Genealogy Gems Podcast Episode 223

Genealogy Gems Podcast Episode 223

Click player below to listen:

 

Bit Players in Someone Else’s Show

If you happen to catch an old episode of the TV Series Buffy the Vampire Slayer, you may be surprised to spot Ben Affleck dribbling down a basketball court in the not so highly acclaimed role of Basketball Player #10.

And you might need to set your popcorn down and rewind while watching Monk from 2006 on Amazon Prime Videos to confirm that indeed you did just see Jennifer Laurence from Hunger Games fame pull off a lion mascot head after a high school game in the infamous role of “Mascot Girl”.

Or how about funny man Jack Black of School of Rock fame in the walk-on part of “Taxi Driver” on the iconic 1980s comedy The Golden Girls.

Yep, at some point we are ALL bit players in somebody else’s show. And that is even more true with old home movies

Your friends, your neighbors and even perfect strangers have likely at some point captured you or someone in your family in one of their own old home movies. And the same is true for your ancestors. As long as film has been around, the chances of someone in your family tree appearing in someone else’s videos at some point in time is actually quite high.

And think about it, when film – or moving pictures – came into being right around 1895, it had the capability of capturing someone born as early as even 1800. That’s a lot of potential generations of your family!

David Haas MD knows this better than most folks. he has experienced first-hand that any one of us may find ourselves, quite by surprise, as the keeper or even the Archivist of film footage that connects to potentially hundreds if not thousands of other people and families. And there’s a very good possibility that yours is one of those families.

Your family could very well indeed be one that has been a bit player in somebody else’s film, and you didn’t even know it. But that’s OK, because thanks to technology, it’s never been easier to find the celluloid that once lay sleeping in a stranger’s attic.

The best place to start our story is how I came to know David Haas.

I’ve been encouraging you through this podcast, my book The Genealogist’s Google Toolbox (which includes an entire chapter devoted to YouTube) and my in-person lectures to turn to online video, and specifically YouTube in search of your family. Long time listener Debby Warner Anderson contacted me to let me know that she had followed my suggestion with dramatic results. She wrote:

“I had interviewed my Dad to get details of his memories and found the 2 YouTube links about the 1945 Macy’s Parade that my father went to and the video about W.C. Handy who my Dad remembered seeing. My Dad was so tickled to see the YouTube videos to go with his memories. It gave my family members and my son a real glimpse in to my Dad’s memories.  Thank-you for the suggestions!”

I clicked the link she shared to an article that she wrote on her blog called Debby’s Family Genealogy. The article called Recording a Family Thanksgiving Tradition described the find in detail and included the video, called Macy’s Thanksgiving Day Parade – 1945.

David Haas MD had uploaded this video to YouTube, and it’s one of hundreds on his YouTube channel under his name David Haas MD. You need only click it and watch just a few moments to be mesmerized. The video, comprised of old home movies, is striking in its color quality, and you instantly feel yourself falling back in time, pulled there even further by the haunting music that serves as the backdrop to this silent film.

I was so taken by how this video, sitting out there for free on YouTube, fit so beautifully into Debby’s family history, helping to bring it just a bit more into focus.

I sat and watched the Macy’s Day parade video all the way through. It was so clear that it was carefully and thoughtfully restored and shared, and that it must have come from someone else’s personal home movie collection.

Clicking on the name of the person who uploaded any video on YouTube will bring you to their YouTube channel. Anyone can have a free YouTube channel by simply signing in with a free Google account and uploading a video. It’s called Creators Studio, and these days it sports an impressive collection of tools that anyone can use to create, enhance and share videos.

Many channels will have only one or maybe a handful of videos. This is not the case with David’s channel. It’s difficult to scroll down the page far enough to get to the end of the impressive video list. Where did all these home movies come from? What motivated him to invest the time to make the available on YouTube?

Literally hundreds of people appear in the 4 ½ minute Macy’s Parade (1945) film: the folks in the parade, the people lining the streets and even the people watching from the fire escapes of the surrounding buildings.

The film was created by William G Whitman Sr. A veteran of World War I, he made his way after the war as a bit of a jack of all trades, and the path eventually got the ball rolling that led to the home movies.

William G Whitman, Sr. was David’s grandfather on his mother’s side. William, his wife Catherine and their 10 year old daughter Catherine who is David’s mother can be found in the 1930 census living in Brooklyn. At that time William says he’s a manager of a store. By 1940 he has followed his passion and is proudly declaring he works in Photographic retail as a photo finisher.

But it was as far back as the year that the Great Depression hit, 1929 that William began capturing his growing family on film. In those early movies David’s mother, Catherine, was just 9 years old. David’s collection of films span from this time period all the way through the mid-1970s.

In the earliest of the home movies which you can see on David’s YouTube channel, William Whitman did what most of us do, take home movies of the people and things we love the most. In those films, David’s mom clearly relishes being in front of her father’s camera. She worshipped her father, who was a bit of a big kid himself.

“My mother always remembered things in a sunny way…it’s very much like the pictures we see on the internet, where people tend to post the most rosy possible pictures.  Often times, I think it’s the same with the home movies. You really have to dig deeper to kind of get the whole story.”

This phenomenon of capturing and sharing the rosiest version of ourselves is nothing new. And as genealogists, we are in the perfect position to leverage old movies like these and dig deeper for the rest of the story. Story is a running theme through William Whitman’s films. You only need to watch a few to see what a keen eye for composition and telling stories that he had. He developed his skill while shooting weddings professionally.

William got his whole family into the act of shooting, developing and editing his films. After his daughter Catherine (image below) married David’s father, he too joined in. William passed his skills and knowledge onto his son-in-law. He soon started shooting film of his own further adding to the collection of home movies.

Catherine Anna Haas
 

Lawrence W. Haas

As with so many genealogical tales, great treasure troves like these films are often found with three part deep digging and one part luck. In David’s case, the path to the treasure starts with the family’s refrigerator. His father used to project the movies onto the white kitchen refrigerator. Many years later, after his parents passed away, he found his father’s movies. But it wasn’t until his Aunt Markie mentioned that there were much older 16mm movies in existence dating back to the 1920s that the rest of the collection was discovered in the basement. David set to work getting them digitized.

David not only discovered that these movies were a priceless find for his own family, he soon realized that they held a vast amount of treasure for many other families in a wide variety of locations. “It really was about the people…they needed to be shared!” He felt a moral obligation to do so, and it soon turned into an obsession.

The Gold Waiting to be Found

And that’s the gold here! If we are all bit players in everybody else’s show, and this show was happening in so many different locations, then there are a lot of bit players out there waiting to be found by their families too, right there in David’s films. While the films of course covered Brooklyn where David’s family lived, they branch out to Queens NY, Ventner NJ, and as far away as San Francisco.

The genealogical value in old home movies is immense. If as researchers we can occasionally shift our focus from ancestors’ names to locations, we could very possibly hit pay dirt and find old films online that include our family.

It was in the town of Suffern, NY that David’s father shot quite a bit of footage, but there’s plenty to be had in many different locations. Once he posted them on YouTube the response was swift.

“Our Suffern – A Remembrance Through Home Movies”.

(This compilation of footage was created to commemorate the 40th Reunion of the Suffern High School Class of 1975. It is 41 minutes in length and premiered on October 3, 2015 at the historic Lafayette Theatre in downtown Suffern, NY.)

The color video Haas family, Mickey Mantle’s 500th Home Run, Yankee Stadium 1967 on David’s YouTube channel garnered dozens of comments from grateful viewers.

His father filmed elements of the game that the news didn’t which viewers appreciated. And some had been at that very game.

We’re Not Getting Any Younger

David stresses that timeliness is important when it comes to sharing old home movies like these. “People aren’t getting any younger” he says, and “Others may have insights you may miss.”

One connection made through sharing the movies on YouTube, that just barely missed making a personal connection, revolved around David’s mother’s younger sister, his aunt Margaret Whitman. She lived in Brooklyn in the 1930-1940s, and there are movies of “Markie” with her friends. One film from the 1930s included her good friend Charlie Russell. (Watch below starting at about the 30 second mark.) A few years ago, David received a message from a Charlie after he saw one of the videos! Sadly, he made the connection literally a week after Markie passed away at the age of 89. “If I could have made this connection 6 months earlier it would have been so wonderful for both of them. By then all their other friends had passed away.”

Another viewer who was touched by the films was a woman who saw herself walking around the Suffern swimming pool with her mother. It was priceless to her since her parents later died in an airplane crash and she had few photos of them. That was one of many stories.

“There was a little league game that my father filmed in Suffern, and there was a young boy who struck out, and as he was walking off and one of the coaches kind of patted him on the butt, sort of saying “good try, good job”, and then the game was over and they were all kind of hugging each other because they won the game. And this young boy ended up seeing the film now, I guess 50 years later. His father had passed away not long after that little league game, and here he was seeing his father who was his coach, encouraging him after he struck out. And again, he said he couldn’t speak for hours. It was just amazing.”

Another woman even found her parents in one of the videos on Coney Island where they ran a pony ride with her grandfather!

David’s willingness to share his family’s treasure trove of home movies put him in a unique and unexpected position to touch many people’s lives in truly meaningful ways. The only difference between him and many others who have even just a few spools of film is that he took action to share them. And along the way, he learned some important lessons about what makes film so distinct in its value. It’s those unique characteristic that told him more about his own family. “What I’ve learned is that photographs are powerful, but there’s nothing like moving images”.

David’s father had captured the moments of other people’s lives while filming his own. David didn’t use to be interested in genealogy. His father, however, was obsessed with it. But now, David finds that he is grateful to be able to pull the genealogy back out and reconstruct who the people are in the movies.

It’s a word so often associated with genealogy – obsessed. David’s father became obsessed with it and now David has become obsessed with processing and making available his cache of his father’s and grandfather’s home movies. This has in turn gloriously ensnared him in the world of genealogy.

David hopes by sharing his story of how these videos have impacted and continue to impact the lives of strangers from around the world, it will inspire all of us who have a few reels of old family movies to make it a priority to get them digitized and make them available. Our families and other unknown families are counting on us.

“One thing that I’m really passionate about is that people  who have home movies, if they can, they should really do their best to get them digitized” David continues, “Having gone through the experience, and it’s really been transformative, I feel very passionate about getting my wife’s movies, her family’s movies or her father when he was arrived, getting these converted and sharing these with my wife’s family. So that they can really forever see these movies and share them with their children, so that they can be passed down for generations.”

The Process: Digitize, Enhance and Share

We’ve all seen the commercial where they peer into the camera and aske “what’s in your wallet”. Our question today is “what’s in your closet”. I’ve looked through my closets and I have several home movies my grandmother shot on 8mm film. I also have a box full of VHS tapes from back when Bill and I got our first video camera right after we got married in the 1980s.

The process for digitizing and sharing your home movies can appear daunting at first glance. That’s why I asked David Haas MD to share some specifics about his project so that you can learn what you need to consider and some tips from somebody who’s already been through this in a big way.

Although David’s collection of film runs about 10 hours, has several hundred videos because he kept them short – about 4 minutes long each. This is a smart strategy because of the attention span of YouTube viewers. It’s also about the length of a song, which makes setting them to music easier.

David went the extra mile and created a website where he makes available indexes of all the videos which can be searched by location, year and person. David really thought about the potential value of these films and set up a system for making it easier for visitors to find what they are looking for. In a case like his where he has such a volume of these 3-5 minute videos, this is a huge help to other researchers. But don’t worry if having your own website isn’t in your wheelhouse. YouTube has a powerful search engine, and it’s called Google. You can make your videos very easily searchable by simply including the details that pertain to a particular video in the video description that appears below the video on YouTube.

Since your videos will be on your YouTube channel, researchers be able to simply go to your channel’s home page and type a name, place event or some other set of keywords in your channel’s search box. Google will search just your channel and retrieve only the videos that match the search terms. If you want to see this in action, go to my YouTube channel at youtube.com/genealogygems  or David’s channel and try a search.

Digitizing Your Home Movies

The first step is to get the movies digitized. It can be a pretty scary thought to send your precious movies off to some stranger. David considers his videos his “most priceless possession.”

Through a bit of trial and error, David landed with a company who could do the job. He first tried a local place but ultimately went with Video Conversion Experts in Chandler AZ. They did an excellent job and cleaned them up and optimized the film. He recommends overnighting your films so that you can control when they arrive. You can receive both hard drives and DVDs of the digitized movies.

Watch this video from Video Conversion Experts. It explains the difference in quality that they provide. The difference between a company like this and the big box stores conversion is dramatic!

 

Sharing Your Home Movies on YouTube

At first, David thought he would take the movies to the local library. His daughter Anna convinced him to try editing them with iMovie and then uploading them to YouTube. The first film he edited was called A Drive through Suffern.

Free video editing tools:

(Mac) iMovie – https://www.apple.com/imovie/

(PC) Movie Maker – https://www.microsoft.com/en-us/p/movie-maker-10-tell-your-story/9mvfq4lmz6c9?activetab=pivot:overviewtab

Thank goodness for David’s daughter Anna Haas! Just think if these videos had only landed in one physical location like a library versus online. Now another generation of the Haas family has entered the picture to preserve the family’s legacy and touch the lives of so many others. And it’s Anna’s inspiring music that provides the backdrop for the Macy’s Day Parade and several others.

Get the song Find Your Home here on her album Crazy Is.

Visit Anna Haas’ website: http://annahaas.com

Anna’s YouTube channel: https://www.youtube.com/user/annahaasmusic

Anna Haas Music Video: Find Your Home (watch below)

When you love people, you just can’t justify keeping old home movies to yourself. You can’t in good conscience leave them in dusty boxes stuffed away in the back of closets in risk of deteriorating to dust. For the woman who saw her parents again in the swimming pool video, to the man who felt the affection from a father long gone, and for countless unnamed others the action that David has taken to digitize, preserve and share his home movies has been valuable beyond words.

“Don’t be afraid to do it, don’t hesitate to do it. even if you don’t have the skill set to do it, there are other people who are more than happy to kind of walk you through it and help make it happen. I would be extremely encouraging of everyone to convert their old movies and share them as widely as possible.” – David Haas MD

Resources

Collection of articles on the topic of video at the Genealogy Gems website

Browse his phenomenal collection of home movies at David’s website

You’ll find inspiration and you might just find an ancestor captured on film. Because we are all bit players in everybody else’s show.

Production Credits

Lisa Louise Cooke, Host and Producer
Hannah Fullerton, Audio Editor

My deepest thanks to David and Anna Haas for sharing their family photos, videos and music with me for this episode.

Disclosure: As an Amazon Associate, Genealogy Gems earns from qualifying purchases you make when clicking from the links we provide. It doesn’t cost you anything extra but it helps support our free blog and podcast. Thank you!

How to Customize Chrome’s New Browser Tab for Productivity and Inspiration

We probably spend more time staring at our web browser than we do staring into the eyes of our loved ones. Since that’s the case, wouldn’t it be nice to be looking at a browser tab that not only makes you more productive but also inspires you? Well, you can and today I’ll show you how in the Chrome browser. 

how to customize the chrome browser New Tab

Plain Jane Chrome Browser Tabs

Normally when I click the plus sign on the right end of my browser tabs it opens a new tab that isn’t much to look at:

New Chrome browser tab not customized

(Image above: Clicking the Plus sign opens a new browser tab.)

Well, recently I have been customizing the “New Tab” on my Chrome web browser, and the results have been helpful and enjoyable.

Now I find myself smiling each time I open a new browser tab. There, looking back at me, are ancestors. They are happily picnicking in a meadow under shady trees. They look relaxed in their white cotton shirts, sleeves casually rolled up, and glass bottled soda in hand.

Chrome new browser tab with custom image

(Image above: Chrome new browser tab with custom image.)

This sepia tone photo was taken early in the 20th century. It not only inspires me to keep up the genealogical search I am on, but also to take a chill pill when I hit a stubborn research brick wall.

Keep reading and I’ll show you how to add your own custom image to Chrome’s New tab. 

Benefits of Customizing Chrome’s New Tab

My New Tab features more than just an old family photo. It also increases the speed of my online navigation by serving up the websites I need and use most often.

Notice the website shortcut icons I’ve added to the bottom of the page (image below.) With one click I’m on my way to search for historic newspapers at the Library of Congress Chronicling America website, or peruse the latest records at MyHeritage. 

Website shortcuts in the Chrome brower

(Image above: Website shortcuts)

Customizing the New tab on your Chrome web browser can also increase your search speed.

Notice the suggested related searches that fall between the search query box and the customized website shortcuts. Google has the ability to suggest additional searches based on my most recent previous search.

related searches suggested in Chrome's New Tab

(Image above: Related searches suggested in Chrome’s New Tab.)

So why would this be beneficial?

Envision yourself conducting a Google search for a particular record collection. You receive the search results, and several look promising. You may even click through to one of those results and start reviewing the page. But as you read, it occurs to you that there may be a better way to state your query that could deliver better results. Or perhaps you wonder if you’re using the best terminology. 

Rather than losing the search you’ve already run (and that website you’ve already started reading), you open a New web browser tab. With a customized New Tab, Google will start you out with some suggestions for additional searches. These aren’t just random. Google takes into account the most popular type of searches on the topic and the terminology or keywords that it has determined would retrieve good results. 

Is it perfect? No. But suggested related searches can give you a jump start, and lead you to results you might not have otherwise found.

Google’s Customization versus a Browser Extension

Now before I show you how to customize your New Tab, you may be wondering why I’m not just using a browser extension to do the customization.

Yes, there are a variety of Chrome browser extensions that allow you to change the New Tab page. But the answer to this question comes down to security. Browser extensions have the potential to leak your private information. It’s always best to stick with the Google customizations if possible.

Since we don’t spend that much time on the New Tab page, the features we are about to customize should be all we need. However, if you decide to use a browser extension, I encourage you to do your homework to do your best to determine if the extension is trustworthy. 

How to Add Your Own Image to the Chrome Browser New Tab

Probably the most difficult part about customizing the background of the New Tab is selecting the photo!

I spent more time on picking my photo than I did actually setting it up. But don’t fret too long about it. It’s so easy to change the image that you can change it on a daily basis and rotate images if you just can’t make up your mind. Let’s get started:

1. Click the Plus sign

At the top of your browser, click the plus (+) sign on the far right to open a New TabYou can also open a New Tab by using the keyboard shortcut Ctrl + T

And here’s a tip: Keep the tab that this article appears in open so that you can easily jump back and forth between the instructions and the customization page.

2. Click the Customize button

You’ll find the Customize button in the bottom right corner of the page.

Chrome browser New Tab Customize Button

(Image above: On the New Tab, click the Customize button.)

3.Upload the image

Select Background and click Upload from device:

Upload Image to Chrome Browser

(Image above: Upload image to the Chrome browser)

4. Find the Image

An Open dialog box will pop-up. Navigate to the desired image on your hard drive. 

Customize Chrome Browser New Tab with Image from your computer

(Image above: Navigate in the “Open” dialogue box to the image that you want to use as your custom New Tab background.)

5. Select and open the image

Click to select the image and click the Open button. The image will now fill the screen. Don’t worry, you haven’t uploaded your photo into the public Google search engine. You are only customizing your Google account, and only you can see the photo.

Landscape images work the best for the New Tab page background. If you have a Portrait shaped photo, try cropping it to more of a landscape shape before uploading.

Chrome new browser tab with custom image

(Image above: Chrome new browser tab with uploaded image.)

If you want to change it back to plain or swap photos, simply click the customize icon in the bottom right corner that looks like a pencil.

How to Add Shortcuts to the New Tab

Now that you have your family looking back at your from your New browser tab, let’s add shortcuts to your favorite websites. 

1. Click the Plus sign

Click the “Add Shortcut” plus sign beneath the search field. 

2. Add the name and URL

Open a new tab, navigate to the desired web site, and then copy the URL in the address bar. Go back to the tab with the customization page, and in the Edit Shortcut window, type the name of the website, and paste the URL you just copied.

 

Add shortcut to Google Chrome browser New Tab

(Image above: type in the website name and URL.)

3. Click the Done button

Once you click the Done button, you will see your new shortcut below the search field. 

4. Repeat

Repeat the process to add additional website shortcuts. 

5. Edit Shortcuts

If you want to change one of the shortcuts that you’ve added, hover your mouse over it and click the three vertical dots in the upper right corner of the icon. 

Edit shortcuts on chrome New tab

(Image above: Hover your mouse over the shortcut and click the three vertical dots to edit.)

Then you will have the option to edit or remove the shortcut. 

Edit shortcut in Chrome browser New Tab

(Image above: Edit shortcut dialogue box.)

Related Search Prompts on Chrome’s New Tab

As I mentioned earlier in this article, Google will provide related search suggestions when you open a new tab. You fill find them between the search query box and the shortcuts. 

These can be helpful in providing you additional keywords worth searching. Google bases these prompts on what people usually search for. Here’s an example of the related searches that appeared when I searched for Historic Newspapers:

related searches suggested in Chrome's New Tab

(Image above: Related searches suggested in Chrome’s New Tab.)

These search suggestions will change as you search for different things using Google. 

How to Remove Related Search Prompts

Not everyone appreciates Google’s efforts to be helpful. If you would rather see more of your background photo and not the related search prompts, they are easy to remove. 

Simply click on the three vertical dots just to the upper right of the prompts:

RELATED SEARCH customized search suggestions (1)

(Image above: Click the three vertical dots.)

In the pop-up balloon you have two options:

  1. Don’t Show This Topic tells Google not to show the topic appearing on the tab again. In my example, I would not use this because I expect to be searching for historic newspapers again in the future. But if my search were just a one time thing, or the search prompts were completely irrelevant, then I would let Google know I don’t want to see this topic in the future by selecting this option. 
  2. Never Show Suggestions tells Google to never show suggestions on the New Tab again.
Editing search suggestions in Chrome new Tab

Make your changes in the pop-up balloon.

How to Return to the New Tab Default Settings

I love having a customized New Tab to greet me each time I click the plus button. However, there may be a time when, for whatever reason, you will want to return the New Tab to its original state. That’s easy enough to do! Here’s how to remove or change the background image:

Click the pencil icon in the bottom right corner of the screen. This will take you back into Customize mode. 

If you don’t want any background image, click No Background. If you would like something completely different, you can also select from a collection of photos provided by Google:

Remove background in Chrome New Tab

To remove the background image, select Background > No Background

In this same pop-up dialogue box you can also remove your shortcuts in one swoop. Click Shortcuts and then Hide Shortcuts, and then click Done:

how to hide shortcuts in Chrome Browser

More Googly Ideas

The Genealogist's Google Toolbox 2019

I hope you’ve enjoyed this simple way to spice up Chrome’s New browser tab. You’ll find tons of exciting ideas on how to use Google more effectively for genealogy and family history in my book The Genealogist’s Google Toolbox. 

If you’re a Genealogy Gems Premium eLearning member, check out my current full-length Google search video classes. (Image below.) P.S. Don’t forget to download the PDF handout for each class!

If you’re not a member, but would like to be, click here to learn more. 

Genealogy Gems videos on Google search

Full length Google search classes available to Genealogy Gems Premium eLearning Members

Happy Googling!

 

 

 

 

 

How to Search the U.S. National Archives Online Catalog for Genealogy

Elevenses with Lisa Episode 40 Show Notes

Elevenses with Lisa is our little slice of heaven where friends get together for tea and talk about the thing that never fails to put a smile on our face: Genealogy!

The National Archives is a wonderful resource of unique genealogical records. Though the archives are closed, the website is open, and it’s a great place to search for records and prepare for future genealogy research trips.

The National Archives website and online catalog can be a bit mystifying. If you’ve ever tried to search it and wound up frustrated, you’re not alone. This is often the case because the nature of the archives and the search function of the online Catalog are not genealogically focused. Armed with an understanding of how and why it is set up the way it is, and the know-how to search, refine, and download documents, you’ll be ready to add it to your genealogy toolkit.

In this video episode and article, we’ll be answering important questions such as:

  • What kind of genealogy records can be found at the National Archives website?
  • Which genealogy records are not available at the National Archives?
  • How do I search for records at the National Archives online Catalog?
  • How can I retrieve only digital items from the National Archives Catalog?
  • How can I get better search results in the National Archives Online Catalog?
  • How do I download files from the National Archives Website?
  • What is the Record Group Explorer?

Original Air Date: Jan. 21, 2021

Important Links:
The National Archives Website: https://www.archives.gov
Search the Catalog: https://catalog.archives.gov/

What Kind of Records Can be Found at the National Archives Website?

To understand the types of records we can expect to find we must first understand the role and mission of the National Archives. Their role is preserving and making available only the permanent Federal Government records. Some have genealogical value.

  • These records are arranged as the agencies created them, so there is no master subject or name index.
  • While they have 110 million + digitized pages in the Catalog, this represents just a small fraction of the holdings.
  • The Catalog contains descriptions for their nationwide holdings in the Washington, DC area, regional facilities, and Presidential Libraries.
  • The Catalog currently contains descriptions for 95% of the records, described at the “series” level.
  • You can find basic information about the records, including size and location, from the catalog description.
  • The National Archives is regularly adding more file unit and item descriptions, many of which include digital files.

Some traditional genealogy records can be found at the National Archives such as:

  • Census Records
  • Passenger Arrival Records (Immigration)
  • Land Records
  • Military Personnel Records
  • Court records
  • Fugitive slave cases
  • Naturalization records
  • Federal employees
  • Applications for enrollment in Native American tribes

Most if these records are available in person. However, all National Archives locations have been closed since March 13, 2020 and remain so as of this writing.

Genealogy Records You Will Not Find at the National Archives

Because the following genealogy records are not created at the federal level, they would not be cataloged or found at the National Archives:

  • Birth
  • Marriage
  • Divorce
  • Death records
  • Deeds and wills.

To obtain these records, check with the appropriate state or county.

What to do before you search the National Archives Catalog online

Before you begin your online search:

  • Write down your research question.
  • Decide what topic you want to browse.
  • Think of possible ways your ancestor interacted with the Federal Government.

On the National Archives website they provide a great example of a research question that a genealogist might have and how it can lead to records.

QUESTION: Why did my ancestor have a significant decrease in net worth between the 1860 Census and 1870 Census?|
ASK YOURSELF: How might your ancestor have interacted with the federal government that could help explain this discrepancy?
RECORDS TO SEARCH FOR: The Bankruptcy Act of 1867 allowed many people to file for voluntary bankruptcy. The genealogists could search in the National Archives Catalog for bankruptcy AND [state where you ancestor lived during that timeframe] to see if bankruptcy records are available that could help answer the question.

How to Search the National Archives Catalog Online

There are three key types of searches you can conduct in the catalog:

  • Keyword searches
  • Filtered searches
  • Advanced search

Let’s start with a keyword search:

  1. Go to https://catalog.archives.gov
  2. Enter keywords in the search box in the center of the page.
    (If you are looking for an exact phrase using two or more words, put them in quotation marks example: “bounty land”)
  3. Press the magnifying glass button to run your search.
  4. The results will be returned starting with best results at the top.  
  5. To view a description, click on the blue title.  

You can use the filters on the left side of the results page to narrow down your results.

Refine your search results by type if you know the type of material you want. Example of material type include photos, maps, or textual records.

It’s important to remember that just because the item appears in the result does not mean that it is available online. Many of the descriptions don’t include digital images of the records.

How can I retrieve only digital items from the National Archives Catalog?

You can dramatically narrow down your search results to include only digital items that you can review from home. To do this, on the search results page, click on the filter Archival Descriptions with Digital Objects. This will revise your results list so that you will only see descriptions of items with images attached.

How can I get better search results in the National Archives Online Catalog?

It never hurts to try searching by name, although many record descriptions will not name the people who are named in the records. You can improve these searches by using quotes around the entire name, or just the surname. This will restrict results to only items that exactly matches what appears in the quotes.  

You’ll notice that there isn’t a specific search field for names in the National Archives Catalog.  Here are several additional search strategies you can use when searching for the names of people:

  • Search on the person’s full name in first name-last name order.
  • Search for last name – first name within quotes
  • Search on the surname only. Again you can use quotes.
  • Search on spelling variations using the search operator OR. This works well when searching name variations such as: Burkett OR Burkette.
  • Search on variant spellings of the first name, including “Americanized” versions.

Example: Joseph Maggio OR Guiseppe Maggio.

Again, keep in mind that most descriptions in the National Archives Catalog do not include the names of people mentioned in the record. If you know an individual participated in event, search for related keywords and look within the records. You will need to read them to see if your ancestor is mentioned.  

Another way to improve your search results is to shift your focus from people to topics. This is strongly recommended by the National Archives. You are much more likely to get a greater number of results because people aren’t usually named in descriptions. Be sure to read the description carefully to see if the item will be helpful and worth requesting.

When searching topics, think about and make a list of relevant phrases and keywords. For example, when searching for Land Records, try searching for phrases such as:

  • “Bounty Land”
  • Homestead
  • “Land Entry”

Premium Members Exclusive: Downloadable National Archives Topic Search cheat sheet (PDF)

How to Download Files from the National Archives Website

After clicking the description on the search results page you will be on the record page. If there is a digital image, it can be downloaded. Look below to see if there are additional pages. You can click to select the desired page and then click the download icon just below the image.

If you would like to download all of the images, look below the list of images to see if a compiled PDF is available. This will allow you to download and save all of the images in one convenient file.

The Record Group Explorer at the National Archives Website

The Record Group Explorer offers a unique way of visualizing and finding records at the National Archives website:

  • Allows you to browse NARA’s holdings by Record Group
  • Use it to get a sense of the scale and organization of records
  • Explore what is available online via the Catalog
  • Provides an overview of the digital scans available online within a Record Group: textual records, photographs, maps and charts, electronic records, and more.

Records are grouped by specific government agencies. Each group is represented visually in a section. The section is light blue, signifying the total volume of textual records. If a dark blue bar appears in the section, it is an indicator that some of the records are digitized. The percentage or number (depending on the view you select in the grey Record Group Explorer Tools bar across the top) of digital images will be shown.

If the section is green, that indicates that there are records online but they are not textual records. They may be items like photographs or films.

If the section is grey, there are no records available online at all.

Click a section to learn more about that Record Group and explore the records.

Record Group Highlight: Motion Pictures

The National Archives holds a surprising number of motion pictures. As you browse or search, focusing on topic will likely be more helpful than searching by name. Consider looking for your ancestors’ homes, businesses, military service, events and associated locations.

Check out Motion Picture Library Stock Shots, ca. 1953 – ca. 1959

“A series of films: 306-LSS, a group of more than 400 black and white reels of stock footage that ended up in the hands of the United States Information Agency (USIA).”

Answers to Live Chat Questions

One of the advantages of tuning into the live broadcast of each Elevenses with Lisa show is participating in the Live Chat and asking your questions.

From Sue M.:  Do they hold WPA and CCC records?
From Lisa: Yes to both!

From Steve S.: Can you use the * and ? as search operators in the NARA catalog? Also thanks for de-mystifying this site! you have made it much more understandable.
From Lisa: After the show Steve did some searching and found this handy page providing additional search tips and operators supported by the website. Thanks Steve!    

From Michael R.: Are the Naturalization records in the National Archives different from those in local courthouses?
From Lisa: I haven’t looked lately, but about 15 years ago I filed a Freedom of Information Act (FOIA) request and received my great grandfather’s federal naturalization paperwork. It included a photograph that was not included at the county court level.

From Lynnette B.: I had my parent’s old home movies put on DVD’s several years ago. What is the next step in making them more available? Adobe spark video? YouTube? I want to identify each person on them?
From Lisa: An easy way to get started is by making Adobe Spark Videos (see episode 16)  which is free and easy. Use the Titles feature to add text explaining who is who. Uploading them to your free YouTube account channel is a super easy way to share them.

Resources

Genealogy Gems premium elearning

Click to learn more about Genealogy Gems Premium Membership.

Pin It on Pinterest

MENU