
Irish Roman Catholic Records
Scottish Roman Catholic Records
United States & Canada Roman Catholic Records
Sanborn Fire Insurance Maps at the Library of Congress
The Library of Congress has put online nearly 25,000 additional Sanborn Fire Insurance Maps–and more are coming! Over the next three years, more will be added monthly until all 50 states are covered from the 1880s through the 1960s. This is definitely a collection to keep an eye on!
Sanborn maps show detailed information about neighborhoods, buildings, roads and more for thousands of towns in the U.S. and beyond. A sizable collection of pre-1900 Sanborn maps are already online at the Library of Congress (use the above link). Watch the short video below to learn more about them. The full length class is available to Genealogy Gems Premium Members.
Click here to learn more about how to use this outstanding online collection.
WWI Centennial – Free Records at FamilySearch
2017 marked the 100th anniversary of the United States entering World War I, and there was a wealth of records and historical resources featured online. I’m highlighting the collection of millions of WWI records available for free at FamilySearch.org, because who doesn’t love free?!
United States World War I Draft Registration Cards, 1917–1918
California, San Francisco, World War I Enemy Alien Registration Affidavits, 1918
Louisiana World War I Service Records, 1917–1920
Maine, World War I Draft Registration Index, 1917–1919
North Carolina, World War I Service Cards, 1917–1919
Texas, World War I Records, 1917–1920
United States Index to Naturalizations of World War I Soldiers, 1918
United States, YMCA World War I Service Cards, 1917–1919
Italian Civil Records at FamilySearch
Back in March, FamilySearch added to their unique collection of Italian genealogy records. Five specific locales in Italy have Civil Registration records online. Civil registrations include such things as births, marriages, and deaths. They can also include marriage banns and ten-year indexes. Of course, availability of records will depend on the time period and the location. In some cases, this collection goes back as far as the 15th century!
Italy, Viterbo, Civil Registration (State Archive), 1870-1943
Italy, Mantova, Civil Registration (State Archive), 1496-1906
Italy, Grosseto, Civil Registration (State Archive), 1851-1907
Italy, Rieti, Civil Registration (State Archive), 1840-1945
Italy, Enna, Civil Registration (State Archive), 1866-1944
Learn more about Italian genealogy: In the video below, Lisa sits down with Mary Tedesco of Genealogy Roadshow (on PBS in the US) and talks about doing the TV show, and her tips for conducting Italian genealogy research. This is just one of the many genealogy videos on our Genealogy Gems YouTube Channel.
New England Vital Records
Millions of New England vital records became available online in May of this year, dating back as far as the 17th century. Collections are highlighted below:
Connecticut. More than 755,000 indexed names added to FamilySearch.org’s free collection, Connecticut Marriages, 1640-1939.
Maine. FamilySearch.org added nearly a half million indexed names to its collection of Maine Vital Records, 1670-1921.
Massachusetts: New images have been added to the New England Historic Genealogical Society’s collection for the Roman Catholic Archdiocese of Boston, 1789-1900: Immaculate Conception (Salem), St. Mary (Salem), and Sacred Heart (Roslindale).
Rhode Island. FamilySearch added over a half million new indexed names and 30,000 digital images to its free collection, Rhode Island – Vital records. These are described as “Certificates and registers of births, 1846-1898, 1901-1903, marriages 1901-1903 and deaths, 1901-1953 acquired from the State Archives in Providence.”
British Emigration Records at Findmypast
We often talk about immigration, with an I, but have you researched your ancestors emigration records with an E? The 1600s saw a boom in British emigration, and Findmypast has curated several fascinating collections:
Early emigration from Britain 1636-1815 is a collection from Findmypast containing over 21,000 records that allow you to learn if your ancestors left Britain for North America or the West Indies. The collection includes 10 pieces from The National Archives including colonial papers, general entry books, passenger registers, and weekly immigration returns.
Britain, early emigration to Barbados centers on your British ancestors who left for a settlement in Barbados between 1678 and 1715. With over 20,000 assorted documents, this collection includes baptisms, burials, censuses, landowner lists, and more.
Britain, Royal African Company, 1694-1743 is a collection of over 55,000 records to uncover the details of those on board the Royal African Company’s ships to and from Africa as well as the names of those who lived and died at company forts. These Findmypast records came from The National Archives T 70 series, Company of Royal Adventurers of England Trading with Africa and Successors.
Click here to learn more about researching and working with emigration records.
…and just for fun…
Sydney, Australia – 19th Century Complaint Letters
When I saw this collection, I was totally tickled! I would love to find an ancestor’s complaint letter, as a window into their daily life and surrounding neighbors.
Over 56,000 letters written by residents to the City of Sydney in the latter part of the 1800s have been digitized and added to the City of Sydney Archive online. A city historian quoted at the Daily Telegraph.com said people’s complaints “range from the mundane to the bizarre,” such as “foul smells, night time noise, stray farm animals and smoke billowing from homes and blacksmiths’ forges.” This same online city archive also hosts a collection of historical photographs, a full run of Sands directories, postal directories, and other resources for researching your house history. Find this collection by clicking Archives Investigator and then “Letters Received by Council, 1843-1899.”
If you want to see what other records we’ve covered, there’s any easy way to narrow down to your specific ancestors! Visit our home page at www.GenealogyGems.com, and select a category from the drop-down menu on the left:
You can choose categories like Canadian, German, Irish, African-American, Australian, and more. You’ll receive of list of every article where that topic was featured or included. This is a super easy way to find new records collections for any area you’re currently researching. You can also choose other categories like newspapers, technology, organization, etc. for helpful how-tos, research strategies, and updates. And you can always use the search bar in the top right corner of our website if you don’t see your topic listed.
There’s a treasure trove of genealogy gems on our website!