New Archival Collections: How to Know What’s New at Your Favorite Repository

New archival collections at your favorite repository may be the long-awaited key to solving your family history mysteries! But how can you keep up with what’s new at archives and libraries? Professional archivist Melissa Barker shares her favorite tips.

new archival collections

 

Not long ago, Lisa Louise Cooke read my article on what’s new at the Utah State Archives. She asked me how I keep up with new archival collections at my favorite repositories.

New Archival Collections May Be Just What We Need

Many of us can say that our ancestors were living in a certain area and their records should be located at certain local archives, libraries, or genealogical or historical societies. Maybe we have even done research there in the past, either by visiting the facility, contacting them by phone or email, or using their records online. Records, photographs, ephemera, and artifacts are constantly being discovered and made available in all of our wonderful archives. Many of these records may not make it to microfilm or online, but they are so rich with family information. (Don’t know where to look? Click here to learn how to find archives and libraries near your ancestor’s locale.)

But trying to keep up with all the new records that are being processed in archives, libraries, and genealogical societies can make your head spin! So how are genealogists supposed to stay current?

3 Ways to Keep Up with New Archival Collections

new archival collections uniforms1. Check the archives website. See if they have announced new records collections that are available for research (many archives do). The archives may even have a blog or newsletter that you can subscribe to, which will give you the latest news right at your fingertips. Not only will the archives announce new records that are available but they will even let their patrons know what has been recently donated to the archives and which records are currently being processed.

2. See if the archive has a social media presence. Archives like to post photos of new discoveries and records collections that are ready for the researcher. I know at the Houston County, TN. Archives I like to scan and post images of great documents or artifacts to Facebook, Twitter, Instagram, and Pinterest. (Like the post pictured here that I shared recently.)

LISA’S TIP: Remember to use Google search terms to find your favorite archive’s website and social media homes! A quick search such as National Archives Pinterest might be faster than trying to find it on the actual social media site. That search brings up tempting boards for National Archives in both the US and the UK:

3. When visiting an archive, ask: “What’s new?” Talk to archivists about records collections that have recently been processed and made available for research. This is a great way to find more information and records about your ancestors. As an archivist who processes records on a daily basis that are not online or even microfilmed, I get excited about sharing what I find with the genealogy community.

Until next time, this is The Archive Lady, remember it’s not all online, so contact or visit an archive today!

Learn More about Using Archival Collections

Listen to me on the free Genealogy Gems Podcast! This year the podcast is celebrating its 10th-year anniversary. Tune in to hear more inspiring stories and tips to help your family history research. Listen on your computer or on your mobile device through the Genealogy Gems app. Click here to learn more.

 

Which are the Best Genealogy Websites for YOU??

Bill Johnson in Manassas, Virginia, USA, wrote to me with this question–and I know he’s not the only one asking it!

“It’s difficult to know what genealogical resources to spend your money on. I have been a subscriber to Ancestry.com (world package) for years. But, there is FindMyPast, MyHeritage, etc. Your books identify dozens of other resources that all sound good — and cost money. Then there are some of the free resources like the National Archives and the LDS resources [FamilySearch].  Where should you spend your time and money?  While money is always a factor, I find that my time is a more precious resource.  If I have Ancestry.com, would I gain anything by subscribing to FindMyPast? MyHeritage? FamilySearch? The National Archives or the BLM sites?  I am concerned about wasting money on redundancy.  Why visit a site that only offers a select subset of the data that I access through Ancestry?

Which paid sites do you regularly use?  Which free sites do you use?  Your books have a plethora of suggestions but the pool of resources is increasing by the day.  It is really getting rather confusing.”

What a great question!!! Here’s my answer:

“I agree, it’s gotten more complicated selecting the best genealogy websites for your own needs. I will take a look at covering this more in depth in a future podcast episode. I do have a few ideas for you right now.

It’s really about accessing the right website (or tool) for the task.

  • For general depth of records I turn first to Ancestry.com (you only need the world edition if you need records outside of the U.S.), and then FamilySearch.org. With Ancestry.com, I make sure I use the card catalog and search by location tool (scroll down to the map) so I’m not missing all the record sets that don’t automatically jump to the top of the general search results. FamilySearch is free, so I check its online resources EVERY TIME I have a question. I check both browsable and indexed content (from the main screen, click Search, then Records, then scroll down and click Browse all Published Collections (or click to that screen here). You’ll be able to choose a location and see all content they have and whether it’s been indexed or you just have to browse through it (like reading microfilm, only online).
  • For me personally, I was slow to warm up to MyHeritage because I just wasn’t sure how it would best help me. Once I embraced it and posted my tree, its strength in my research became clear: for the first time ever I connected with a distant cousin in the “old country” (Germany)! The international user base of MyHeritage stands above other sites. And the fact that you can create your own family site on MyHeritage makes it a great ongoing resource for staying connected. (Disclosure: MyHeritage is a sponsor of the Genealogy Gems podcast. However, that is because of the value I came to experience in my own research as I just mentioned.)
  • When I am focused on my husband’s British roots I head to FindMyPast and pay as I go as needed.

download backblazeOur mission here at Genealogy Gems is to reveal innovative ways of using the myriad of tech tools so you’ll know you can turn to them only when you need them. Think of it as a toolbelt. The right tool for the right job! But I also only bring tech tools and websites to the podcast and my website that I believe are worthwhile. Believe it or not, I weed a lot of them out!

I hope that helps, and I wish you great genealogical success!”  Lisa

MyHeritage App Ranks in Top 100–and Gets A Redesign

MyHeritage app updateThe MyHeritage app is growing in popularity around the world, and it’s got a fresh new update!

A “completely redesigned version of our mobile app for iOS and Android” is now available, says Chief Genealogist Daniel Horowitz. “The enhanced app enables families around the world to build their family tree, instantly discover ancestors and relatives, and preserve and share their legacy, all with a better looking and more intuitive interface.” Download the free app here: iOS and Android.

The mobile app is increasingly popular around the world, says Daniel. “So far more than 4 million people have downloaded the MyHeritage app, and its usage is growing worldwide. Within the last 3 months, the MyHeritage app for Android has ranked in the top 100 apps in its category on Google Play in 40 countries. In addition it is currently ranked in the top 5 apps in its category in Denmark and Norway in both Apple’s App Store and Google Play.

“The Android version was recently selected by Google as a ‘featured app’ in more than 100 countries, making MyHeritage the first company in the family history industry to receive such recognition.” Watch the video below about the redesigned app:

how to start a genealogy blogClick here to see why we partner with MyHeritage here at Genealogy Gems. Want to learn about more various genealogy apps? Go to our home page and, from the category list on the left, select “apps.”

How To Find Your Family Tree Online



tree_grow_300_wht_10100As you may have already noticed, a lot of websites these days host millions of family trees: MyHeritage.com, Ancestry.com, FamilySearch.org, Geni.com, FindMyPast.com, Archives.com and more. There are virtual forests and forests of family trees out there! How can you find a tree that includes your family? How can you be sure it’s yours? How do you know that what you see is accurate?

Get started with these 7 Steps: How to Find Your Family Tree Online:

1. Choose a site from the list above and create a free log in.
Which should you choose?

  • FamilySearch.org is the only one that offers totally free access to all user-submitted family trees as well as the historical records that can help you with your research. However, the other sites offer a variety of free access options, especially to user-submitted trees.
  • MyHeritage is known for its international user base (check out its user map here) and multi-language access.
  • Some sites have different portals that specialize in records from different countries. For example, Ancestry.com (with a U.S. focus) owns Ancestry.ca for Canadian genealogy, Ancestry.co.uk for the United Kingdom and Ancestry.com.au for Australian records. Similarly, FindMyPast.co.uk (U.K. focus) also hosts FindMyPast.com (U.S.), FindMyPast.ie (Ireland) and FindMyPast.com.au (Australia). Check out additional sites for specific countries (including non-English-speaking) here. If your family recently immigrated, look for a site about “the old country.’ If you have pretty deep roots in your current country, or you’re not sure, pick a site that specializes in your current home.

2. Enter the name of one of your relatives in the Search bar.
Each site files its family trees a little differently: some with historical records and some separately. Search trees at FamilySearch here. On Ancestry.com, look under the Search option for Public Member Trees. Enter names of your relatives, along with any other details you know (like a birth date and place or a spouse’s name). Try different combinations, sometimes using the person’s first and middle name, trying a maiden name, entering a nickname, etc. Increase your odds of finding people by entering a range of years (like 1880-1890) for a date and a more general place, like a state, rather than the name of a little town. If you get too many results, enter more specific information.

Which relative(s) should you choose?

  • One who is deceased, if possible. Records about living people may be restricted for some places (but not all).
  • If possible, one with a relatively unusual name. They may be easier to spot.
  • One you know several things about: a full name (including maiden for women), dates and places of birth, marriage and death; burial place; where they lived during their lifetime; names of their spouse(s), sibling(s) and/or child(ren).
  • One who lived as long ago as possible, to increase the chance that someone has posted a tree. But a grandparent is a great starting point, if that’s as far back as you know. If your grandparent is still alive, ask them their parents’ names, and start with your great-grandparent.
  • Need to learn more about your relatives first? Read this article on how to gather information about your family.

3. Click on results labeled as “family trees.” Are they “yours?”
Browse the search results. Do any of these names and details look  familiar? Everything doesn’t have to be a perfect match for a tree to include your roots. Sometimes different information is handed down through different branches of a family. Sometimes people get their information from sources that don’t match yours. Sometimes people just guess or patch together parts of different family trees without looking closely to see if they’re right.

Tech tutorial: What exactly are you looking at when you look at a family tree online? Before the days of internet genealogy, researchers organized family history findings on their home computers in one of several specially-designed software programs. These programs could generate .GED files (often referred to as GEDCOMs) that would allow researchers using different software to share their findings. Many people have now uploaded their GED files to genealogy sites like the ones we’re talking about–or they’ve just built a family tree from scratch right on the site.

4. Evaluate the accuracy of what you find.
The best way to judge the accuracy of a family tree without researching it yourself is to see what proof is offered. Do you see any records mentioned (like footnotes) or attached to the tree? Common records include tombstone images; government or church vital records (birth, marriage or death records) and census listings. Do you see photos attached? Photos may indicate the submitter has access to family records or albums (bonus!).

If a tree mentions lots of sources, it’s more likely to be accurate–at least for the pieces of information that are sourced. If a tree doesn’t have sources, it doesn’t mean it’s wrong, it just means you don’t know if it’s right.

Sometimes you’ll find a “branch” on a tree that goes back many generations without a single source mentioned. Beware! Sometimes these branches are just copied from other trees. This may particularly be true if a branch is connected to a royal line. Royal lines are well-documented in history and some people have created family trees with the hope of running into royal relatives. These connections may not have been thoroughly researched–they might just represent “wishful thinking.” Again, look for sources.

5. Optional step: reach out to the submitter of promising-looking family trees.
Some sites allow you to contact them through confidential email routed through the site (you may have to purchase a subscription first). You might contact a submitter to meet a possible cousin, share information you have or ask for more details about what they posted. If you contact them, be polite–don’t open with “you got my grandfather’s birthday wrong” or you may never hear back. You may not hear back anyway, if the submitter is no  longer researching, their email changed or they have passed away.

6. Google your surname along with the phrase “family tree” or “genealogy.”
See if any personal websites pop up with your family tree (or other family history information) in them. Evaluate the information by looking for accurate details (as far as you know) and lots of sources mentioned. Look for an “About” or “Contact” page to learn more about the submitter of this information.

7. Verify it yourself.
Wandering through forests of online family trees may give you the urge to create your own tree. An accurate, and sourced tree! If so, good for you. Keep reading the articles suggested below to learn how to get started!

Up next, read:

Get Started: How to Find Your Family History for Free. Perfect for the beginner!

Explore the Genealogy Gems website for more tools, tips and resources that can help you put together your family’s “bigger picture.”

Sign up for our free e-newsletter and receive my FREE ebook on using Google to find your family history.

Check out my step-by-step Family History podcast for beginning genealogists.

Post an Online Family Tree. Listen to a podcast episode (or just read the show notes) on how to post your own family tree online.

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