On their website, the U.S. National Archives states their mission is to: “provide public access to Federal Government records in our custody and control. Public access to government records strengthens democracy by allowing Americans to claim their rights of citizenship, hold their government accountable, and understand their history so they can participate more effectively in their government.” (Source: https://www.archives.gov/about/history/about/history/history-and-mission)
Shockingly, as of February 2022 the archives has not been fulfilling that mission for nearly two years! (Source: Visit each facility web page listed at https://www.archives.gov/locations)
Please share and help get the word out.
My guests Geoff Gentilini, President of the Archival Researchers Association, and Jessica Taylor president of the international genealogy research firm, Legacy Tree Genealogists explain:
Geoff Gentilini is the president of the Archival Researchers Association. He is a professional researcher specializing in military records, individual veteran searches, unit histories, and family history research. He is the owner and project manager of Golden Arrow Research. In 2011, Geoff devised a unique process to rebuild the service histories of individual WWI, WW2 & Korean War veterans whose personnel records were lost in the 1973 archives fire. His work has enabled thousands of descendants to gain a better understanding of their ancestors’ military service. He is the president of the Archival Researchers Association, an organization that has been instrumental in advocating (to Congress) for an increase in the budget of the National Archives.
Jessica M. Taylor serves as president of international genealogy research firm, Legacy Tree Genealogists, and as a board member for the Association of Professional Genealogists, the Genealogy Business Alliance, and the Association of Genealogy Educators and Schools. With a degree in Family History – Genealogy and over 20 years of experience, Jessica loves contributing to the genealogy community and pushing the industry forward to better help others discover their roots.
The Scope of the Records at the National Archives
Lisa: Can you give our audience a quick overview of the scope of the records that are housed at the National Archives?
Geoff: There are about 46 facilities, including 15, presidential libraries, 14 archives, 17, federal record centers, and these are spread out across the country. They contain more than 13 billion textual records, 20 million photographs, 40 million aerial images, there’s 75,000 miles of film. These records tell our national story. The holdings are massive.
Today, something like 1% of this material is online. Researchers access the other 99% of these records in our nation’s public research rooms, which are scattered across the country.
I think the National Archives has the goal of digitizing somewhere near 3% of these records by the year 2024. But as we all know, just because something is digitized, that doesn’t necessarily mean that it’s going to be online or usable for research.
Jessica: The first time he said, you know, 99% of the records are digitized, I said “no way, there’s no way that that could be true.” So he sent me information that’s put up by the archives, and I did the math. And I said, “Holy cow, you know, it’s absolutely true.” There are records there that you can’t get any other way, besides going in person to get those records.
Research Rooms
Lisa: I did an entire hour show on the National Archives website last year, and it got on my radar as well, that as wonderful as the site is, and it’s got some access to some things, it’s such a tiny fraction! This means there’s a treasure trove remaining, but you have to access it in person.
Jessica, that leads us to the research rooms because that’s where we gain access to the records. What and where are the research rooms? And who uses them?
Researchers
Jessica: There are 14 National Archives research rooms spread around the country. Washington, DC has a major one. There’s one nearby in College Park, Texas, a few on the West Coast, one in Missouri. So they’re spread out throughout the country.
Each one of these research rooms has different records. So, like we said, they’re all paper still, and in different facilities. If you want a certain type of record, you have to go to that facility to get it.
The people who use these research rooms are obviously genealogists, that’s my primary interest in them, historians, authors, filmmakers, and lots of use for veterans. There are educators, students, I mean, there are so many groups who need these records and have been on hold.
I have a friend who is working on a book that she’s had to put on hold for two years because she needs the information that’s in one of the archives. She can’t complete the book until the archives opens.
The Impact of the Research Rooms Closures
Lisa: Geoff, I know that you work a lot at the National Archives in St. Louis, can you explain to our audience the significance of that particular location, and its closure, and particularly on veterans? How are they affected?
Geoff: The Research Room in St. Louis is really special because it contains the personnel records and military records that tell the story of the men and women who served in the armed forces. These are records from World War I, World War II, the Korean War all the way up through Vietnam, and later.
Many living veterans and veterans’ advocates rely on researchers to work on these more complex research cases. They help to reverse denied benefits claims in many cases. This type of work has been stalled for two years!
From the historical record side of things, this is the work that I used to do primarily in St. Louis. I would rebuild the service histories, the individuals whose records were lost in the 1973 fire, primarily veterans of World War II but also World War I, and the Korean War. Families who really knew nothing about their loved ones service could gain closure by understanding their contribution to the war effort.
This research in St. Louis also helps to do things like correct grave markers for veterans and locate the remains of fallen soldiers who were lost on the battlefield.
At this point, there hasn’t even been a minimal reopening in St. Louis, the way that there was at some other research locations.
Lisa: You’re talking about veteran records. I imagine that people are trying to verify benefits. Don’t you guys work with people who volunteer to help veterans get the records they need so that they can apply for their benefits or is that stalled?
Geoff: Yeah. There is a massive backlog right now of requests that come in from veterans and their families for DD 214 records. These are like the military discharges that you can use to when you’re seeking benefits to get a home loan and things like that. What has happened is that the historical research portion of the archives there has not been reopened, because of that enormous backlog. But at this point, it’s been two years, and they’ve sort of locked the doors. But that that backlog is still growing. The St. Louis Research Room is also a smaller Research Room, and we believe it can be reopened by leaving a smaller footprint.
Lisa: Jessica, can you give us a sense of the financial impact of these closings on the people who rely on access to the research rooms for their work?
Jessica: When when COVID first hit in 2020, and they were closed, that’s the time period when I got in contact with Geoff. What drew me to trying to help his organization initially was people like Geoff who are completely out of work. Their businesses revolve around access to archives, to the National Archives, to specific facilities in specific regions. And so, I thought, wow, I’ve got to help them be able to work again, right?
So we’ve tried and now two years have gone by, and I just can’t imagine how these people are faring. Because they’ve been out of work for two years. I just talked with somebody on LinkedIn who reached out about this petition, and he was so thankful that we have this petition and said, “Well, I’ve been so frustrated. I was actually told, you know, shame on me for building my business model around relying on the National Archives.” And I thought wow, how sad that we can’t rely on the National Archives to open. It just hurts my heart. I mean, beyond that, there is this author I mentioned who is trying to finish her book can’t finish it. It’s been two years!
And of course, we have many clients who have ordered genealogical research that we can’t finish. Many have asked for refunds, because two years is a long time to wait for something like this. So unfortunately, it definitely has had an impact in the genealogy industry and other industries as well.
Geoff: The work that we do is important work. It’s specialized skills, too. And after two years, we’re starting to see our colleagues quit and move on to other things, because how long can you sustain yourself without being able to access these records that enable you to do your job? So that that’s something else too. It’s a loss for the public. We’re losing the expertise and the people that help to tell these stories by accessing these records.
Will the National Archives Reopen?
Lisa: Let’s talk about the reopening because right now, we’ve looked at two full years of closure and lack of access. I was doing some research in anticipation of getting together and talking today and I was looking at what the National Archives is saying about their policy and what they call high, medium and low risk. Even if the risk is considered low, they’re not saying full reopening. They’re talking about appointments and screenings and things.
I know that David S. Ferriero, Archivist of the United States, put out a letter, the most recent one I could find was November 8 of 2021. He says “at low transmission level staff will be on site to complete all types of work, and research rooms are expected to remain open by appointment only.”
Geoff, does that sound like an organization that’s planning on and anxious to get back to full time access?
Geoff: Yes, well, it certainly sounds like a difficult system for someone who would need to be able to do their job five days a week and get in there and really access these records in the way that we need to, to do our jobs. We really are trying to look past that. The restrictions, until we can get back to a level of normalcy, at least in the level of access to records, the sliding scale system with the case rates, and how they open and close. This appears to be how the federal government has structured things for the agencies that fall underneath of the executive branch, the IRS, and the Social Security Administration. Some of this is out of the hands of the archives management.
Other things we think they might be able to do when they do open to kind of prioritize the research rooms and get them back to functioning at pre pandemic levels. That’s really what we’re seeking. We kind of feel like where there’s a will there’s a way. And when 99% of the records that you work with are physical, it really demands that you have the staff and be open to meet that public demand.
Lisa: I noticed on the petition website, which we are going to talk about, there is a way that our viewers can help try to get the message forward to those in power to make a different decision and maybe open this up.
One of the things that’s interesting is that the museum in the Washington DC area is open. It’s in the same building as the research rooms, and those are closed.
Geoff, have they told you anything about ‘here’s the mark, here’s the goalpost? When this happens, we will welcome you all back.’ Do you have any sense of what that place is?
Geoff: I think that the pandemic has been so unpredictable that no one is willing to make any type of you know, there’s no clarity. Everyone is sort of seeking cover. And in this hyper partisan environment that we live in today, nobody’s willing to kind of stick their neck out and say, ‘Well, this is what we’re going to do to take initiative, be imaginative.’ And that’s really what we need so that we can function in a type of new normal when it comes to research.
We know that we’ve got vaccines – 95% of the federal workforce is vaccinated. I believe that you have to either show proof of vaccination status to get inside of the archives or show that you’ve had a negative test. And then of course, you’re required to wear a mask. So, there are things in place to make sure that we have a safe environment when we’re researching. So, the public is safe, and the staff are safe. We just need to figure out how to get back to pre-pandemic levels of access, even if we do have some new restrictions in place, like masks or vaccines or things like that.
Jessica: Geoff mentioned to access the archives, showing that you’re vaccinated, using a mask. So that was in place during the couple of weeks that two of the archives were actually opened in November. We had two archives opened for a couple of weeks, in November. And we did follow all of those protocols. However, they were closed, and the other facilities around the country have never opened since March 2020.
Lisa: And of course, since then, with the coming up Omicron, we know that the vaccinated get ill just like the unvaccinated. So, you’re right, it keeps changing and keeps moving. And that’s where the lack of the goalpost is kind of a challenge.
Let’s talk about some of the ways you’re trying to communicate with the National Archives to see what could be resolved so that everybody feels good about what’s happening and can participate and get what they need.
How You Can Make a Difference in the Reopening
Jessica, you’ve put a petition together. This is what first came to my attention. Tell us about what that is and what your goals are.
Jessica: Absolutely. A main goal that I have with this petition is I just thought ‘I can’t let over two years go by with these important archives being closed, and the leaders of the archives not receive a united strong message from our communities that we care about this, and that it affects us.’ So a major goal is I just want to be able to show them how many people care that they’re closed, especially because it affects us not only now, but genealogists and historians have a long history of having to fight for public access to records.
I don’t want those leaders to look back on this event, years into the future and think ‘well, nobody really seemed to mind that they couldn’t access those records.’ I want them to know that many, many thousands of people cared that they couldn’t access the records.
The ask of this petition is that they reopen by sometime in March 2022. That will be a full two years that many of these facilities have been closed. We’ve seen many other events and businesses and groups have been able to safely reopen, I think that the National Archives is capable of doing the same. I think that it’s important that we ask for that strongly and in the united fashion.
The petition is at https://change.org/reopen archives. We want thousands of signatures. We have about 3000. We’d like to at least double that. We want them to know that these archives matter to the citizens of the United States and the world.
Lisa: I wholeheartedly agree. And I know you’ve just had it up a couple of days, and that’s an amazing start right out of the gate.
As you said, there’s a lot of different players involved who make the decisions, but it’s so important that we make our voice known and our needs known because how else would they incorporate that into the decision-making?
Anything else Geoff that you want to mention about this and things that you would encourage people to do?
Geoff: Something else folks might think about doing is reaching out to your house representative to your senators and just letting them know that you care about this issue that you want to see the archives open all the research rooms back open again. Citizens need and deserve access to government records. That’s the archives mission.
Lisa: it certainly is, and I really appreciate and respect that the two of you have taken some action and made your voices known and hopefully we will ask everybody here watching to help do the same.
Jessica: And please share, you share it, sign it and also share!
Lisa: Yes, That’s the best way to get the word out. Everybody knows another genealogist!
Elevenses with Lisa is our little slice of heaven where friends get together for tea and talk about the thing that never fails to put a smile on our face: Genealogy!
The National Archives is a wonderful resource of unique genealogical records. Though the archives are closed, the website is open, and it’s a great place to search for records and prepare for future genealogy research trips.
The National Archives website and online catalog can be a bit mystifying. If you’ve ever tried to search it and wound up frustrated, you’re not alone. This is often the case because the nature of the archives and the search function of the online Catalog are not genealogically focused. Armed with an understanding of how and why it is set up the way it is, and the know-how to search, refine, and download documents, you’ll be ready to add it to your genealogy toolkit.
In this video episode and article, we’ll be answering important questions such as:
What kind of genealogy records can be found at the National Archives website?
Which genealogy records are not available at the National Archives?
How do I search for records at the National Archives online Catalog?
How can I retrieve only digital items from the National Archives Catalog?
How can I get better search results in the National Archives Online Catalog?
How do I download files from the National Archives Website?
What Kind of Records Can be Found at the National Archives Website?
To understand the types of records we can expect to find we must first understand the role and mission of the National Archives. Their role is preserving and making available only the permanent Federal Government records. Some have genealogical value.
These records are arranged as the agencies created them, so there is no master subject or name index.
While they have 110 million + digitized pages in the Catalog, this represents just a small fraction of the holdings.
The Catalog contains descriptions for their nationwide holdings in the Washington, DC area, regional facilities, and Presidential Libraries.
The Catalog currently contains descriptions for 95% of the records, described at the “series” level.
You can find basic information about the records, including size and location, from the catalog description.
The National Archives is regularly adding more file unit and item descriptions, many of which include digital files.
Some traditional genealogy records can be found at the National Archives such as:
Census Records
Passenger Arrival Records (Immigration)
Land Records
Military Personnel Records
Court records
Fugitive slave cases
Naturalization records
Federal employees
Applications for enrollment in Native American tribes
Most if these records are available in person. However, all National Archives locations have been closed since March 13, 2020 and remain so as of this writing.
Genealogy Records You Will Not Find at the National Archives
Because the following genealogy records are not created at the federal level, they would not be cataloged or found at the National Archives:
Birth
Marriage
Divorce
Death records
Deeds and wills.
To obtain these records, check with the appropriate state or county.
What to do before you search the National Archives Catalog online
Before you begin your online search:
Write down your research question.
Decide what topic you want to browse.
Think of possible ways your ancestor interacted with the Federal Government.
On the National Archives website they provide a great example of a research question that a genealogist might have and how it can lead to records.
QUESTION: Why did my ancestor have a significant decrease in net worth between the 1860 Census and 1870 Census?|
ASK YOURSELF: How might your ancestor have interacted with the federal government that could help explain this discrepancy?
RECORDS TO SEARCH FOR: The Bankruptcy Act of 1867 allowed many people to file for voluntary bankruptcy. The genealogists could search in the National Archives Catalog for bankruptcy AND [state where you ancestor lived during that timeframe] to see if bankruptcy records are available that could help answer the question.
How to Search the National Archives Catalog Online
There are three key types of searches you can conduct in the catalog:
Keyword searches
Filtered searches
Advanced search
Let’s start with a keyword search:
Go to https://catalog.archives.gov
Enter keywords in the search box in the center of the page.
(If you are looking for an exact phrase using two or more words, put them in quotation marks example: “bounty land”)
Press the magnifying glass button to run your search.
The results will be returned starting with best results at the top.
To view a description, click on the blue title.
You can use the filters on the left side of the results page to narrow down your results.
Refine your search results by type if you know the type of material you want. Example of material type include photos, maps, or textual records.
It’s important to remember that just because the item appears in the result does not mean that it is available online. Many of the descriptions don’t include digital images of the records.
How can I retrieve only digital items from the National Archives Catalog?
You can dramatically narrow down your search results to include only digital items that you can review from home. To do this, on the search results page, click on the filter Archival Descriptions with Digital Objects. This will revise your results list so that you will only see descriptions of items with images attached.
How can I get better search results in the National Archives Online Catalog?
It never hurts to try searching by name, although many record descriptions will not name the people who are named in the records. You can improve these searches by using quotes around the entire name, or just the surname. This will restrict results to only items that exactly matches what appears in the quotes.
You’ll notice that there isn’t a specific search field for names in the National Archives Catalog. Here are several additional search strategies you can use when searching for the names of people:
Search on the person’s full name in first name-last name order.
Search for last name – first name within quotes
Search on the surname only. Again you can use quotes.
Search on spelling variations using the search operator OR. This works well when searching name variations such as: Burkett OR Burkette.
Search on variant spellings of the first name, including “Americanized” versions.
Example: Joseph Maggio OR Guiseppe Maggio.
Again, keep in mind that most descriptions in the National Archives Catalog do not include the names of people mentioned in the record. If you know an individual participated in event, search for related keywords and look within the records. You will need to read them to see if your ancestor is mentioned.
Another way to improve your search results is to shift your focus from people to topics. This is strongly recommended by the National Archives. You are much more likely to get a greater number of results because people aren’t usually named in descriptions. Be sure to read the description carefully to see if the item will be helpful and worth requesting.
When searching topics, think about and make a list of relevant phrases and keywords. For example, when searching for Land Records, try searching for phrases such as:
How to Download Files from the National Archives Website
After clicking the description on the search results page you will be on the record page. If there is a digital image, it can be downloaded. Look below to see if there are additional pages. You can click to select the desired page and then click the download icon just below the image.
If you would like to download all of the images, look below the list of images to see if a compiled PDF is available. This will allow you to download and save all of the images in one convenient file.
The Record Group Explorer at the National Archives Website
The Record Group Explorer offers a unique way of visualizing and finding records at the National Archives website:
Allows you to browse NARA’s holdings by Record Group
Use it to get a sense of the scale and organization of records
Explore what is available online via the Catalog
Provides an overview of the digital scans available online within a Record Group: textual records, photographs, maps and charts, electronic records, and more.
Records are grouped by specific government agencies. Each group is represented visually in a section. The section is light blue, signifying the total volume of textual records. If a dark blue bar appears in the section, it is an indicator that some of the records are digitized. The percentage or number (depending on the view you select in the grey Record Group Explorer Tools bar across the top) of digital images will be shown.
If the section is green, that indicates that there are records online but they are not textual records. They may be items like photographs or films.
If the section is grey, there are no records available online at all.
Click a section to learn more about that Record Group and explore the records.
Record Group Highlight: Motion Pictures
The National Archives holds a surprising number of motion pictures. As you browse or search, focusing on topic will likely be more helpful than searching by name. Consider looking for your ancestors’ homes, businesses, military service, events and associated locations.
“A series of films: 306-LSS, a group of more than 400 black and white reels of stock footage that ended up in the hands of the United States Information Agency (USIA).”
Answers to Live Chat Questions
One of the advantages of tuning into the live broadcast of each Elevenses with Lisa show is participating in the Live Chat and asking your questions.
From Sue M.: Do they hold WPA and CCC records? From Lisa: Yes to both!
From Steve S.: Can you use the * and ? as search operators in the NARA catalog? Also thanks for de-mystifying this site! you have made it much more understandable. From Lisa: After the show Steve did some searching and found this handy page providing additional search tips and operators supported by the website. Thanks Steve!
From Michael R.: Are the Naturalization records in the National Archives different from those in local courthouses? From Lisa: I haven’t looked lately, but about 15 years ago I filed a Freedom of Information Act (FOIA) request and received my great grandfather’s federal naturalization paperwork. It included a photograph that was not included at the county court level.
From Lynnette B.: I had my parent’s old home movies put on DVD’s several years ago. What is the next step in making them more available? Adobe spark video? YouTube? I want to identify each person on them? From Lisa: An easy way to get started is by making Adobe Spark Videos (see episode 16) which is free and easy. Use the Titles feature to add text explaining who is who. Uploading them to your free YouTube account channel is a super easy way to share them.
Resources
Get My Free Genealogy Gems Newsletter – click here.
One thing that many genealogists have in common is a connection to Pennsylvania. Perhaps one of your family tree branches extends back to the early founding of the Pennsylvania colony. Or it may be that one of your ancestors was one of the hundreds of thousands who arrived through the port of Philadelphia. Even if you don’ t have Pennsylvania ancestors the State Library of Pennsylvania has a lot to offer.
Genealogy at the State library of Pennsylvania
In this episode I’ll be sharing with you a video of my interview with two librarians from the State Library of Pennsylvania. We’ll discuss their collections and specifically what’s available through their website. After the interview I’ll show you some specific search techniques that you can use at the State Library of Pennsylvania website, including a trick that you can use with any state library website.
Elevenses with Lisa Episode 46 Show Notes
My special Guests from the State Library of Pennsylvania: Kathy Hale, Government Documents Librarian
Amy Woytovich, Genealogy Librarian
This interview was recorded in December 2020. Here’s the latest update (as of this writing) on the library closure and access:
The State Library is currently closed to all visitors. However, staff is teleworking. People may send inquiries to ra-reflib@pa.govand staff will answer questions as best they can.
Renovations have begun on our library in the Forum Building. There may be times we cannot get to the materials requested because of the construction.
Interlibrary loan services are available, but patrons must check if their home library has the equipment and are open for patrons to use that equipment. The Library still ships all over the U.S.
Watch their website for instructions on how to access the State Library of Pennsylvania when it does reopen to the public.
The State Library of Pennsylvania Background
The library has been a federal repository library since 1858, and is one of the oldest in the country. The government printing office deposits materials here.
The State Library of Pennsylvania Collection
The State Library of Pennsylvania physical collection includes:
30,000 volumes
100,000 reels of microfilm
A million pieces of microfiche
The State Library of Pennsylvania digitized items include:
County and family histories
Local histories
Small church histories from rural areas
City directories
Passenger lists
Regimental histories (Revolution to Spanish-American War)
Pension Lists
Pennsylvania Published Archives (collection of military, government, marriage, immigration records from colonial times)
The 1940 U.S. Federal Census
Pennsylvania Documents Example: a report for Pennsylvania of the 25th and 50th anniversaries of the Battle of Gettysburg. Includes information gathered at reunions including names, pictures, and more.
U.S. Government Documents – Serial Set This collection includes reports to the legislature from agencies and institutions. Example: The Daughters of the American Revolution (DAR) were compelled to provide to Congress a yearly report of the names of people approved by DAR. These can be accessed through many libraries, the federal government or by contacting the State Library of Pennsylvania via email:Ra-reflib@pa.gov
State Library of Pennsylvania Research Guides
Amy discusses research guides available on the website. However, here is the linkto the topics she specifically mentions such as Cemeteries and Zeamer collection – recorded information about Cumberland County PA cemeteries. General Research Guides page. These research guide pages include links to additional helpful websites.
State Library of Pennsylvania website’s Genealogy Page
The library’s collection of newspapers includes papers from all 67 Pennsylvania counties on microfilm. They do have a lot of digitized newspapers at the Pennsylvania Photos and Documents Collection at the Power Library.
Newspapers at the Power Library
The Power Library
You can find the Power Library by going to the libraries home page, and under the For General Public tab go to Our Collections > PowerLibrary. Or visit the Power Library website at Powerlibrary.org.
Electronic Databases: you have to be a resident with a library card.
Digital Documents: you don’t have to be a Pennsylvanian to access this collection.
At the top of the Power Library home page on the right you’ll find Digital Docs and Photos:
Pennsylvania Photos and Documents Collection at the Power Library.
There you will find many materials from Pennsylvania colleges including yearbooks. You can browse by subject area, with Genealogy being one of those areas.
Interlibrary Loan and Lookups
At the time of the interview the library was not open for interlibrary loan and lookups. Check the website for the latest updates.
The library does loan its newspaper microfilm. Up to 5 reels of microfilm per request. Kathy says that if you find a newspaper article at Newspapers.com and you see the title, date and the page that an article is on, you can provide the information to the interlibrary load reference librarian at your local library and place a request for a scan of the article from the State Library of PA microfilm. The article can then be returned to you digitally through interlibrary loan. The digitized scan is yours to keep.
The Librarians Favorite Collections
Amy’s Pick: Historic maps found at the library’s website Home > For General Public > Genealogy and Local History > Maps and Geographic Information. This includes Sanborn Fire Insurance Maps. Note: log in with a library card may be required. Contact the library with questions.
Kathy’s favorite collections include:
Map Collection consisting of over 35,000 maps.
The 5 generations from the Mayflower collection.
Usage of Materials
Usage rights and copyright are important considerations when utilizing library materials. Usage depends on the individual item’s copyright. It should be researched as much as possible. Check the meta data of digital images for copyright information.
How to Get Research Help from the State Library of Pennsylvania
“Think of Amy and I as your personal librarians.” Kathy Hale, Librarian
Contact State Library staff by phone at 717-787-2324 or by email at:
Lisa’s Tips for Using the State Library of Pennsylvania Website
Maps for Genealogy
At the website go to Home page > General Public Tab > Our Collections > Search our Resources.
Type in a location and the word map
Use the filters on the right side of the page > Library > State Library
Click to select a map
Try filtering to Full Text Online
Look for the Online Access link, just above Text Item Call Number.
On the map viewer page, click the thumbnail button (looks like a checkerboard) to see multiple pages at a time. You’ll find the Download button in the bottom right-hand corner. The Print button is in the upper right corner.
Cite your source: Go back to the result page, and scroll down. Click the red button called Cite This. This allows you to copy the source citation which you can then paste into other documents and programs.
Newspapers for Genealogy
The Library of Congress Chronicling America website has many Pennsylvania old newspapers, but it doesn’t include all of the newspaper that the library has in its collection. Here’s how to find old Pennsylvania newspapers at the State Library website:
On the State Library website go to General Public > Research Guides > Newspapers
Click the link to the Pennsylvania Newspaper Archive
Browse by title or date, or use the drop-down menus
On the viewer page, zoom into the desired article. Then click Clip/Print Image
Right-click on the clipped image to save it to your hard drive.
The Persistent link is the URL address to your clipping.
Many websites have their own search engine. However, each search engine is only as good as it was programmed. If you can’t find what you want on a website like the State Library PA website, try using a Google site search. Site search tells Google to search for your search terms only on the website you specify.
In my example in the video, you can see that Google found the one page mentioning the surname in a listing of microfilms much faster than I would have found it digging around and navigating the website itself. This page was not a card catalog entry so it would not have come up in a search of the catalog on the website.
Learn More About the State Library of PA Collections
In episode 43 of Elevenses with Lisa we discussed genealogy records available for free at the Internet Archive. The State Library of Pennsylvania has been partnering with he Internet Archive to digitize many additional items from their collection. You can access these items for free at the State Library Internet Archive Collection. This collection includes a large number of World War I materials as well as a growing number of 19th and 20th century pamphlet volumes.
Resources
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In this episode, we’re going to be visiting two of the most pivotal states in the U.S. for genealogy research. These states played key roles in the development and expansion of the United States of America, and we’re going to explore a top online resource for each.
First up is the state of Pennsylvania, officially known as the Commonwealth of Pennsylvania. It was founded in 1681 through a royal land grant to William Penn, and established as a haven for religious and political tolerance. And since for over 300 years the port of Philadelphia was a major gateway for arriving immigrants, many many family trees include people who passed through Pennsylvania. One of the best and most important resources for records of interest to genealogists is the State Library of Pennsylvania, and we’ll be exploring it today with Kathy Hale, the Government Documents Librarian, and Amy Woytovich, the Genealogy Librarian at the State Library of PA.
Then we will head west to Ohio which joined the union back in 1803, and where many of our ancestors settled, or passed through on their way West. The Ohio Memory website is a rich source of historical materials that tell the story of this state and potentially many American families. Jenni Salamon, the Ohio Memory Digital Services Manager will be joining me to explain the depth of the available materials and provide insight into how to best navigate the website.
The library has been a federal repository library since 1858, and is one of the oldest in the country. The government printing office deposits materials here.
The State Library of Pennsylvania Collection
The State Library of Pennsylvania physical collection includes:
30,000 volumes
100,000 reels of microfilm
A million pieces of microfiche
The State Library of Pennsylvania digitized items include:
County and family histories
Local histories
Small church histories from rural areas
City directories
Passenger lists
Regimental histories (Revolution to Spanish-American War)
Pension Lists
Pennsylvania Published Archives (collection of military, government, marriage, immigration records from colonial times)
The 1940 U.S. Federal Census
Pennsylvania Documents
Example: a report for Pennsylvania of the 25th and 50th anniversaries of the Battle of Gettysburg. Includes information gathered at reunions including names, pictures, and more.
U.S. Government Documents – Serial Set
This collection includes reports to the legislature from agencies and institutions. Example: The Daughters of the American Revolution (DAR) were compelled to provide to Congress a yearly report of the names of people approved by DAR. These can be accessed through many libraries, the federal government or by contacting the State Library of Pennsylvania via email: Ra-reflib@pa.gov
Library Research Guides
Amy discusses research guides available on the website. However, here is the link to the topics she specifically mentions such as Cemeteries and Zeamer collection – recorded information about Cumberland County PA cemeteries.
The library’s collection of newspapers includes papers from all 67 Pennsylvania counties on microfilm. They do have a lot of digitized newspapers at the Pennsylvania Photos and Documents Collection at the Power Library.
The Power Library
You can find the Power Library by going to the libraries home page, and under the For General Public tab go to Our Collections > PowerLibrary. Or visit the Power Library website at Powerlibrary.org.
Electronic Databases: you have to be a resident with a library card.
Digital Documents: you don’t have to be a Pennsylvanian to access this collection.
At the top of the Power Library home page on the right you’ll find Digital Docs and Photos.
There you will find many materials from Pennsylvania colleges including yearbooks. You can browse by subject area, with Genealogy being one of those areas.
At the time of the interview the library was not open for interlibrary loan and lookups. Check the website for the latest updates.
The library does loan its newspaper microfilm. Up to 5 reels of microfilm per request. Kathy says that if you find a newspaper article at Newspapers.com and you see the title, date and the page that an article is on, you can provide the information to the interlibrary load reference librarian at your local library and place a request for a scan of the article from the State Library of PA microfilm. The article can then be returned to you digitally through interlibrary loan. The digitized scan is yours to keep.
The Librarians Favorite Collections
Amy’s Pick: Historic maps found at the library’s website Home > For General Public > Genealogy and Local History > Maps and Geographic Information. This includes Sanborn Fire Insurance Maps. Note: log in with a library card may be required. Contact the library with questions.
Kathy’s favorite collections include:
Map Collection consisting of over 35,000 maps.
The 5 generations from the Mayflower collection.
Usage of Materials
Usage rights and copyright are important considerations when utilizing library materials. Usage depends on the individual item’s copyright. It should be researched as much as possible. Check the meta data of digital images for copyright information.
State Library of Pennsylvania Help
“Think of Amy and I as your personal librarians.” Kathy Hale, Librarian
Contact State Library staff by phone at 717-787-2324 or by email at:
Learn More About the State Library of PA Collections
In episode 43 of Elevenses with Lisa we discussed genealogy records available for free at the Internet Archive. The State Library of Pennsylvania has been partnering with he Internet Archive to digitize many additional items from their collection. You can access these items for free at the State Library Internet Archive Collection. This collection includes a large number of World War I materials as well as a growing number of 19th and 20th century pamphlet volumes.
Lisa’s Tips for Using the State Library of Pennsylvania Website
Maps for Genealogy
At the website go to Home page > General Public Tab > Our Collections > Search our Resources
Type in a location and the word map
Use the filters on the right side of the page > Library > State Library
Click to select a map
Try filtering to Full Text Online
Look for the Online Access link, just above Text Item Call Number.
On the map viewer page, click the thumbnail button (looks like a checkerboard) to see multiple pages at a time. You’ll find the Download button in the bottom right-hand corner. The Print button is in the upper right corner.
Cite your source: Go back to the result page, and scroll down. Click the red button called Cite This. This allows you to copy the source citation which you can then paste into other documents and programs.
Newspapers for Genealogy
The Library of Congress Chronicling America website has many Pennsylvania old newspapers, but it doesn’t include all of the newspaper that the library has in its collection. Here’s how to find old Pennsylvania newspapers at the State Library website:
On the State Library website go to General Public > Research Guides > Newspapers
Click the link to the Pennsylvania Newspaper Archive
Browse by title or date, or use the drop-down menus
On the viewer page, zoom into the desired article. Then click Clip/Print Image
Right-click on the clipped image to save it to your hard drive.
The Persistent link is the URL address to your clipping.
Many websites have their own search engine. However, each search engine is only as good as it was programmed. If you can’t find what you want on a website like the State Library PA website, try using a Google site search. Site search tells Google to search for your search terms only on the website you specify. Here’s how to do it:
Go to the library website
Copy the home page link (remove the extra stuff to get down to the root address)
Go to Google.com
In the search field type in a keyword(s) (for example, a surname) then type a space, and then type site:
Paste the website address that you copied right next to the colon. Do not put a space between site: and the address.
Press Enter to run the search.
The search results page will include pages from that website where Google found your search terms.
In my example in the video, you can see that Google found the one page mentioning the surname in a listing of microfilms much faster than I would have found it digging around and navigating the website itself. This page was not a card catalog entry so it would not have come up in a search of the catalog on the website.
On long pages such as in my example, I use Control + F (Windows. Command + F on Mac) to quickly find the surname on the page.
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Record Collection #1: Ohio Memory
Website:https://ohiomemory.org
Special Guest: Jenni Salamon, Ohio Memory Digital Services Manager
If your family has any connection with the state of Ohio – and sometimes I think it’s hard to find anyone who doesn’t have at least one ancestor who did – then you’re going to love the Ohio Memory collection and website.
Even if you don’t have a direct connection with the state of Ohio, like all collections it’s worth taking a peek. Records don’t care about state lines, and many items in the Ohio Memory collection touch far beyond the Ohio border.
OhioMemory.org was featured in Family Tree Magazine’s 75 Best State Genealogy Websites list in a recent issue of the magazine. I host the Family Tree Magazine podcast, and recently had the opportunity to interview Ohio Memory’s Digital Services Manager, Jenni Salamon for that audio show. Since there’s so much to see at Ohio Memory I’m excited to share the video of that conversation.
What is Ohio Memory?
Ohio Memory is the collaborative digital library program of the Ohio History Connection and the State Library of Ohio. Established in 2000. It was originally established as a bicentennial project they wanted a way to capture some of Ohio’s history and share it more broadly. Ohio turned 200 years old in 2003.
Ohio Memory worked with institutions around the state to build the online collection. They picked their favorite collections which were then digitized and made available as an online scrapbook. Initial submission by 260 institutions resulted in over 13,000 contributed items, and Ohio Memory continues to grow.
Most of the contributing organizations are public libraries, and some are university libraries. Other organizations such as historical societies, government institutions, special libraries, religious archives also contribute to the collection.
What kind of genealogical resources are available at Ohio Memory?
A wide-variety of materials make up Ohio Memory including:
Early Ohio state history
American Indians
The Civil War
World War I
Maps
Drawings
Paintings
Archaeological artifacts
Photographs
Journals
Objects
Oral Histories (audio and video)
Newspapers
Yearbooks
Present Day government records
All 88 Ohio counties are represented in the Ohio Memory collection.
Tips for Searching for Records at Ohio Memory
Everything at Ohio Memory is digital and keyword searchable thanks to Optical Character Recognition (OCR). However, they do sometimes connect back to other catalog records.
Search Tip: Finding Images at Ohio Memory
When you use the search box on the home page you will be searching both the text and the metadata provided by the contributor. If you want to search just visual items (photos, images, etc.) select “exclude full-text sources.”
It’s important to use keywords relevant to the time period that you are searching. Restrict your format to what you want right from the homepage.
Historical Newspapers at Ohio Memory
The newspaper collection of Ohio Memory does not overlap with the Library of Congress’ Chronicling America collection, but they are all part of the same story and collection. They have contributed a large amount of newspapers to Chronicling America over the years. At last count there are a million pages between the two collections.
Ohio Memory focuses on titles and time periods different from the content on Chronicling America. At Ohio Memory you’ll find deeper runs of newspapers and more recent newspapers. New newspaper content is being added regularly.
They also have some very early newspapers that are significant to Ohio history such as the Ohio State Journal which was the paper of record for Ohio during the 19th century. The Ohio State Journal collection covers 1830-1875 an important time period in Ohio’s growth and the Civil War.
The Lebanon Western Star newspaper from southwest Ohio near Cincinnati and Kings Island is another important newspaper. It covers Ohio history from a more rural area.
Old Yearbooks at Ohio Memory
A lot of Ohio Memory’s public library partners have access to yearbook collections through their partnerships with local schools. Many have worked to digitize their materials and put them on Ohio Memory. Some are quite early, some more recent although not very recent due to privacy concerns.
Many of the yearbooks at Ohio Memory come from northwest and northeast Ohio. You’ll also find student histories from southwest Ohio from a couple of universities, as well as other related materials such as student photos.
Is Ohio Memory Free?
Yes! They used to have one collection that was behind a pay wall. That was the Underground Railroad Wilbur H Siebert collection which features information about underground railroad activities in Ohio and beyond. It’s a strong resource for looking at research methods of the era, and the stories of how the underground railroad operated. That collection was opened up a couple of years ago and has remained free.
Ohio Memory Help Resources
Videos, an FAQ and search guides are available to help you learn how to dig into the Ohio Memory website. You can also reach Ohio Memory by email for additional assistance.
The Future of Ohio Memory
They continue to digitize and add new materials based on their strategic goals. Recently they focused on President Warren G. Harding since it is the 100th anniversary of his election. They are continuing to add more content to that collection.
Ohio Memory has about 40 active partners around the state that are choosing items from their own collections for inclusion. Examples include Wood County in northwest Ohio, Mount Saint Joseph University and the Sister of Charity in the Cincinnati area. They welcome new partners every year.
Copyright and Usage at Ohio Memory
While you may or may not find things specifically about your ancestors, Ohio Memory offers a wonderful opportunity to find things that help fill in their story and their community.
You are free to use items for educational and personal use without needing extra permission. If you’re a family historian and you are wanting to put a picture in a presentation for your family or you just want to keep it with your own research records, you are welcome to do so.
Jenni Salamon, Ohio Memory’s Digital Services Manager says that if you want to post something on social media, simply include a link back to the Ohio Memory site so others know where it came from Ohio Memory. If you want to use an item for a formal publication or commercial use, contact Ohio Memory. Copyright varies by item and research is required.
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The National Archives is marking the World War I Centennial with a new app, as well as programs and exhibits. Here’s the scoop from their press release:
The United States declared war on April 6, 1917
Washington, DC – The National Archives marks today’s World War I Centennial with a new mobile app, special programs, featured document displays, traveling exhibits, and a special new webpage highlighting all related resources on National Archives News.
Remembering WWI App
Today, the National Archives launches the Remembering WWI interactive app, now available free of charge through iTunes(iPad only) and Google Play. The app commemorates the 100-year anniversary, in April 2017, of the U.S. entry into World War I.
The app provides an unprecedented collection of WWI content digitized and preserved as part of the larger Wartime Films Project – much of it never-before-seen by the public – including photos and film shot by the U.S. Signal Corps from 1914 –1920.
National Archives’ partners for the design and testing of the app included: Historypin, Library of Congress, Smithsonian’s Museum of American History, WWI Centennial Commission, WWI Museum, and, American Association of State and Local History. This project is made possible in part by an anonymous donor and the National Archives Foundation.
Saving World War I and II Media through Digitization and Crowdsourcing
Thanks to a generous donation from an anonymous donor, the National Archives embarked on a three-year project to digitize and create public engagement with World War I and II motion pictures and photographs. The project’s original goal was to digitize 70 films and 75,000 photos, and foster engagement on the new digital platform, but by the end of the project, the National Archives had digitized 164 films (337 reels) for more than 65 hours’ worth of content, in addition to more than 100,000 photographs. This is the first time that many of these photos and films will be viewed by the public. All scans are available through the National Archives Catalog or on our YouTube page.
Special WWI-related Exhibits
Featured Document Display: Making the World Safe for Democracy: U.S. Enters WWI East Rotunda Gallery, National Archives Museum, through May 3, 2017
To commemorate this centennial, the National Archives presents a special display of the Joint Resolution declaring war against the Imperial German Government, April 6, 1917. President Woodrow Wilson signed this declaration of war on April 6, 1917, ending America’s neutral stance on the World War conflict and formally declaring war against Germany. The National Archives Museum’s “Featured Document” exhibit is made possible in part by the National Archives Foundation through the generous support of Ford Motor Company Fund.
Traveling Exhibit: Over Here: Americans at Home in World War I
Over Here: Americans at Home in World War I draws on the unparalleled holdings of the National Archives to capture the patriotic fervor of draft registration, the emotional good-byes of men leaving for training camps, the “hoopla” of Liberty Loan drives, the craze for volunteerism, and the violence of vigilantism. The exhibit is divided into three themes: Mobilizing the Nation, Stirring Patriotic Passions, and Policing Enemies at Home. Over Here is organized by the National Archives, and traveled by the National Archives Traveling Exhibits Service (NATES).
Traveling Exhibit: Over There: Americans Abroad in World War I
After the United States entered World War I, 1917, millions of American men joined or were drafted into the armed services. Some 2 million served in Europe with the American Expeditionary Forces. Over There: Americans Abroad in World War I showcases World War I overseas military photography from the immense photographic holdings of the National Archives. The exhibition includes photographs from the fronts, behind the lines, and the consequences of the war and how it was remembered. Over There is organized by the National Archives, and traveled by the National Archives Traveling Exhibits Service (NATES).
World War I Social Media Day Events in DC, nationwide, and online!
Tuesday, April 11, 2017 Join the National Archives to participate in World War I Social Media Day, hosted by the Smithsonian’s National Museum of American History. Museums, archives, and other educational institutions around the world will share a day of social media activity focused on #WorldWar1 history.
Facebook: World War I in Photos: A Peek inside the Special Media Research Room 10:30 a.m.—Military historian and archivist Mitchell Yockelson showcases his favorite photographs from the war and answers your questions. National Archives on Facebook
Facebook Live with the National Archives at NYC: Online resources for WWI Military Records 2 p.m.—Tune in to Facebook Live for a recap of our Finding Family Genealogy Series, which will be discussing online resources for veterans and military records related to World War I. National Archives at New York City on Facebook
Twitter: Q&A: U.S. Presidents who served during World War I 11 a.m.—Join archivists from the Presidential Libraries to learn how Presidents Hoover, Franklin D. Roosevelt, Truman, and Eisenhower served during the war.
Presidential Libraries: @OurPresidents, @HooverPresLib, @FDRLibrary, @TrumanLibrary, @IkeLibrary
Digital Catalog: Tagging mission: World War I posters All day—Become a citizen archivist and join us to help “tag” World War I posters. By adding keywords of details and features found on the poster in our catalog, you can help make them more accessible to researchers, students, and the public. Educators and classroom teachers, this is a great way to get students involved in doing American history! New to tagging? Get started!
Transcription mission: Fire and Orientation notes by Harry S. Truman All day—Calling all military history buffs! Help us to transcribe Harry S. Truman’s handwritten notes that he took during his training to learn to fire the French 75 millimeter guns that his artillery unit used while in France. Learn about the future President’s experience during the war. Get started!
The National Archives Museum is located on the National Mall on Constitution Ave. at 9th Street, NW. Hours are 10 a.m. to 5:30 p.m. daily, except Thanksgiving and Christmas.
The United States declared war on April 6, 1917
Today, the National Archives launches the 
Digital Catalog: Tagging mission: World War I posters