Episode 144 – Digitize, Organize, and Archive

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Today’s gem focuses on a challenge that we all face as family historians – getting organized, archiving all of our stuff, and digitizing materials an d photos. I know that’s biting off a big chunk, but it’s such an important one. And in this episode I’m going to start to break it down for your with the help of the Family Curator, Denise Levenick who has written a book called How to Archive Family Keepsakes.  She’s got lots of practical advice to share.

NEWS:

FamilySearch recently announced that their U.S. Immigration and Naturalization Community Project is Half-way to its 2012 Goal of 30 Million Records

In August of this year, FamilySearch announced its next major U.S. community project-U.S. Immigration and Naturalization. The project will create an extensive, free, online collection of U.S. passenger lists, border crossing records, naturalization records, and more-invaluable to genealogy researchers. See what U.S. Immigration and Naturalization projects are currently underway, or check on their status at FamilySearch.org/immigration.

You can join the community of online indexers and arbitrators helping to make passenger lists and naturalization records freely searchable on familysearch.org.

Current and Completed Projects
To view a list of currently available indexing projects, along with their record language and completion percentage, visit the FamilySearch indexing updates page. To learn more about individual projects, view the FamilySearch projects page.

Canadian Military Records
Ancestry.ca has also announced that they have launched some New Canadian Military Records Collections
Read about it on my Blog: Limited Time Free Access to Canadian Military Records, and New Records Online

Google recently announced that  Google Maps just got the biggest Street View update ever, doubling the number of special collections and updating over 250,000 miles of roads around the world. Google has increased Street View coverage in Macau, Singapore, Sweden, the U.S., Thailand, Taiwan, Italy, Great Britain, Denmark, Norway and Canada. And they are launching special collections in South Africa, Japan, Spain, France, Brazil and Mexico, among others. .

They’ve also recently updated the Google Earth satellite imagery database. This refresh to the imagery has now been updated for 17 cities and 112 countries/regions.  So Google Earth has never been better for genealogy research. And of course if you would like to learn more about what Google Earth can do for you as a genealogist, check out my free YouTube videos which show you what you can learn in Google Earth for Genealogy Video Tutorial Series.

Genealogy Gems Premium Membership Update
I’m happy to let all of you Premium members know that I’ve put together a quick little video that will walk you through the process of setting up your Premium podcast feed in iTunes.You’ll find a link on the premium episodes page once you’ve signed in that will take you to the video and instructions for setting up your Premium iTunes subscription.

I have also added a video recording of one my most popular classes to the Premium Videos collection. It’s called How the Genealogist Can Remember Everything with Evernote.

From Premium Member Kelly: “Thank you so much for your podcast on Evernote. I’ve been on YouTube watching videos about it but they were hard to follow and more advanced or to techie. Your podcast was easy to follow and went over the basics and I really appreciate that. I think I finally ready to try it.”

If you would like to be able to watch the Evernote class from the comfort of your own home please join us as a Genealogy Gems Premium Member which you can do at www.genealogygems.com 

MAILBOX:

From Patience: “I have noticed in your podcast, other’s podcasts, blogs, and at workshops I have attended that there is a concern about the next generation.  I do understand, but I wanted to share with you my experience in hopes of easing everyone’s worries.  I am 23 years old, and let me tell you I stick out like a sore thumb at workshops as I usually am the youngest by at least 30 years.  That being said when I started researching I met one of my cousins on ancestry.com, and we really hit it off we have all the same interests and are like long lost twins.  For a while, I assumed that she was retired, and much much older than I, but after several emails, I found out she is only two years older than me!!!

I too worry about my generation, but I think after some maturing, most will at least have an appreciation for the past, and everything it has to offer, or at least I hope…But all I know is that there are two very pretty twenty-something girls thousands of miles apart that would rather research and learn that go to parties…so that seems pretty hopeful I think.”

Jennifer Takes the iPad on the Road
“Kudos for turning me on to a nifty iPad shortcut. Your latest book has some tips in the back, which is where, of course, I skipped to after dutifully reading the first three chapters or so. The tips about swiping the comma/exclamation point to create an apostrophe, and the other shortcut for quotation marks, are so great! I will no doubt find many other useful items when I return to reading. Honestly, your books are so full of wonderful information, I have to take a break before my head explodes (not pretty).”

Pat Oxley, a Genealogist on Facebook posted her review of my new book on Facebook last week.  “Despite another day of coughing and basically feeling yuk, I bought and downloaded Lisa Louise Cooke‘s new book “Turn your iPad into a Genealogy Powerhouse.” It is FABULOUS! I worked my way through the book, taking notes and then downloaded and played with some of the apps she suggested! Thank you Lisa Louise! I will say it’s a terrific book even if you’re NOT a genealogist. Many of her suggested apps could be applied to many different hobbies and interests. You can buy it through Lulu.com.”

GEM: Interview with author Denise Levenick, The Family Curator

Archiving, organizing and digitizing family treasures is one of the greatest challenges for genealogists. In her book How to Archive Family Keepsakes: Learn How to Preserve Family Photos, Memorabilia and Genealogy Records, Denise Levenick presents a game plan that breaks down the steps and provides a clear picture of the end goal. The worksheets and checklists provide the kind of practical advice I look for in “how to” books. No fluff, just common sense, and usable information that lead to success.

Get your copy of Denise’s book How to Archive Family Keepsakes: Learn How to Preserve Family Photos, Memorabilia and Genealogy Records and start getting organized now! 

     

Denise May Levenick is a writer, researcher, and speaker with a passion for preserving and sharing family treasures of all kinds. She is the author of How to Archive Family Keepsakes and creator of The Family Curator blog http://www.TheFamilyCurator.com, voted one of the 40 Best Genealogy Blogs in 2010 and 2011.

Gem: One More Thing
From Tina in the UK: “Your recent blog post about items found when clearing out a house reminded me of my most significant find in my stepfather’s attic. He died in July 2009 and my mother wanted to clear out and sell their big house and move to a retirement flat to be near the family in Bristol. I should explain that my mother and father divorced when I was a baby and my stepfather was like a father to me.  We threw out masses of stuff – he never did, EVER! – but this was mostly correspondence, company reports for all his shares etc which we sifted through without much of note being found. Then, in the attic there were two extraordinary finds:

(1) a box full of the small notebooks he kept from his schooldays till a few years before he died…early ones and especially the ones of his years in the Army in India and Burma…The later notebooks are a record of his expenses – with dates, items and expenses which brought back many memories (eg doll for Tina – bought  in New York on holiday in 1958 – I remember it well, it was a sort of pre-Barbie!). Every ice-cream he ever bought us – there was a LOT of ice-cream (he loved it)!

(2) my grandfather’s old attache case – full of letters from my stepfather’s mother between about 1978 and her death in 1993. There were hundreds of them – and yes, I read every single one and they have formed the basis of the story of her life (yes, she also left a small diary, a collection of her own recipes of family favourites, and a very simple family tree), which I am now writing…what VERY little there was seemed to be in answer to some of his questions…It just shows how the smallest things can provide clues.”

Thank you Tina for sharing this – it certainly does remind us that clues can come from anywhere. But it also reminds us of something else – that while it’s wonderful to have our history recorded so it can be remembered, sometimes it’s the smallest things that are remembered most:  Like ice cream.  I think I’m going to sign off now and take my grandson Davy out for a cone. I hope he remembers it, because I know I will. Who will you invite out for a an ice cream and spend your precious time with today?

Check out this episode

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Episode 208

Genealogy Gems Podcast Episode 208

with Lisa Louise Cooke

In this episode:

  • A free webinar!
  • Great comments from you: An inspiring Google Books success story, how one listener gets her shy husband talking about his life story, and a listener’s own version of the poem, “Where I’m From”
  • The Archive Lady talks to us about historical scrapbooks at archives that may be packed with genealogy gems for us
  • A genealogy hero who saved a life story
  • Your first look at RootsTech 2018

FREE GENEALOGY WEBINAR

“Reveal Your Unique Story through DNA & Family History”

Handouts:

Googling and Making Videos with Lisa Louise Cooke

Newspaper Research Worksheet from Lisa Louise Cooke

Genetic Genealogy: Here’s What You Need to Know from Your DNA Guide Diahan Southard

NEWS: FIRST LOOK AT ROOTSTECH 2018

Going to RootsTech for the first time? Read this RootsTech Q&A.

MAILBOX: PAT INTERVIEWS HER SHY HUSBAND

“Remembering Dad” video

Pat’s tip: When someone is shy about sharing life stories, interview them informally while traveling. Pat uses her iPad to transcribe his responses, then polishes it up when she gets home and transfers it to her own computer. “Eventually we will have enough to write the story of his life, with lots of pictures. And it’s completely painless.”

MAILBOX: GOOGLE BOOKS SUCCESS STORY FROM KIM

Click here for another inspiring genealogy discovery using Google Books?with how-to tips and a free video preview of Lisa Louise Cooke’s Premium video tutorial, “Google Books: The Tool You Need Every Day”

MAILBOX: “WHERE I’M FROM” POEM SUBMISSION

Genealogy Gems Podcast Episode 185: Learn more about the “Where I’m From” poetry project and hear a conversation with the original author, Kentucky poet laureate George Ella Lyon.

THE ARCHIVE LADY: HISTORICAL SCRAPBOOKS

Scrapbooks are one of my favorite record sources to do genealogy research in and to also process in the archives. There are all kinds of scrapbooks; each and every one is unique and one-of-a-kind. They were put together with love and the hope that what was saved and pasted onto those pages will be remembered.

The origins of scrapbooking is said to go back to the 15th century in England and it is still a hobby enjoyed by many today. Most archives, libraries, historical and genealogical societies have scrapbooks in their collections. They will most likely be found in the Manuscript Collection as part of a specifically named collection.

Scrapbooks contain all kinds of wonderful genealogical records, photographs and ephemera. There is even a scrapbook in the Houston County, Tennessee Archives that has candy bar wrappers pasted in it. This particular scrapbook is one of my absolute favorites. It was compiled and owned by Evelyn Ellis and dates to the 1930’s and 1940’s.

Among the normal newspaper clippings and event programs are interesting pieces such as a Baby Ruth candy bar wrapper with a handwritten note by Evelyn that reads “Always remember June 11, 1938 at Beach Grove at the Ice Cream Supper.” There is also an original ticket pasted into the scrapbook from the Grand Ole Opry in Nashville, Tennessee where Evelyn Ellis visited and recorded her comments on April 1, 1939.

There are scrapbooks for just about any subject. Aside from personal scrapbooks, you can find war scrapbooks, obituary clipping scrapbooks and scrapbooks that collected and recorded local or national events. The obituaries found in scrapbooks could be a real find because sometimes they are the only pieces of the newspaper that survive and can be a treasure trove for any genealogist. Many scrapbooks contain one-of-a-kind documents, photographs and ephemera.

To find scrapbooks in an archive, ask the archivist if they have any scrapbooks in their records collections. Many times scrapbooks are housed with a particular manuscript collection and will be listed in the finding aid. Some archives have a collection of just scrapbooks that have been donated to them and can be easily accessed. Most scrapbooks will not be on research shelves and will be stored in back rooms at the archives and will have to be requested. You should also check the archives online catalog for any listings of scrapbooks before you jump in the car and drive to the archives.

I encourage all genealogists to check with the archive in the area where your ancestors were from and see if they have any scrapbooks in their archived records collections. Scrapbooks are like time capsules: you don’t know what will be found in them until you open them up.

BONUS CONTENT for Genealogy Gems App Users

If you’re listening through the Genealogy Gems app, your bonus content for this episode is a PDF with tips for what to do if your own scrapbook gets wet. The Genealogy Gems app is FREE in Google Play and is only $2.99 for Windows, iPhone and iPad users.

ANIMOTO

Start creating fabulous, irresistible videos about your family history with Animoto.com. You don’t need special video-editing skills: just drag and drop your photos and videos, pick a layout and music, add a little text and voila! You’ve got an awesome video! Try this out for yourself at Animoto.

MYHERITAGE.COM

MyHeritage is the place to make connections with relatives overseas, particularly with those who may still live in your ancestral homeland. Click here to see what MyHeritage can do for you: it’s free to get started.

GEM: SAVING A LIFE STORY

Original story on SWVA Today: “String of Pearls: Marion’s Bob White Shares Family History Collection” by Margaret Linford, Columnist

Smyth County Public Library Local History webpage

Genealogy Gems how-to resources to help you:

Video record a loved one telling their life stories

How to video record a fantastic family history interview

How to create a family history video with Animoto

Digitize and share your research and your own life story: Interview with Larsen Digital in Genealogy Gems Podcast episode 183

How to Start Blogging series in the free Family History: Genealogy Made Easy podcast (episodes 38-42) and this article: 3 Ways to Improve Your Genealogy Blog

RootsMagic family history software has publishing tools (for print and online publishing):

Rootsmagic

Visit www.RootsMagic.com

Lisa Louise Cooke uses and recommends RootsMagic family history software. From within RootsMagic, you can search historical records on FamilySearch.org, Findmypast.com and MyHeritage.com. RootsMagic is now fully integrated with Ancestry.com: you can sync your RootsMagic trees with your Ancestry.com trees and search records on the site.

 

A BRILLIANT WAY TO “MEET” YOUR ANCESTOR

Your DNA Guide Diahan Southard shared this story from Christine:

“Friday night I brought out large cut out of my Grandmother, Christine Doering, sitting in an easy chair so it looks like she is talking with you, and I played a recording done in 1970’s of her talking and giggling about coming to America in 1896 at the age of 9.  For some they had never heard her voice before.”

Subscribe to the free Genealogy Gems YouTube channel.

PRODUCTION CREDITS

Lisa Louise Cooke, Host and Producer
Sunny Morton, Editor
Diahan Southard, Your DNA Guide, Content Contributor
Vienna Thomas, Associate Producer
Hannah Fullerton, Production Assistant
Lacey Cooke, Service Manager

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