Disaster Planning for Genealogists Part 4: Share and Update Files

firefighter_run_300_clr_11079This post wraps up our four-week series on disaster planning for genealogists in honor of National Preparedness Month in the United States. In previous weeks, I talked about assessing our collections of family history artifacts and research materials; creating duplicates of one-of-a kind items; and protecting our most valuable items properly.

Last but certainly not least in our preparedness process, we want to share what we have with others and keep our digital files fresh. I’ll cover both of these steps in this post.

SHARE! First, after you’ve copied, scanned or photographed your family archive, spread your digital archive around by sharing it with others. If you leave all your files on the computer in the same building as your originals (your home), one house fire or theft could easily take out both your original and your carefully-made backups. Instead, disseminate your copies to at least two additional physical locations.

For electronic data, I recommend cloud storage like Dropbox, or iCloud. That immediately gets a copy away from your physical home base, but keeps it accessible to you (and others, if you like) from any location, computer or mobile device. Also consider distributing copies to fellow relatives or your genealogy buddies, the first because they should have family information anyway and the second because your genealogy buddies will likely take good care of your files. Just make sure those who receive your files don’t all live in the same general area, or again, the same typhoon may destroy all your copies. And check your CDs and cloud storage periodically to make sure the files are still in good shape.

UPDATE. Finally, every once in a while you’ll need to update your copies. It may sound unthinkable that someday your PDFs or JPGs won’t be readable, or that your computer won’t have a CD drive. But file formats do eventually become obsolete and storage media do decay and corrupt over time. Keep listening to the Genealogy Gems podcast so you’ll be aware when major transitions in technology happen. I’ll tell you how and when to update specific file formats and storage types that are starting to phase out.

I almost forgot–the last and best step in all emergency planning. When you’ve done everything you can to protect your family legacy from disaster, breathe a deep sigh of relief. The peace of mind alone is worth all this effort!

Disaster Preparedness for Genealogists Part 2: Duplicate the Past

hurry_with_the_medical_kit_300_clr_8472In celebration of National Preparedness Month in the United States, I’m running a four-part post on securing your family history archive and research against disasters. Last week I talked about assessing and prioritizing your original family artifacts, photographs and documents. This week’s tip:

DUPLICATE THE PAST. There’s no true substitute for an original family Bible, but if it’s lost, you at least want to have a copy. Scan your original photos, documents, and other flat artifacts—including the important pages of that Bible. While you could carefully use a flatbed scanner, consider a portable scanner or a mobile scanning app like Genius Scan or Scanner Pro.

Next, photograph dimensional family artifacts like artwork, handicrafts, clothing, military and school memorabilia, etc. Use a regular digital camera or the camera on your phone or tablet/iPad. Make sure you label the photos by using the metadata fields in digital files or by printing them out and captioning them in an album. Consider using the Heirloom Inventory Kit developed by the folks at Family Tree Magazine to create an archival record of your artifacts with images, stories and more.

Next week, we’ll tackle a third topic: preserving original documents, photos and heirlooms.

Disaster Preparedness for Genealogists: Assess Your Assets Part 1

fire

This morning I looked out my window and could see a huge plume of smoke. Across the valley a wild fire is raging that began yesterday afternoon. The hot and very dry conditions have fueled the flames, and homes are starting to be evacuated.  It’s a grim reminder that disasters do happen and no one is immune.

It is National Preparedness Month in the United States, and for genealogists, that means disaster planning for our home archives and family history files. We don’t like to think about the unthinkable: losing our original photos, documents and years’ worth of research in a fire, flood, hurricane or other disaster. But it’s happened in places as high-and-mighty as federal archives here in the USA: it can certainly happen in our homes. Even a leaky roof, downed tree, bug infestation, basement mildew issue, theft or other “minor” disaster can mean total annihilation of our family archives if it’s in the wrong place at the wrong time.

As I watch the fire and monitor it’s progress on Twitter, I’m thankful that I can rest easy that my precious family history is protected in a number of ways. This month, I’ll share four steps to help you secure the future of your family past, one step for each of the next four weeks. This gives you time to follow through on each piece of advice before you get to the next step. This week’s step:

ASSESS YOUR GENEALOGY ASSETS. What needs protection?

Your top priority, as a genealogist, will likely be original photos, documents, artwork and one-of-a-kind family artifacts like a family Bible. In other words, things that can’t be replaced.

Next, think about things you’d rather not have to replace: records you’ve ordered from repositories; several years’ worth of genealogy notes and files; computerized family trees. Make yourself a list, so in the weeks to follow you can carry out an emergency plan for each item (starting with high-priority items) as your time and budget permit. Next week’s topic: DUPLICATE THE PAST.

 

NGS 2016: FREE Lectures at the Genealogy Gems Booth

Genealogy Gems NGS

Back by popular demand: free Genealogy Gems sessions in the NGS 2016 exhibitor hall. Fabulous speakers, prizes and a free e-book to everyone who comes!

After a fabulous response last year, Genealogy Gems will once again host FREE presentations in the exhibitor hall at the National Genealogical Society conference on May 4-6, 2016 in Ft. Lauderdale.

If you’re attending NGS 2016, check out the 30-minute power sessions below, being taught by powerhouse presenters Lisa Louise Cooke, Your DNA Guide Diahan Southard and Family Tree Magazine writers Lisa Alzo and Jim Beidler. You’ve heard them on the Genealogy Gems podcast and the Family Tree Magazine podcast and you’ve read their work in the magazine and on this blog: now come see them in person!

 

These smaller free sessions at our booth (#228) offer a great way to meet these top speakers and hear them teach their most popular topics. Because these sessions have been standing-room-only at recent conferences, this year we have created a brand new Genealogy Gems Theater with MORE room to sit and enjoy each session. When you attend, you can sign up for a free e-book with all the session handouts and enter to win a fabulous grand prize, too.

Click here to check out the full Genealogy Gems Theater schedule, see an exhibit room map and download a schedule and prize entry form.

Destination Yorkshire, England with a Stop in New Jersey

This week’s round-up of new and updated genealogical records will begin in the United States with records from Minnesota and New Jersey. Our final destination is Yorkshire, England with the incredible new and updated collections at Findmypast. Baptisms, marriages, banns, and more!
dig these new record collections

United States – New Jersey – Church Records

Ancestry has a new record collection entitled “New Jersey, Episcopal Diocese of Newark Church Records, 1809-1816, 1825-1970.” In this group of records, you will find parish registers from Episcopal churches in the Diocese of Newark. Each register provides a record of the baptisms, marriages, and burials performed at that church. The records are indexed and are easily searchable. Sometimes, these registers include a list of families, persons confirmed, communicants, and details on offerings received by the church. However, these lists of families, communicants, et cetera are not yet indexed.

Baptismal records typically include, the name of the child, parents’ names, baptism date, and the officiator. In many cases the birth date and place are noted as well.

Marriage records include the marriage date, the couple’s names, residences, and the name of the officiator.

Lastly, burial records list the name of the deceased, date of death, date and place of the funeral, and officiating minister. Some funeral records may even include the cause of death and date and place of burial.

United States – New Jersey – State Census

Genealogists are usually well acquainted with the federal censuses taken each decade. Here in the United States, the first was taken in 1790. Many researchers may not know, however, that some states were taking state censuses every ten years on the five’s. For example, New Jersey has a census from 1855.

FamilySearch.org offers free access to all their database collections, including the New Jersey State Census of 1855. Most towns included in the census will only include the names of head-of-households, but the returns for Pequanac Township in Morris County also list the names of the wife and children in each household.

Missing areas in this census include, Burlington, Cape May, Mercer, Middlesex, Ocean, and Salem counties and unfortunately, other areas may be incomplete.

United States – Minnesota – School Records

FamilySearch has also made the Minnesota, Clay County, School Census Records, 1909-1962 available online. School records are a great resource for finding missing children in your family tree.

These records include digital images, but be aware! Some of the records contain many errors with some years incorrectly identified, particularly the 1960’s. Records will typically include the name of the student, the age of the student, and their parents’ or legal guardians’ names.

United States – Military

muster roll genealogy record Yorkshire

Page from Roll 1 1798 Aug-1806 Dec

U.S. Muster Rolls of the Marine Corps, 1798-1937 can now be searched from FamilySearch. These digital images were taken from microfilm rolls at the National Archives. The records are arranged chronologically by month, then by post, station or ship, and are part of Record Group 127 Records of the U.S. Marine Corps. Not all of these muster rolls are complete and some have not yet been indexed. Be sure to check back regularly as more of the records are indexed.

In the meantime, if you do find your targeted ancestor, the following information may be listed:

  • Name of officer or enlisted man
  • Rank and unit in which served
  • Date of enlistment
  • Date of re-enlistment
  • Name of ship
  • Notes regarding promotions, transfers, physical description, etc.

In some cases, muster rolls also contain the following:

  • Injuries or illness and type of treatment
  • Date of death or discharge
  • Date of desertion
  • Date of apprehension
  • Date of court martial
  • Sentence of court-martial

England: Yorkshire Genealogy Records – Baptisms

Findmypast has just added four new collections for Yorkshire England. The Yorkshire Baptism records collection has over 79,000 new records. These new additions cover Church of England parishes across Rotherham, the Roman Catholic parishes of Doncaster, St Peter in Chains, Knaresborough, St Mary, Rotherham, St Bede, Sheffield, St Marie Cathedral, Sheffield, St Vincent and Staveley, and St Joseph. Each record includes a transcript and an image of the original document.

By using the parish location and the parents names, you may be able to continue your search in the next collection.

England: Yorkshire Genealogy Records – Marriages

With over 28,000 new records added to this Findmypast collection, you may finally be able to locate great-grandpa’s marriage record in the Yorkshire Marriages. The record collection actually has over 2.4 million records spanning near 400 years. Because of the time span covering several centuries, information contained on the records may vary. You may find any of the following pieces of information:

  • Name
  • Birth year
  • Marriage date and place
  • Residence
  • Occupation
  • Marital Status
  • Spouse’s name, residence, and occupation
  • Father’s name and Spouse’s father’s name
  • Name of witnesses

England: Yorkshire Genealogy Records – Banns

Findmypast’s collection of Yorkshire Banns has some new additions. Each of the nearly 600,000 records contain both a transcript and an image of the original document. Some information will vary, but may include a name, place of banns, date of banns, marriage year, residence, and the name of their spouse.

These banns cover a very lengthy time span with records as early as the 1600’s through the 1930’s. In this case, a bann of marriage is the public announcement in a Christian parish church of an upcoming marriage. Banns were read on three consecutive Sundays in the church of both the bride and the groom.

England: Yorkshire Genealogy Records – Burials

share celebrate balloonsLastly, Findmypast has been adding to their over 4 million Yorkshire Burials. The records found in this collection record the details of Roman Catholics buried across five parishes in Doncaster, Knaresborough, Rotherham, Sheffield and Staveley. Information found in this collection may include name, age at death, birth year, burial date, and burial place. Each record will contain at least a transcript and some offer a digital image as well.

Thank you for sharing these new genealogy records online with fellow genies and society members! We appreciate you helping us spread the good news.

Didn’t find the records you’ve been pining for? Click here for a Google-based strategy on searching online for genealogy records.

 

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