by Lisa Cooke | Jul 9, 2016 | 01 What's New, Records & databases, Research Skills |
Records that have been created recently are difficult to find and access. Some privacy laws protect, and hinder, our being able to find more recent birth, marriage, and death records we need. Here are some tips for finding these and other genealogy records not yet online.
Recently, Tom in Olympia, Washington wrote us with a question about how to find recent genealogy records that are not online yet.
“My wife’s mother was adopted in 1925. We have found her biological mother’s name and through Ancestry.com, I’ve found several bits of information about her from census records. She also was a crew member on three steamships in the 1930s. On two of the ship manifests, her U.S. passport numbers are listed. Do you know any search options for finding information from passports in the 1930s?”
Maybe you have had a similar question. We hope our answer helps everyone more easily find genealogical records that are not online yet.
Obtaining Recent Passport Application Records
Tom will be interested in obtaining a passport application record which may hold more information about his targeted ancestor. As Tom already discovered, U.S. passport records are online at Ancestry and FamilySearch, but only those records prior to 1925.
My original hope was that the National Archives Records Administration would have had the passport application records for the 1930s. I googled passport applications National Archives, and the first search result took me to an excellent article. I learned the U.S. State Department has passport applications on microfilm between the years and dates of 1795 to 1905 and January 2, 1906 – March 31, 1925. Sadly, these were not the years Tom was looking for.
To find information about passport applications in the 1930s, I needed to go another route. I opened a new window and googled U.S. State Department passport applications request copy. The first search result took me right to the page I needed. The Passport Services maintain the U.S. passport records from 1925 to the present. These records are protected by the Privacy Act of 1974.
Passport records in this time frame for a third-party person are processed under the Freedom of Information Act. These records need to ordered by mail. Tom can make a request in writing and send that request to:
U.S. Department of State
Office of Law Enforcement Liaison
FOIA Officer
44132 Mercure Cir
P.O. Box 1227
Sterling, VA 20166
I suggested he mention his desire for the information is for genealogical purposes and what his relationship is to the person in question.
Using the Same Strategy for Other Recent Genealogy Records
Remember, this same kind of strategy applies to other genealogical records you might be looking for that were created recently. You can use Google searches and follow-up phone to find out where more recent records are and the access policies.
As an example, a recent Indiana marriage license index can be searched and viewed online for free at the Public Access records website for the state. I found this little goody by googling Indiana marriage records.
All of us at Genealogy Gems adore having the opportunity to find and share solutions like this one for overcoming the problem of locating recent genealogy records that aren’t online. If you haven’t done so already, sign-up for our weekly newsletter for more tips and tricks. Oh, and write to us anytime with your genealogy questions! We love to hear from you!
More Gems on Recent Genealogy Records
Other recent genealogy records in the U.S. are also available via the provisions of the Freedom of Information Act (FOIA). Click here to read about them! They include post-World War II draft registrations, immigration and naturalization documents and Social Security applications (SS-5).
by Lacey Cooke | Dec 1, 2017 | 01 What's New, Canadian, Records & databases, United States
New and updated records for Canada and the United States are hot off the press this week. Mortality schedules, cemetery records, Roman Catholic records, and passenger lists are listed for Canadian genealogy research. For the United States, check out Ohio newspapers, New Jersey census records, Confederate maps, and more.
Canada – New and Updated Collections
Ancestry has three brand new collections of Canadian records. First is the Census Mortality Schedule, 1871, covering the provinces of New Brunswick, Nova Scotia, Ontario, and Quebec.
Specifically for Ontario, Toronto Trust Cemeteries, 1826-1989 includes records of several Toronto Cemeteries. And the Roman Catholic Baptisms, Marriages, and Burials, 1760-1923 collection includes indexed records of Ontario baptisms, marriages, and burials. Other records, such as family lists, communions, and confirmations may appear, but do not have associated indices.
At FamilySearch, the collection of Canada Passenger Lists (1881-1922) has been updated with over 33,000 new indexed records. The collection contains an index and images of ships’ passenger lists (also known as ships’ manifests or seaport records of entry).
United States – Newspapers, Census Records, & More
Ohio. MyHeritage has a new collection of Ohio Newspapers from 1793-2009 that you’ll definitely want to explore. These newspapers come from various cities and towns throughout the state and may provide vital records substitutes as well as a glimpse of daily life.
New Jersey. State Census records for New Jersey are now online at Ancestry for the following years: 1855, 1865, 1875, 1885, 1905, and 1915. Records did not survive from all New Jersey counties but all available records are included in this collection.
New York. Brooklyn, Bethlehem Steel Shipyard Employment Cards, 1908-1965 is another new collection at Ancestry. Records include name, age, birth date, next-of-kin, and employment date.
Illinois. New over at FamilySearch are Illinois Mortality Schedules, 1850-1880. This collection lists people who died in the year preceding each census starting in 1850.
National Archives. Over 100 Confederate maps have been digitized at the National Archives. These maps are part of Record Group (RG) 109 and can be viewed online as well as downloaded. Additionally, some of the maps contained unique information on the back, and both sides are available to view in the Catalog.
Railroads. Finally, the Railroad Retirement Pension Index, 1934-1987 is available now at Ancestry. Records vary, but the information found may include birth date, death date, and social security number.
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by Lisa Cooke | Feb 19, 2014 | 01 What's New, Family Reunions, Inspiration, Pinterest
Do you have a family reunion, wedding or another special family gathering coming up soon? I’ve been busy helping plan my youngest daughter’s wedding, and we are looking for ways to capture memories from our loved ones while they are all together.
Hannah and I aren’t the only ones looking to make the most of this exciting event. Genealogy Gems podcast listener Kirsty recently asked me how she could incorporate family history gathering at her upcoming wedding (Congratulations, Kirsty!) and here’s what I told her:
1. Search family reunion websites and other websites for ideas you can convert to a wedding reception. For example, Reunions Magazine has a page devoted to family history activity ideas for family reunions. A search of Google and Pinterest should help you find more ideas. Check out my Pinterest board called Incorporating Family History Into Your Wedding.
My Board: Incorporating Family History into Your Wedding
2. If you have your guests seated at tables, that’s a great opportunity to provide an icebreaker that can double as a family history gathering opportunity. You could have a form at each place setting for them to fill out. If you are having a videographer, you could have a short list of questions at each table, and when he comes to their table he records them answering the questions. (What’s your earliest childhood memory? Who’s the earliest ancestor you have a photograph of? What are three things you remember about great-grandmother? etc) Can you imagine how this Martha Stewart placecard on Pinterest (which I found by searching “family reunion history” at Pinterest) might be adapted this way?
3. If you they won’t be at tables, you could have a family history table (next to another table they are likely to visit such as guest book table) and have your activity there. Let them know that this is their gift to you. You could even have some sort of treat or little sticker they can wear that says “I shared the family history, have you?” (In the U.S. when you vote they often give you a little lapel sticker that says “I voted.”) Or you could create the “Sweet Memories Candy Bars” that feature family history that I write about in my book Genealogy Gems: Ultimate Research Strategies.
I hope these ideas help inspire Kirsty and anyone who wants to gather their loved ones’ memories at their next family event!
by Lisa Cooke | Dec 12, 2014 | 01 What's New, MyHeritage, RootsMagic, Trees
If you’re a MyHeritage user, you know how powerful their search and record matching technologies are–and how many records and trees they have. If 
you use RootsMagic, you know how adeptly this family history software helps you build and maintain your master family tree. Now you can work more heritage magic by combining these powerful family history tools!
MyHeritage’s Smart Matching™ and Record Matching technologies have been integrated into newly-released RootsMagic 7 in a feature called WebHints. Whenever new records become available that match people in your RootsMagic tree, MyHeritage will send you a clickable alert. It’s kind of like having Google Alerts for MyHeritage embedded right within MyHeritage! Some records will be free to view; others will require a MyHeritage subscription. Either way, don’t you want to know what’s out there that you might be missing? (Bonus: WebHints also include hints from FamilySearch.org!)
Personally, I’m so pleased to see this collaboration. RootsMagic is a longtime sponsor of the free Genealogy Gems Podcast. MyHeritage also sponsors our podcast now, too. These companies offer products I love to share with readers and listeners because they are truly “genealogy gems.”
A few more good-to-know facts:
- RootsMagic assures users that “information sent by RootsMagic to MyHeritage for matching is never collected or shared, and is deleted after matching to ensure the complete privacy of RootsMagic users and their data.
- You do have the option to turn off WebHints if you need to for whatever reason. In the software, go to Tools, File Options, and then uncheck WebHints.
- MyHeritage matching technologies are also being integrated by Dutch genealogy software Aldfaer and the online genealogy services of Coret Genealogie in the Netherlands.
Is it time for you to try a free trial of RootsMagic and MyHeritage? Test drive them both with their freebie versions (still powerful and totally compatible with the paid upgrades). Click here to learn about RootsMagic 7 (and the free version, RootsMagic Essentials) and here to learn about free and paid subscription options at MyHeritage.com.
What are you finding in your WebAlerts on MyHeritage (or by searching the site yourself)? I’d love to hear from you! Post your discoveries on the Genealogy Gems Facebook page!
by Lisa Cooke | Mar 4, 2015 | 01 What's New, Google, Listeners & Readers, Maps, Records & databases, Research Skills
Recently I heard from Sue Neale, whose story offers a compelling reason to use Google Scholar for genealogy research! Read it below–then I’ll tell you a little more about Google Scholar.
“I’ve been using computers for genealogy research (among other things) for about 30 years and am pretty good at finding most anything on the internet whether it pertains to genealogy or something else. It’s a continuous learning experience because computer, the internet and genealogy on the internet are always changing and updating.
[After hearing your seminars at RootsTech 2015], I tried out a couple of Google searches for my husband’s 3rd great-grandfather Silas Fletcher. Silas lived on Indian Key in the Florida Keys in the early 1820s.
My husband and I and our son visited Indian Key several years ago and the young lady who took us out in the boat had actually written her college thesis on Silas! Of course, we didn’t think to get her name or any other information. So I Googled “scholar paper Silas Fletcher’ and the first item on the search turned out to be her thesis!
I also found a second thesis on Indian Key and a research paper a third person had written–and they both contained information on Silas. In the footnotes I found references to deed books (book number and page number) that contained statements written by Silas, his wife Avis, their daughter Abigail and Mike’s 2nd great grandfather William H. Fletcher about their lives and movements in the Florida Keys.
With that information I went to Familysearch.org and found the deed books I needed for Monroe County. I was able to go find their statements very easily instead of having to ‘browse’ through the books on the off-chance I would find something (which I do if I don’t know the exact book where the record would be).
I can hardly wait to try out the rest of what I learned at your seminars to see what else I can find!”
Sue’s experience is a great example of using Google to dig for your family history. One little-known feature on Google is Google Scholar, which would help Sue and anyone else more easily find material like what she describes: doctoral dissertations, theses, academic papers and more. Your keyword searches in Google Scholar will target results from academic publishers, universities, professional societies and more.
Though scholarly literature gets a bad rap sometimes for being boring or highbrow, they do something genealogists love: THEY CITE SOURCES. Sue cleverly read the footnotes of the materials she found and they led her right to a key source she needed.
Here’s another resource she could find using the details found on Google Scholar in a Google Image search: a map of his community!
My newly-updated, revised book The 
Genealogist’s Google Toolbox has an all-new chapter on using Google Scholar. Among other things, I show you advanced search strategies and how to use Google Alerts with Google Scholar for continuous updates on your favorite search results. Click here
