From Guest Blogger Denise May Levenick, a recent guest on The Genealogy Gems Podcast:
If you are buried under a mountain of genealogical clutter, take note that January is National Organizing Month and a great time to put your Family History Household in order. When Lisa and I chatted for Genealogy Gems Podcast Episode 144, our conversation reminded me that we can all use a little help keeping the paper tiger under control.
This excerpt from my new book How to Archive Family Keepsakes takes a look at practical strategies to help you Break the Paper Habit. I hope it helps you get a start turning your paper mountain into a manageable molehill.
7 Steps Toward a Paperless Genealogy Office
If you are thinking about converting from paper to digital documents, consider the two types of documents you work with — Archive Originals and Working Documents — and take steps to accommodate preservation and efficiency for both.
Aim to minimize paper copies and maximize the efficiency of your computer file system. Minimize confusion by using the same file naming scheme and file folder organization for converted paper files and for new electronic documents.
1. Pick a Start Date. Businesses recognize the value of knowing exactly when they shifted from paper to digital; it’s easier to find things.
Select a meaningful date, if possible, your birthdate, January 1st, Tax Day, anything that will be easy to remember. Begin saving new information as digital documents and filing according to your file scheme. As you have time, work on digitizing past documents.
2. Print Less. Whenever you need keep information, choose to save a digital version instead of printing a copy.
3. Use a Consistent File Naming Scheme. If you’ve been using a computer for any length of time you probably already have a file-naming scheme in place. If not, or if you feel like you need a better system, investigate different options and find one that works for you before beginning a full-scale digital file management program. Find more information on file-naming schemes later in Chapter 13.
4. Purge the Paper — No doubt, you have a considerable amount of paper sitting on your desk right now. Your Digital Birthday is here; how do you handle the paper pile? You have two choices, digitize or purge. Do you really need to keep the paper copy? Is the information readily available online or in a public resource? See How to Archive Family Keepsakes, Chapter 9 for specific strategies on moving toward a paperless office.
5. KISS, Keep It Super Simple — Keep your system easy and intuitive. Don’t be tempted by fancy, hard-to-remember schemes. Develop a workflow that suits your own personal style, and tweak it until it’s nearly effortless.
6. Post a Workflow Cheat Sheet — Post a simple list to remind you of your paper workflow and file-naming scheme. This can be a real timesaver for those of us who research in bits and spurts on weekends and vacations.
7. Celebrate Your Digital Birthday — Every year on the anniversary of your digital switch, evaluate your current system and upgrade if necessary. This is especially important if you use CDs for external storage; CDs deteriorate over time and older formats should be upgraded to remain compatible with new operating systems.
This is also the perfect time to check your Archive Document storage. Look for any sign of mold, mildew, or bug infestation. Air out your closets. Do random spot checks of different file boxes and folders. Schedule any needed preservation or restoration projects.
Listen to Genealogy Gems Podcast Episode 144 to hear Lisa Louise Cooke interview Denise about her new book and share ideas on preserving family keepsakes.
Join the Blog Tour
Join the Blog Book Tour for How to Archive Family Keepsakes January 10-26, 2013 for author interviews, book excerpts, giveaways, and more. Visit the Blog Book Tour Page at The Family Curator for the complete schedule.
Proceeds from the sale of How to Archive Family Keepsakes during the Book Tour will help fund the 2013 Student Genealogy Grant founded in 2010 in honor of Denise’s mother, Suzanne Winsor Freeman.
Blog Book Tour Giveaways
It’s easy to enter to win a free copy of Denise’s new book or one of the weekly giveaway prizes. All you have to do is leave a comment to the Blog Tour Post hosted at one of the official tour blogs. Random winners will also be selected from social media comments on Twitter, FaceBook, and Google+.
Comment on daily Book Blog Tour Post Tweet the Tour Twitter @FamilyCurator #keepsakebooktour Share the Tour on FaceBook, Google+, Goodreads.
Each blog tour post comment gives you one chance to win; one entry per post per day, please. Leave a comment at each stop on the blog tour and increase your chances of winning. The lucky names will be announced each Saturday during the tour at The Family Curator.
Disclosure: This article contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links (at no additional cost to you). Thank you for supporting Genealogy Gems!
The bombing of Pearl Harbor unfolds from the horrified notes in deck logs of ships in this short video narrative. Learn more about these and other resources for researching WWII ancestors at Pearl Harbor.
Today is the 75th anniversary of the bombing of Pearl Harbor, and we pause to remember those who suffered in that attack. In honor of them, we share these unique resources for understanding what they went through that day.
Pearl Harbor Eyewitness Accounts
the National Archives (US) unfolds the terrifying action of the day from the point-of-view of sailors on ships at Pearl Harbor as they made ongoing entries in deck log books.
5 Ways to Learn about Pearl Harbor and Your WWII Ancestors There
Ship deck logs. According to this article in a National Archives magazine, deck logs of those ships docked at Pearl Harbor are part of the Records of the Bureau of Naval Personnel, Record Group 24, located at the College Park, Maryland facility in the Modern Military Branch. Click here to learn more about WWII-era deck logs at the National Archives, and here to learn more about naval deck logs and submarine deck logs in general.
National Archives guide. A new free guide can help you trace a person’s participation in World War II. The guide is “Finding Information on Personal Participation in World War II.” You’ll learn more about individual personnel files, military unit and ship records, merchant marine files, Army enlistment records, casualty records, and more.
Pearl Harbor casualty list. This free database lists all who died that day as a result of the attack. The dead and wounded included not only those who were on ships in the harbor, but civilians in Honolulu and military personnel in nearby locations.
Books. The authors of these acclaimed books are all speaking at The National Archives during the commemoration. Can’t get there to listen? Read them instead:
Countdown to Pearl Harbor: Twelve Days to the Attack by Pulitzer Prize–winning reporter Steve Twomey. Looks closely at the “warnings, clues, and missteps” of the major characters and events leading up to the attack.
Pearl Harbor: from Infamy to Greatness by Craig Nelson. Learn how “the America we live in today was born, not on July 4, 1776, but on December 7, 1941.” He follows the actions of leading characters on both sides of the conflict as it unfolded.
One more book we must recommend: Chris Cleave’s stunning novel Everyone Brave is Forgiven. As you follow the stories of its unlikely heroes through their unlikely wartime romance, you’ll feel like you were there. You will feel your heart pumping while reading about the ducking attacks on the island of Malta or imaging yourself driving through bombed-out London neighborhoods as fighter planes droned above you. We featured this book recently in the Genealogy Gems Book Club; listen to an interview clip with the author in the free Genealogy Gems podcast episode 195.
Show Notes: Have you ever wondered what it takes to be a Forensic Genetic Genealogist. Dr. Claire Glynn joins me to talk about the field of investigative genetic genealogy, criminal cold cases solved, and the new Forensic Genetic Genealogy certificate program she has developed at the Henry C. Lee (notable for his work on the OJ Simpson case and many others) College of Criminal Justice and Forensic Sciences at the University of New Haven.
Fort Wayne, Indiana is the home of the second largest free genealogy library in the country. Make your plans to visit today. Learn more at https://www.visitfortwayne.com
Don’t miss the Bonus audio for this episode. In the app, tap the gift box icon just under the media player. Get the app here.
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A new project backed by top British scientists is crowd-sourcing space exploration by offering donors the chance to put their DNA on the moon. Their first Kickstarter campaign successfully ends today: over £600,000 has been raised in less than a month!
Lunar Mission One hopes to put a research craft on the “South Pole” end of the moon within ten years. The vessel will drill deep into the rock in an effort to learn more about the moon’s origin and history.
Around 6700 individual pledges were made in this first phase of funding. Those who pledged at a certain amount will receive space in a “digital memory box” that will be sent into space with the research craft, a sort of 21st-century time capsule and digital archive on the moon.
“People will be able to upload whatever they want to their memory box – including personal messages, photos, audio and video,” promises the Lunar Mission One website. “There will also be the option to submit a strand of hair for those who wish to store their DNA for inclusion in the time capsule.”
“The price of the digital memory boxes will be determined by capacity – starting from as little as a few dollars. Most digital information-only purchases are expected to be $10+. Customers who want to combine digital information with a strand of hair, will pay $100+. We are also developing prestige packages ($1,000+) and a lottery option from $1.”
What do you think? It’s not too late to join the fun! According to the Lunar Mission One website, “Following the Kickstarter fundraising, and for the next four years, people will still be able to reserve space in the private archive, through an online portal. This could be for themselves or as a gift. Individuals will be able to get involved in other ways, such as through membership of our Supporters Club.” Learn more at the Lunar Mission One website.
“I read these [suggestions] but none of these were of any help with finding records on my grandmother[‘s parents]. The Social Security record didn’t list her father; as far as I can find there are no birth records for her where she claims she was born. Her father’s name isn’t on her death record because mom didn’t know what her grandfather’s name was. And her mom & ‘grandmother’ disappear from the Detroit city directory about the time she would have been born. They only show up again two years later for her grandmother and five years later for her mother. I put her ‘grandmother’ in quotes because that may be a sham: my grandmother’s mom worked for the other lady as a live-in servant.”
Lynn sounds a little discouraged! When typical record sources don’t reveal what we want to know, it’s often time to try two more advanced approaches: cluster research and DNA.
Applying Cluster Research to “Missing Parents”
I’m guessing Lynn has already beaten the bushes for ANY other records on grandma’s mom, especially marriage and divorce records. But I’m wondering whether she’s looked for other records about the woman grandma’s mom worked for. I don’t know the exact timing, but there was a huge migration to Detroit in the early 1900s. These two ladies could have been from anywhere. Chances are good they were from the same place, though. She’s definitely a “person of interest” to research. Records about this employer/grandma may lead to clues about her grandma’s own origins. So a first step may be for Lynn to research where the employer/grandma was born, and see if grandma’s family name shows up in the same place.
That concept is called cluster research, where you try to recognize little migratory groups and use other members of the group to learn more about your own ancestor of primary interest. It’s a concept I talk with Gems Editor Sunny Morton about in the November 2015 Family Tree Magazine podcast, which I host.
DNA for “Missing Parents”
The other avenue that it may be time for Lynn to try is DNA testing. Depending on which test she takes, her results may lead to common relatives on either side of her grandmother’s mother’s family. For example, if grandma had a full-blooded brother (which may be impossible to know for sure), a DNA test on one of his male descendants may point to the identity of the unknown grandma’s dad.
I recommended to Lynn that she check out our series of DNA guides written by our resident DNA expert, Diahan Southard. They will walk you confidently through the next steps in your genetic genealogy journey.
How to Get Started Using DNA for Family History Research
More Skills You Can Use to Solve Genealogy Mysteries
National Archives guide. A new free guide can help you trace a person’s participation in World War II. The guide is “
campaign successfully ends today: over £600,000 has been raised in less than a month!
Try These Two Powerful Tools for Finding Genealogy Records