Inherited Genealogy Files: Adding Source Citations to an Inherited Family Tree
Adding Source Citations is our third post in the Inherited Genealogy Files series, and in this post, we answer a listener’s question.
We recently received this letter from a Genealogy Gems Podcast listener, Cristy. She says:
Thank you for your tip about starting from the present and working backwards. I was having a hard time knowing where to start. I had inherited a tree passed from my mom and my great-grandmother, that when combined with the information my husband’s aunt gave me [I had a] tree with almost 1200 names. But the information from my great-grandmother and my aunt does not have any sources and all of my mom’s sources got lost in our various moves over the years. She only had her old school database that just had the facts and no sources.
I determined that a genealogy book my mom used as a source for one of our lines [had been] copied [from] an older genealogy line that has been proven incorrect. So, my goal has been to re-find my mom’s sources and document everything. I didn’t know where to start. I have now made a second tree in my database keeping the original as a place to start and only putting what I have proved using actual sources and attaching the documentation as I go. Your episode on the Genealogical Proof Standard was really helpful. It will be a big help as I clean up my tree.
Finding Source Citations for Your Inherited Family Tree
Let’s first give a brief definition of source citation.
Source Citation: the information that tells your reader where you obtained a particular piece of genealogical data.
For example, a family tree should include a source citation for the birth date and place, the death date and place, and the marriage date and place…and that’s just the start.
Finding source citations is really easy if you are using FamilySearch. Let’s say I used a death record I found online at FamilySearch as the proof of my ancestors death date. What is so wonderful about using FamilySearch.org for finding records is that it includes a source citation for you to copy and paste. Take a look.
You can highlight the source citation text and copy it into your genealogy software. A bonus is knowing that FamilySearch is free and easy to use.
Adding Source Citations for Genealogy to RootsMagic Software
As I mentioned above, you can take the source citation you found on FamilySearch and copy and paste it into your genealogy software. RootsMagic is the genealogy software we here at The Genealogy Gems Podcast use (and we are proud that they sponsor our free Genealogy Gems Podcast.) It is an easy-to-use and effective software for both PC and Mac users. (To learn more about using RootsMagic, read here.)
Using RootsMagic, let’s add a source citation to an event in a family tree:
In this example above, we have double clicked on Clarence’s name and opened up the Edit Person window. We would like to add a source citation for Clarence Bowser’s death date and place. In the line for death, we click on the box in the source citation column. The source citation column is indicated by that little icon that looks like a record.
At the pop-up window, we click Add new source and from the options, choose Free Form and click OK.
Now, let’s assume you copied the following source citation from a record you found at FamilySearch.org:
“Ohio Death Index, 1908-1932, 1938-1944, and 1958-2007,” database, FamilySearch (https://familysearch.org/ark:/61903/1:1:VKBM-BKN : accessed 8 December 2014), Clarence W Bowser, 09 Nov 1958.
The first part of the citation is the title of the collection and the location you found it. “Ohio Death Index, 1908-1932, 1938-1944, and 1958-2007,” database, FamilySearch (https://familysearch.org/ark:/61903/1:1:VKBM-BKN. That front half of the citation is going to go in the Footnote area of the next pop-up window. The remainder of the citation you copied is going to go in the Page field. Then click, OK.
Notice, the entire footnote at the right of the screen looks like the one you copied from FamilySearch. You may wonder why on earth we separated the citation. Because, RootsMagic is going to remember you have a source citation from Ohio Death Index, 1908-1932, 1938-1944, and 1958-2007. The next time you find an ancestor’s death record in this index, you will not need to click Add new source. Rather, you will click Cite existing source, and choose the Ohio Death Index, 1908-1932, 1938-1944, and 1958-2007.
At the next screen, the Footnote field will already be filled out for you. All you need to do is fill in the Page field with the back-half of the new source.
More on Adding Source Citations for Genealogy
In addition to keeping your source citations on a genealogy software program, you may wish to clip the citation and add it to Evernote. Lisa Louise Cooke explains just how to do this in her article titled, “Cite Your Sources from FamilySearch with the Evernote Web Clipper.”
You can get loads more tips and tricks in our helpful Evernote for Windows for Genealogists quick reference guide (also available for Mac users). Also, get a quick overview about this amazing product from this video clip on our YouTube Channel.
Meet the Author of a Riveting Family History Tale in the Newest Episode of The Genealogy Gems Podcast
Recently I got an email from Jay in New York :
“I have been catching up with all of your family history podcasts. Over the years I have collected a wealth of information on the family. Some good, some not-so-good, some out in-the-open, some hidden.
How do you deal with revealing “forgotten” items about family members to other family members? I had an uncle who had a marriage at a very young age, and would like to have forgotten about it. My mother told me about it. I put it on the tree. While showing off the fruits of my labor to his family this “forgotten” marriage was revealed with not happy responses.
The things we find in our tree may not always be “good”, How does a person deal with that? and revealing it to others?”
This is a great question! And in the newest Genealogy Gems Podcast episode #120 I have some answers for you.
Secrets, small and large can be found in many families. Skeletons in the closet are often secrets closely guarded by family members.
It’s a tricky business navigating your way through the shakier branches of the family tree, so I’ve invited a special guest to join me on the show who has done an incredible job of climbing those branches in his own family.
Steve Luxenberg is a Washington Post associate editor and award-winning author. In his 25 years at The Post, he has headed the newspaper’s investigative staff and its Sunday section of commentary and opinion. Steve is going to join me for the full episode to talk about investigating and dealing with family secrets as he did in his book Annie’s Ghosts. It’s a riveting tale that kept me feverishly tapping the “Next Page” key on my kindle.
Annie’s Ghosts is about a family secret that Steve stumbled upon in the late 1990s. His mother, who had always claimed to be an only child, had a sister, Annie. And while that was a big surprise all by itself, it was just the beginning of a series of secrets and revelations that Steve unearthed by tapping into his long career as an investigative journalist, and employing newly found genealogy techniques and strategies.
In this interview we talk about being aware of what’s missing in records and stories, rather than just focusing on what is on the page. For those of you who are Premium Members this discussion is a great follow up to Premium Episode #77 where we talked about being more keenly aware during our research.
Steve’s also going to share he thoughts on storytelling, which he truly masters in this book.
And then we get into some of the genealogical techniques he used: how to avoid tainting memories in Interviews, and how to balance the give and take as well as win trust with the person you are interviewing.
And speaking of trust, Steve describes how he was able to be incredibly successful in obtaining sensitive documents and getting cooperation from various government agencies and other repositories.
And speaking of trust, Steve describes how he was able to be incredibly successful in obtaining sensitive documents and getting cooperation from various government agencies and other repositories.
He’s also going to tell us about a little known legal maneuver that he made that really made the difference for him in obtaining some of the most closely held documents and how you can use it too!
And finally he’ll share his personal feelings about what it was like to get a add a new member to his family, his long lost Aunt Annie.
Enjoy!
Enjoy!
Quotes from Annie’s Ghosts:
“What I didn’t expect, as the week wore on, was that the family would expand to take in a new member. But that’s what happened. As people dipped in and out of the records, as the debates flew about what we knew and what we didn’t and whether we should be digging around in the past, Annie gradually became a part of the family consciousness. She was no longer just a name on a hospital record. She was no longer just a secret.”
“I stopped thinking like a son and started thinking like a journalist.”
“I offer to send her the letters; it’s an unexpected present for her, and I’m glad to be able to make the offer, because it allows me to give as well as take, something reporters can’t often do. It’s also a good way to win trust.”
“I want to make sure that if she knows about Annie, she tells me before I tell her, so that I capture her spontaneous memory first.”
10 Top Tips for Breaking Down Your Genealogy Brick Wall
“One of the most incredible and likely true stories I’ve ever seen!” announced Dave Obee as he met with Genealogy Gems Listener Sarah Stout, the winner of our #RootsTech 2013 conference registration contest.
The question to contestant was “who’s class would you most like to attend at RootsTech?” Sarah’s answer was Dave Obee, and that was because she was 
running up against a Canadian brick wall in her family history research, and Dave is a Canadian Research Guru!
Read more about Sarah’s incredible genealogical brick wall:
- Sarah’s Summary of the Situation
- The Death Certificate
- Her Family Sketch page 46
- The Move to Arizona page 88
In my new video at the Genealogy Gems YouTube channel I get the two together and Dave dishes up 10 terrific tips that will not only help Sarah, but are sure to prove their worth in your own family tree climbing.
Dave Obee’s Top 10 Tips:
1. Create a Timeline – “plot her life…it’s easier to see the holes.”
2. Understand Geography – “plot movements”
3. Find Every Possible Record
4. Understand How Records Were Created
5. Read Every Local Story in Newspapers at that Time
6. Tap into Local Knowledge – “Locals know more” (historical and genealogical societies)
7. Go There if You Can in Person
8. Look for Negative Proof
9. Collaborate with Other Researchers
10. Be Diligent About Proof
Resources Mentioned in the video:
- Google Earth for Genealogy (video tutorial CD) Volume I and II by Lisa Louise Cooke
- How to Find Your Family History in Newspapers by Lisa Louise Cooke
Subscribe to the Genealogy Gems YouTube Channel for free to receive instant updates of all of my latest videos from RootsTech 2013 and beyond.
Tips for Collaborative Genealogy: Evernote for Genealogists
In this installment of the Collaborative Genealogy blog post mini-series I’m going to share one of my favorite ways to organize and share family history data and 
source material: Evernote.
Evernote is a free software, website and app that can hold both research content and the source citation information that goes with it. You can pull data from websites and Evernote will often automatically capture information about the site you got it from. You can upload images, scanned documents and other multimedia content. And of course you can use it to keep track of non-electronic sources, too.
Research teams using Dropbox put themselves on the same page–literally. It’s easier to be sure you’re looking at the same sources. It’s easy to add notes like data you’ve abstracted from the source (or that seems to be missing from the source). It’s easy to tag data: every source that cites an ancestor can be tagged with her name. That way, when you are ready to analyze or write up someone’s life story, every piece is there. No more hunting for sources you knew you had somewhere!
My recent post provides two tips for using Evernote and introduces my Evernote for Windows for Genealogists Quick Reference Guide “cheat sheet” (click here for U.S. and here for international shipping). It’s been so popular since its release that we sold out for a while, but it’s back in stock. This 4-page laminated guide offers at-a-glance training and reminders so you can be up to speed quickly using Evernote for genealogy.
Want to learn more about using Evernote? Click here for tips and complete resources on getting started in Evernote, like a complete video mini-series that walks you through the process of signing up for your free Evernote account, downloading the desktop app, getting and using the web clipper….There’s so much you can do with Evernote and I show you how!
For more on collaborative research (including more on Evernote for genealogists), check out the December 2013 issue of Family Tree Magazine. It’s got an article I’ve co-written with Genealogy Gems Contributing Editor Sunny Morton.
Check out my other blog posts in this series on collaboration:
Tips for Collaborative Genealogy: Research with a Partner
Tips for Collaborative Genealogy: Dropbox for Genealogists
Tips for Collaborative Genealogy: Sharing Genealogy Files Online for Free