Recently we heard from Jennifer, who wondered what kinds of genealogy resources she might discover in a state capital.
“I’m tagging along on my husband’s thesis research trip to Columbus, Ohio. I have some ancestors from other parts of Ohio. I was wondering what exactly I could look for in a state’s capital collections/archives that could save me a trip to the city or county? I was thinking that the state capital may have a “gem” that I couldn’t find elsewhere, or even duplicated information [from local repositories]. Do you know?”
Yes, Jennifer is definitely thinking along the right lines! Here’s our advice:
At the state level there are often two key resources: the state library and the state archives. These might be combined. One might be called the state historical society. You just have to look for each state. In Ohio, the Ohio History Connection serves as the state historical society and official state archives. But there is also a state library that serves as a repository for government documents and a resource for other libraries. Each has resources for genealogists, online and in-house. (Click here for digital genealogy content at the state library and here for resources at the Archives/Library of the Ohio History Connection).
In addition, public libraries of major cities often have excellent local history and genealogy collections. This is definitely true of the Columbus Metropolitan Library in Ohio’s state capital!
We suggest you contact librarians before you go and ask what they have that can’t be found anywhere else, both on a state level and for locales you are researching. Often times that will include photograph collections, company (business) collections, and my favorite newspapers on microfilm. If you can formulate specific genealogical questions that you want to try and answer and share those ahead of time with the librarian that will help her guide you toward the unique gems. Every state library and archive is unique, so consulting by phone with the reference librarian is the best way to go.
Here are a few articles on my website that can help you prepare to find genealogy records in a state capital repository or in any major library:
SHOW NOTES: In episode 292 of the Genealogy Gems podcast, Lisa Louise Cooke discusses the impact of artificial intelligence (AI) on genealogy research, exploring its evolution, ethical considerations, and the importance of data privacy. Genealogists need to understand AI’s capabilities and limitations and develop a balanced approach to its use in research. She also covers the significance of being aware of data privacy when using AI tools. This video comes from our full-length “Elevenses with Lisa” live show exclusively available to Premium Members. Then we discuss genealogy resources, storytelling techniques, and the impact of AI on writing in the genealogy field with author Sunny Morton.
Listen to the Podcast Episode
To Listen click the media player below (AUDIO ONLY):
AI has been around for a while – genealogy websites have used variations of it. But clearly we are experiencing a big uptick in the role that AI is playing not only in genealogy research, but life in general.
What is AI?
According to ChatGPT: “These terms describe different levels of artificial intelligence:
1. AI (Artificial Intelligence): This is a broad term referring to machines or software that can perform tasks typically requiring human intelligence, such as recognizing speech, analyzing data, or playing chess. Most AI today is narrow AI (ANI), meaning it is specialized for specific tasks (e.g., ChatGPT for conversation, DeepMind’s AlphaFold for protein folding).
2. AGI (Artificial General Intelligence): This refers to AI that can understand, learn, and apply intelligence across a wide range of tasks at a human-like level. An AGI system would be able to reason, solve novel problems, and adapt like a human without being limited to pre-programmed tasks.
3. ASI (Artificial Superintelligence): This is a hypothetical AI that surpasses human intelligence in all aspects, including creativity, problem-solving, and emotional intelligence. ASI would be capable of independent thinking and continuous self-improvement, potentially leading to intelligence far beyond human capabilities.
Right now, we have narrow AI (ANI), while AGI is still theoretical, and ASI remains a concept in science fiction and futurist discussions. We are currently at “AI” with AGI as a long-term goal that has not yet been achieved.”
Lesson: Real is usually better than artificial.
Analogy: Even though grandma’s home cooking is better than the cheaper and faster McDonald’s, it doesn’t mean I won’t occasionally take advantage of it carefully and selectively.
Is AI good or bad? Should I avoid AI?
My personal opinion is that there’s no way that AI won’t be used for evil. It’s just human nature. So, AI can be both good and bad. A knife is a perfect example. It’s good on a dinner table, and bad in the hands of a killer.
For me, it boils down to my world view. Personally, I have a Biblical worldview and that makes things much clearer for me. It dictates how I will use it – for good, to help people. However, there will always be people seeking power and control. And there are serious concerns that ASI could get to a place where it attempts to take power and control. I know, it sounds like science fiction…as did airplanes to our ancestors! AI could easily become an idol to mankind. It’s not hard to imagine finding it difficult to live without the conveniences of AI once we get used to them. In fact, we might think we can’t bear to give it up. I don’t personally fear that because my worldview makes my choice crystal clear.
No matter where you currently stand on all this, AI is here, and we can do our best to understand it together. The scope of this show isn’t about a future we can’t control. I don’t believe that you or I can control the acceleration of AI. But we can focus on how it can help us in our research, and to help others.
Keep in mind the Silicon Valley saying that Vice-President Vance shared during his speech to the global AI Action Summit recently held in Paris, “If you aren’t paying for the product, you are the product.” I’ve said this myself when teaching about using Google and other technology. In other words, we may be tempted to only use free AI tools. However, we must keep in mind that nothing is free. We learned that with the evolution of Google, genetic genealogy, and many other forms of technology. Assume that what you are doing on free AI tools is public and once said can never be retracted. Keep an eye on the way various tools use your data. You get what you pay for.
Copilot’s Integration into Windows 11
The AI chatbot Copilot is now integrated with Windows 11 by default. You don’t need to download it separately. Use Alt + spacebar to open it wherever you’re working on your PC.
Family History Writing and Storytelling
Guest: Sunny Morton
In this conversation we discuss genealogy resources, storytelling techniques, and the impact of AI on writing in the genealogy field.
Resources mentioned:
• Get Sunny Morton’s book How to Find Your Family History in U.S. Church Records: A Genealogist’s Guide
• Watch the Genealogy Gems video class on Church Records with Sunny Morton (Premium)
• Genealogy Gems video class by Sunny Morton: Share Your Life Story in a More Meaningful Way (Premium)
• Genealogy Gems video class by Sunny Morton: Reconstructing Your Family’s Amazing Stories (Premium)
Takeaways:
• Storytelling is crucial for sharing family history effectively.
• Genealogists should focus on the stories that resonate with them personally.
• AI can serve as a helpful tool in genealogy writing. (Lisa will be covering these techniques in upcoming episodes.)
• Practicing storytelling can enhance engagement with family members.
• Finding the right hook is essential for captivating an audience.
• Genealogy writing should be concise and impactful.
• Understanding the historical context of ancestors enriches storytelling.
• Ethical considerations are important when using AI in genealogy.
Sign up today here. The Genealogy Gems email newsletter is the best way to stay informed about what’s available with your Premium eLearning Membership.
Damage reports are surfacing in the aftermath of Hurricane Harvey. Today we discuss how two Texas library collections have fared, and disaster recovery strategies for genealogy researchers. I’ve got a fantastic get-started video tip for those trying to rescue documents, photos, and other family heirlooms–and the two steps everyone should take to protect their priceless genealogical collections.
Port Aransas, Texas
My heart goes out to those who have been in the paths of Hurricanes Harvey and Irma recently. Knowing I live in Texas, many of you have asked how my family is doing. I’m happy to report that the storms didn’t reach those of us here north of Dallas. However, our daughter Hannah and her husband, while thankfully safe after evacuating from their home on the Texas shore, suffered the loss of their car and other possessions, and Hannah’s workplace was destroyed. They are now part of the relief and recovery efforts, and look forward to when they will be able to return to their home, which is currently uninhabitable. We feel very blessed that they are safe and sound, and our prayers go out to all who suffered losses.
Disaster Recovery for Genealogy Libraries
Clayton Library Center for Genealogical Research, Houston, TX. Wikimedia Commons image; click to view.
As lives are secured and order begins to be restored in devastated areas, I’ve wondered how various genealogy libraries and archives have fared. Genealogy Gems listener Chris emailed me with an alert that the Clayton Library Center for Genealogical Research in Houston, Texas has suffered some damage. “So sad for genies!” she writes. Indeed! The Clayton is one of the top public library genealogy research centers in the United States.
Not wanting to disturb their recovery efforts with a phone inquiry, I’ve turned to Google searching and social media for a status report. The Houston Public Library Foundation states that the Clayton is among one of 10 library locations that are “unable to open due to various building damages.” The Clayton Library Friends Facebook page offers more specifics–and this hopeful report:
“Yes, there was some flooding at Clayton Library and according to Susan Kaufman, Manager, Clayton Library is closed this week. Clayton Library staff will be deployed to other libraries that are open.
Clayton Library did suffer some water damage but it was not really that bad. They just need to decide how best to proceed since they were planning on doing renovations soon anyway.”
CityofHouston.news tells us what Clayton staff may be doing at other library branches: “The services and resources that are available at your library system include free access to WiFi and computers, one-on-one assistance with filling out applications and forms, and access to the expertise of library archivists who can assist you in preserving and saving precious family memorabilia such as books, letters and photographs that may have been damaged in the storm.”
Chris’ email encourages us to support the recovery effort for Houston’s libraries through the Houston Public Library Foundation: here’s the link she sent to their donation portal.
Port Arthur Public Library, Port Arthur, Texas. Image from library website.
Down on the coast, another library system wasn’t so fortunate. The Port Arthur Library will remain closed for months, reports the Port Arthur News. “The Port Arthur Public Library was one of many buildings hit hard by Harvey,” states an article by L.V. Salinas. “It sustained flood damage and the subsequent mold issue inundated buildings often face afterward. It also sustained substantial damage and loss of property of its books, computer equipment, archives and more.”
Crews are working to clean up and preserve what they can. High priority is being given to their historical and genealogical resources: “One of the costlier processes was the freeze-drying of irreplaceable items like genealogy records, microfilm, Port Arthur historical photos and collections. The intent, as performed by companies contracted by the city, was to prevent any further damage from taking place, kill the bacteria that’s present and preserve the items long enough for a transference of information by experts.”
The Port Arthur History Collection is proudly described on the library website; it includes a collection of historic photos that were lovingly organized by volunteers and placed in archival-quality storage. “It’s one of our highest buy testosterone medication priorities,” states a library official in the article. “It’s time sensitive, and it has to happen now….We have to preserve it now.”
Disaster Recovery for Genealogy Researchers
As genealogists, we to have our personal and precious libraries and archives. We build trees in software–some of us spending hundreds or thousands of hours on them. We may have files, books, and other research materials. Many of us are family archivists: the stewards of priceless original family documents, photos, and other artifacts. Here’s some level-headed counsel for after a disaster strikes–and here’s what the rest of us should be doing now, before another disaster.
After a Disaster: Take It One Step at a Time
If you’ve been affected by a recent disaster, I’d like to share this fantastic, level-headed advice from Rennee Tallent, Galveston Historical Foundation’s Manager of Historic Collections (Galveston, Texas was hit by a hurricane in 1900–the “deadliest natural disaster in American history”):
I love her compassionate advice:
“Walking into [your home after a disaster] is very overwhelming. Try to take a deep breath and think about the things that matter most to you and what your priorities are. Take it one piece at a time: after you’ve finished that one, move on to the next.” -Rennee Tallent, Galveston Historical Foundation’s Manager of Historic Collections
Start your recovery efforts with whatever matters most to you, Renee says. But she reminds us that certain items are more vulnerable to destruction than others, so try to also focus on things made out of paper and photographs, then cloth, then wood. Leave your china, silver, and glassware until these other items have been stabilized.
Before Disaster Strikes: Digitize and Back It Up!
If a disaster strikes, most of us won’t have the time to grab all our genealogy research files, photographs, and other precious heirlooms. But many of these items are one-of-a-kind–unless we make them two-or-more-of-a-kind!
As family archivists, we can best preserve our past by:
Digitizing it. Make high-quality digital scans of original documents and photos. Take digital pictures of three-dimensional heirlooms such as clothing, handicrafts, even quilts.
Backing up your digital files. Should a disaster occur–whether storm, theft, or fire–your computer may suffer the same fate as any original documents and heirlooms in your home. So I recommend investing in an automated, cloud-based backup service for your computer.
For a few dollars a month, a cloud-based backup service will continually back up your computer files to a remote server. In the event of any loss (including a computer crash), you can download them again. Having a digitized version of those original Civil War letters or photos isn’t quite the same as the real thing–but it’s so much better than having them disappear entirely. And if you’re like me, your computer doesn’t just house your photos and research files. It may have hundreds or even thousands of work files, personal files, music, or video files and more.
I use Backblaze for my personal computer and to back up thousands of Genealogy Gems audio, video, and other files. Backblaze is made for everyday consumers: it’s affordable and easy to use. Do your research yourself and choose the best cloud-based backup for you (click here to read the 8 features you should be watching for).
Our Service “Happiness” Manager, Lacey, experienced first hand the benefits of having her computer backed up:
Right after our Genealogy Gems seminar in Dallas in early August, I came home, sat down to work, and discovered my laptop had died. I tried everything I could find to get it going again (thanks to Google search results) but it couldn’t be revived. Thankfully, I had both Backblaze and Dropbox installed on my computer, and I didn’t lose any files at all. I was able to get everything back! Even my Google account saved all of my settings and bookmarks for my Chrome browser, so when I got my new computer, just about everything was restored as though nothing had happened. I was SO RELIEVED! Planning ahead really paid off!
(If you decide to go with my favorite, Backblaze, thanks for clicking here to purchase it. The modest commission we receive supports the free information I provide on this website and the Genealogy Gems podcast.)
My sincere wishes for the safety of your families–and your family history.
Recently we heard from Jennifer, who wondered what kinds of genealogy resources she might discover in a state capital.
Here are a few articles on my website that can help you prepare to find genealogy records in a state capital repository or in any major library:
For a few dollars a month, a cloud-based backup service will continually back up your computer files to a remote server. In the event of any loss (including a computer crash), you can download them again. Having a digitized version of those original Civil War letters or photos isn’t quite the same as the real thing–but it’s so much better than having them disappear entirely. And if you’re like me, your computer doesn’t just house your photos and research files. It may have hundreds or even thousands of work files, personal files, music, or video files and more.