The Recommended File Formats for Long Term Preservation

You have precious family history files, both physical and digital. Have you ever wondered if they are in the proper form for safe, long term preservation? Consider taking a cue from the United State’s oldest federal cultural institution and the largest library in the world, holding more than 158 million items in various languages, disciplines and formats.

According to their announcement today the Library of Congress today released “a set of recommended formats for a broad spectrum of creative works, ranging from books to digital music, to inform the Library’s acquisition practices. The format recommendations will help ensure the Library’s collections processes are considering and maximizing the long-term preservation potential of its large and varied collections.”

The recommended formats can be viewed here www.loc.gov/preservation/resources/rfs/ and cover six categories of creative output:

  • Textual Works and Musical Compositions
  • Still Image Works
  • Audio Works
  • Moving Image Works
  • Software and Electronic Gaming and Learning
  • Datasets/Databases

What I like about this recommendations is that they rank the various file formats on the digital side of things in order of preference. So even if you aren’t in the position to change your digital file’s format right now, you will know where it falls in the spectrum of long-term preservation.

For example, here are the recommendations for digital photograph files formats in the order of preference:Family History Photos at www.GenealogyGems.com

Formats, in order of preference

  1. TIFF (uncompressed)
  2. JPEG2000 (lossless (*.jp2)
  3. PNG (*.png)
  4. JPEG/JFIF (*.jpg)
  5. Digital Negative DNG (*.dng)
  6. JPEG2000 (lossy) (*.jp2)
  7. TIFF (compressed)
  8. BMP (*.bmp)
  9. GIF (*.gif)

Download the PDF of recommendations from the Library of Congress here

Swedish-American Newspapers and Other Lesser Known Genealogy Collections

Swedish-American newspapers are our first stop as we head off the beaten path. This week you’ll discover special record collections of Burke County, North Carolina yearbooks, photo images for Scotland, and State Militia records. Also this week, German civil registrations, Utah divorces, and lots of Irish goodies.

dig these new record collections

There are more online records than just those found at Ancestry, Findmypast, MyHeritage, or FamilySearch. Lesser known record collections pack a powerful punch to your family history research!

Swedish-American Newspapers

The Minnesota Historical Society has made some Swedish-American newspapers available online for the first time. This past week, Swedish-American Newspapers were made available through an online portal. Users can explore more than 300,000 pages from 28 different Swedish-American newspaper titles published across the U.S. between 1859 and 2007.

The portal is available in Swedish and English and includes a keyword search.

United States – North Carolina – Burke County – Yearbooks

The North Carolina Digital Heritage Center has a statewide digital publishing program located at the University of North Carolina at Chapel Hill. The center works to digitize and publish historic materials online.

Among their digital holdings, more than 60 years worth of yearbooks are now available to view online. The schools covered include:

Yearbooks provide enriching details into the lives of our ancestors and can be especially helpful in finding names of living family members!

United States – North Carolina – Militia

Also for North Carolina, the State Archives there have made their militia records, specifically the troop returns for the 18th and 19th centuries, available online.

The Troop Returns collection includes lists, returns, records of prisoners, and records of draftees, from 1747 to 1893. The majority of records are from the Revolutionary War, North Carolina Continental Line.

Militia records generally include the names of officers and soldiers, and are usually organized by district or county. Continental line records include field returns, general returns, draft records, and enlistment records.

This collection is a work in progress. As more records are digitized, they will become view-able online. In the meantime, see what’s there by checking out a helpful index in pdf form here.

Canada – Books

Though these new books added to the shelves of the Library and Archives Canada are not online, the information may be of value to you. Several new books are available to view in-person at the Library and Archives Canada.

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Some of the new listings include:

Obituaries from the Christian guardian, 1891 to 1895, by Donald A. McKenzie (AMICUS 42197735)

American loyalists to New Brunswick: the ship passenger lists, by David Bell (AMICUS 43913838)

The link to the AMICUS record gives the call number you need to find the book on the shelves.

Baptisms and marriage books for several churches also are among the new publications. For a complete listing of the new books, click here: https://thediscoverblog.com/2016/10/28/new-books-in-the-genealogy-services-collection-at-395-wellington-october-2016/

Germany – Civil Registrations

New this week at FamilySearch.org are the Germany Bavaria Nuremberg Civil Registration 1803-1886 collection. This record set is an index only of over 1.2 million civil registrations.

The collection includes birth, marriage, and death records from Nuremberg.

Birth records may include:

  • Name of child
  • Names of parents
  • Place of residence
  • Gender
  • Date of birth

Marriage records may include:German Civil Registration

  • Name of bride and groom
  • Place of residence
  • Name of bride’s parents
  • Name of groom’s parents
  • Groom’s date of birth and birthplace
  • Bride’s date of birth and birthplace

Death records may include:

  • Name of deceased
  • Age at death
  • Place of residence
  • Date of death

United States – Utah – Divorce Records

Findmypast has added Utah Divorces to their collections. More than 177,000 records from Utah district courts cover the years of 1997 to 2016. Each result includes a transcript that will reveal the date the divorce was filed, the petitioner, respondent, attorney, case type, and the judgment that was reached.

Ireland – Cavan – Registers

Cavan Registers & Records currently includes only one title named “Crosserlough Census Index 1821.” The 1821 census of Crosserlough, County Cavan, was taken on 28 May 1821. The Four Courts fire in Dublin destroyed the original census documents, but a copy was made prior to this.

There are near 8,000 individuals listed in the 1821 census. Each entry records an individual name, age, occupation and relationship to the head of household.

Ireland – Kilkenny – Registers

Kilkenny Registers & Records are presented as PDFs. The collection includes the Castlecomer Census Index 1901 compiled in 2000 by Tom Delany.

The publication is a summary of the population of Castlecomer in 1901. It lists the names, ages, and occupations of the all the inhabitants. On image number 204 is the beginning of an index of all the names found in the publication to help you.

Ireland – Dublin – Registers

Ten new publications have been added to the collection of Dublin Registers & Records. These new items include school registers, district and street censuses, business directories, and monumental inscriptions. The collection also includes parish records from the Church of Ireland.

Ireland – Newspapers

Over 1.7 million new articles have been added to the historic Irish Newspapers collection. New additions have been made to existing titles including The Irish Times and The Weekly Irish Times.

Newspapers can be searched by time-frame, place, county, and newspaper title.

Scotland – Leith – Photographs

A picture is worth a thousand words, or maybe in this case, a thousand records! A rare collection of photographs from the 1920s in Leith, Scotland is available to view online. This collection was digitized by Edinburgh University.

Though most of the images are of buildings and streets and not well labeled, if you are familiar with the area, something might stand out to you. Take a stroll down memory lane of yesteryear in Leith Scotland by clicking here.

More Gems on Researching Newspapers for Genealogy

Available at https://www.shopgenealogygems.com/

Available at www.shopgenealogygems.com

This week we explored Swedish-American newspapers as well as some from Ireland. Perhaps you are in search of newspaper elsewhere in the world. Lisa Louise Cooke presents everything you need to know about How to Find Your Family History in Newspapers. This exceptional book is packed with information on how to find and utilize newspaper collections. Available in book and e-book, you will find

  • Step by Step Instructions
  • Worksheets and Checklists
  • Tons of Free Online Resources
  • Websites that are worth Shelling Out a Few Bucks For
  • A Massive Amount of Location Specific Websites (International)
  • A Case Study that Puts It All to the Test

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