What the U.S. Federal Government Could Learn from Genealogists

Beware: Personal Opinions are coming your way in this article!

In my book The Genealogist’s Google Toolbox I emphasize how to use Google to determine what is already available and free online before investing your limited time and money in offline family history searching.  Smart genealogists allocate their resources wisely, getting the most bang for their buck. And collaboration between individual genealogists allows us to accomplish even more.

Money down the toiletIt looks like the U.S. Federal Government could learn a thing or two from savvy genealogists. The Washington Times is reporting that Congress’s auditor has discovered that our tax payer money given to the federal government isn’t being spent very wisely. (Imagine that!) Agencies fail to collaborate and share information, creating redundancy and overspending.

One example from the article: the Commerce Department “has been charging other government agencies millions of dollars for reports that the other agencies could just as easily have gotten online, for free – often with a Google search.”

This news makes it even harder to swallow the news that the National Archives and Records Administration (NARA)  is suffering reduced hours of service due to budgetary issues.

The Bottom Line:
Google Twice, Pay Once (and only if you have to!)

 

 

What To Do When Technological Changes Get You Down

Feeling frustrated by changing technology? Here’s a look back at a post I originally wrote in 2013 that addresses the mayhem tech changes can cause, and how a visit to a fast food restaurant changed my perspective on a particularly rough day.

The “Mayhem” commercials from Allstate are a riot, but of course all that mayhem isn’t all that funny when it’s happening to you.

Allstate Raccoon Mayhem Commercial

Sometimes it feels like technology companies are having a little mayhem fun with us when they get us up and running with their software program, or app, or phone, or tablet, or whatever, and then *BAM* they change it all up.  Mayhem!

It’s not really that we don’t want new technology, it’s just that:

1. We sometimes get very little if any warning that it’s coming

2. The change requires investing time in learning all new ways to do something.

3. The change seems to be suspiciously benefiting the changer and not us – the “changee.” 

4. We have to shift out of auto pilot into manual drive
…which means it takes longer to do tasks, and we tend to make mistakes more often because our brain, our eyes, and our fingers are all trained to quickly complete the task the old way.Technological Frustration

I’m usually pretty excited about new technology and I love seeing what it can do for our genealogy efforts, but don’t think that I don’t have my moments when I just want to run screaming into the street and chuck my laptop in the gutter. We all have our moments. And I’m here to tell you that I feel your pain and have suffered myself, some mayhem this week, in fact, I call it:

Mobile Mayhem

See, the thing is, folks love their smart phones. Walt Mossberg, principal technology columnist for The Wall Street Journal just tweeted that according to an Experian marketing survey the average America spends an hour a day with his or her smartphone. And iPhone users spend more time than Android users.

Smart PhoneGoogle, and specifically YouTube which they own, has definitely taken notice of all this smart phone savvy-ness, and they’ve decided to turn my world, and all the other YouTube Channel publisher’s worlds out there upside down.

I launched my YouTube channel way back in the stone-age, 2007, before Google even owned YouTube. And I have over 60 videos on the channel, and we’ve been diligently working on getting prepared for a while new phase of video production here at Genealogy Gems. So I have had my hands quite full on the video front.

YouTube has implemented a total redesign of YouTube channel pages. The goal is to make the channels mobile friendly, while still accommodating the wide range of full size computer screens that are out there. But in order to accomplish this, we as channel publishers have to scramble and get new artwork for our banner, produce a new introduction video and rearrange the video layout.

So how did I respond to this change you ask?

I ignored it, of course, until I had about a week left before they were set to flip the switch. And then this week all of a sudden it was an emergency to get my channel ready.

So I finally broke down and hired someone to create the new artwork, then I spent hours one morning trying to get all the changes made. My frustration level was growing a little because I just wasn’t happy with how the design of the new artwork was fitting the new layout. And there were so many other things I wanted and needed to be doing that week.

Then my sweet neighbor came to the door and my dogs, who think every knock on the door is a masked marauder, went totally ballistic, blasting through the room knocking over my morning coffee on their way to the door. So now I had coffee all over the carpet.

After my neighbor left I got the portable steam cleaner out to clean up the coffee stained carpet and it worked for a total of 45 seconds, then dribbled to nothing. So I went to the kitchen and set it on the counter to look at it and when I took the nozzle off it dribbled dirty water all over my freshly cleaned kitchen floor.

I spent the next two hours cleaning the kitchen floor, fixing the steam cleaner nozzle, and cleaning my carpet.  And my YouTube channel was still not quite right, and I wasn’t sure how to fix it. Panic started to set in. All of a sudden I feared I would never figure it out, or get it done, and on top of that I was getting further behind on everything else I needed to do.

When my husband got home we went out for fast food because I hadn’t had a chance to do a thing about preparing dinner. So he listened to my day as we go through the line, and then I went to get my soda and I set my tray on the counter by the soda machine. Unfortunately I didn’t notice that the counter top was about six inches shorter than the tray, and my tray of shanghai beef and cream cheese won tons unceremoniously hit the floor.

At this point I was feeling pretty sorry for myself and pretty sure it was all YouTube’s fault.

Then, a woman my age came into the restaurant with her daughter and husband. She sat and waited while they ordered the food because she was in a wheel chair. And needless to say my perspective made a big course correction.

Maybe I don’t really know what frustration can be. And…get ready for it…maybe I over-reacted all day long.

She smiled at me and I smiled back and then I got to thinking back on my day. And I realized it’s so often not the change itself that causes the mayhem, but it’s our knee jerk response of fear to it.

If you have ever found yourself gritting your teeth as the next big technological roll out happens, or sometimes worse yet, the closing of a favorite tool like iGoogle or the Google News Timeline, here are some things to keep in mind:

First: Stay Calm and Carry On
Just like the famous saying from World War II Britain, we are much more effective in difficult times when we take a breath and stay calm, and then we continue moving forward to the best of our ability at our pace.

Often times it’s our lack of calm that causes us not carry on as usual, and in the end, brings more trouble down on our own heads.

The older I get the more I can see how human beings bring a lot of stuff on themselves. I didn’t start picking away at the new artwork and design until the last week before the change implementation because I was focusing on how they shouldn’t be changing it. And yea, that kind of thinking wasn’t hurting anyone but myself, because YouTube wasn’t about to call a halt to it because some channels didn’t like the idea.

And simple things, like I knew better than to set my coffee where I did, but I was so freaked out about the YouTube design I carelessly set it at dog level. And it was just silly to pull the nozzle off the steam cleaner over a clean floor rather than over the sink.

Second: The Technology Folks Probably Have a Good Reason for the Change
Sometimes it’s a financially driven change; they just can’t make it sustainable as is. And I would much rather see an inconvenient change than a complete disappearance of a Google or an Ancestry.

And sometimes it’s because the technology folks do have their eye on the future, and they see the big picture of how you and other users use your technology today. In the end the change will meet a pressing need, and they are striving to stay ahead of the game so we aren’t moaning down the road. YouTube’s change is a great example of that. They’ve made the case that a large percentage of users watch video from mobile devices and they challenged us as channel publishers to check our own analytics. And you know what, they’re right! I wasn’t keeping an eye on that but YouTube was.

Third: A Little Investment in Education can Go a Long WayEducation Investment
It’s OK if you have to slow down for a little while and spend some time getting re-educated. I decided to sign up for an online class YouTube offered channel publishers and in the first hour or so I came to better understand how my channel was going to benefit. And understanding the benefits will give you the motivation to take on the change.

I know, it’s hard to imagine that you can find even more time on education. But as I’ve said before on my Genealogy Gems Podcast, I think as genealogists we need to actually be budgeting a certain amount of time for education. Don’t leave it to be squeezed in in a panic. Allocate 10% of your research time for reading and education, and another 10% on staying organized, and I guarantee you remaining 80% will be much more productive!

The truth is, if my YouTube channel doesn’t look perfect yet, I trust that you guys will still be watching, and it certainly won’t stop me from publishing new videos.

And it’s sort of funny that this has been on my mind so much this week and I’ve been personally facing the YouTube change here at Genealogy Gems, because I just had the opportunity to sit in on a conference call with Ancestry.com where they provided a behind the scenes look at some of the changes they are working on for the upcoming months. Listen to Genealogy Gems Podcast episode 156 to hear the details.

After all I struggled with and all I learned from it last week, I found myself being much more open to the Ancestry changes. I was more focused on spotting the benefits to the genealogist, and I found myself admiring their commitment to continuous improvement. See the thing is, whether you are an individual genealogist or a big company like Ancestry, if you aren’t striving for continuous improvement you will fall behind, and the work will become more difficult because you are working harder than you have to.

 

We Dig These Gems: New Genealogy Records Online

We dig these gemsWe learn about so many fantastic new genealogy records online every week. So each Friday we round up several of them for you to glance through. Watch for databases and documents that your ancestors might appear in–but also watch for the kinds of records that may be out there already, that you haven’t yet looked for. This week: British women in World War I, Polish-American marriages, Irish vital records, Canadian travel photography, Scottish artifacts and documents and a Louisiana (US) press archive.

WWI WOMEN. FindMyPast has posted over 9,500 UK records that illustrate the various roles played by woman during the Frist World War. These include:

POLISH-AMERICAN MARRIAGES. A new database of Polish-American marriages has been posted by the Polish Genealogical Society of Connecticut and the Northeast.

According to a press release, “This database contains the names of couples of Polish origin who were married in select locations in the Northeast United States. The information was taken from marriage records, newspaper marriage announcements, town reports, parish histories or information submitted by Society members. The time period generally covered by these lists is 1892-1940. It includes the States of Delaware, Massachusetts, New Hampshire, New Jersey, Rhode Island and Vermont. Connecticut and Jersey City, NJ will be added at a later date.”

IRISH BMD. Over a million records appear in a new database of Irish records of the city and county of Derry~Londonderry and Inishowen, County Donegal. Entries span 1642-1922 and include:

  • Pre-1922 civil birth and marriage registers,
  • Early baptismal and marriage registers of 97 churches,
  • Headstone inscriptions from 118 graveyards, and
  • Census returns and census substitutes from 1663 to 1901.

Click here to access these records (and other County Derry resources) at RootsIreland,ie (subscription required).

CANADIAN TRAVEL PHOTOGRAPHY. A small but visually rich collection of pictures promoting Canadian tourism is now at Flickr Creative Commons. Use these to explore places your ancestors may have visited (and the images that may have lured them there) if they vacationed by rail in the 1800s or early 1900s. (Click here to learn more about finding great historical photos at Flickr Creative Commons.)

SCOTTISH ARTIFACTS AND DOCUMENTS. A new digital archive at Historic Scotland has launched an online database of 400 artefacts now includes over 400 artifacts important to Scottish history. Everyday household objects, ship models, coins, weaponry, bits ‘n bobs of old homes and buildings, industrial machinery and miscellaneous photos, books and ephemera are all browsable on this site. It’s a great place to look for images that help illustrate your Scottish ancestors’ history.

LOUISIANA PRESS COVERAGE. The Louisiana Digital Media Archive has launched as “the first project in the nation to combine the media collections of a public broadcaster and a state archives,” according to its site description. “This ever-expanding site contains a combined catalog of thousands of hours of media recorded over the past half-century.  You can see interviews with Louisiana civil rights pioneers, notable political figures, war heroes, artists and literary icons. You’ll have a front row seat to Louisiana history through video of historic events. You can also visit remote and endangered Louisiana places and cultures.”

check_mark_circle_400_wht_14064Not sure how to find record sets like these for YOUR family history? Here’s a tip! Set up a Google Alert. Say you want to know whenever new material on Polish-Americans in Detroit is found by Google’s ever-searching search engines. Click here to learn how to set up this search (or any other) Google Alert for genealogy.

This tip comes to you courtesy of the book The Genealogist’s Google Toolbox, Second Edition by Lisa Louise Cooke–the fully-revised 2015 edition that’s packed with strategies that will dramatically improve your ability to find your family history online.

Millions of global records now at FamilySearch.org

Millions of records from around the world are new at FamilySearch this week, and are completely free! These new collections include Australia, Denmark, Finland, France, Italy, and South Africa. PERSI also got a big update this week at Findmypast, as well as new and updated records for Canada, England, and Ireland.

new genealogy records at Familysesrch

New collections free at FamilySearch

Australia. The new South Australia, Immigrants Ship Papers, 1849-1940 collection includes immigrants’ ships papers, containing a record of births and deaths aboard, 1849-1867 and 1873-1885. Indexed records in this collection include passenger lists arriving and departing from South Australia. (Original records in the State Records of South Australia, Adelaide.) Get started with Australian genealogy research with these tips from an expert at Legacy Tree Genealogists!

Denmark. FamilySearch has been adding census records for Denmark recently, and the latest new collection is the 1921 Denmark Census. This collection includes over 430,000 images, and these census collections were all provided by MyHeritage and previously from the National Archives of Denmark.

Finland. Church Census and Pre-Confirmation Books, 1657-1915: This collection contains church census books and pre-confirmation books kept by the Lutheran Church in Finland. These records come from a database at MyHeritage, citing Kansallisarkisto (National Archives of Finland), Helsinki.

France. Explore over half a million indexed records for Saône-et-Loire, Census, 1856, a complete indexing of the population censuses.

Italy. The Salerno, Civil Registration (State Archive), 1806-1949 collection includes civil registration (stato civile) records of births, marriages, and deaths within the custody of the State Archive of Salerno (Archivio di Stato di Salerno). Almost 6 million images are in this collection, and availability of records is largely dependent on time period and locality.

South Africa. Lastly, this collection of Pietermaritzburg Estate Files 1846-1950 is also new at FamilySearch. Records include death notices, vital records, wills, distribution accounts, and succession duty accounts.

Need help using FamilySearch? The Unofficial Guide to FamilySearch.org by Dana McCullough provides the guidance you need to discover your ancestors and make the most of the free site’s valuable resources. Learn how to maximize all of FamilySearch.org’s research tools–including hard-to-find features–to extend your family tree in America and the old country.

PERSI update at Findmypast

The Periodical Source Index (also known as PERSI) has had another large update at Findmypast. Almost 11,000 new articles and 30,000 new images have been added, covering Pennsylvania, Wyoming, Toronto, and Yorkshire. PERSI is an excellent resource for discovering articles, photos, and other material you probably won’t find using conventional online search methods.

Click here to learn more about PERSI for genealogy research. Genealogy Gems Premium Members can also check out Premium Podcast episode #135 for more tips on PERSI (sign-in required). Not a Premium Member? Click here to get started!

Canada – New & Updated Collections

From Libraries and Archives Canada: Digitization of the Canadian Expeditionary Force Personnel Service Files. “As of today, 502,740 of the 640,000 files are available online in our Personnel Records of the First World War database…Library and Archives Canada is digitizing the service files systematically, from box 1 to box 10686, which roughly corresponds to alphabetical order.”

Ancestry.com updated two of their collections for Canada this week: Ontario, The Ottawa Journal (Birth, Marriage, and Death Notices) 1885-1980 and the Canada Obituary Collection, 1898-2017. Both of these collections come from microfilmed copies of the newspapers.

England Registrations

Recently announced on Twitter: “The General Register Office for England and Wales (GRO) is piloting a service from 12 October 2017 to provide portable document format (PDF) copies of digitized historical birth and death records. The pilot will run for a minimum of 3 months to enable GRO to assess the demand for this service over a prolonged period.” England and Wales records which are available as PDFs in this extended pilot include births (1837 –1916) and deaths (1837 –1957).

Ireland: Historical Newspaper

A new historical newspaper title was added to the British Newspaper Archive this week for Northern Ireland. The Coleraine Chronicle 1844-1910 was published by Alpha Newspaper Group in Coleraine, Londonderry, Northern Ireland. The collection features nearly 3,500 issues and over 26,000 pages.

genealogy giants quick reference guide cheat sheetGet the most out of your genealogy records websites subscriptions!

Use the jammed-packed Genealogy Giants cheat sheet by Sunny Morton to quickly and easily compare all of the most important features of the four biggest international genealogy records membership websites: Ancestry.com, FamilySearch.org, Findmypast.com, and MyHeritage.com. Then consult it every time your research budget, needs or goals change. Tables, bulleted lists, and graphics make this guide as easy to use as it is informative. Available in print or digital download.

Disclosure: This post contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links (at no additional cost to you). Thank you for supporting the free Genealogy Gems podcast and blog!

We Dig These Gems! New Genealogy Records Online

We dig these gems new genealogy records online

Every Friday, we blog about new genealogy records online. Do any of the collections below relate to your family history? Please share this post with any genealogy buddies or societies that might be interested. At the end of this post is a search tip for researching records in other languages.

ARGENTINA BAPTISMS. Ancestry has updated its database of Argentina, Select Baptisms, 1645-1930 (in Spanish), which is also searchable on FamilySearch. It’s a partial but growing index; click here to see current coverage on FamilySearch. Baptismal records are generally for newborn babies, with the date and place of event, parents’ names, and newborn death information.

ENGLAND AND WALES CRIMINAL RECORDS. Nearly 2 million records have been added to Findmypast’s databases of “crime and punishment.” Datasets include England & Wales, Crime, Prisons & Punishment, 1770-1935, with details of felons in England and Wales, 1770-1935; the Home Office: Newgate Prison Calendar 1782-1853, taken from printed lists of prisoners to be tried at Newgate, in London, a prison for debtors and felons; Quarterly Returns of Prisoners 1824-1876 with 639,600 records of sworn lists of convicts held on board prison hulks, in prisons and criminal lunatic asylums; The Home Office: Criminal Entry Books 1782-1871, letters sent out from the Home Office, and a sort of “most wanted” list: the Metropolitan Police: Criminal Record Office: habitual criminals’ registers and miscellaneous papers kept by the police and circulated among the force on a regular basis.

IRELAND PARISH RECORDS. We blogged earlier this week about this new collection and it’s been a super popular post! The National Library of Ireland has posted digitized images of all its parish records, dating from the 1740s to the 1880s. Click on the blog post link to learn more about it.

KANSAS CENSUS RECORDS. Kansas, City and County Census Records, 1919-1961 is now available to Ancestry subscribers. Partially indexed, the images are of population schedules for city- and county-level enumerations. These include household, livestock and agricultural details by head of household; beginning in 1953, all household members are named.

POLAND GHETTO ID CARD REGISTRATIONS. A new FREE database on Ancestry is Poland, Łódż Ghetto ID Card Registrations, 1939-1944 (USHMM) (in German), an index to Jewish records from the United States Holocaust Memorial Museum. Records include extracts from vital records, ID cards, work registration documents and protocol forms.

check_mark_circle_400_wht_14064Some of the record sets mentioned above–and many others–were written in languages you might not speak. For best results, use the version of the name that would be common in that language, along with keywords in that language, before trying searches in your own language. Google Translate does translate common keywords and some common English names (John, Alexander, Mary, Andrew) to other languages, but isn’t guaranteed to show you an equivalent every time (especially if one doesn’t exist). You can also Google “name translator” plus the name of the language you wish to know; several online tools exist. And MyHeritage has advanced translation tools that do the work for you when you’re searching!

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