Using the US Public Records Index for Genealogy

The US Public Records Index can be useful for genealogy–if you understand what it is and how to use it properly. Here’s an example and some tips.

Not long Russ sent in this tip recommending the US Public Records Index for genealogy:

“I was listening to Genealogy Gems Podcast 181 [in which] you were talking about where do we search while we are waiting for the 1950 Census….I recently discovered a wonderful resource, on Ancestry.com, that I have used along with city directories. The name of the record group doesn’t sound interesting but it can be a Gem for you: the US Public Record Index, 1950-1993, Volume 1 and 2. Volume 1 is far more interesting with more data. A search will return a name AND birth date, along with more than one address, zip code and sometimes phone numbers.”

Here’s a sample search result:

US Public records index

Russ kindly sent me Ancestry’s description of its online database for Volume 1, which says that original data comes from public records spanning all 50 states, such as voter registration lists, public record filings, historical residential records and other household database listings.

Collection Profile

What: U.S. Public Records Index

Where: Ancestry, FamilySearch, MyHeritage

Years Spanned: 1950-2009

Source Type: Lacking original source citations. “Hints to go on and follow up with further research into verifiable sources.”

Then he shared the following example of using the US Public Records Index to find recent relatives that he can’t look up yet in the 1950 census:

“I had a hint for a cousin in a yearbook. I know that she recently lived in Philadelphia, Pennsylvania. I didn’t know where she went to college and I know her birthday. The name is not unique, not also not common. At the same time, I had the hint for the Public Record Index. You know those things we can’t use in a proof argument, but there [she] was in Philadelphia. The yearbook had her picture and only her name, not spelled the way I know it, but the Public Record Index puts her in Philadelphia at the right time and place.

I have seen 2 or 3 addresses for folks in the 1980s and 1990s in these indexes. Not all addresses have dates, but some do. I have one cousin with 5 addresses since 1983 and he won’t be in a census until the 1960 Census Records are released.”

Russ blogs about his family history at worthy2be.wordpress.com/. Thanks for the tip!

The U.S. Public Records Index pops up in my search results sometimes, too. Both volume 1 and volume 2 are searchable on Ancestry.com, as Russ says, in separate databases. Each has over 400,000 records in it. There’s also a free partial version of this database for 1970-2009 at FamilySearch.org and yet a third version at MyHeritage, with 816 million records, with nearly the same time frame. The FamilySearch database says its data comes from “telephone directories, property tax assessments, credit applications, and other records available to the public.”

More on the US Public Records Index

Here are a few tips worth mentioning about the US Public Records Index. Some of these points come from the FamilySearch wiki:

  1. Not everyone who lived in the U.S. appears in the index, and you’re more likely to find birth information for those born between 1900 and 1990. What you’ll find is primarily where someone lived, and often when they lived there.
  2. It’s rarely possible to positively identify a relative in this index since there’s limited information and it spans the entire country for up to a half-century, and you can’t follow up on the record it comes from because the index doesn’t say where individual records come from. So as Russ says, this is a great resource to use in combination with other records. It’s a similar concept to the way you might consult family trees that lack sources: hints to go on and follow up with further research into verifiable sources.
  3. When you find more recent listings, you can sometimes find telephone numbers for living distant relatives. If the thought of cold-calling distant relatives seems a little intimidating, listen to my Family History: Genealogy Made Easy podcast, episodes 14-15, for tips–and to get your courage up!

1950s family historyMore Gems on Researching Recent Relatives

 

Findmypast Now Supports Tree to Tree Hints

Long gone are the days of having to search for genealogical records all alone. 

When you have any part of your family tree online on any of the “Genealogy Giants” websites (Ancestry, MyHeritage, Findmypast and FamilySearch) they do a lot of the hunting for you. They deliver hints that have a good likelihood of matching up with your ancestors. Your job is to carefully review them and determine if they are your ancestor’s records. 

tree to tree hints at Findmypast

(Genealogy Gems Premium Members: Listen to Premium Podcast Episode #175 devoted to hints at Ancestry that includes a bonus download guide on Genealogy Hints at a Glance.)

Up until now, Findmypast offered hints on birth, marriage and death records.

Today, they are joining the other Genealogy Giants in offering hints based on other user’s family tree on their website. 

 

Details on Tree to Tree Hints at Findmypast

Here’s the press release from Findmypast on the new tree to tree hints:

Findmypast trees collectively contain the details of millions of individuals spanning hundreds of years. This valuable information can now be presented to users in form of tree hints.

As researchers add new ancestors to their tree, Findmypast will automatically compare the relevant names and dates to all those stored on existing trees before suggesting potential matches.

Many people, often unknown to each other, share common ancestors within a few generations. By joining forces and connecting this knowledge, family historians can now benefit from research other members have done on common ancestors.

All tree-to-tree hints can be managed via the normal hint review screens used for Findmypast’s existing record hints.

Shareable information from other trees currently includes:

  • Facts and events, together with sources and attached records
  • Timelines
  • Notes

Initially, tree-to-tree hints will be generated when users actively change a person’s details (or those of a close relative) or open up the hints page for an ancestor’s profile. Between October and November, Findmypast will be running a process to generate tree-to-tree hints for all individuals stored in a tree.

Although a similar service is available on other online family tree providers, tree-to-tree hints are new to Findmypast and the company is keen to reassure users that privacy is of the upmost importance. Information on living individuals will remain strictly private and recipients of hints will not be able to edit or see the original tree.

Findmypast will not share the other member’s details but are actively working a community family tree that will allow exactly this kind of connection and collaboration. Development of the new community tree is still underway and further announcements will be made in the coming months. 

More Details on Hints at Findmypast

In addition this press release the company more specific information has been released today on the company’s blog. Of special note is the following:

Can anybody see my tree?
No, they can’t. No-one will be able to ‘browse’ or ‘search’ other trees on Google, or within the Findmypast site. It’s just the information on deceased relatives that can be shared as hints and even then, only to Findmypast members with common ancestry.

What information will be shared?
Shareable information from other trees will include:

  • Facts and events, together with sources and attached records
  • Timelines
  • Notes

Will photos be shared?
No. Many people may have more stringent privacy and ownership concerns around photos of their ancestors. So we are not sharing photos at the moment.

findmypast not photo sharing

Read the complete blog post on hints here

Who Gets Access to Hints

On Sept. 29, 2019 Findmypast announced that hinting was live on the website. They also clarified who would have access to the feature:

“Tree-to-tree hinting is already helping people find parts of their ancestry they were unable to before. Best of all, it’s free for a limited time, so you can see how it works.”

So like the other Genealogy Giants websites, hints will be available only to subscribers in the long run. 

New Genealogy Records this Week Nov. 8, 2019

It’s another big week for genealogical records. Here’s the latest including two rare opportunities for free access to subscription military records.

new genealogy records military

Ancestry® Veteran’s Day 2019 Free Access To World’s Largest US Military Records Collection

From Ancestry: Ancestry® boasts the world’s largest US military records collection.  Find inspiring stories about heroic family members who served our country.  

  • The free access promotion ends November 17 at 11:59 PM EST.
  • Visit the collection here.
  • More than 260 million US military records
  • More than 60% of Ancestry U.S. subscribers who have a family tree have found at least one military record for an ancestor!
  • Find draft cards, enlistment records, soldier pension indexes and more
  • Our U.S. military records cover all 50 states and nearly 400 years of American history
  • View the full list of collections
  • Anyone can help honor our veterans: Capture WWII Veteran’s Stories

My search for Sidney Mansfield retrieved at least three records:

veterans records at ancestry

Search results for Sidney F Mansfield of Minnesota

While I had found some of these before, this records from the U.S., Army Transport Service, Passenger Lists, 1910-1939 collection was a pleasant surprise, although reading it brings to light an unpleasant time for Sidney:

U.S., Army Transport Service, Passenger Lists, 1910-1939 Ancestry.com

Record of Sidney F. Mansfield

Findmypast Granted Free Access to International Records Ahead of Veterans day 2019

The free access promotion ended at 12 pm GMT on Monday, November 11th 

Findmypast includes more than 85 million military records covering the Armed Forces of the United States, Canada, Great Britain, Australia, New Zealand and Ireland. Researches can search for their ancestors in a variety of fascinating documents ranging from service records and pensions to medal rolls, POW records, casualty lists and more.

New Historical Records at MyHeritage

From the MyHeritage blog: “18.6 million new historical records have been added in October 2019 in seven new collections from all over the world, including:

  • Australia,
  • Spain,
  • the former Soviet Union,
  • Latvia,
  • the United States,
  • Germany,
  • and Denmark.”

Here are the full details of these new record collections:

Australia Death Notices, 1860–2019

“This collection of over 7 million records contains death notices, funeral notices, and obituaries from Australia from a variety of sources. The dates of these notices primarily range from 1900–2019, with a few entries from the previous 50 years.”

Spain, Bilbao Diocese, Catholic Parish Records, 1501–1900

“This collection of over 4.9 million records consists of baptism, marriage, and death records for the Roman Catholic Diocese of Bilbao in Spain. The majority of the records correspond to the historical region of Biscay, Spain within the Basque Country, with a small minority of records from Cantabria.

Baptismal records contain the following searchable information: first name, primary surname and secondary surname of the child and parents, date, and location. For marriages: first name, primary surname and secondary surname of the bride and groom, date, and location. For death records: first name, primary surname and secondary surname of the deceased, date, and location. The parish is also listed in most records.”

Soviet Union, Soldier Memorials, 1915–1950

“The 4.5 million records in this collection provide details on soldiers from the Soviet Union who died or went missing during the wars in the early to mid-20th century.

Information listed on these records may include:

  • name
  • year of birth
  • place of birth
  • rank
  • date of retirement
  • place of retirement

These records might also include place of service, cause of death, and hospitalizations. Most of the information in this collection is in Russian. MyHeritage provides the ability to search this collection in one language and receive results in another using its unique Global Name Translation™ technology. The technology automatically translates given names and surnames into the language of the query. For example, a search for Alessandro (Alexander in Italian) will also find “Саша,” the Russian form of Sasha — a popular nickname for Alexander — with its corresponding translation into the language of your search.”

Latvia, Riga Internal Passport Holders Index, 1918–1940

“In the city of Riga during the interwar period, every person over the age of 15 was supposed to have an internal passport as proof of identity. This database of 890,811 records includes residents of Riga and may include the surname, given name, father’s name, date of birth, place of birth, and place of origin of the passport holder. This collection is completely free to search, view, and add to your family tree.

Many of the internal passport files contain all addresses the person lived at during the passport’s validity, including those outside of Riga.

Whenever the passport’s validity expired, the passport was to be returned to the government. It is not known how many actually returned their passport to the government, so this collection is not a complete representation of all people who lived in Riga during this period of time.”

United States Index of Gravestones, 1900–2018

“This collection includes 601,986 records from more than 25 cemeteries located in the United States.

The records include headstone inscriptions and burial records. In these records you may find information such as:

  • deceased’s name
  • date of birth
  • date of death
  • date of burial
  • place of burial

Cemetery records are especially helpful for identifying ancestors who were not recorded in other records, such as children who died young or women.

Records from cemeteries in the following states can be found in this collection:

  • California,
  • Connecticut,
  • Washington D.C.,
  • Georgia,
  • Illinois,
  • Indiana,
  • Massachusetts,
  • Pennsylvania,
  • Michigan,
  • Ohio,
  • Oregon,
  • Rhode Island,
  • and South Dakota.”

Germany, Emigrants from Southwestern Germany, 1736–1963

“This collection of 285,158 records is an index of emigrants leaving Southwestern Germany largely between 1736 and 1963. Records may contain the following searchable information: first and last name, birth date, date and county of emigration, and first and last name of a relative.

The following information may also be viewable:

  • title
  • alternate name
  • former residence
  • district
  • address
  • marital status
  • religion
  • occupation
  • birth name
  • destination
  • additional information on the family of the individual.

Emigration from Germany occurred in a number of waves, triggered by current events such as the July Revolution of 1830, the 1848 March Revolution, the foundation of the German Reich in the 1870s, World War I, and other significant events. The majority of the records from this collection are from the mid 1750s to the early 1900s.”

Denmark, Copenhagen Burials, 1860–1912

“This collection of 255,733 records is an index to burial records from Copenhagen, Denmark.

Records typically list:

  • the name of the deceased
  • death date
  • burial place.

In some cases, the deceased’s age, occupation, and cause of death may also be listed.

Burials usually took place with a few days of death. Burials in Denmark were recorded in the records of the parish where the burial occurred. Original burial records have been digitized and made searchable by the Copenhagen City Archives.”

danish records at myheritage

Sample: Thorvald Nikolaj Thiele Died: Sep 26 1910 Danish astronomer and director of the Copenhagen Observatory. He was also an actuary and mathematician.

 

Enjoy searching all of these new collections that are now available on MyHeritage SuperSearch™. Searching these records is always free, and you can also view and save records to your family tree from the Latvia, Riga Internal Passport Holders Index for free. To access Record Matches or to view or save records from the other collections, you’ll need a Data or Complete subscription

MyHeritage’s Record Matching technology will notify you automatically if any of these records mention a member of your family tree. You’ll then be able to review the record and decide if you’d like to add the new information to your tree. Learn more about Record Matches on MyHeritage Education.

New Digitized Collections at the Library of Congress

From the Library of Congress: “Researchers and students have gained access to seven newly digitized collections of manuscript materials from the Library of Congress, including records of one of the most important women’s suffrage organizations, the papers of President Abraham Lincoln’s personal secretary and collections on the history of federal monetary policy. The availability of these collections added more than 465,000 images to the Library’s already vast online resources.”

The new collections include: 

Women’s Suffrage:
The records of the National American Woman Suffrage Association:
records from one of the most important national women’s suffrage organizations in the U.S. The collection includes more than 26,000 items, most of which were digitized from 73 microfilm reels.

Library of Congress Women's Suffrage digital collection

Women’s Suffrage Records

Civil War: 
The papers of the presidential secretary and biographer John G. Nicolay (1832–1901) consist of 5,500 items scanned from original materials. Spanning the years 1811 to 1943, the collection particularly reflects Nicolay’s tenure as private secretary to President Abraham Lincoln.

From the same era, the papers of Confederate general Jubal Anderson Early were also released online.

Jubal Anderson Early Papers at the Library of Congress

Massachusetts Business:
Olmsted Associates Landscape Architectural Firm – The collection documents the work of the landscape architectural firm originally founded by Frederick Law Olmsted as it was continued by his sons in Massachusetts. It includes nearly 150,000 items scanned from 532 reels of microfilm.

Federal Monetary Policy: 
Three newly released collections relate to federal monetary policy:

Read the entire announcement at the Library of Congress.

 

PERSI for Genealogy and More Updated Genealogical Records for a New Year!

With an update to PERSI for genealogy, Pennsylvania birth and death records, and a tidbit or two from the United Kingdom and Scotland, you will start this year off right! It’s a new year and we are ringing in some great new and updated genealogical record collections.

dig these new record collections

PERSI for Genealogy

A monthly PERSI update has been added at Findmypast. With over 67,000 new articles and five new titles, the Periodical Source Index is the go-to source for those looking for stories of their ancestors. The new titles cover the American Historical Society, Chicago, Maryland, and British family histories & heraldry and will allow you to discover articles, photos, and other material you might not find using traditional search methods.

To fully appreciate PERSI as a genealogical tool, read our previous blog post “PERSI for Genealogy: the Periodical Source Index.” And you’ll find more related articles at the bottom of this article.

Pennsylvania – Birth and Death Records

This week, the Commonwealth of Pennsylvania released the 1911 births (105 years old) and 1966 death records (50 years old) to the public. This makes birth records publicly accessible from 1906 through 1911, and deaths 1906 through 1966. This collection index is free through the Pennsylvania Historical and Museum Commission portal.

Ancestry.com offers these records in digital form as well, but there is a subscription cost to use Ancestry. However, Pennsylvania residents can access these records free of charge through Ancestry.com Pennsylvania.

To access the index only, start with the Pennsylvania Historical and Museum Commission page on Vital Statistics for links to the indexes. You need to know the year of the event and the surname. If you do not know the year, you can search several years, one by one. These indexes are not digitized but are PDF files of the ones the State uses. If you locate a state file number for a certificate, you can order it from the State Archives.

However, if you are a Pennsylvania resident, you will be able to access the certificates digitally using the link to Ancestry.com Pennsylvania as mentioned above.

United Kingdom – Huntingdonshire – Marriages

New at Findmypast this week, the Huntingdonshire Marriages 1754-1837 collection contains over 1,000 names taken from 26 volumes of marriage records from the Huntingdonshire district of Cambridgeshire. These records will allow you to discover when and where your ancestor was married.

Scotland – Roxburghshire – Patient Registers

Also at Findmypast, explore the Roxburghshire, Kelso Dispensary Patient Registers 1777-1781. These registers contain over 1,700 names that list the date and outcome of patients’ treatment (such as cured, relieved of symptoms, or died). This may be particularly helpful for those unable to find a death date.

It should be noted that these are transcriptions only and you will not be able to see a digital image of the original.

More PERSI for Genealogy Articles

PERSI Digitized Collections Gaining Ground

New FindMyPast Hints Help Find Records

The Genealogy Gems Podcast Premium Episode 135: CompaGenealogy Gems - Family History Podcast and Websitersion of Google Scholar & PERSI (Premium Member Subscription Needed)

 

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