Browse-only collections at Ancestry and other genealogy websites are sometimes viewed as inaccessible, but they are actually a hidden treasure. Learn how to access these browse-only collections at Ancestry and expand your family history research.
The good news is that FamilySearch is not alone in offering browse-only content. Ancestry.com also has browse-only collections of digitized records. (Not an Ancestry.com subscriber yet? Click here to learn more. This is an affiliate link and we are compensated if you make a purchase, which supports this free blog. Thank you!)
Knowing how to search and browse records effectively is critical because you shouldn’t just rely on hints. Ancestry, for example, only provides hints from about the top 10% of their most popular databases. That means if you only spend time on reviewing hints, you’re missing a massive amount of genealogical information available in all of the other records.
Typically you’ll be using the search feature to find those other records. However not all records are searchable. That’s because after the long process of acquiring the rights to digitize and publish a genealogy record collection, it takes even longer to get them indexed for a variety of reasons. Thankfully, Ancestry doesn’t always make us wait to gain access to them until the indexing is complete.
The digital images are published without an index. This means they are not searchable by names and other keywords. Therefore, it can take some time to locate a record within one of these collections. But I think you’ll agree it’s more convenient to look through them from the comfort of your own home rather than renting microfilm or traveling to a far off location!
Here’s your checklist for better browsing.
HOW TO FIND BROWSE-ONLY RECORDS AT ANCESTRY
While Ancestry.com doesn’t make it quite as easy as FamilySearch to find browse-only or partially-indexed databases, it’s still very much worth the effort.
1. Head to the Card Catalog
From the main menu on the Ancestry website, select Search > Card Catalog.
2. Search and Filter
In the upper left corner you can search the catalog by title and / or keyword. However, if you know the type of record you are looking for, such as military records, the best place to start is filtering by that category. If the list is long, you can then search within that category by keywords.
3. Determining if the Records are Searchable
If you don’t see a search box on the left side, then you can assume that this collection has not yet been indexed and therefore isn’t searchable by keywords and other data. Instead you will see typically see the source information box at the top.
HOW TO FILTER BROWSE-ONLY GENEALOGY RECORDS
1. Browse This Collection Box
On the right side of the screen you will see a Browse this Collection box. The filtering options presented will depend on the way the collection is organized.
In the case of the Nevada County Marriage database, a drop down menu allows you to filter by county.
2. Make a Selection
As you can see in my example, once I selected a county I can also filter down by record books. So even though you can’t search names, you can often zero in on the portion of the collection most relevant to your search.
Browse this Collection box
HOW TO BROWSE RECORDS AT ANCESTRY.COM
Once you have selected the available filters, you’ll find yourself in the digitized records. They are displayed in a filmstrip layout which will come in quite handy for navigation through the pages.
Navigation is crucial since we can’s search by names and keywords. Let’s take a closer look at the ways you can navigate:
Browsing a digitized genealogy record collection at Ancestry.com
Finding the Filmstrip
if you don’t see the filmstrip view, click the filmstrip icon:
Finding and Using the Original Index
WATCH THE BONUS VIDEObelow to see the next section in action. Click on the sound button to the right of the play button to turn on the sound.
Many records that were originally bound in books like this collection include index pages. In this book the index appears at the beginning. If you look closely at the filmstrip images it’s easy to spot where the index lists are and where the records begin.
So even though Ancestry hasn’t had the chance to index the records yet, they are indexed in the book. This will make the job of browsing for the records you need even easier.
The “About” box on the card catalog entry often includes important information about whether or not the collection has an index. One example of this is the Canada, Photographic Albums of Settlement, 1892-1917 record collection. It is a browse-only series of digitized photo albums by Canada’s Department of the Interior between 1892 and 1917. The collection description includes very useful instructions such as: “At the beginning of each album, you will find a table of contents with a brief description of each photograph and the photograph number. Use these tables to help you browse to the photograph of interest.” As you can see, taking a few extra moments to read about the collection can make browsing it much easier.
Save Time When Browsing Between Volumes
Remember that Browse this Collection box on the right hand side of the card catalog entry page? (See the Browse this Collection box image 6 images above.) This handy menu is also embedded in the record viewer. If you need to switch to a different book, album or other portion of the collection, you don’t have to hit the back button and start over. Instead, at the top of the viewing page, click the volume or collection you are currently viewing (this appears as a sub-title under the main title of the collection.) A browse structure menu will appear showing you all the other options within the collection. Just click the one you want and you will be instantly switched over. Think of it as pulling a different volume of a series of books off the shelf!
Switching volumes within the collection within the viewer.
Browsing Indexed Records
There will be times when even though a record collection is indexed, you may still want to browse it. Browsing isn’t just for unindexed records. Many genealogy gems can be found by browsing a database that you’ve already searched. You may spot neighbors of interest, other surnames from your family tree, and more. So even when you are working with a record collection that has a search box, look for the browsing option in the right column.
HOW TO FIND THE NEWEST RECORDS AT ANCESTRY.COM
The records most likely to not yet be indexed, and therefore browse-only, are the newest records added to Ancestry. If you’re looking to bust through a brick wall, here’s a great way to find the newest records that just might do it.
1. Go to the Card Catalog
From the main menu on the Ancestry website, select Search > Card Catalog.
2. Sort the Records
In the right hand corner you’ll find a Sort By menu. Select Date Added.
Select Date Added from the Sort by menu.
3. Newest Record View
The Card Catalog will now be presented in the order in which the records were added. The newest records will appear at the top of the list.
4. Filter the List
Use the filters along the left side of the page to filter the collections by record type, location, and date. Then use the search boxes to target keywords. This will give you results that include your keyword starting with the newest collections.
BONUS PDF AND MORE RESOURCES
Making a small investment of time in getting to know the search and browsing functions of a website can pay off big.
WHAT DID YOU UNCOVER USING THESE BROWSING STRATEGIES?
Please leave a comment below and share the genealogy gems that you uncover using these techniques. And of course if you have any questions, leave those as comments as well and I’ll reply.
My how time flies and it’s flying further and further way from when our ancestors’ got their photographs taken, which can make the task of identifying and dating them harder and harder. Don’t fret my friend because I have the coolest free tech tool for you that can help you zero in on the date of your photos.
David Lowe a Specialist in the Photography Collection of the New York Public Library will be joining me today to tell you all about it.
In this episode we’re also going to be talking about some important genealogical records that you may be missing at Ancestry.com. I wrote about How to Find and Browse Unindexed Records at Ancestry in the Genealogy Gems newsletter which linked over to my article on our website, but this is so important that we need to talk about here together.
In my newspaper research (at) newspaper.com I came across election results that included, of course, all towns, townships, and the county covered by the newspaper.
Though the election results were not of interest to me in my research, I was pleased to see residential information that can help me confirm my ancestors’ in records that include their address or town.
Boundaries moved over the years, so my family may not have moved but their location may have been reassigned which gives me pause as I locate them in records.
In this particular case, the last location I had for them was not listed BUT the new location was detailed under the new name.
Using “Election results” search I found more information in my research area. Hoping this information will help other genealogists like me.
Your podcasts and other offers are the best I’ve found and worthy of my genealogy budget. I’m happily retired and have time to soak it all in. I’m using your Research Plan to manage my findings!
From Mark:
I am the de facto family historian for my huge Italian family.
We had our 62nd annual family reunion last July and as I have explained to family members who is a 3rd cousin and who is a 2nd cousin once removed I am flummoxed as to why they have left ambiguity in family relationships.
Why are 2nd cousins’ parents and 2nd cousins’ children both referred to as “once removed”?
Why isn’t there a distinction, such as “2nd cousin once ascended” and “2nd cousin once descended” so the vertical moves through the tree can be distinguished?
I am a data scientist so I don’t like ambiguity!
From Lisa:
Including ascending and descending indeed can be done when explaining relationships. Read more at:
The Relationships and Cousins page at the Weinel Genealogy website:
I am new to podcasts and love listening to your podcasts.
I started a new job over 2 months ago and your podcasts keep me sane.
First of all, driving from Austin to San Antonio Texas is a tough drive and I am now doing it weekly. I was struggling to fit in any genealogy with my new job so I turned to podcasts to keep me in the genealogy loop. I have listened to many different podcasts and yours is my favorite. I learn something new every week and actually quite entertaining! It really helps pass the drive timely quickly. Thank you!
Email Lisa Louise Cooke:
If there’s something you’d like to hear on the podcast, or if you have a question or a comment like Kristine, Mark and Audrey did, drop me a line here or leave a voice mail at (925) 272-4021.
GEM: Storyworth
My favorite part about the holidays is reconnecting with family. I love swapping stories and reliving moments together. But, keeping these memories alive can be hard. That’s why I’m giving my family the most meaningful gift this year – StoryWorth.
StoryWorth is an online service that helps you engage with your loved ones, no matter where they live, and help them tell the story of their lives through unique and thought-provoking questions about their memories and personal thoughts.
The way it works is that : Every week StoryWorth emails your family member different story prompts – questions you’ve never thought to ask. Like, “What have been some of your life’s greatest surprises?” and “What’s one of the riskiest things you’ve ever done?”
After one year, StoryWorth will compile every answered question and photo you choose to include into a beautiful keepsake book that’s shipped for free. That way it’s not just a one-time conversation, but a book that you can refer to again and again as a vital part of your family’s history.
You never know what family history StoryWorth will uncover, not just about your loved one and family, and sometimes even yourself!
Preserve and pass on memories with StoryWorth, the most meaningful gift for your family.
Sign up today by going to StoryWorth.com/GEMS. You’ll get $20 off your first purchase!
GEM: The New York Public Library
Interviewee: David Lowe, Specialist II from our Photography Collection
New York Public Library Photographers’ Identities Catalog: http://pic.nypl.org/
Do have old family photos that you’re trying to identify? Hopefully they have the photographer’s imprint on them, which might include their name and even their location. And if they do, then you can research that photographer to try and find out when they were in business, and therefore, narrow down the time frame when the photo was taken.
In this gem we’re going to take a look at a website that can help you research those photographers. It’s called the Photographers’ Identities Catalog, also known as PIC, and it’s hosted by the New York Public Library.
It’s an experimental interface to a collection of biographical data about photographers, studios, manufacturers, and others involved in the production of photographic images.
David Lowe, Photography Specialist at the New York Public Library, is the driving force behind this project and I’ve invited him to the podcast to help us tap into this terrific resource.
What are the origins of this database?
The information has been culled from trusted biographical dictionaries, catalogs and databases, and from extensive original research by NYPL Photography Collection staff.
The function of the database is two-fold:
To assist with the genealogical research of the photographers
Strive to capture the history of photography
What time frame does the database cover?
The emphasis is on 19th to mid-20th century photographers, and is international in scope.
How we can use PIC to find the photographers we’re researching?
The database includes over 130,000 names, and leans toward showing broader search results.
Start here at the New York Public Library’s Photographers’ Identities Catalog (PIC) database website:
Enter the photographer’s name in the search box. You may way to start broad by just entering the surname, depending on how common it is.
Searching for photographers at PIC
Use the filters on the left side of the website to narrow your search. You can also click the magnifying glass icon in the upper right corner to reveal a search box where you can enter a location.
If you find an error or would like to contribute information to the database, click the Feedback button in the bottom right hand corner.
Here’s an example of a search I ran for Minnesota photographer, C. J. Ostrom:
Searching for a photographer in the NYPL Photographers’ Identities Catalog (PIC)
Why are there so many photographers listed on a tiny island off the west coast of Africa?
That’s not actually an island, and there’s not actually anyone there. That point is located at the coordinates 0’ latitude & 0’ longitude, and we use it to map information when we don’t know a location (in the cartography world, it’s often called “Null Island”). If, for instance, we know someone was born in 1872, but we don’t know where, we put the point on Null Island. You can help us evacuate the island by finding locations we’re missing!
Lisa’s Search Tip:
One of the ways I research photographers is by searching the US Federal census. In 1880 for example you can specifically search by occupation and location. Enter “photographer” in the occupation field and enter a location if known. For the entire United States that results in about 9100 photographers in 1880.
How to search the 1880 census for photographers. Results: 9,116!
Searching for photographers in Minnesota in the 1880 US Federal Census.
Can users submit corrections or new information that you don’t have?
NYPL welcomes your contributions. Use the feedback link in the bottom right of the map on the website or email pic@nypl.org.
It is helpful if you include the Record ID number to identify the photographer in question. That ID can be found after the Name, Nationality and Dates of the constituent.
How to contribute photographer information to NYPL’s PIC database
Tomorrow is Bill of Rights Day, in honor of the day when the first ten amendments to the Constitution took effect in 1791.
The Bill of Rights added specific freedoms and government limitations to the three-year old Constitution. Among them are enshrined freedom of religion, speech, the press, the right to peaceably assemble and bear arms. Also the right to petition the government and be secure in property.
When the Bill of Rights was passed, America’s population of about 4 million in the then-14 states had available about 100 newspapers exercising the First Amendment freedom contained in the Bill of Rights.
Today’s population is around 330-million, and chooses from nearly 7,500 newspaper publishers nationwide.
You can find more facts about America from the U.S. Census Bureau online at www.census.gov.
Transcription of the 1789 Joint Resolution of Congress Proposing 12 Amendments to the U.S. Constitution
Congress of the United States begun and held at the City of New-York, on Wednesday the fourth of March, one thousand seven hundred and eighty nine.
THE Conventions of a number of the States, having at the time of their adopting the Constitution, expressed a desire, in order to prevent misconstruction or abuse of its powers, that further declaratory and restrictive clauses should be added: And as extending the ground of public confidence in the Government, will best ensure the beneficent ends of its institution.
RESOLVED by the Senate and House of Representatives of the United States of America, in Congress assembled, two thirds of both Houses concurring, that the following Articles be proposed to the Legislatures of the several States, as amendments to the Constitution of the United States, all, or any of which Articles, when ratified by three fourths of the said Legislatures, to be valid to all intents and purposes, as part of the said Constitution; viz.
ARTICLES in addition to, and Amendment of the Constitution of the United States of America, proposed by Congress, and ratified by the Legislatures of the several States, pursuant to the fifth Article of the original Constitution.
Article the first… After the first enumeration required by the first article of the Constitution, there shall be one Representative for every thirty thousand, until the number shall amount to one hundred, after which the proportion shall be so regulated by Congress, that there shall be not less than one hundred Representatives, nor less than one Representative for every forty thousand persons, until the number of Representatives shall amount to two hundred; after which the proportion shall be so regulated by Congress, that there shall not be less than two hundred Representatives, nor more than one Representative for every fifty thousand persons.
Article the second… No law, varying the compensation for the services of the Senators and Representatives, shall take effect, until an election of Representatives shall have intervened.
Article the third… Congress shall make no law respecting an establishment of religion, or prohibiting the free exercise thereof; or abridging the freedom of speech, or of the press; or the right of the people peaceably to assemble, and to petition the Government for a redress of grievances.
Article the fourth… A well regulated Militia, being necessary to the security of a free State, the right of the people to keep and bear Arms, shall not be infringed.
Article the fifth… No Soldier shall, in time of peace be quartered in any house, without the consent of the Owner, nor in time of war, but in a manner to be prescribed by law.
Article the sixth… The right of the people to be secure in their persons, houses, papers, and effects, against unreasonable searches and seizures, shall not be violated, and no Warrants shall issue, but upon probable cause, supported by Oath or affirmation, and particularly describing the place to be searched, and the persons or things to be seized.
Article the seventh… No person shall be held to answer for a capital, or otherwise infamous crime, unless on a presentment or indictment of a Grand Jury, except in cases arising in the land or naval forces, or in the Militia, when in actual service in time of War or public danger; nor shall any person be subject for the same offence to be twice put in jeopardy of life or limb; nor shall be compelled in any criminal case to be a witness against himself, nor be deprived of life, liberty, or property, without due process of law; nor shall private property be taken for public use, without just compensation.
Article the eighth… In all criminal prosecutions, the accused shall enjoy the right to a speedy and public trial, by an impartial jury of the State and district wherein the crime shall have been committed, which district shall have been previously ascertained by law, and to be informed of the nature and cause of the accusation; to be confronted with the witnesses against him; to have compulsory process for obtaining witnesses in his favor, and to have the Assistance of Counsel for his defence.
Article the ninth… In suits at common law, where the value in controversy shall exceed twenty dollars, the right of trial by jury shall be preserved, and no fact tried by a jury, shall be otherwise re-examined in any Court of the United States, than according to the rules of the common law.
Article the tenth… Excessive bail shall not be required, nor excessive fines imposed, nor cruel and unusual punishments inflicted.
Article the eleventh… The enumeration in the Constitution, of certain rights, shall not be construed to deny or disparage others retained by the people.
Article the twelfth… The powers not delegated to the United States by the Constitution, nor prohibited by it to the States, are reserved to the States respectively, or to the people.
ATTEST,
Frederick Augustus Muhlenberg, Speaker of the House of Representatives John Adams, Vice-President of the United States, and President of the Senate John Beckley, Clerk of the House of Representatives. Sam. A Otis Secretary of the Senate
Genealogy Roots
We’re bringing Genealogy Roots to St. George, Utah which is a gorgeous location and just a few hours drive from Las Vegas. Learn more here.
How can you keep up with new online information on your family history that may appear at any moment? You can’t, unless you run constant searches on your web browser, and who’s got time for that? Google does! And it accomplish that incredible search feat for you through Google Alerts.
Google Alerts is like having your own virtual research assistant! When you key in your favorite searches, Google Alerts will automatically email you when there are new Google results for your search terms.
2. Sign in to your Google account (or create one).
3. The first time you create an alert, click where it says, “You don’t have any Google Alerts. Try creating one.” Fill in the screen that pops up:
4. Type in your search query. In the example above, I’ve entered my specific search: “Larson” “Winthrop” Minnesota.
5. Make selections to further refine your search alert:
The type of content you’re looking for: news, blogs, videos, discussions, books or everything.
How often you want to receive the alerts by email.
The type of results you want to get. You may want to receive all results, not just the best results which will give you an opportunity to see how your search does. You can always change settings later.
6. Enter the email address where you want the alert emails to be delivered. Google will alert you to new content when it is posted on the Web.
Resources for Getting the Most Out of Using Google Alerts
Learn more about how to conduct effective Google searches for genealogy research, Google Alerts for genealogy, and more in my bookThe Genealogist’s Google Toolbox, Second Edition. This fully-revised 2015 edition is packed with strategies that will dramatically improve your ability to find your family history online!
Genealogy Gems Premium Members can also watch my full length Google search video classes:
Common Surname Search Secrets
Ultimate Google Search Strategies
Digging Deeper into Web Sites with Google Site Search
The mysterious deaths of a father and son present a perfect opportunity for using Google for genealogy.
Recently I heard from Lydia, who has just started listening to my podcasts. She asked a great question that Google can help answer:
“I have two relatives, great-grandfather and great-great-grandfather, who died under conditions where an inquest was conducted. I wrote to the county clerk’s office in Joplin, MO. They were only able to send me the “bill” for both inquests, stating they had no other information. What I want to know, what they didn’t answer, was are they the ones to ask for the inquest report? If it still exists who would have it?”
She shared their names (both Esterline) and details about their deaths and I just couldn’t help myself: I had to Google them myself. There’s nothing like a couple of mysterious deaths–two generations in a row!–to pique my curiosity.
Here’s the path I took and take-home tips to offer anyone looking for genealogical records:
1) A Google search for: coroner’s inquest 1928 Missouri delivered the Coroner’s Inquest database at the Missouri Digital Heritage archive. From there, you discover that you can request copies of records by emailing the citation for the record you want to the Missouri State Archives at archref@sos.mo.gov. According to the instructions, “The record will be located, the number of pages counted, and you will be notified by email of the cost of the copies. Upon receipt of a check, the copies will be made and mailed to you. There may also be additional notations in the record about other locations where the files can be accessed.” Interestingly, when I searched for her two relatives, I didn’t find them, but there was a file for a woman with the same surname: Esterline. It’s worth seeing if she’s related somehow.
2) I was suspicious about no other Esterlines coming up in the database, so I tried a search in the Archives on Joplin and Jasper to see if other cases from that town or county come up in the results, and they don’t. Further digging reveals: “The Coroner’s Inquest Database project is ongoing; additional counties will be added to the database as completed.” However, it would be very worthwhile to contact them by email and inquire as to where this county is in the queue and where the physical files are now. Another result in that same Google search reveals which counties the Archive currently does have: includes Andrew, Cape Girardeau, Clinton, Cole, Greene, Pemiscot, Perry, St. Charles, St. Francois, St. Louis, and Stoddard (coverage varies by county).
3) After searching a single database on a website like Missouri Digital Heritage, I always look for a global search page, where I can search all databases on the site at once. Missouri Digital Heritage has one here. A search on Esterline brings up not only death certificates (which you probably already have) but city directory entries, newspapers and more.
4) I always recommend that genealogists get to know their record sources. Again, through my Google search I discovered The Laws of Missouri Relating to Inquests and Coroners (1945). This may provide some further insight. And the FamilySearch Wiki is always invaluable. Here’s the page on Missouri Vital Records and it states that “original records are available on microfilm at the Missouri State Archives.”
5) I pretty much always do a quick search specifically at Google Books since they have over 25 million books. I searched Ben Esterline and the first result was a listing in the Annual Report of the Bureau of the Mines (1932) (the year he died!): “FATAL ACCIDENTS— LEAD AND ZINC MINES Ben Esterline, prospector.” The book is not fully digitized in Google Books, but click “Libraries that have it” and you’ll be taken to the card catalog listing in WorldCat which will show you where you can obtain it.
I’m telling you, Google is the most powerful, flexible, furthest-reaching free genealogy search engine out there—and it’s right at our fingertips! But you do need to learn how to use it effectively, or you could find yourself wading through 87,400 results for an ancestor like “Ben Esterline.” Instead, learn the strategies I teach in The Google’s Genealogist Toolbox. This second edition–new in 2015–is fully updated and loaded with techniques and examples on search strategies and tools that help you use Google for genealogy (and everything else in your life!). Click here to order your copy and you’ll start Google searching much smarter, much sooner.
Missouri delivered the 