How to Find Recent Genealogy Records That Are Not Online Yet

Records that have been created recently are difficult to find and access. Some privacy laws protect, and hinder, our being able to find more recent birth, marriage, and death records we need. Here are some tips for finding these and other genealogy records not yet online.

Recently, Tom in Olympia, Washington wrote us with a question about how to find recent genealogy records that are not online yet.

“My wife’s mother was adopted in 1925. We have found her biological mother’s name and through Ancestry.com, I’ve found several bits of information about her from census records. She also was a crew member on three steamships in the 1930s. On two of the ship manifests, her U.S. passport numbers are listed. Do you know any search options for finding information from passports in the 1930s?”

Maybe you have had a similar question. We hope our answer helps everyone more easily find genealogical records that are not online yet.

Obtaining Recent Passport Application Records

Tom will be interested in obtaining a passport application record which may hold more information about his targeted ancestor. As Tom already discovered, U.S. passport records are online at Ancestry and FamilySearch, but only those records prior to 1925.

My original hope was that the National Archives Records Administration would have had the passport application records for the 1930s. I googled passport applications National Archives, and the first search result took me to an excellent article. I learned the U.S. State Department has passport applications on microfilm between the years and dates of 1795 to 1905 and January 2, 1906 – March 31, 1925. Sadly, these were not the years Tom was looking for.

To find information about passport applications in the 1930s, I needed to go another route. I opened a new window and googled U.S. State Department passport applications request copy. The first search result took me right to the page I needed. The Passport Services maintain the U.S. passport records from 1925 to the present. These records are protected by the Privacy Act of 1974.

Passport records in this time frame for a third-party person are processed under the Freedom of Information Act. These records need to ordered by mail. Tom can make a request in writing and send that request to:

U.S. Department of State
Office of Law Enforcement Liaison
FOIA Officer
44132 Mercure Cir
P.O. Box 1227
Sterling, VA 20166

I suggested he mention his desire for the information is for genealogical purposes and what his relationship is to the person in question.

Using the Same Strategy for Other Recent Genealogy Records

Remember, this same kind of strategy applies to other genealogical records you might be looking for that were created recently. You can use Google searches and follow-up phone to find out where more recent records are and the access policies.

As an example, a recent Indiana marriage license index can be searched and viewed online for free at the Public Access records website for the state. I found this little goody by googling Indiana marriage records.

Recent_Records_1

All of us at Genealogy Gems adore having the opportunity to find and share solutions like this one for overcoming the problem of locating recent genealogy records that aren’t online. If you haven’t done so already, sign-up for our weekly newsletter for more tips and tricks. Oh, and write to us anytime with your genealogy questions! We love to hear from you!

More Gems on Recent Genealogy Records

FOIA turns 50

Other recent genealogy records in the U.S. are also available via the provisions of the Freedom of Information Act (FOIA). Click here to read about them! They include post-World War II draft registrations, immigration and naturalization documents and Social Security applications (SS-5).

Search Canadian Passenger Lists for FREE at Library Archives Canada

Library and Archives Canada, the Canadian national archive, holds original passenger arrival records. You can search a massive index to them on their website for free.

 

Canadian Passenger Arrival Lists: The Good and Bad News

There’s good news and bad news for those searching for Canadian passenger arrival lists. 

The Bad News:

You won’t find a lot of Canadian passenger arrival lists before 1865. There are no comprehensive nominal lists of immigrants arriving prior to 1865 in Canada according to the Library and Archives Canada. Unfortunately, those lists didn’t generally survive.

Those that have can be scattered amongst various French and British collections.

French Passenger Lists to Canada

“Les passagers du Saint-André : la recrue de 1659” is among the French resources at the Library and Archives Canada.

Visit the Passenger Lists page at the Library and Archives Canada here for details lists, years and microfilm numbers.

Good news:

You will be able to find a lot of records after 1865.

And the news gets even better. These records can easily be found online!

“The passenger lists are the sole surviving official records of the arrival of the majority of people accepted as immigrants in Canada,” says a Library Archives Canada webpage. “The passenger list is a list of immigrants arriving at an official port of entry on a particular ship on a given date. 

Advertising attracting immigrants to Canada

Newspaper advertising was used to attract immigrants to Canada

Information Found in Canadian Passenger Lists

Generally speaking, each manifest provides the following information:

  • the name of the ship
  • port(s)
  • date(s) of departure and arrival in Canada
  • names
  • ages
  • sex
  • professions or occupations
  • nationalities
  • destinations 

The earlier lists aren’t always so detailed. But in some cases, other lists have information about the travelers’:

  • health
  • religion
  • previous travels to Canada
  • family members
  • and how much they carried in their wallets.

Where to Search for Canadian Passenger Lists 1865-1922

Start your search for free in the Passenger Lists, 1865-1922 collection at the Library and Archives Canada website. 

The city of Quebec, the major arrival port for many years, is covered for nearly that entire time span. 

Quebec City - Major Arrival Port in Canada

Quebec: Major Arrival Port in Canada

If you find it easier to search for these records in genealogy websites (so you can attach them to individuals in your tree), or if you’re specifically looking for passengers whose final destination was the U.S., check out these databases:

Canadian Passenger lists, 1881-1922 at FamilySearch. 

The database includes records for Canadian ports:

  • Quebec City,
  • Halifax,
  • St. John,
  • North Sydney,
  • Vancouver
  • Victoria
  • U.S. ports for passengers who reported Canada as their final destination.

Canadian Passenger Lists, 1865-1935 at Ancestry.

Quebec ports are included for these time periods:

  • May 1865–Jun 1908,
  • Jun 1919–Jul 1921,
  • Apr 1925–Nov 1935.

U.S., Passenger and Crew Lists for U.S.-Bound Vessels Arriving in Canada, 1912-1939 and 1953-1962 at Ancestry.

Nearly 100,000 records of travelers to the U.S. via Canada are recorded for the ports of:

  • Montreal
  • Quebec
  • Saint John
  • New Brunswick
  • Halifax
  • Nova Scotia
  • Vancouver
  • British Columbia
  • Victoria
  • British Columbia
  • Toronto
  • Ontario
  • Quebec
Mixed group immigrants, Quebec

Mixed group immigrants, Quebec

More Great Canada Genealogy Resources

We have several more resources to assist you in your Canadian family history research. 

  • Click here to learn why Quebec Church Records are a Great Place to Look for Ancestors.

Notre-Dame-des-Victoires Church, Basse-Ville (Lower Town). Wikimedia Commons image; click to view.

 

Genealogy Case Study: Where did my ancestor get married?

If you want to find the marriage records of your ancestors, you may need to look somewhere besides where they lived. This genealogy case study with professional genealogist J. Mark Lowe demonstrates how the concept of a Gretna Green can solve this marriage mystery.

This is part 2 of a 2 part series on marriage records. Watch part 1 Gretna Green and Marriage Records

Watch the Video

My Guest: J. Mark Lowe. You can contact Mark through the Kentucky – Tennessee Research Associates

Show Notes

(This transcription was edited for clarity)

In our last video, J Mark Lowe was here and he explained that Gretna Green is a place in Scotland and it was a place well known for being very easy to get married, a lot fewer marriage restrictions than other locations. Well, that name has actually become synonymous with any place where it’s much easier to get married. And that means also here in the United States. So when you’re looking for a marriage record, and you’re not finding it, there’s a possibility that Gretna Green is playing a role. In this video, Mark Lowe is back and he is going to walk us through a case study that really illustrates the power of understanding Gretna Green, when you’re looking for marriage records.

(01:26) Mark: This case involves my grandparents, Papa Lowe and Mama Lowe. That’s what we call them. They were a very, very sweet couple. My dad knew a lot about his parents, and he was the oldest child. But do you know what he did not know? He thought they got married in Bowling Green where they lived. He just said they got married in Bowling Green. So, there I was with the county court clerk and there wasn’t a marriage for his parents!

I’ll have to tell you, my grandmother was, the term we use is a tea totaler. So that typically she was not an alcohol user. She was somewhat rigid and strict, in some ways. But I think I said to the clerk, “were my grandparents actually married?!” And he just burst out in big laughter. He knew them. So he just thought it was hilarious that a seven-year-old asked that. In the fact he said –  he called my grandmother Miss Eunice – he just laughed, and he said, “No son, I’m sure that they went somewhere else to get married.” It was pretty popular at the time. He didn’t tell me where they were married, though.

I did know that from the 1920 census, that they were already married. So in my great grandparents’ household there is my grandfather Earnest and his wife, my grandmother Eunice, living with his parents and they are married. And I knew that that had to be close to that time period that they married because I knew it was after my grandfather was back from World War I. So, this helps establish that they’re at least somewhere close, and that they’re a married couple living with his parents.

So they didn’t go to California, for example, or Texas. They didn’t go too far to get married. If they did they are already back. It was kind of like doing what we normally do, which I think is, as a beginner, we’re taught to look start in the county where they’re living. And I found a map of South Central Kentucky from that time period, 1924. I found it on David Rumsey.

map

You can see the blue star is generally where they lived kind of in the northeast corner of Warren County, Kentucky. Bowling green is the county seat, and so I looked there. I learned as a young researcher that if the marriage can’t be found where they lived, you will look at the surrounding place. You look at every place that touches that area. Well, there are a lot of counties! Nearby is Warren county, and I checked there. I checked every one of those counties and it took me a while to do it! (I couldn’t do it when I was seven. I had to wait till I could drive!) So, it took several years for me to be able to write a few letters.

You also see along that where that blue star is that there’s a railroad. It’s not a driving road. So the other thing that I thought about is the railroad. So I also went to counties beyond the adjacent counties because of the railroad. I went all the way even up to Louisville, which is just north, probably about two hours by train. North of that I even checked those counties. I didn’t find them.

Had I looked at this map more carefully, and had what I know today about the Gretna greens, I would have at least looked at the differences between the laws. I showed you those differences between Kentucky law and Tennessee law in the last video. I probably would have also looked at the statistics for the counties along the Tennessee Kentucky border where there were more marriages. Had I done that, if I had followed my own advice, I would probably have seen it.

If you follow that railroad on the map, it kind of goes down and then it goes straight south. And there is Simpson County. And it goes down to Franklin. And then there is the triangular jog. That’s a little break in the line up between Kentucky and Tennessee. It’s a historical point. Well, just south of that is a little town called Mitchellville. It’s in Sumner County. It’s just over the state line. There’s a railroad stop there. Well, guess what? That’s where they got married!

They hopped on a train, went to Mitchellville got off the train, went to the JP (Justice of the Peace) and were able to do everything and then probably hopped on the train, next train going north, and went back home.

I do want to verify that. And yes, it’s there. There’s a marriage bond for them. They married, and what’s interesting here is we always look at the bondsman to help us to connect with other family and associates and people that they know. What’s interesting about their record is that the bondsman is F.M. Groves, that’s also the justice of the peace who married them. And at the top it says that F.M. Groves paid for the bond. Do you know what he was known as? The marrying squire because if you crossed over to Mitchellville he was the JP. He had an office near the train station. I guess that probably was almost his full time job. People would come there to get married. Everybody knew about it. They would come and get married, he would take care of the license, and they would go on their way, and then he would record it. He would take all of those marriages to the county court clerk’s office over in Gallaton in Sumner County, and record those. I never thought about looking there. They actually are in the marriage register. But that’s not where they were married, and it wasn’t done the day they were married, because he did everything in his office, and then he took all the stuff over.

In the indexes, they copied my grandmother’s name which was Eunice. And on his record, you can clearly see it says Eunice Martin in that bond. Well, it’s a little scratchy. But when it’s indexed on the other record, they missed the U and the indexed her as Enis. And so that’s the other thing in a Gretna Green, when you’re checking an index, if it was copied by a JP and then taken to the clerk, it’s very possible  that there could be errors in the name transfer the copying. Or if the if the clerk was trying to read the JP’s handwriting and it was really bad, then the name could be totally obliterated in the register, which is usually what used to index the records. So that can also create a problem.

(10:10) So, they were married by this marrying squire. I found the article about him in the newspaper and he was involved with the railroad. So, he a smart man that realized that there were a lot of folks in the time period, post World War I, interested in getting married. He was in favor of that, and so that a lot of folks did it. And what’s interesting is that almost all of my grandfather’s siblings married all came to Mitchellville. They all came to the same place. And then all their cousins that married in that next decade from the 20s on, almost all of them did the same thing. They hopped the train and they came down to Sumner County, Mitchellville, and got married. It became almost like that was the heritage place and I wouldn’t have known that. But once I know it, then it’s like, I didn’t even have to go to Kentucky to look up any more records. They’re all right here in Sumner County.

So again, the Gretna Green creates a whole new situation of helping us. Once you begin to see it, you see the pattern.

One of the things that we have today that we didn’t have back when I was seven is we didn’t have access to the great records that have been indexed for us on FamilySearch, Ancestry, MyHeritage, and all these great resources. I could have looked for that marriage. But I might not have looked on Tennessee because I thought that they got married in Kentucky. So again, you do need to think about the possibility that they didn’t marry where they lived. Ask yourself, what are the places that people would typically go. If you can’t find them, clearly go back to that concept.

A lot of times our records are not where we think they will be. I was looking for one today. Pat Boone was a famous singer. All my life I’ve known that Pat Boone and his wife Shirley Foley, were a young couple that married in 1953. And I’ve always known that Pat Boone got married in this town in Springfield. It was kind of known as a Gretna Green because of the rural areas. People didn’t want to get married Nashville so they often came up here. I looked in the newspaper, and it actually said that Pat and Shirley, their newspaper accounts in Nashville, indicated that they had married in Springfield. It actually indicated the church that they were married in. It was in the study of a church right here. And it talked about who the witnesses were, because one of them was one of his college professors in Nashville. And so, I just wanted to find that record. I thought, well, since they married here, they also got their license here. But, again, that’s not the case. They actually got their marriage license in an adjacent County in Davidson County, and then they came up here and had it solemnized. So again, if I was looking for the record, even though they married here, (I looked for the record here), the record is in Nashville. And so sometimes, that’s not really the same thing as they went somewhere to get married in this case of Gretna Green, and the records are there, but again, you have to stop and think about what am I looking for? And what’s the truth of the situation? Listen to the story, and the story will help you find the details often.

(14:31) Lisa: That’s a great point. And I think you’re right, a lot of people assume that it always happens all in one place. but maybe not. And how amazing that the marrying squire performed 12,000 marriages. That’s a lot of people!

These strategies are so terrific because as you said even though we can search the index today, if it got transferred a couple of times there’s a chances of not finding it in the index because the name got kind of chopped up as it kept getting transcribed are good. You have to go back to these strategies.

(15:08) Mark: And also people had nicknames. You know me as Mark, but my first name is John. So if I actually was on the record as John Lowe, you might not have connected that with me. I know that’s often the case when I’ve been looking for brides, and I know them as Elizabeth, and I go look, and there’s not an Elizabeth in that marriage record. And I may have known she married somebody named William. So, I’m looking for an Elizabeth marrying a William. I know of a particular case where the young lady’s name was Caroline Elizabeth, and she went by Elizabeth, but her first name was Caroline, but she never used it. Guess what? She used it on her marriage record!

It could have been misheard. I know another person who went by Martha. Her name was not Martha. Her name was Mary Ann. She got a nickname of Martha, because she had an Aunt Martha. And so they called her Little Martha. It became a nickname. And so, she went by that. Her legal name was Mary Ann.

My grandfather ended up working for the railroad later. And I would say that when the railroad passes through an area, and I found this to be true in a lot of cases, with the transportation situation and a railroad often being an inexpensive way to travel, that often would have led to even more chances of the Gretna Green happening. I know of several couples along the railroad who decided to go somewhere else.

For example, to get out of Kentucky and go get married, they could hop on a train, and within about two hours, they could be up in Illinois in White County, Illinois. I know a couple in southern Kentucky who lived in different towns, they shared notes about how they were going to run off and get married and all this. But we don’t always have those notes afterwards, right? Grandma didn’t, grandma didn’t leave me all the personal things that she wrote to grandpa. In that case, this family ends up having these notes later, and they learned that the couple planned this whole thing. They hopped on the train and they met and had a bag and they went across the state line to White County, Illinois and got married. You would think, wow, I would never look that far away. All you’ve got to do is just follow that map of where the train goes.

Recently I talked to some folks in Eastern Kentucky and I helped some folks. In every case we used the railroad map and we were able to pinpoint the most logical place for them to go to get married. In almost in every case, they either went to Lexington or Louisville, because the big city had a JP. They might hear from the railroad guy who knew who to go see to get that done quickly. So they had a great experience. They were able to get back on the train and go back home and tell everybody, “Hey, we got married.”

So, one of the advantages of the Gretna Green is that the marriage can be quick, and you can get back home and announce it. I’m pretty sure that’s partly why my grandparents did what they did. They went and they came back and probably their friends knew and they probably had a reception or party either then or the next day.

Lisa: And it might be that people couldn’t necessarily afford a big wedding or it was just like a little getaway mini honeymoon or they had to get back to work on Monday. Who knows.

(19:40) Mark: Well, I think sometimes that’s the most logical reason. It’s probably very simple like that. There are some cases where we know that perhaps the father of the bride was not was not real thrilled about his potential son-in-law. He just didn’t think he was good enough for his daughter. And so he probably pushed back. I think that happened a lot.

I know in cases where they just didn’t want to wait. If all it took was crossing two county lines to get married they might just do that.  I can hear saying, “Daddy will be okay with it once we’re married, it’ll end once we’re married. He’ll be okay, you’ll all be fine.” I think the justification of young minds often will lead us to make those decisions.

Lisa: That sounds like my grandmother. I’m sure Daddy wasn’t thrilled. It was funny because they lived in Northern California, but they went to Carson City, Nevada to get married. It was just this little tiny thing in the newspaper, nothing fancy. Her fiance, my grandfather, worked for the railroad. So it was super easy. They picked a convenient spot along the railroad line.  I’m sure she felt like ‘well, we’ll come back and then we’ll ask forgiveness later.”

Use a Genealogy Research Plan

(21:21) Before I let you go, I really want to touch on one thing. I’ve been kind of trying to remind people lately about research plans. When it’s not a quick search, and what you’re looking for doesn’t just pop up on Ancestry or MyHeritage we’re going to have to dig a little bit and do this kind of background work.

As you were talking about getting the map out and then marking the spots I envision all those locations, go into that research plan. A plan helps you know where you’re going and how to approach it.

If you had to give a pitch on why it’s worth taking the time to take a deep breath and put a plan together, what would you say?

Mark: That’s easy because all of us have lost something important to us in our normal life. Now, as we get older, we lose a lot more. But when the research is important to you, a plan becomes essential. Not only does it help you think through it, and then you follow the steps as you as you see them developing.

It also helps you when you when you follow those steps and you don’t find the answer. A good plan helps you. It’s like a GPS that says “recalculating, recalculating!” If you have a written plan, if you’ve got a plan in place, when you get to that point it’s easy to just take a step back and look again. I call that my mull and ponder stage. I love to just sit and relax and rock and think through what’s my next option. A plan will help you decide what you’re going to do next.

In my years of experience, I’ll say, if it’s not there, then I’m going to look here, or I’m going to do this. I’m going to look for some alternates. That’s the real strength of a plan. I cannot imagine finding some of the great things that I’ve found without a plan. They don’t fall and hit you on the head.

You do not find new information by following the same old path. A plan helps you get to some new information.

Lisa: That’s a great point and a great note to end on. My friend, thank you so much for sharing your expertise.

About J. Mark Lowe

Contact professional genealogist J. Mark Lowe through the Kentucky – Tennessee Research Associates

Resources

Download the ad-free Show Notes handout for Premium Members

 

Genealogy Problem Solving: Conflicting Birthdates

Show Notes: Learn how to resolve conflicting evidence in your ancestors’ birth dates.

resolving conflicting birthdate genealogical evidence

Lisa’s special guest is genealogist Lindsey Harner.

 

In this Article and Video:

Reasons for Birthdate Discrepancies in Genealogy

5 Questions You Should Ask About Conflicting Birthdates

Birth Record Substitutes

Case Study Strategies for Solving Conflicting Birthdates

Have you ever been frustrated by finding conflicting birth dates for your ancestor? The article called Birthday Wishes appears in the July/August 2020 issue of Family Tree Magazine tackles this challenge. The article’s author, professional genealogist Lindsay Harner is here to share five questions that you should ask yourself when you are comparing birth dates across a variety of genealogical records. These questions will help you get a little closer to the truth.

Resource: Download the ad-free show notes including a printable checklist cheat sheet. (Premium Membership required)

Reasons for Birthdate Discrepancies in Genealogy

Lisa: What are some of the possible reasons that we might come across birthdate discrepancies when we’re looking at a variety of different genealogical records?

(01:08) Lindsay: We’re talking about vital records, birth, marriage and death records.  I think birth records tend to be a little different sometimes, because marriage records would be recorded by churches and in civil records for many, many years and often reported in the local newspaper. Death dates are often carved on headstones. But with the birthdate, nobody can remember their own birth date, right? So, in the days before documentation, a lot of times people had to rely on what they were told by maybe a parent or a relative in terms of what their actual birth date was.

(01:58) Lisa: That’s a good point, it poses a very unique challenge.

5 Questions You Should Ask about Conflicting Birthdates

Let’s jump into your five questions, because I think they will help us find the truth. What is the first thing that we should ask ourselves when we’re seeing a discrepancy?

Question #1: When was the birthdate record created?

(02:16) Lindsay: The first question you should ask yourself is, when was the record created?

Records tend to be more reliable the closer they were created to the actual event. People tend to remember events better when they’re fresher in their minds. We tend to remember things better that happened last week than, say, 10 years ago.

Question #2: Who was the source of the birthdate?

(02:52) The next thing you’re going to want to ask is who was the source of the birth information? Was it someone who could have been present at the birth?  They’re going to be the most reliable sources of information. People such as a parent, grandparent, aunt or uncle, maybe an older sibling who would have been old enough to remember, an attending physician or midwife if you’re lucky enough to find a record from one of them. People like that would be much more reliable than, say, the person’s child who of course, couldn’t have been present at the birth.

Lisa: A death certificate is a good example. It will often tell the birthdate of the person who died. However, you then look at the informant, and you realize that guy certainly wasn’t there when the person was born and certainly heard about it second or third hand. So that’s what you’re talking about, deciding how much weight to give it?

Lindsey: That’s right. Yes.

Question #3: Can the birthdate be corroborated?

(04:00) The next question you’re going to want to ask is whether or not the birth date can be corroborated with other records. For example, if you have three records that report one birthday, and then you find another record that gives a completely different birthday, chances are the record that differs from everything else is probably not accurate, if you can’t find anything else that matches it.

Lisa: So, you’re saying if one thing stands out as different while everything else seems to be lining up, then we give it less weight. That makes sense. And I imagine that there are some dates out there that just don’t make sense, right?

Lindsay: Yes, that’s right.

Question #4: Is the birthdate plausible?

(04:50) You’re going to want to take into consideration everything that you know about the person when you have conflicting information. Look at all of the records you have related to them in their immediate family. That should clue you in on whether or not a certain birthday is even plausible or makes sense.

For example, if someone is listed in the 1860 census, they couldn’t have been born in 1861 or later. Or if they had an older brother who was born in 1875 their birth date would have to be at least nine months after the older sibling’s birthday.

Lisa: That sounds logical. When you’re in the heat of a research challenge, sometimes it’s easy to lose sight of those very simple discrepancies. What else should we be asking ourselves?

Question #5: Is the birthdate inaccurate on purpose?

(06:00) Lindsay: The last question that I recommend you ask yourself is, in this situation, is there a reason that the source would be dishonest? There are a lot of reasons why someone may have lied about their age. I’m sure most of us have heard about boys claiming to be older than they actually were in order to be eligible for military service.

Some people may have lied just for the sake of appearances. For example, I can think of an instance in my own family tree where I have a female ancestor who was about seven or eight years older than her husband. Once they were married, all of a sudden her birth year in census records became much later because she apparently didn’t want people to know she was so much older than her husband, or they just assumed that they were closer in age. So that’s one reason why someone could be dishonest.

Another possible reason for dishonesty could be that they had a financial incentive. My grandfather got his driver’s license when he was 15. He lied about his age for many years. His driver’s license never had the right age on it.

There are all sorts of reasons that people lie. So, you’ll just want to ask yourself, is there a reason? Did they stand to gain something from being dishonest?

Lisa: That’s a very good point. It makes me think back to my first job. If anybody ever finds my first job application, they will find a bit of a discrepancy on the age because I was really anxious to get to work. I was 15, and you had to be 16 to work. But I don’t do that anymore!

Birth Record Substitutes

When we’re looking at these kinds of records, and you were talking about finding additional records to corroborate what we’re finding, what are some of the birth records substitutes that we could be looking for?

(08:15) Lindsay: Yes, fortunately, even in the years before state issued birth certificates, there are a lot of other sources that we can turn to that would give a birth date. Probably the best sources out there would be a family Bible or a baptismal record.  Chances are, they were created very close to the birth, or not very long after.

If your ancestor lost a parent at a young age, there may be guardianship records that would record their birth date.

If your ancestor served in the military, there could be various military records, enlistment records, pension records, or World War One World War Two draft registration cards that would record birth dates. They’re both available on Ancestry.

Older headstones are another source. They might not record a birth date, but I’ve seen many where they’ll record the death date and give the person’s very specific age in years, days and months. And so even if it doesn’t record the actual birth date, you can calculate it.

There are also death certificates and obituaries. There are also many records that we record a person’s age at the time that the record was created. Census records are of course a big one, and marriage records. You can use those to help calculate a range of when their birth may have occurred.

Lisa: As you list those records, I think of so many others too, like a passport application. I know I’ve seen them on Ancestry.com. There are lots of different opportunities to come up with some additional records to help determine the true birthdate.

Case Study Strategies for Solving Conflicting Birthdates

In your article in Family Tree Magazine, you provided a great case study. I always think it’s so interesting when we take the theory behind what we’re doing and really apply it to something. Tell us about the case study dealing with these discrepancies in birth records.

(10:41) Lindsay: I came across this situation a few times in my research, but probably the most interesting and perplexing case is the one I shared in the article. It’s about my great, great, grandfather, named Thomas H. Higgins. He was born in Pennsylvania in the 1850s which was many any years before Pennsylvania started issuing birth certificates. Pennsylvania didn’t start until 1906.

STRATEGY: Find out when your ancestor’s state started issuing birth certificates.

Fortunately, his life is very well documented. I have many records that record a birth date for him. Unfortunately, very few of these records match. I actually found six different birth dates for him. I went through each record and evaluated it based on the questions that we just talked about.

Initially, I believed he was born on December 9, 1856. I got that birth date from what I believe was a very, very reliable source. That birthdate had appeared in a biography my grandfather had written about him. It had also appeared in a school application I found. It also appeared in his mother’s Civil War, widows pension application, so that that date came from his mother!

However, as I continued to research him, I started to find many records that did not match that birthday and that made me start to question the accuracy of the 1856 birth date. I started to find quite a few records that said that he was born more than a year earlier in August 1855. Initially, I didn’t put much stock into some of these records, because quite often he was the source of the information. He actually was not a very reliable source because I also know that he had a history of lying about his age!

As I mentioned previously, quite often, young boys would claim to be older to enlist in the military. But in his case, he actually claimed to be about 15 or 16 years younger than he was in order to be able to enlist in the military. He was in his 60s during World War I, and he claimed to be in his 40s in order to enlist. So, I was skeptical of any record where he was the source. I wasn’t sure whether or not to believe him.

STRATEGY: Collect as many birth records as possible

Then I started to find other records. I found an additional birthdate buried in his mother’s Civil War pension application. I then found a baptismal record. They both corroborated the August 1855 birthdate. And, of course, if he was baptized in March of 1856, he couldn’t have been born in December 1856.

What was the reason for these multiple birthdates? Well, it turns out his parents weren’t married until April 1855, about four months before the August 1855 birth date. So, I believe that he was actually born in August 1855 and his mother fibbed about that in order to hide the fact that he was only born a few months after their marriage.

Lisa: That’s a great example of a reason why somebody might fudge things a little bit.

STRATEGY: Chart out the conflicting birthdates and sources.

I also really liked in the article how you shared a chart, almost like a timeline, but really charted out all the different items. It really helps you see the whole picture of all these conflicting dates, where they’re coming from, when they were created, all those things that you mentioned so that we can try to make a final determination.

The article is called Birthday wishes and it appears in the July / August 2022 issue of Family Tree Magazine.

About Author and Genealogist Lindsey Harner

Where can we learn more about what you’re up to these days?

(15:55) Lindsay: I focus on Pennsylvania and New York research primarily in the 19th and 20th centuries. I’m always busy working on that. And you can find me on my website Lindsay’s Histories. I also have a blog there that you can check out and read more about my research.

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