How to Find and Browse Unindexed Records at Ancestry – The Better Browsing Checklist

Browse-only collections at Ancestry and other genealogy websites are sometimes viewed as inaccessible, but they are actually a hidden treasure. Learn how to access these browse-only collections at Ancestry and expand your family history research.

better browsing ancestry checklist

In the past we’ve written about how to access browse-only content at FamilySearch.org. Many readers said it opened a whole new world of genealogy records to them that they didn’t know they were missing. 

The good news is that FamilySearch is not alone in offering browse-only content. Ancestry.com also has browse-only collections of digitized records. (Not an Ancestry.com subscriber yet? Click here to learn more. This is an affiliate link and we are compensated if you make a purchase, which supports this free blog. Thank you!)

Knowing how to search and browse records effectively is critical because you shouldn’t just rely on hints. Ancestry, for example, only provides hints from about the top 10% of their most popular databases. That means if you only spend time on reviewing hints, you’re missing a massive amount of genealogical information available in all of the other records. 

Typically you’ll be using the search feature to find those other records. However not all records are searchable. That’s because after the long process of acquiring the rights to digitize and publish a genealogy record collection, it takes even longer to get them indexed for a variety of reasons. Thankfully, Ancestry doesn’t always make us wait to gain access to them until the indexing is complete.

The digital images are published without an index. This means they are not searchable by names and other keywords. Therefore, it can take some time to locate a record within one of these collections. But I think you’ll agree it’s more convenient to look through them from the comfort of your own home rather than renting microfilm or traveling to a far off location!

Here’s your checklist for better browsing. 

HOW TO FIND BROWSE-ONLY RECORDS AT ANCESTRY

While Ancestry.com doesn’t make it quite as easy as FamilySearch to find browse-only or partially-indexed databases, it’s still very much worth the effort. 

1. Head to the Card Catalog

From the main menu on the Ancestry website, select Search > Card Catalog.

Ancestry.com Card Catalog Search

2. Search and Filter

In the upper left corner you can search the catalog by title and / or keyword. However, if you know the type of record you are looking for, such as military records, the best place to start is filtering by that category. If the list is long, you can then search within that category by keywords. 

Ancestry card catalog filtering column

3. Determining if the Records are Searchable

If you don’t see a search box on the left side, then you can assume that this collection has not yet been indexed and therefore isn’t searchable by keywords and other data. Instead you will see typically see the source information box at the top.

browse only genealogy record collection at Ancestry

HOW TO FILTER BROWSE-ONLY GENEALOGY RECORDS

1. Browse This Collection Box

On the right side of the screen you will see a Browse this Collection box. The filtering options presented will depend on the way the collection is organized. 

Filter browse only genealogy record collection at Ancestry

In the case of the Nevada County Marriage database, a drop down menu allows you to filter by county.

2. Make a Selection

As you can see in my example, once I selected a county I can also filter down by record books. So even though you can’t search names, you can often zero in on the portion of the collection most relevant to your search.

filtering down browse only records at Ancestry.com

Browse this Collection box

 

HOW TO BROWSE RECORDS AT ANCESTRY.COM

Once you have selected the available filters, you’ll find yourself in the digitized records. They are displayed in a filmstrip layout which will come in quite handy for navigation through the pages. 

Filmstrip navigation of genealogy records at Ancestry.com

Navigation is crucial since we can’s search by names and keywords. Let’s take a closer look at the ways you can navigate:

browse navigation at Ancestry.com

Browsing a digitized genealogy record collection at Ancestry.com

 

Finding the Filmstrip

if you don’t see the filmstrip view, click the filmstrip icon:

Filmstrip View

 

Finding and Using the Original Index

 

WATCH THE BONUS VIDEO below to see the next section in action. Click on the sound button to the right of the play button to turn on the sound. 

 

Many records that were originally bound in books like this collection include index pages. In this book the index appears at the beginning. If you look closely at the filmstrip images it’s easy to spot where the index lists are and where the records begin. 

index pages and record pages

So even though Ancestry hasn’t had the chance to index the records yet, they are indexed in the book. This will make the job of browsing for the records you need even easier. 

The “About” box on the card catalog entry often includes important information about whether or not the collection has an index. One example of this is the Canada, Photographic Albums of Settlement, 1892-1917 record collection. It is a browse-only series of digitized photo albums by Canada’s Department of the Interior between 1892 and 1917. The collection description includes very useful instructions such as: “At the beginning of each album, you will find a table of contents with a brief description of each photograph and the photograph number. Use these tables to help you browse to the photograph of interest.” As you can see, taking a few extra moments to read about the collection can make browsing it much easier. 

Browse only database of Canadian records

Save Time When Browsing Between Volumes

Remember that Browse this Collection box on the right hand side of the card catalog entry page? (See the Browse this Collection box image 6 images above.) This handy menu is also embedded in the record viewer. If you need to switch to a different book, album or other portion of the collection, you don’t have to hit the back button and start over. Instead, at the top of the viewing page, click the volume or collection you are currently viewing (this appears as a sub-title under the main title of the collection.) A browse structure menu will appear showing you all the other options within the collection. Just click the one you want and you will be instantly switched over. Think of it as pulling a different volume of a series of books off the shelf!

Browse structure on viewer page at Ancestry

Switching volumes within the collection within the viewer.

 

Browsing Indexed Records

There will be times when even though a record collection is indexed, you may still want to browse it. Browsing isn’t just for unindexed records. Many genealogy gems can be found by browsing a database that you’ve already searched. You may spot neighbors of interest, other surnames from your family tree, and more. So even when you are working with a record collection that has a search box, look for the browsing option in the right column.

browse indexed records at Ancestry

 

HOW TO FIND THE NEWEST RECORDS AT ANCESTRY.COM

The records most likely to not yet be indexed, and therefore browse-only, are the newest records added to Ancestry. If you’re looking to bust through a brick wall, here’s a great way to find the newest records that just might do it.

1. Go to the Card Catalog

From the main menu on the Ancestry website, select Search > Card Catalog.

2. Sort the Records

In the right hand corner you’ll find a Sort By menu. Select Date Added

New Records at Ancestry.com sorted by Date Added

Select Date Added from the Sort by menu.

3. Newest Record View

The Card Catalog will now be presented in the order in which the records were added. The newest records will appear at the top of the list.

4. Filter the List

Use the filters along the left side of the page to filter the collections by record type, location, and date. Then use the search boxes to target keywords. This will give you results that include your keyword starting with the newest collections.

BONUS PDF AND MORE RESOURCES

Making a small investment of time in getting to know the search and browsing functions of a website can pay off big.

BONUS PDF: Click to download a handy ad-free PDF version of this article for easy reference: How to Find and Browse Unindexed Records at Ancestry

Here are three more articles and podcast episodes here at Genealogy Gems that can help you maximize your genealogy research efforts:

WHAT DID YOU UNCOVER USING THESE BROWSING STRATEGIES?

Please leave a comment below and share the genealogy gems that you uncover using these techniques. And of course if you have any questions, leave those as comments as well and I’ll reply.

Episode 198

This episode’s got a bit of holiday sparkle! Lisa Louise Cooke welcomes Genealogy Gems Book Club author and Victorian lifestyle expert Sarah Chrisman to the show to talk about Victorian holiday traditions, some of which may still live on in your own life. Following that conversation, Lisa shares a fun description of Victorian-era scrapbooking: how it’s different than today’s scrapbooking hobby but also how it reminds her of modern social media.

More episode highlights:

Three success stories from Genealogy Gems listeners: a Google search with great results, a brick-wall busting marriage record and yet another YouTube find for family history (people keep telling us about those!).

Your DNA Guide Diahan Southard chimes in with what she likes so far about MyHeritage’s new DNA testing service.

An internationally-themed German research conference and a makeover for the Scotland’s People website.

NEWS: GERMAN-AMERICAN GENEALOGY PARTNERSHIP CONFERENCE

First-ever German-American Genealogy Partnership Conference: Minneapolis, MN, July 28-30, 2017.

70 presentations over 3 full days on the theme,  “CONNECTIONS: International. Cultural. Personal”

Topics will include major German-speaking regions; social networking opportunities each day for those with common interests in specific regions

For the full scoop, at www.GGSMN.org and click “2017 GAGP Conference”

Trace Your German Roots Online  by Jim Beidler. Click here to get your copy of this terrific book.

NEWS: SCOTLAND’S PEOPLE

The newly-relaunched ScotlandsPeople website has several exciting new features:

Mobile-friendly web design and an enhanced search function;

quick search option for searching indexed records by name and an advanced search for specific types of records;

Free access to several records indexes;

More than 150,000 baptism entries from Scottish Presbyterian churches (other than the Old Parish Registers of the Church of Scotland) have been added and more are coming, as well as marriages and burials;

More types of records held by National Records of Scotland are coming, including records of kirk sessions and other church courts;

Explore the site for free, including handy how-to guides for using Scottish records such as statutory records, church registers and census returns.

MAILBOX: GOOGLE SEARCH SUCCESS STORY

From Joan: “I used one of the handy hints from your presentation at the South Orange County California Genealogical Society’s all day seminar in Mission Viejo, CA. I entered some of my common named ancestors, used the quotes, added a time frame and included some key words, like locations. Most of what I found were my own queries and posts. That shows it works!….

One thing I was amazed at was a multi-page article I found: ‘The Lincoln Kinsman,’ written in 1938. It included a lot of information on the Bush family [which is another of her family lines]. The article even included what I think is my ancestor Hannah Bush Radley.”  (Click here or on the image above to see a copy of “The Lincoln Kinsman” at Internet Archive.)

Listen to a free 2-part series on cold-calling distant relatives or others as part of your genealogy research: “Family History: Genealogy Made Easy podcast, episodes 14 and 15.”

BONUS CONTENT for Genealogy Gems App Users:
A handy cheat sheet with 14 tips from that series on cold-contacting distant relatives. It’s updated with brand-new suggestions, including ways to find potential relatives’ names during the research process. The Genealogy Gems app is FREE in Google Play and is only $2.99 for Windows, iPhone and iPad users.

MAILBOX: VONDA BLOGS A MARRIAGE RECORD DISCOVERY

Genealogy Gems Podcast episode 197 that inspired her discovery

Vonda’s blog post on her discovery: “Right Under Your Nose, or at Least, Your Fingertips! Dickey Family about 1909”

MAILBOX: YOUTUBE SUCCESS STORY

Gay entered “Freeport Texas history” in YouTube and found historical newsreel footage of the opening ceremony of a local water treatment plant. She and the women in her family were seated on the front row. Here’s a screenshot from that footage: maybe this is a stylish young Gay in sunglasses? (Watch the video here.)

Another amazing YouTube family history find in an old newsreel: Gems Editor Sunny Morton finds an ancestor driving his fire truck?with his dog

Lisa’s book The Genealogist’s Google Toolbox has an entire chapter on discovering family history gems such as these on YouTube.

More tips and success stories on using YouTube to find your family history in moving pictures:

Lisa Louise Cooke uses and recommends RootsMagic family history software. From within RootsMagic, you can search historical records on FamilySearch.org, Findmypast.com and MyHeritage.com. By the end of 2016, RootsMagic expects to be fully integrated with Ancestry.com, too: you’ll be able to sync your RootsMagic trees with your Ancestry.com trees and search records on the site.

 

 

Keep your family history research, photos, tree software files, videos and all other computer files safely backed up with Backblaze, the official cloud-based computer backup system for Lisa Louise Cooke’s Genealogy Gems. Learn more at http://www.backblaze.com/Lisa.

 

INTERVIEW: VICTORIAN CHRISTMAS WITH SARAH CHRISMAN

Sarah Chrisman lives her life every day as if it’s the Victorian era. Her clothing, household, pastimes, chores and more all reflect the time period.

Listen as Lisa and Sarah talk about the Victorian Christmas tree; gift-giving, crafts, decorating and things that might surprise us about holiday celebrations during that time.

Books by Sarah Chrisman:

This Victorian Life: Modern Adventures in Nineteenth-Century Culture, Cooking, Fashion and Technologies, a memoir Sarah’s everyday life. The Book Club interview in December will focus mainly on this book.

Victorian Secrets: What a Corset Taught Me about the Past, the Present and Myself;

True Ladies and Proper Gentlemen: Victorian Etiquette for Modern Day Mothers and Fathers, Husbands and Wives, Boys and Girls, Teachers and Students, and More;

First Wheel in Town: A Victorian Cycling Club Romance. This is from her series of light-hearted historical fiction set in an era she knows well!

Sarah Chrisman joins me again later this month on the Genealogy Gems Premium podcast episode 142 to talk about what it’s like to live every day like it’s the late 1800s. Don’t miss it! Not a Premium member? Click here to learn more about the perks of membership!

 

Legacy Tree Genealogists provides expert genealogy research service that works with your research goals, budget and schedule. The Legacy Tree Discovery package offers 3.5 hours of preliminary analysis and research recommendations: a great choice if you’ve hit a brick wall in your research and could use some expert guidance. Click here to learn more.

 

MyHeritage.com is the place to make connections with relatives overseas, particularly with those who may still live in your ancestral homeland. Click here to see what MyHeritage can do for you: it’s free to get started.

 

 

 

 

GEM: VICTORIAN SCRAPBOOKING

The Victorians coined the phrase “scrapbooking:” they literally pasted paper scraps into books. As an embellishment, those who could afford to bought “relief scraps,” such as the ones shown here. These were like the precursors of modern sticker sheets or die cuts, printed just for the scrapbooking hobby. You could buy colorful images of everything from flowers or children to animals, or angels or Father Christmas. These images were raised or embossed on the paper, which is why they called them reliefs.

Relief scraps could be used as embellishments around other items on scrapbook pages, but sometimes they were the only decoration on a page, arranged in pretty patterns.

This Ladies Home Journal magazine from May 1891 at HathiTrust Digital Library describes quote “a Sunday Scrap-book?as a source of almost unlimited pleasure and profit to children who can read and write.”

Victorian Scrapbook Gallery at the Library of Birmingham

 

DNA WITH DIAHAN, Your DNA Guide

I don’t think there is any dispute that the four major online resources for genealogy include Ancestry.com, FamilySearch.org, Find My Past, and My Heritage. Of those four, only Ancestry.com has attempted any real integration of DNA test results into traditional genealogy.

That is, until recently. On May 19, 2016 MyHeritage announced that they will be adding a DNA matching service to their offering, and then on November 7th announced they would be conducting DNA tests themselves. Now, MyHeritage has enjoyed partnerships with 23andMe and Family Tree DNA for quite some time now, but those partnerships have been woefully underutilized and are little more than an affiliate service, where MyHeritage provides a discounted rate to test at those companies.

There is no question that the launch of DNA Heritage fully into the genetic genealogy market is exciting news. In fact, it is something I have been pushing for ? we absolutely need someone to challenge AncestryDNA. Competition is good.

In September they began to provide matching results for individuals who had uploaded their results. As of today, uploading your results is still free, so if you have been thinking about it, you may want to take advantage sooner rather than later. As expected, the matches are only as good as the depth of the database, and it is early in the game, so their database is small, but even now we can get an idea of what to expect from MyHeritage as they take their first steps into genetic genealogy.

One of the most exciting elements of their November 7th announcement is their development of a Founder Population project where they have handpicked individuals to represent their reference population for calculating ethnicities. They plan to launch with 25 population groups, but will likely increase to 100 in a fairly short amount of time. This is a far more advanced ethnicity report than is currently offered anywhere else.

After you have figured out how to download your raw data from your testing company  (see my instructions here: http://www.yourdnaguide.com/transferring), and then managed to add it to My Heritage (you have to add a family tree to MyHeritage to do this, see further instructions in their May press release), and waited the requisite time to process, you will receive a notice that you have new DNA matches.

For a full review of the features and ins and outs of where to click and what to look at, please refer to the September blog post from MyHeritage.

As for my favorite features, I like how they list all the possible relationships that make sense between you and your match taking into account multiple factors like your age, gender, and your genetics instead of a simple, generic range like 2nd-4th cousins. The accompanying chart that visually shows you all possible relationships is also very helpful. You can access it by clicking on the little question mark icon next to the relationship suggestions. I like that these suggestions remind us that our genetic relationships have different genealogical interpretations. Meaning that genetically, a 2nd cousin once removed, a first cousin twice removed, and a second cousin, all fall within a similar genetic range and it is impossible to determine your exact relationship based on the genetics alone.

I also like that they are providing all three genetic descriptors of your relationship: total amount of shared DNA, how many segments are shared, and the size of the longest piece of shared DNA. While this more of an intermediate to advanced piece of your results, it can be important as your relationship analysis becomes more involved.

One unique claim made by MyHeritage in their press release about their matching feature addresses a main concern that genetic genealogists have: the lack of pedigree information provided by their matches. MyHeritage claims that 95% of their DNA samples have pedigrees attached. That is remarkable! However, from my own quick calculation of my matches, the number with pedigrees is more like 60%.

They also indicated that they will soon be doing a bit of pedigree analysis for you by providing a list of shared surnames and locations between you and your match based on the pedigrees you have both submitted. This will certainly be a welcome addition.

According to the November 9th Q and A they haven’t decided yet if the ethnicity features will be available to those who only transfer, and they hint at many more features they have in the works that may only be offered to those who purchase their test.

In short, the MyHeritage site is currently functioning much like the top three genetic genealogy sites (Ancestry, Family Tree DNA, and 23andMe) and like the free tool Gedmatch, offers a meeting place for those who have been tested at one company to meet those who have tested at another, with the added bonus of a promise of new features on the horizon.

PROFILE AMERICA: A DICKENSENIAN TALE

PRODUCTION CREDITSGenealogy Gems Newsletter Sign Up

Lisa Louise Cooke, Host and Producer

Sunny Morton, Editor

Amie Tennant, Content Contributor

Vienna Thomas, Audio Editor

Lacey Cooke, Additional Production Support
Check out this new episode!

Disclosure: This article contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links (at no additional cost to you). Thank you for supporting Genealogy Gems!

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