Disaster Preparedness for Genealogists Part 2: Duplicate the Past

hurry_with_the_medical_kit_300_clr_8472In celebration of National Preparedness Month in the United States, I’m running a four-part post on securing your family history archive and research against disasters. Last week I talked about assessing and prioritizing your original family artifacts, photographs and documents. This week’s tip:

DUPLICATE THE PAST. There’s no true substitute for an original family Bible, but if it’s lost, you at least want to have a copy. Scan your original photos, documents, and other flat artifacts—including the important pages of that Bible. While you could carefully use a flatbed scanner, consider a portable scanner or a mobile scanning app like Genius Scan or Scanner Pro.

Next, photograph dimensional family artifacts like artwork, handicrafts, clothing, military and school memorabilia, etc. Use a regular digital camera or the camera on your phone or tablet/iPad. Make sure you label the photos by using the metadata fields in digital files or by printing them out and captioning them in an album. Consider using the Heirloom Inventory Kit developed by the folks at Family Tree Magazine to create an archival record of your artifacts with images, stories and more.

Next week, we’ll tackle a third topic: preserving original documents, photos and heirlooms.

Millions of New Scandinavian Genealogy Records Now Online

Scandinavia

If you have roots in Denmark or Sweden then you’ll be excited about the email I got recently about Scandinavian genealogy records. Here’s the news from Daniel Horowitz, the Chief Genealogist Officer at MyHeritage.com:

“I’m delighted to let you know that we’ve just brought online millions of Scandinavian records–the majority of which have never been digitized or indexed online before.

The entire 1930 Danish census (3.5 million records) is now available online. This is thanks to our partnership with the National Archives of Denmark to index and digitize over 120 million records, including all available Danish census records from 1787-1930 and parish records from 1646-1915, all of which will be released during 2015 and 2016.

We’ve also added the Swedish Household Examination Rolls from 1880-1920, which includes 54 million records with 5 million color images, of which 22 million records are already available online. The remaining records are scheduled to go online before the end of June 2015.”

MyHeritage is a sponsor of the free Genealogy Gems podcast. One reason I’ve partnered with them is that our audiences are both so international. My podcast reaches the entire English-speaking world. MyHeritage is known for its international reach into genealogical records and trees throughout Europe, the Middle East and beyond. Click here to learn what else I love about MyHeritage.

Would you like to get more out of your MyHeritage subscription? Get our digital download quick reference guide to MyHeritage.

Disclosure: This article contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links (at no additional cost to you). Thank you for supporting Genealogy Gems!

Disaster Planning for Genealogists Part 4: Share and Update Files

firefighter_run_300_clr_11079This post wraps up our four-week series on disaster planning for genealogists in honor of National Preparedness Month in the United States. In previous weeks, I talked about assessing our collections of family history artifacts and research materials; creating duplicates of one-of-a kind items; and protecting our most valuable items properly.

Last but certainly not least in our preparedness process, we want to share what we have with others and keep our digital files fresh. I’ll cover both of these steps in this post.

SHARE! First, after you’ve copied, scanned or photographed your family archive, spread your digital archive around by sharing it with others. If you leave all your files on the computer in the same building as your originals (your home), one house fire or theft could easily take out both your original and your carefully-made backups. Instead, disseminate your copies to at least two additional physical locations.

For electronic data, I recommend cloud storage like Dropbox, or iCloud. That immediately gets a copy away from your physical home base, but keeps it accessible to you (and others, if you like) from any location, computer or mobile device. Also consider distributing copies to fellow relatives or your genealogy buddies, the first because they should have family information anyway and the second because your genealogy buddies will likely take good care of your files. Just make sure those who receive your files don’t all live in the same general area, or again, the same typhoon may destroy all your copies. And check your CDs and cloud storage periodically to make sure the files are still in good shape.

UPDATE. Finally, every once in a while you’ll need to update your copies. It may sound unthinkable that someday your PDFs or JPGs won’t be readable, or that your computer won’t have a CD drive. But file formats do eventually become obsolete and storage media do decay and corrupt over time. Keep listening to the Genealogy Gems podcast so you’ll be aware when major transitions in technology happen. I’ll tell you how and when to update specific file formats and storage types that are starting to phase out.

I almost forgot–the last and best step in all emergency planning. When you’ve done everything you can to protect your family legacy from disaster, breathe a deep sigh of relief. The peace of mind alone is worth all this effort!

NGS 2014 App Available for Conference Attendees

NGS 2014 logoAre you attending the National Genealogical Society (NGS) conference in May in Virginia, USA? You’ll want the new 2014 conference app, now available for iOS, Android, Blackberry, Windows Phone, and web-enabled devices. (Need a 5-minute video tutorial on using the app? Click the link above, then click on the App Video Tutorial.)

With the NGS 2014 app you’ll be able to receive breaking news, synch your schedule across multiple devices, connect with other attendees, plan which vendors to visit and more. Speaking of the vendor hall, stop by my booth (#618) early, say hello, and pick up my exclusive schedule of quick classes I’ll be offering free at the booth!

I’ll  also be teaching these classes:

  • Google Search Strategies for Common Surnames
  • Tech Tools that Catapult the Newspaper Research Process into the 20th Century
  • Find Living Relatives Like a Private Eye

Looking for more info? Here are some helpful URLS:

Conference blog

Guide for 1st-time NGS attendees  

Up-to-date hotel info

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