Welcome to this step-by-step series for beginning genealogists—and more experienced ones who want to brush up or learn something new. I first ran this series in 2008. So many people have asked about it, I’m bringing it back in weekly segments.
Episode 3: Working Backward and the SSDI
In our first segment in this episode my guest is Miriam Robbins Midkiff, a well-known genealogy blogger and teacher. She shares her best research tips, what motivates her to delve into her family history and how that discovery has enriched her life.
Then in our second segment we answer the question, “Why do we work backwards in genealogy?” and then fire up the Internet and go after your first genealogical record. Below, find current links to the record sources I talk about in the show. Also, when I recently checked, the Social Security Death Index was no longer free at WorldVitalRecords as I mention in the podcast and some of the site features I mention may have changed. I’ve given you links below to more options for searching, including plenty of FREE options!
Working Backward
When it comes to tracing your family history, there are standard methods that will help you build a solid family tree. Starting with yourself and working backwards is a cornerstone of genealogical research. It will be tempting to start with a great grandparent that you just got some juicy information on after interviewing Aunt Martha, but resist the temptation to start with that great grandparent, and go back to the beginning – and that’s YOU!
There’s a very good reason why working backward is so effective. Let’s say you have filled in info on yourself, and then recorded everything about your parents and now it’s time to work on one of your grandfathers and all you have is the date he died and the date he was born. If you are lucky enough to have his birth date and birthplace and you get his birth certificate it will tell you who his parents were, but it can’t predict his future can it? Where he went to school, where he lived over the years, etc. Documents can only tell you what has occurred in the past, not what will occur in that person’s future.
But if you get his death certificate it will give you key information at the end of his life that can lead you to the various events throughout his life. If you don’t have his birthdate and birthplace, you’ll probably find it on the death certificate. It will also likely name his parents and his spouse. A birth record can’t tell you who he will marry, but a death record can tell you who he did marry. You can start to see how starting at the end of someone’s life and working backwards will be the most efficient and accurate way to research.
Records are like the bread crumb trail of your family tree! If you don’t work systematically backwards, it will be very easy to miss a crucial piece of evidence, and you might end up relying on guesswork and end up building a false history on it. Believe me you don’t want to invest time in a tree that you’re going to have to chop down and replant!
So now that you understand and are committed to following this cornerstone concept of systematically starting with yourself and working backwards, it’s time to fire up the Internet and put it into practice by finding your first record. What type of record will we be looking for? A death record of course!
Is one of your parents deceased? If so, you’re going to start with them. If they are still living, and you’ve got their information entered into your genealogy database choose one of their parents, your grandparents, who is deceased – or if you’re lucky enough to be starting at a young age you may have to go back to a deceased great grandparent! (And good for you for starting now while you’re young!)
The SSDI
Chances are the person that you’ve chosen, for this example let’s say it’s your grandfather, he most likely had a social security card. And there is a wonderful free database online in the United States called the Social Security Death Index, what is commonly referred to as the SSDI, that you can use to find that grandparent.
In 1935 the Social Security Act was signed into law by President Franklin Roosevelt, and consequently more than thirty million Americans were registered by 1937. Today, the Death Master File from the Social Security Administration contains over 89 million records of deaths that have been reported to the Social Security Administration and they are publicly available online.
Most of the information included in the index dates from 1962, although some data is from as early as 1937. This is because the Social Security Administration began to use a computer database for processing requests for benefits in 1962. Many of the earlier records back to 1937 have not been added.
The SSDI does not have a death record for everyone; and occasionally you may find an error here and there if something was reported inaccurately, but overall it’s a terrific resource! As with all records it provides clues that you should try to verify through an additional record source.
There are many websites that feature this database, as seen in the UPDATED links below. This database is free at most sites, even sites that charge for access to other data.
On the Search page, enter your grandparent’s given name which is their first name, the family name which is their last name or surname, the place of their death – this could just be the state – and the year they died, and click the Search button. Hopefully you will get back a result that includes your grandparent.
Now remember you’re looking at an index, not an original record or primary source. We talked about sources in Episode 2. A primary source is a document that was created at the time of the event by an authoritative source, usually someone with direct personal knowledge of the event that’s being documented, like a death certificate is completed at the time of death by the attending physician. These are the best and usually most accurate types of sources you can find. And that’s what we want!
The really key information in this search result is the county information. In order to get an original death certificate which would be your primary source you have to know which county they died in. You may already know that for your grandparent, but keep this in mind because the further back we go, the more crucial it will be to know the county involved since that’s where death certificates are recorded.
By any chance did your grandparent not show up in the results even though you know they worked after 1937 when the Social Security got rolling, and you know they have passed away? Don’t fret – We have other ways to try and find the info!
This brings us to what I think is a really important concept to keep in mind whenever you’re researching your family on the Internet. Each search is conducted at a specific moment in time. Running an SSDI search or a Google search tomorrow might give you results different than the one you ran today. The Internet is being updated second by second, and the SSDI has been updated several times over the years.
In the case of the SSDI database, you can’t be absolutely sure that the website you are using to search the SSDI has the most current version available. Look in the database description on the site to see how recently it was updated.
Here’s a perfect example of that: When I searched for my grandfather on my dad’s side from the Family Tree Legends website, I got no results. Now I KNOW he died in 1971 and I KNOW he worked his entire life so he had to have been registered with Social Security. Then I went to Ancestry.com and searched for him in their SSDI database and he popped right up.
On the other hand, my maternal grandmother shows up on all three websites I’ve mentioned. In most cases, you’ll find who you’re looking for, but occasionally, like with my grandfather, you may have to dig in your heels and try the SSDI on a couple of different websites to find who them. Never give up, never surrender. That’s my motto!
And of course, each website offers just a little different variation on the terms that you can search on.
So just in case you have a stubborn ancestor who eludes your first SSDI search, try finding them at several of the SSDI databases. If you do have luck on World Vital Records, be sure and click the More Details link next to your search results because it includes some fun extras like a link called Historical Events next to their birth year and death year that will take you to a list of important historical events that were happening those particular years. It’s kind of fun to see what was going on in the world when your grandparent was born.
You’ll also find a link called Neighbors which will take you to a listing of folks who lived in the same county as your ancestor and died in within a year or two of them.
But most helpful is that your research results on World Vital Records will include a listing of nearby cemeteries which are good possibilities for where your ancestor may have been buried. (Again, just clues to hopefully send you in the right direction.) But as I said, the death certificate is going to be your best and primary source and almost always includes the name and address of the cemetery where the person was buried.
Here are a few more search tips if you don’t find your ancestor right away:
1. Make sure that you tried alternate spellings for their name. You never know how it might have been typed into the SSDI database.
2. Many SSDI indexes allow you to use wildcards in your search. So for example you could type in “Pat*” which would pull up any name that has the first three letters as PAT such as Patrick, Patricia, etc.
3. Try using less information in your search. Maybe one of the details you’ve been including is different in the SSDI database. For example it may ask for state and you enter California because that’s where grandpa died, when they were looking for Oklahoma because that’s where he first applied for his social security card. By leaving off the state you’ll get more results. Or leave off the birth year because even though you know it’s correct, it may have been recorded incorrectly in the SSDI and therefore it’s preventing your ancestor from appearing in the search results.
4. Leave out the middle name because middle names are not usually included in the database. However, if you don’t have luck with their given name, try searching the middle name as their given name. In the case of my grandfather his given name was Robert but he went by the initial J.B. But in the SSDI his name is spelled out as JAY BEE! Go figure!
5. Remember that married women will most likely be listed under their married surname, not their maiden name. But if you strike out with the married name, go ahead and give the maiden a try. She may have applied for her card when single, and never bothered to update the Administration’s records. Or if she was married more than once, check all her married names for the same reason.
6. Don’t include the zip code if there is a search field for it because zip codes did not appear in earlier records.
While most folks will appear in the SSDI, there are those who just won’t. But knowing where information is not located can be as important down the road in your research as knowing where it IS located, so I recommend making a note in your database that you did search the SSDI with no result. This will save you from duplicating the effort down the road because you forgot that you looked there. I admit it, in the past I’ve managed to check out books I’ve already looked through and order a record or two that I already had. Lesson learned!
So here’s your assignment for this week: Go through your genealogy database and do a Social Security Death Index search on every deceased person who was living after 1937. Hopefully you will be able to fill in several more blanks in your genealogy database and family tree!
With about 1/3 of Americans claiming British ancestry, chances are that at some point you will need to extend your research across the Atlantic Ocean. Genealogical research in the British Isles has some important differences when compared to the United States. Guest blogger Kate Eakman, a Senior Researcher for Legacy Tree Genealogists, clarifies confusing terms and helps you get your research started on solid footing!
Britain? England? The United Kingdom?
When beginning British genealogy research, it’s important to first talk about the difference between British and English research. There are several terms which get used interchangeably but which really refer to different locations.
Great Britain is an island, the largest island in the British Isles.
On the island of Great Britain are three of the four sovereign nations which make up the United Kingdom, or the U.K.: England, Wales, and Scotland. Northern Ireland on the island of Ireland is the fourth country of the U.K.
The four countries of the United Kingdom and the Republic of Ireland. Map courtesy Nate Parker.
Usually, when people talk about their British ancestors, what they really mean are their English ancestors. Although we Americans often treat the two words as interchangeable they really aren’t, and I suspect our English friends giggle a bit when they hear us misuse the words.
The four countries of the U.K. have some similarities but many important differences, and that is equally true for genealogical research. Rather than trying to explain all of those differences, this post will focus on English research.
One last thing to keep in mind when we talk about genealogical research in England is that today the country is divided into counties, which are sort of the equivalent of states in the U.S. Older records might refer to those counties as shires, and over time the borders have shifted, shires and counties were added, divided, or absorbed into each other. So a good map or two will be a useful tool to keep handy while you research your English ancestors.
Usually, when people talk about their British ancestors,
what they really mean are their English ancestors
What do you know?
Before beginning British genealogy research and making that leap across the pond, it is a good idea to consider what you already know about your English ancestors. Of course, you have a name, and you probably have an approximate date of birth.
Were you fortunate enough to find the name of a town or county where that ancestor lived or do all of the census reports and vital records simply say “England”?
If the ancestor arrived as an adult, what occupation did he pursue?
When did he or she arrive in the U.S.? Are there any clues on the passenger list to tell you where to start looking?
Once you have reviewed all of the information you have already acquired about your English ancestor, it’s time to start your research.
Beginning British Genealogy Research with the Census
The first step in most genealogical research is to study the existing census reports. Designed as a means to count the population for a variety of years, the census of Great Britain (including Scotland) is taken every ten years with the earliest records available in 1841. Due to very restrictive privacy laws, the most recent census available is from 1911, with one really valuable exception being the 1939 Register, available at FindMyPast.
Used for genealogical purposes, the census can give a snapshot of the family at the time the census was taken, as well as provide invaluable information such as the birthplace of the individual being recorded, occupation, birth year, and familial relationships. Elderly parents, or widowed mothers, aunts, or sisters, can be discovered living with younger members of the family.
Drawbacks of using the census for genealogical purposes include inaccurate name spellings, inaccurate age reporting, and inaccurate assumptions made by the enumerator. Another thing to keep in mind is that in the 1841 census the enumerated rounded down to the nearest five years the ages of people over 15. So a person who was listed as 25 could have been 25 through 29 years old.
It is important to remember that for the census reports through 1901 the enumerator copied the household information into books, and these copies are what we have today. Of course, when information is copied it is susceptible to error. The person who completed the census form may have had difficult-to-read handwriting, or the enumerator may have entered things on the wrong line. The individual reports have been kept for the 1911 census and offer a greater likelihood that the information they contain is very accurate.
An example of a transcription from the 1891 English Census from Familysearch.org.
Detailed transcripts of English census records are available for free on FamilySearch and the images can be found for a fee at FindMyPast.
It is important to remember that for the census reports through 1901 the enumerator copied the household information into books, and these copies are what we have today.
Civil Registry of Vital Events
All English births, marriages, and deaths were required to be registered in a civil registration office beginning in July of 1837. In addition to the records themselves, there are indices which list the name of the person who was born, married, or died, the place where the event was registered, and the quarter and year in which the event occurred. Because the General Register Office (GRO) will only search one year on either side of the date provided, it is best, but not required, to include the index information when ordering documents from the GRO.
Free BMD is a free database which allows you the most freedom to search for the birth, marriage, and death index record of your relatives. You can enter whatever information you know including the place where the event happened, a specific year or range of years, age, and mother’s maiden name.
Depending on the time period, the index may be handwritten or mechanically printed. The information can then be used to order a copy of the actual record from the General Register Office (GRO) in England for about $10 per record.
An example of handwritten (left) and mechanically printed (right) birth index entries. Photos courtesy https://freebmd.org.uk.
The information contained in birth records includes:
Name, date, and place of birth;
Father’s name (if given at time of registration), occupation; and
Mother’s name, maiden surname.
The parents’ places of birth were added after 1969, and the mother’s occupation is listed after 1984.
Marriage records include:
Date and place of marriage;
Name, age and marital status (spinster/bachelor, widowed, divorced) of the bride and groom;
Occupation and usual address;
Name and occupation of the fathers of the bride and groom, with a note if either man was deceased at the time of the marriage;
Names of the witnesses;
Name of the person who solemnized the marriage.
Death records in the United States are often relied upon to provide the names of the parents. English death records do not include that information and therefore are not as useful for genealogical purposes. Each death record includes:
Name, date, and place of death;
Date and place of birth (before 1969 a certificate only showed age of deceased);
Occupation and usual address;
Cause of death;
The identity of the informant.
There are other records available, which we will talk about in a later post, which can be used to find and trace your English family members. The largest group are the religious records, and sometimes those can help you extend your family back in time to the 1600s – 400 years or more!
Beginning British Genealogy Important Take-Aways…
“Great Britain” is an island. “The United Kingdom” is a country. And “England” is a country. Normally, when people are talking about their British ancestors they are referring to their English ancestors.
England has counties, or what used to be known as “shires,” which function sort of like our states. The borders have changed over time, as have some of the names, so use a map when necessary to verify where you are researching.
Census records are available from 1841 through 1911. Really good transcriptions are available for free at Family Search, or on the for-fee site Find My Past. And remember that age idiosyncrasy about the 1841 census.
Finally, civil birth, marriage, and death records are available from the GRO. You can use the index listings to find the most likely match for your ancestor, and those can be found online at Free BMD.
Have fun and good luck finding your English ancestors!
Kate Eakman is a Senior Researcher for Legacy Tree Genealogists, a worldwide genealogy research firm with extensive expertise in breaking through genealogy brick walls.
Click here to learn more about Legacy Tree services and its research team.
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Thom learned how to use Google Earth for family history after watching my free Google Earth for Genealogy video, and then made a landmark discovery: his ancestors’ pond, business and a photo of his family at work.
This Using Google Earth for Family History success story was recently sent in by Thom, a young genealogist who blogs at The Millennial Genealogist. Be sure to click on the picture that goes with his story–it’s really neat.
Thom’s Google Earth Story
“I am writing to share with you a TOTAL (and entirely unexpected) success in using Google tools for my research.
By way of introduction, I am a young genealogist (age 21) from Massachusetts. I recently discovered your podcast and have been working through the archived episodes on my daily 1.5 hour commute.
I watched your Google Earth presentation last weekend, and had some time to try your tips out after work today.
My curiosity having been piqued, I began exploring the map. I know that two sets of my second-great-grandparents, Bert Barrett and Grace Freeman, and James Adams and Elizabeth Todd, all lived near Oldtown Church (presently the First Congregational Church). I zoomed in:
Looking at Google’s current street names, Oldtown Church is right by the intersection of Mt. Hope and Old Post (you’ll note the small cross). Now keep following Mt. Hope Street – do you see what I see? Todd’s Pond! I just knew this couldn’t be a coincidence. So I went straight to Google again:
And the very first result, a page within a Google Book on the history of North Attleboro, was astonishing:
“In the days before electric refrigeration, North Attleborough’s homes and stores relied upon ice harvested from either Whiting’s Pond or Todd’s Pond (depicted here).
By the time this 1906 photograph was taken, farmers George, Henry, James, and William Todd found selling ice more profitable than farming and founded the Oldham Ice Co.
Todd’s Pond was located on the westerly side of Old Post Road near the corner of Allen Avenue. The Oldtown Church is visible in the background.”
Mentioned by name are great-great-grandmother Elizabeth’s four brothers, George, Henry, James, and William Todd. What a spectacular find!
I plan to reach out to the local museum that prepared the book to see if they can provide a better copy, and even additional media should I be so fortunate.
In short, I wanted to take a moment to say THANK YOU so very much! Had I not been exploring Google Earth at your suggestion, I’m not sure if I ever would have ever noticed “Todd’s Pond.”
The Power of Google Used for Genealogy
I hope you are using Google Earth for family history! Paired with Google Books and the rest of rest of Google’s genealogy tool box, it can help you unearth fascinating facts about your family history.
Here’s an image I found (using Google Images) that shows the process of harvesting ice, a profession long gone with the age of modern refrigeration.
The ice trade around New York; from top: ice houses on the Hudson River; ice barges being towed to New York; barges being unloaded; ocean steamship being supplied; ice being weighed; small customers being sold ice; the “uptown trade” to wealthier customers; an ice cellar being filled; by F. Ray, Harper’s Weekly, 30 August 1884. Public domain image, Wikimedia Commons. Click to view.
Resources for Using Google Earth for Family History
In my book, The Genealogist’s Google Toolbox, I’ll teach you how to use Google Earth for family history, along with Google Books, Google Images and more.
Both are packed with step-by-step instructions and examples from my own family history research to inspire you. Google and all its powerful tools are FREE. Why not invest some time in learning to harness its power?
More Google Earth for Family History Success Stories
Click below to read more Genealogy Gems articles on how you can use Google Earth for your family history research:
Tune in Tuesday: The Family History: Genealogy Made Easy Podcast
Thom learned how to use Google Earth for family history after watching my free Google Earth for Genealogy video, and then made a landmark discovery: his ancestors’ pond, business and a photo of his family at work.
