Using the US Public Records Index for Genealogy

The US Public Records Index can be useful for genealogy–if you understand what it is and how to use it properly. Here’s an example and some tips.

Not long Russ sent in this tip recommending the US Public Records Index for genealogy:

“I was listening to Genealogy Gems Podcast 181 [in which] you were talking about where do we search while we are waiting for the 1950 Census….I recently discovered a wonderful resource, on Ancestry.com, that I have used along with city directories. The name of the record group doesn’t sound interesting but it can be a Gem for you: the US Public Record Index, 1950-1993, Volume 1 and 2. Volume 1 is far more interesting with more data. A search will return a name AND birth date, along with more than one address, zip code and sometimes phone numbers.”

Here’s a sample search result:

US Public records index

Russ kindly sent me Ancestry’s description of its online database for Volume 1, which says that original data comes from public records spanning all 50 states, such as voter registration lists, public record filings, historical residential records and other household database listings.

Collection Profile

What: U.S. Public Records Index

Where: Ancestry, FamilySearch, MyHeritage

Years Spanned: 1950-2009

Source Type: Lacking original source citations. “Hints to go on and follow up with further research into verifiable sources.”

Then he shared the following example of using the US Public Records Index to find recent relatives that he can’t look up yet in the 1950 census:

“I had a hint for a cousin in a yearbook. I know that she recently lived in Philadelphia, Pennsylvania. I didn’t know where she went to college and I know her birthday. The name is not unique, not also not common. At the same time, I had the hint for the Public Record Index. You know those things we can’t use in a proof argument, but there [she] was in Philadelphia. The yearbook had her picture and only her name, not spelled the way I know it, but the Public Record Index puts her in Philadelphia at the right time and place.

I have seen 2 or 3 addresses for folks in the 1980s and 1990s in these indexes. Not all addresses have dates, but some do. I have one cousin with 5 addresses since 1983 and he won’t be in a census until the 1960 Census Records are released.”

Russ blogs about his family history at worthy2be.wordpress.com/. Thanks for the tip!

The U.S. Public Records Index pops up in my search results sometimes, too. Both volume 1 and volume 2 are searchable on Ancestry.com, as Russ says, in separate databases. Each has over 400,000 records in it. There’s also a free partial version of this database for 1970-2009 at FamilySearch.org and yet a third version at MyHeritage, with 816 million records, with nearly the same time frame. The FamilySearch database says its data comes from “telephone directories, property tax assessments, credit applications, and other records available to the public.”

More on the US Public Records Index

Here are a few tips worth mentioning about the US Public Records Index. Some of these points come from the FamilySearch wiki:

  1. Not everyone who lived in the U.S. appears in the index, and you’re more likely to find birth information for those born between 1900 and 1990. What you’ll find is primarily where someone lived, and often when they lived there.
  2. It’s rarely possible to positively identify a relative in this index since there’s limited information and it spans the entire country for up to a half-century, and you can’t follow up on the record it comes from because the index doesn’t say where individual records come from. So as Russ says, this is a great resource to use in combination with other records. It’s a similar concept to the way you might consult family trees that lack sources: hints to go on and follow up with further research into verifiable sources.
  3. When you find more recent listings, you can sometimes find telephone numbers for living distant relatives. If the thought of cold-calling distant relatives seems a little intimidating, listen to my Family History: Genealogy Made Easy podcast, episodes 14-15, for tips–and to get your courage up!

1950s family historyMore Gems on Researching Recent Relatives

 

Best Websites for Historical Maps: A New Premium Video!

Best websites for finding historical maps Genealogy Gems premium videoLooking for a pre-1700 map of the Americas as the Europeans found it? Yearning to survey the plot of land your ancestors tilled in Cobb County, Georgia? Historic maps can point you in the direction of your ancestors. But navigating your way to an original map can be a costly and time-consuming trek. Before you venture down that road, navigate your way to the treasury of digitized maps available online!

A new video class can help Genealogy Gems Premium members do just that: Best Websites for Finding Historical Maps. Literally hundreds of thousands of historical maps are available for free online in high-resolution digital format that you can download right to your computer without ever leaving home. The websites I show you offer some of the largest map collections available on the Internet today. I demonstrate strategies for searching the best websites for historical maps that will help YOUR research. You’ll see what’s out there, how to find the right maps and how to download and use them.

Historic_Maps_VideoGenealogy Gems Premium members also have access to my popular online video class, 5 Ways to Enhance Your Genealogy Research with Old Maps. Not a Premium member? Get a taste of these classes for free on the Genealogy Gems YouTube channel! Check out this free excerpt: “Using Sanborn Fire Maps for Family History and Genealogy.” 

Solve Your Genealogy Brick Walls: 3 Tips for Breaking Through!

Cold Case investigate your ancestor criminals

We’ve all got genealogy brick walls in our research: family mysteries we have so far found unsolvable. In the new issue of Family Tree Magazine (May/June 2014), Lisa’s got a great article packed with 14 strategies for SOLVING those perplexing questions.

The article is “Warming Up a Cold Case,” and it’s got a fun criminal investigator theme. I won’t give all 14 of her tips away, but some of my favorites include re-examining old evidence, finding new witnesses and going on a genealogical stakeout. And one that made me laugh out loud: “Post wanted posters.” And then I just had to put my ancestor’s face on a wanted poster (right).

How do you really create a wanted poster for your ancestor? Lisa shares these ideas in the article:

1. Post their names on genealogy online message boards (like at Ancestry.com). But fill in those “wanted” details. Instead of height, weight and hair color, add what you know about their births, marriages, deaths, family relationships and residences.

2. Post your family tree online at any number of sites for free. Sites organize their trees in one of two ways. Ancestry.com, MyHeritage.com and others can i buy medication without insurance offer the individual tree model. You upload (or build on the site) and maintain your own tree. FamilySearch.org, WikiTree, Geni.com and WeRelate.org are community tree sites. You may work from a view of your own tree, but the site is merging your tree with others behind the scenes to create a single world family tree (each does this a slightly different way).

3. Start your own family history blog. Write keyword-rich blog posts that make it easy for Google searchers to find your ancestors there. Check out Lisa’s free four-part series on how to create a genealogy blog at the Genealogy Gems YouTube Channel. This link will take you to the 4 part video playlist.

Find the entire article in the May/June issue Family Tree Magazine. Even better: Genealogy Gems Premium Members can also watch Lisa’s one hour video class Brick Walls: Cold Case Investigative Techniques. Not a Premium Member yet? You’re missing out on 24/7 access for a year to some of her most popular classes on Google, Google Earth, organization, Evernote, newspaper research and more. Learn more about Genealogy Gems Premium Membership here.

How to Find Your Family History for Free – Getting Started

Free Family History has a nice ring to it!

Did you know you don’t have to pay for a subscription to anything to be able to start learning more about your family history?

Start to find your family history for free by asking the four questions listed below.

1. What do you already know?

Chances are that you know something about your family already. The most important facts we start with are our relatives’ names and their dates and places of birth, marriage(s) and death. These facts can help you later to distinguish between records about our relatives and others with the same name.

Write down what you know about your “direct ancestors”–your parents, grandparents, great-grandparents, etc.–on a family tree chart like this free fill-in pdf format (these are also called pedigree charts).  Then use family group sheets like this one to organize facts about each individual couple (this is where you can list all the children your grandparents had, for example).

2. What do your relatives know?

After filling out what you can, show your family tree chart and family group sheets to other relatives. Ask them if they can fill in some blanks. Remember these tips:

  • Try to include a little note about who tells you each piece of information.
  • Someone may dispute what you find. Everyone’s memory of an event is different. Don’t argue. Treat their information with respect:. Write it down. Then ask politely if they have any documentation you could see, or why they believe something to be true (who told them, etc).
  • Ask whether anything is missing from your charts: a grandparent’s second marriage, a stillborn child or even whether someone’s name is accurate. You or others might know someone by a nickname or middle name.
  • Be sensitive to information that might be confidential or not generally well-known, like a birth date that doesn’t appear more than 9 months after a wedding, or a first marriage. Consider asking living relatives if it’s okay for you to share certain facts. Consider only showing part of your charts to a relative.

3. What’s in the attic (or anywhere else)?

We can often find family documents in our own homes and those of our relatives. Look in attics, basements, storage units, safe deposit boxes and safes, filing cabinets, photo albums, scrapbooks, shoeboxes and other places where papers and memorabilia may be tucked. You’re looking for things like:

  • certificates of birth, baptism, marriage or death;
  • obituaries or other news articles, like anniversaries;
  • funeral programs, wedding and birth announcements;
  • photos with names or other notes on the backs;
  • insurance, pension, military or other paperwork that may mention births or deaths or beneficiary information;
  • wills and home ownership paperwork–even outdated ones;
  • a family Bible.

When you find family names, relationships, dates and places in these documents, add them to your charts.

4. What’s available online for free?

There are two major types of family history information online: records and trees. Records are documents created about specific people, like obituaries, birth certificates and all those other examples I just mentioned. Trees are a computerized form of other people’s family tree charts and group sheets. It can be tempting to just look for someone else’s version of your family tree. Eventually you will want to consult those. But other people’s trees are notoriously full of mistakes! Instead, start by looking for records about the relatives you already have identified.

I suggest that you start your search at FamilySearch.org because it’s totally free. At most other sites, you’ll have to subscribe or pay to see all the search results. At FamilySearch, you just need to create a free user login to get the most access to their records.

After logging in, click Search. Choose a relative you don’t know a lot about. Search for that name. Use the different search options to add more information–even a range of dates and a state/province or country–so you don’t have to wade through thousands of near-matches.

The most common records to find on FamilySearch for many countries are census and vital records.

  • A census is a tally of residents, voters or another target population. Entries often include details about a household: who lived there, how they were related, how old they were, where they were born, etc. You can often extract family information from census listings, though some things (like ages or name spellings) may not be totally accurate.
  • Vital records are official records of someone’s birth, marriage or death. In these, you’ll often find important dates and places as well as names of parents, spouses or others important to the family. They aren’t always totally accurate, and you may only be able to see an index of the record (not the actual document).

As you find search results, compare what they say to what you’ve already learned. How likely is it that this record belongs to your family? Consider how many people seem to have the same name in that location and time period (for example, how many are mentioned in the 1880 U.S. census in that state?). Don’t just look at the search results list: click through to look at the full summary of the entry and, if you can, the original record itself. You may find additional details in these that can confirm whether this record belongs to your relative. You may even find out about new people: your great-grandparents’ parents, for example. Write it all down or begin building a family tree right there on the FamilySearch website (because it’s totally free: learn more about that here.) And one of the greatest keys to long term success is citing your sources. It’s imperative that you make careful note of where you got the resource so that you can find and refer to it again later, and back up your research if it is ever called into question.

People who research their family history often describe it as a puzzle with lots of different pieces. You will need to assemble a lot of puzzle pieces–information about each relative–to begin to see the “bigger picture” of your family history. You’ll start to sense which pieces may belong to a different family puzzle. You may put together a picture that is unexpected, or has some shadows and sadness. There will likely also emerge heroic, beautiful and touching images.

Ready to learn more?

Up next, read:

7 Great Ways to Use Your iPad for Family History

How to Find Your Family Tree Online

Best Genealogy Software

Search the SSDI for Your Family History

 

 

We Dig These Gems! New Genealogy Records Online

We dig these gems new genealogy records onlineHow great to see these new genealogy records online! Those with German roots will especially want to check out new resources on Ancestry.com.

ENGLAND CHURCH. Findmypast.com has updated its collections of church baptismal and marriage records for Dorset, England. Those collections now together number about a million records.

GERMANY – MILITARY. Over 400,000 records are part of a new Ancestry.com collection of Bremen military lists (1712-1914). According to the collection description, “The core of the collection are the muster rolls created by recruiting commmissions including actual musters from 1894-1917 for men born between 1874 and 1899. These records are arranged in chronological-alphabetical order and contain detailed information about male military personnel in the city.”

GERMANY – CHURCH. An enormous collection of Lutheran baptisms, marriages and burials is now searchable on Ancestry.com. You’ll find over 24 million records from “parish registers from numerous Protestant communities in Baden, today part of the German state of Baden-Württemberg…[and]some communities to the north, such as Wiesbaden in adjacent Hessen.” Another new Ancestry.com collection contains over a million birth, marriage and death records taken from weekly church reports in Dresden, Germany for 1685-1879.

GERMANY – IMMIGRATION TO U.S. A new database on Ancestry.com  catalogs German immigrants to the U.S., 1712-1933.

IRELAND NEWSPAPERS. Over half a million new Irish newspaper articles have been added at Findmypast.com. According to a company press release, “Significant updates have also been made to seven existing titles” and a new title from Northern Ireland for 1891-1896 is a “must-read for anyone with ancestors from that part of the country.”

U.S. – NEVADA DEATHS. Just over a quarter million records are part of a new Ancestry.com collection of Nevada death records for 1911-1965. The indexed images are state death certificates.

custom_classifieds_12091Got German roots? Click here to read an article on German newspapers in the U.S.

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