Records that have been created recently are difficult to find and access. Some privacy laws protect, and hinder, our being able to find more recent birth, marriage, and death records we need. Here are some tips for finding these and other genealogy records not yet online.
Recently, Tom in Olympia, Washington wrote us with a question about how to find recent genealogy records that are not online yet.
“My wife’s mother was adopted in 1925. We have found her biological mother’s name and through Ancestry.com, I’ve found several bits of information about her from census records. She also was a crew member on three steamships in the 1930s. On two of the ship manifests, her U.S. passport numbers are listed. Do you know any search options for finding information from passports in the 1930s?”
Maybe you have had a similar question. We hope our answer helps everyone more easily find genealogical records that are not online yet.
Obtaining Recent Passport Application Records
Tom will be interested in obtaining a passport application record which may hold more information about his targeted ancestor. As Tom already discovered, U.S. passport records are online at Ancestry and FamilySearch, but only those records prior to 1925.
My original hope was that the National Archives Records Administration would have had the passport application records for the 1930s. I googled passport applications National Archives, and the first search result took me to an excellent article. I learned the U.S. State Department has passport applications on microfilm between the years and dates of 1795 to 1905 and January 2, 1906 – March 31, 1925. Sadly, these were not the years Tom was looking for.
To find information about passport applications in the 1930s, I needed to go another route. I opened a new window and googled U.S. State Department passport applications request copy. The first search result took me right to the page I needed. The Passport Services maintain the U.S. passport records from 1925 to the present. These records are protected by the Privacy Act of 1974.
Passport records in this time frame for a third-party person are processed under the Freedom of Information Act. These records need to ordered by mail. Tom can make a request in writing and send that request to:
U.S. Department of State
Office of Law Enforcement Liaison
44132 Mercure Cir
P.O. Box 1227
Sterling, VA 20166
I suggested he mention his desire for the information is for genealogical purposes and what his relationship is to the person in question.
Using the Same Strategy for Other Recent Genealogy Records
Remember, this same kind of strategy applies to other genealogical records you might be looking for that were created recently. You can use Google searches and follow-up phone to find out where more recent records are and the access policies.
As an example, a recent Indiana marriage license index can be searched and viewed online for free at the Public Access records website for the state. I found this little goody by googling Indiana marriage records.
All of us at Genealogy Gems adore having the opportunity to find and share solutions like this one for overcoming the problem of locating recent genealogy records that aren’t online. If you haven’t done so already, sign-up for our weekly newsletter for more tips and tricks. Oh, and write to us anytime with your genealogy questions! We love to hear from you!
More Gems on Recent Genealogy Records
Other recent genealogy records in the U.S. are also available via the provisions of the Freedom of Information Act (FOIA). Click here to read about them! They include post-World War II draft registrations, immigration and naturalization documents and Social Security applications (SS-5).
While attending the NGS conference in beautiful St. Charles recently–during a rare calm moment at the Genealogy Gems booth–I slipped over to the Family Tree DNA booth to talk to Taylor Trusty, the FTDNA product manager. There’s been a question on my mind about Family Tree DNA privacy since my last post about them: why are we seeing “private trees” when we use the new global GEDCOM search?
He explained that one of the main reasons is due to the fact that FTDNA has a game plan, and they want to make sure that their privacy settings are going to be able to accommodate these upcoming integrations. So, they have erred on the conservative side. Because the consent form that you signed when you were tested indicated that you would be showing your information to your “matches,” FTDNA is hesitant to show your information to your non-matches, like what happens in the global search. So your name will not show up attached to your pedigree chart in the global search (even to your matches!) unless you change your privacy settings.
If you want to change this, click your name in the upper right corner, then click Account Settings, Click on the Genealogy tab and change “Deceased people born in the last 100 years” to Public. Taylor is promising that an email will go out at the end of June encouraging everyone to do just this.
For more help using FTDNA, check out my quick guide, Understanding Family Tree DNA, available on its own or as part of my DNA super bundle (click on the image to the left to read about the bundle). This inexpensive laminated guide will help you save time and frustration while helping you get the most out of your investment in DNA for genealogy.
As always, if you’re ready for a personal consultation with me, you can reach me through my website, YourDNAGuide.com. I help people decide what testing is right for their family history questions–and I help them make the most of their results.
Have you ever heard of the “Irish Reproductive Relief Fund?” That name made me wonder what it was all about (and I was totally wrong). It was actually a program ahead of its time, and its records can help you trace your hard-working, poverty-stricken Irish ancestors. The records are now online for the first time at Findmypast, along with a new, easier-to-search version of the 1911 Ireland census.
“The Irish Reproductive Loan Fund was a privately funded micro credit scheme set up in 1824 to provide small loans to the ‘industrious poor’ – those most affected by poverty and famine,” says a press release from Findmypast.
“This collection of almost 700,000 records, which span the period of the Irish Potato Famine, provides unique insight into the lives of those living in Ireland during one of the darkest periods in its history. The handwritten ledgers and account books reveal the changing fortunes of Irish ancestors and their subsequent movements in Ireland and across the world. Now anyone can go online and research individuals and families to find out more about where they lived, their financial situation, their social status and more besides.”
Brian Donovan, Head of Irish Data and Business Development for Findmypast, said, “These incredibly important records provide an exceptional insight into the lives of the poor across the west of Ireland from Sligo down to Cork. The people recorded are precisely those who were most likely to suffer the worst of the Famine or be forced to emigrate. These remarkable records allow us to chart what happened to 690,000 people like this from the 1820s to the 1850s, giving a glimpse of their often heart breaking accounts of survival and destitution, misery and starvation. We are very lucky to be able to tell their stories.”
These new records complement an expansive collection of Irish records at Findmypast, including Irish Petty Sessions, Irish Prison Registers, Irish newspapers, Irish Births 1864-1958 and over 800,000 Irish marriages dating back to 1619.. Another new online Irish record collection is the Clare Electoral Registers, which include early female voters.
Here’s a tip for Irish genealogy researchers from Findmypast: “The Ireland Census 1911 is an excellent starting point for anyone researching their Irish ancestors. Findmypast’s powerful search will for the first time allow family historians to search for more than one family member at the same time, helping to narrow down results, and by birth year and by spelling variations of a name – all making it easier than ever to trace Irish ancestors.”
Listen to the Family History: Genealogy Made Easy podcast by Lisa Louise Cooke. It’s a great series for learning the research ropes and well as refreshing your skills.
Family History: Genealogy Made Easy
with Lisa Louise Cooke
Republished April 8, 2014
Download the Show Notes for this Episode
Welcome to this step-by-step series for beginning genealogists—and more experienced ones who want to brush up or learn something new. I first ran this series in 2008-09. So many people have asked about it, I’m bringing it back in weekly segments.
Episode 26: Using Church Birth Records in Family History
In our last episode we covered civil birth records. As promised, in this week’s episode we finish up this two part series on birth records by talking about church birth records. Just like with civil birth records, there are a variety of records to track down. So to help us in the hunt I’m bringing back professional genealogist Arlene Eakle, PhD. She helps us see the challenges we face and the success we can have locating church buy herpes medication online records about our ancestors’ births.
Read the show notes below for exciting updates to the original conversation.
The first place Arlene looks for church birth records is the International Genealogical Index (IGI). This database can be found at FamilySearch.org. As you can see below, you’ll see a search tool for just the IGI. Community-indexed IGI is what you want to search: the collection of vital and church records from the early 1500s to 1885.
Unfortunately, the indexed entries are not sourced in this database. Chase down the original source of the record with this FamilySearch tutorial.
Here are 3 tips for searching for church records
1. Search for a namesake of the person you are looking for, particularly if they have a fairly unusual or unique name. Often times that person will be related and give you a clue as to where to find the other person.
2. Always attempt to get a copy of the original source for information found in transcribed records or online.
3. When you want to locate a church in the U.S. and determine how to access their records, Arlene suggests using Rootsweb and USGenWeb. US Gen Web is organized by state, then county.
And here are links to 3 more places to look for your family history:
1. Google Books
2. The Social Security Death Index, or SSDI, which we talk about in Episode 3 of this podcast.
3. Volunteer lookups: Arlene mentions Random Acts of Genealogical Kindness. That site went offline, then was revived, but isn’t exactly the same. Find it listed along with other volunteer lookup sites at Cyndi’s List.