4 FAST Strategies for Searching the 1931 Canadian Census

Show Notes: The 1931 Canadian Census was released by the Library and Archives Canada on June 1 of 2023. These digitized images can (as of now) be browsed by general location. The challenge with this census, like with other census records when they first come online, is that there is no index. Creating the index that makes the census searchable by name and other identifying factors takes a while. So right now, the digitized images are available online to browse. Ancestry.com is partnering with the Library and Archives Canada and using its artificial intelligence technology to generate the index. Until that happens, I have four strategies for you that are going to help you find your ancestors right now. And you’ll be able to find them much faster than if you just browsed the images one by one. Once the index comes out, it’s not necessarily going to be perfect. They never are. So, these strategies can help you if you run into trouble finding someone in the 1931 Canadian census. And they’ll also help you better understand the information that you do see in the images.

Watch the Video: 1931 Canadian Census

Show Notes

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The 1931 Canadian Census was released by the Library and Archives Canada on June 1 of 2023. 

Strategy #1 Check Earlier Census Records

My first strategy for finding your ancestors in the 1931 census of Canada is to check the earlier census records. Our goal is to identify the enumeration sub-district and the municipality where they lived. If we can find it in an earlier census, we can use that information to find them more quickly in the 1931 Canadian Census.

In my case, the person I’m looking for in the 1931 Canadian census is my husband’s great-grandfather, Harry Cooke. He emigrated to Canada in 1912, along with his second wife, Martha. I started my search for them by seeing if I could find them in a census record sometime after 1912, but prior to 1931.

Harry lived in Regina, Saskatchewan. So, I was able to use the Census of Prairie Provinces that was taken in 1926 in Saskatchewan, Alberta, and Manitoba. You can use the Census Search Tool at the Library and Archives Canada website to search those census records.

If your ancestors lived in other provinces, again, that Census Search Tool is going to help you find the most recent census records available for them.

In 1926 Harry Cooke was in sub-district number 8 and the municipality was Sherwood, so I made note of that. Also, while looking at that 1926 census, I found there is an area where it talks about where each household is located. They list the Township, Range and Meridian. So, I also made note of the township number listed, which in this case was 17. If your ancestors happen to live in a city, there may be a street address listed. Though many people came to Canada to work the land, so you may not be fortunate and find that information. But make note of the street address if it’s listed. Sometimes it’s written right across the Township, Range and Meridian columns.

Strategy #2 Check City Directories for Addresses

I really easy way to look for city directories is just to google it. I found the 1931 city directory for Regina by going to Google.com and typing in 1931, Regina city directory. The very first result was the city directory for Regina in 1931 at Internet Archive. I happen to have heard that there was a directory for 1931, so that’s why I searched for it specifically. If you don’t happen to know the year you can run a Google search for a time frame. Do this by entering the name of the town or the closest big city to where your ancestors lived in the search field. Add the phrase city directory, and then enter a number range. Google calls this search operator a numrange. Here’s an example:

Regina city directory 1912..1931

This type of search brings up links to web pages that mention Regina, the words city directory, and also a four-digit number that falls within the specified range, which for us would be the year that the city directory was published!

The Internet Archive has thousands of digitized and searchable city directories. Many genealogy record websites use The Internet Archive as their cloud hosting service for their records. They digitize everything and upload it to Internet Archive where they can host it, and then link to it on their website. So that is a great place to look.

However, it’s a good idea to run a Google search because that way you are going across the internet, and hopefully you’ll find the city directories that you need.

In my case, in 1931 Harry and Martha are still at 520 Osler Street. So that reinforces what I had found in the 1926 census.

Strategy #3 Search at the Library and Archives Canada website

At the time of this writing, without an actual index, we’re going to enter the province name, the city / district if you have it, and the sub-district.

In the case of Harry and Martha Cooke, I found them in 1926 in sub-district #8, so that was the first place I searched. However, in 1931 sub-district #8 was not associated with the municipality of Sherwood. In fact, it didn’t mention township 17 either, so it was very suspicious.

It is possible that enumeration sub-districts can change over time. This can happen because as a country grows, the population grows. District lines must be redrawn in a way that allows a single census taker (enumerator) to cover the area within a certain given amount of time. In a more populated city, that can mean that the sub-district actually shrinks a little bit, and there are more sub-districts added. However, the previous sub-district does give you a great starting point. It’s very possible that the person you are looking for is in a sub-district close to the original. So, you’ll just have to browse a little further. And that takes us to strategy number four.

Strategy #4 Browse the Records Faster Using Clues

You could go through each digitized page of the 1931 Canadian census one by one looking for your relatives. That took an especially long time when the records were first released on June 1 of 2023. On my computer each image took at least two hours to load…it was crazy! But it’s not surprising, because I’m sure everybody and their brother wanted to look at these records.

Thankfully, now it’s running much faster. But it could still take quite a long time to look page by page. There are a few more things that you can do to make the process much faster.

First, as you pull up each sub-district, keep track of your search with a research log. After checking the sub-districts before and after the one Harry Cooke was in in 1926, I went back to the beginning and started with sub-district #1.  The very first image in each sub-district is going to be a title card that will include the township number, and the municipality covered in that sub-district. So, since you already located that in the earlier census record, you are going to be able to immediately tell if that group of images is worth going through.

If it doesn’t match, go on to the next sub-district. This is why a research log is important. Genealogy Gems Premium Members can download the worksheet in the Resources section at the bottom of these Show Notes. It’s just a really simple way to keep track of everything that you’re finding and make sure that you’re not covering the same base twice.

You might come across a title card that has the right municipality but not the right township number, or vice versa. I found that in one case while looking for the Cookes. Just make note of it on your worksheet, and keep moving, looking for an exact match.

If you find a sub-district that looks really promising, perhaps it includes the township or the municipality you need, take a quick look at image number two. This is the first page that shows people in the neighborhood. There are a couple of things to look for.

If you know that your ancestors were British, like Harry and Martha were, then you might expect them to be in a neighborhood with predominantly British people. That was really common. When our ancestors left their homeland and came to a new country, they oftentimes emigrated with other people from the country that they knew. They may have heard about the opportunity from those people. And once they arrived, they tended to congregate together. They lived together in communities and neighborhoods because they shared a culture and language. They could support each other and help each other.

One of the things that tipped me off that sub-district #8 wasn’t the right place to be searching for the Cookes was that it was comprised primarily of Russians, Austrians, Romanians, and Hungarians. Harry and Martha didn’t speak those languages, so I would not expect them to be there. Also, when I looked at the 1926 census, I made note of who his neighbors were. And indeed, it was a very predominantly British neighborhood. So that was a clue to me that even though I might have had the right township number, it didn’t mention the right municipality, and it certainly had a completely different makeup when it came to the neighborhood.

Also, as you’re reviewing the surnames and going down the list on the image, take a look at the township column. As you’ll recall, we made note of the township number and / or the address that we found in the earlier census. As you scan the surnames on the page, also check if the correct township number or address is showing up.

In my search, I saw a lot of different street names (not Osler St.). I don’t know Regina very well, so in another browser tab, I opened up Google Maps. I did a search for 520 Osler St., and then I selected “Directions” and entered one of the street names that I was seeing on the census. And sure enough, they were miles and miles apart. That’s another clue you’re not in the right area for browsing.

Our goal is to find our relatives as quickly as possible without spending hours reviewing pages that are not likely to include them. So, again, if you don’t find that exact match of Township and Municipality on the sub-district index card, look at these other factors to see if you’re in the right ballpark.

In the end, I am happy to say I found Harry and Marth Cooke pretty quickly. They were in sub-district number 11. The title card showed that it covered township 17 and the municipality of Sherwood. It was an exact match! They were on image number 18 residing in a very predominantly British neighborhood on Osler St., exactly where I would expect them to be.

1931 Canadian Census Search Wrap Up

The 1931 Canadian Census is full of valuable information about your Canadian relatives. While it take a little more time to search without an index, these strategies can help you do so faster. You can also apply (and tweak) these techniques to other types of searches where an index is unavailable, or your relatives aren’t showing up in the search results. And remember, if you find an address, look up the location in Google Maps to see it for yourself. 

Resources

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Watch Next

Internet Archive – 10 Records You’ll Love to Find

 

Genealogy Websites: #1 – 4 of our 25 Websites for Genealogy!

VIDEO & SHOW NOTES: In this video, my guest presenter Gena Philibert-Ortega covers 4 of the biggest genealogy websites that are must-have for family history research. This is a great chance for you to discover some new online tools as well as refresh your memory about terrific sites that may have fallen off your radar. This video is part of a 5 part series totaling 25 essential websites for genealogy. 

Websites 1 through 4 of Gena’s 25  Websites for Genealogy

I’m Gina Philibert Ortega, and welcome to 25 Websites for Genealogy, What I’d like to do is talk to you about websites that are must-haves for your genealogical research. 

Some of these websites will be new to you, and others are going to be very familiar to you. In talking about the familiar websites, I want to get you thinking about them differently, explain a little bit more about what you can do at these websites, and how to get the most out of them.

In this series of 25 Websites for Genealogy, we’re going to be looking at websites in different categories. Our first category is the big genealogy websites (#1 through 4). So let’s go ahead and get started!

Download the ad-free Show Notes cheat sheet for this video here. (Premium Membership required.)

Websites #1: FamilySearch

https://www.familysearch.org

The number one website for me is always Family Search. Why is it number one? Well, first of all, Family Search is free. And it’s always nice to find free stuff, right? We want to exhaust what’s free, and what’s available, before we spend money or travel or do anything like that. So for me, the first place you should always go is Family Search.

Learn more: Deep Dive FamilySearch Wiki!

 

Website #2: Ancestry

https://www.ancestry.com

as of the time of this video, Ancestry had 33,000 databases that can help you in your genealogy research! Remember to move beyond the search engine and dig into that Card Catalogue to find all the available gems. 

Learn more about using Ancestry effectively with our videos:

 

Website #3: Findmypast

https://www.findmypast.com

Even though Findmypast is based in England and is heavily focused on British research, you don’t have to have British ancestors to find it useful. It has records from the United States and other countries as well. If you haven’t been using Findmypast, I suggest you go on the website and sign up for a free account. This will allow you to see what they have. You can also go to a FamilySearch center near you and possibly use it for free as many of these genealogy websites have library editions.

You may remember that find Findmypast has PERSI, the periodical source index. Although no longer have PERSI, you can find it at the Allen County Public Library’s Genealogy Center website. Check out our videos below to learn more about using PERSI at the Genealogy Center, and a terrific photo collection at Findmypast. 

Learn more about using Findmypast effectively with our videos:

 

#4: MyHeritage

https://www.myheritage.com 

Like Ancestry and Findmypast, MyHeritage also provides a platform for building your family tree, and has a card catalog called the Collection Catalog featuring over 7000 collections. You can even order a DNA test or upload results from other companies. Use the filters to filter collection, and then by location.

Learn more with our video about 10 of the best features at MyHeritage:

MyHeritage 10 “Don’t Miss” Features You Need

Resources:

Download the ad-free Show Notes cheat sheet for this video here. (Premium Membership required.)

Not a Premium Member yet? Discover the benefits and join today. 

Find Your U.S. Ancestors in These New Genealogy Records Online

Learn more about U.S. ancestors in new genealogy records for Navy and Marine officers, WWI veterans, historical and genealogical journals, and new genealogy records for 12 U.S. states: Ala., Ark., Hawaii, Kan., La., Mass., Miss., Mont., N.Y., Texas, Utah, and Va. 

new genealogy records

Following are new genealogy records (and updated collections) for the U.S. and several U.S. states. In which may your ancestors appear?

U.S. Navy and Marine Corps Officer Registries. Ancestry.com subscribers may search a new database, “U.S., Navy and Marine Corps Registries, 1814-1992.” From the collection description: “This collection includes registers of officers of the US Navy and Marine Corps from between the years of 1814 and 1992. Within these records you can expect to find: name, rank, ship or station.” (Note: the above image shows the first group of female Marine officer candidates in 1943; click here to learn more and see this image’s citation.)

World War I Veteran’s History Project: Part II Launches. The Veterans History Project has launched “Over There,” the second in a three-part, online web series dedicated to United States veterans of the First World War. “Over There” highlights 10 digitized World War I collections found in the Veterans History Project archive. Click here to access Part II and other veterans’ collections featured in “Over There.” Part III will be available in fall of 2017. (Click here to read the full announcement from the Library of Congress.)

U.S. and Canada journals. PERSIPERSI, the Periodical Source Index, has been updated with historical and genealogical journal content covering Ontario, Canada as well as Massachusetts, Minnesota, Missouri, Michigan, & Rhode Island. Search PERSI at Findmypast.com to discover articles, transcribed records, and images of your ancestors and their communities, churches, schools and more in thousands of journals. Some journals are index-only and others have digitized articles: click here to learn more about PERSI.

Statewide: New genealogy records

  • Alaska: Ancestry.com has a new database of Alaska, Vital Records, 1818 -1963. It contains birth, marriage, and death records.
  • Arkansas: A new digital exhibit tells the story of the first African-American college west of the Mississippi River, located in Phillips County. Lives Transformed: The People of Southland College “includes photos and scanned images of letters, circulars, forms, the Southland newspaper and other ephemera, including invitations, the catalog of studies, a diploma, and a commencement program,” states a news report.
  • Hawaii: Over 300,000 indexed names have been added to a free FamilySearch.org collection of Hawaiian obituaries since 1980.
  • Kansas: New browsable image collections of Kansas state census records for 1865, 1875, 1885 and 1895 are now free to search at FamilySearch.org. The growing size of each collection by year–from 4,701 pages in 1865 to 116,842 pages in 1895–witnesses the tremendous growth of this prairie state after the Homestead Act of 1862 opened its land for cheap purchase and settlement. (Did you know? Kansas census records 1855-1940 at Ancestry.com are also available for free to Kansas residents.) Click here to learn more about state census records in the U.S.
  • Louisiana: Over 100,000 new images and thousands of indexed names have been added to FamilySearch’s free collection of Louisiana death records (1850-75, 1894-1960).
  • Massachusetts: More than half a million names are in 22 volumes of sacramental records (baptisms, confirmations, marriages, deaths) for the Cathedral of the Holy Cross, Archdiocese of Boston, now online at AmericanAncestors.com.
  • Mississippi: Ancestry.com has updated its collection of Mississippi Naturalization Records, 1907-2008. This collection pertains to naturalizations finalized after 1906, when most were taken care of in federal courts.
  • Montana: Find a new collection of Montana County Marriages, 1865-1993 at Ancestry.com. Details for both the bride and groom may include name, age at marriage, and marriage date/place. (You may also access this collection for free at FamilySearch.org.)
  • New York: The Leon Levy BAM Digital Archive has added more than 70,000 playbills, posters, and ephemera from the history of the Brooklyn Academy of Music, dating to the Civil War era. (We found this in a New York Times report.)
  • Texas. Ancestry.com has updated its database, “Texas, Select County Marriage Records, 1837-2015.” The collection description states, “This collection consists of a mix of marriage licenses, returns, certificates, affidavits, and indexes. The documents that are available in this database vary depending on the county. All marriage records include the names of the bride and groom, as well as the date of the license and/or marriage. In many instances, additional details are available as well.” This collection continues to be updated: keep checking back!
  • Utah: There’s a new digital archive of photos, yearbooks, and other documents relating to the history of Brigham Young College in Logan, Utah. The school taught high school and college courses and was open 1877-1926. Learn more about it in a news report at HJnews.com.
  • Virginia: A decade’s worth of obituaries from the Evening Star (Winchester, 1899-1909) are now available at subscription site Findmypast.com.

Did you see the new Genealogy Gems Book Club announcement for this week? It’s a new memoir by a U.S. journalist who tracks down an old family story about her immigrant roots. You won’t want to miss this family history murder mystery! Click here to learn more about the book and watch a trailer for its PBS documentary.

Disclosure: This post contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links. Thank you for supporting Genealogy Gems!

England Emigrants and More: New Genealogy Records Online

England emigrants to its U.S. colonies appear in new genealogy records online this week. Also: the 1891 New South Wales census; Czech church, land and school records; English parish records; and U.S. collections from the Freedmen’s Bureau, Marine Corps, Coast Guard and New England towns and cities.

dig these new record collections

Australia – New South Wales census

Findmypast.com has published over 200,000 records from the 1891 New South Wales census. The census collectors’ books are the source, as these are the only surviving documents. “While they provide less detail than a full census would, they can still be a useful aid to historians and genealogists alike in placing people at a specific moment in time,” states the collection description. “Each result will provide you with a transcript and image of the original collector’s books from the 1891 census. Original images may provide you with additional details, such as the number of individuals living in the same household or the number of residents who were Aboriginal or Chinese.”

Czechoslovakia – Church, Land and School

FamilySearch.org has added to its collection of Czech Republic Church Records spanning more than 400 years (1552-1963). You’ll find “images and some indexes of baptisms/births, marriages, and deaths that occurred in the Roman Catholic, Evangelical Lutheran, and Reformed Church parishes, as well as entries in those registers for Jews.” These are taken from parish registers and synagogue records now in regional archives. Though not fully indexed, the browse-only records number over 4 million! (Click here to learn how to use browse-only collections on FamilySearch.org; remember you can use the FamilySearch wiki for help in translating records in another language.)

FamilySearch has also added more than 850,000 browsable images to its existing collection of Czech Republic Land Records 1450-1889 and more than a million browsable images to the existing collection Czech Republic School Registers 1799-1953.

England Emigrants

Remember recently when we blogged about emigrant records, or those created about people leaving a country? Ancestry.com recently posted a new database called Emigrants in Bondage, which it says is “the most important list of ships’ passengers to be published in years.” Indexed are names of “more than 50,000 English men, women, and children… sentenced to be deported to the American colonies for crimes ranging from the theft of a handkerchief to bigamy or highway robbery.” The collection dates cover 1614 to 1775, after which time the British empire was not permitted to ship its “undesirables” to U.S. shores.

England – Parish records – Staffordshire and Sussex

Findmypast has added to its collections of church vital records for Staffordshire, England. Its browsable parish registers, 1538-1900 now includes 300,000 full-color page-by-page images. Separate databases of baptisms, wedding banns, marriages and burials have also been updated.

Also, more than 1.2 million indexed records have been added to FamilySearch’s collection of England, Sussex, Parish Records, dating 1538-1910.  Sussex parish registers contain baptisms, marriages/banns, and burials. Date ranges of available records vary by locality; you will want to use the coverage table at the FamilySearch wiki to see what’s available.

U.S. – Freedmen’s Bureau Records

Now that the Freedmen’s Bureau collections have been fully indexed, FamilySearch is dumping them onto its website in batches. This week, they added these new databases:

U.S. – Military

FamilySearch.org has added just over 4 million indexed records to its database of United States Muster Rolls of the Marine Corps (1798-1937). The collection is described as an “index and images of muster rolls of the United States Marine Corps located at the National Archives. The records are arranged chronologically by month, then by post, station or ship.”

This week, the Fold3.com blog reminds us of its Coast Guard collections, in honor of the Coast Guard’s 226th birthday. Hundreds of thousands of search results on the site relate to Coast Guard history, from disapproved Navy survivors pension files to photos dating to the Civil War; accounts of shipwrecks or accidents, WWII war diaries for several units, images of insignia and Navy cruise books.

U.S. – New England

FamilySearch has posted a new index of New Hampshire Vital and Town Records Index for the years 1656-1938. It contains shy of half a million records of births, marriages and deaths. Entries were sourced from multiple archives in New Hampshire; the citation for each record is included in the index entry at the bottom of the record screen.

The New England Historic Genealogical Society has announced improvements to its databases for three New England cities, which now include more searchable fields and images. “Hartford, CT: General Index of Land Records of the Town of Hartford, 1639-1839, is now searchable by grantee and grantor name, and results provide the record type and volume and page of the record (available on microfilm at the Connecticut State Library). Boston, MA: Births, 1800-1849, and Dover, NH: Vital Records, 1649-1892, are now searchable by first name, last name, record type, family member names, date, and location.”

 

 

 

 

Episode 265 Writing a Family History Book with Author J.M. Phillips

Show Notes: If you’ve been wondering how to write and self-publish a book about your family history, my guest has answers for you! In this episode author J.M. Phillips shares:

  • How to be a great family history storyteller
  • Her favorite writing techniques that help create a compelling story
  • What she learned about self-publishing (and what you need to know)
  • Her experience living on and writing about Lamlash Street

Click here for the full show notes.

Listen to the Podcast

 
Amazon Link to Buy the Book

Click here to buy the book. (Thank you for using this link which helps make this free show possible.) J.M. Phillips is the author of the new book Lamlash Street, A Portrait of 1960’s Post-War London Through One Family’s Story available at Amazon in paperback or Kindle. 

Resources

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