Jennifer recently wrote in with a question about how to archive family history documents, and I knew just who to turn to: The Archive Lady! Melissa Barker is joining the Genealogy Gems Podcastand blog to help answer your questions about your precious possessions.
Let’s get right to Jennifer’s question:
Lisa,
I recently received my grandfather’s birth certificate from my cousin. My family knows that I am researching our family tree and are not surprised when I ask them for information or to take a picture of family gatherings and send it to me. Most of my mother’s side of the family live in Wisconsin and I am in New Hampshire, so I don’t get to visit with them often. The birth certificate is very old and fragile and I’m wondering how do I store it so it will be around for future generations.
Thank you for any ideas. Jennifer
It’s fabulous to find genealogical documents online, but there’s nothing like touching and possessing the original. I reached out to our Archive Lady here at Genealogy Gems, Melissa Barker to get her advice on archiving family history documents.
(Full disclosure: the links below are affiliate links that will take you to the products Melissa’s recommends in Amazon. While there’s no additional cost to you, we will be compensated for the referral. Thank you for helping us keep this blog and the Genealogy Gems Podcast free!)
How to Archive Family History Documents from the Archive Lady
“Jennifer, what a wonderful treasure to receive, your grandfather’s birth certificate. Preserving original records such as birth certificates is so very important for future generations.
First, I would suggest that you scan the certificate or take a photograph of it so that it is preserved digitally. Then the certificate needs to be encapsulated in an archival sleeve. Usually these sleeves are made from Mylar, Polypropylene or Polyester and can be bought at any online archival store. These sleeves can be top loading or they can be open on two sides, which are calledL-sleeves. Place the certificate in the sleeve for the first layer of protection.
Then I suggest that you place the encapsulated certificate in an archival file folder and place in an archival Hollinger box. This will give you 3-layers of archival protection for your certificate.
Store all documents and photographs in a cool, dark and dry place.
Following these easy steps will ensure that your grandfather’s birth certificate will be enjoyed for generations to come!”
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More Resources for How to Archive Your Family History
Thank you to Melissa for helping Jennifer and all our readers understand how to archive family history documents in proper way. The Library of Congress has a FREEvideoabout how to create and properly preserve digital or print archival scrapbooks.
It’s a 72-minute video by various experts with a downloadable transcript on these topics:
Basic preservation measures one can do at home for long-lasting albums and scrapbooks
Pros and cons of dismantling old scrapbooks and albums in poor condition
How to address condition problems
Preservation considerations for digital scrapbooks and albums
How to participate in the Library’s Veterans History Project.
And here on the Genealogy Gems blog we have an article for you about understanding the impact that humidity can have you on your family history collection. Click here to read Humidity and Your Family Archive: Why It Matters.
Learn more about U.S. ancestors in new genealogy records for Navy and Marine officers, WWI veterans, historical and genealogical journals, and new genealogy records for 12 U.S. states: Ala., Ark., Hawaii, Kan., La., Mass., Miss., Mont., N.Y., Texas, Utah, and Va.
Following are new genealogy records (and updated collections) for the U.S. and several U.S. states. In which may your ancestors appear?
U.S. Navy and Marine Corps Officer Registries. Ancestry.com subscribers may search a new database, “U.S., Navy and Marine Corps Registries, 1814-1992.” From the collection description: “This collection includes registers of officers of the US Navy and Marine Corps from between the years of 1814 and 1992. Within these records you can expect to find: name, rank, ship or station.” (Note: the above image shows the first group of female Marine officer candidates in 1943; click here to learn more and see this image’s citation.)
World War I Veteran’s History Project: Part II Launches. The Veterans History Project has launched “Over There,” the second in a three-part, online web series dedicated to United States veterans of the First World War. “Over There” highlights 10 digitized World War I collections found in the Veterans History Project archive. Click here to access Part II and other veterans’ collections featured in “Over There.” Part III will be available in fall of 2017. (Click here to read the full announcement from the Library of Congress.)
U.S. and Canada journals. PERSI, the Periodical Source Index, has been updated with historical and genealogical journal content covering Ontario, Canada as well as Massachusetts, Minnesota, Missouri, Michigan, & Rhode Island. Search PERSI at Findmypast.com to discover articles, transcribed records, and images of your ancestors and their communities, churches, schools and more in thousands of journals. Some journals are index-only and others have digitized articles: click here to learn more about PERSI.
Arkansas: A new digital exhibit tells the story of the first African-American college west of the Mississippi River, located in Phillips County. Lives Transformed: The People of Southland College “includes photos and scanned images of letters, circulars, forms, the Southland newspaper and other ephemera, including invitations, the catalog of studies, a diploma, and a commencement program,” states a news report.
Hawaii: Over 300,000 indexed names have been added to a free FamilySearch.org collection of Hawaiian obituaries since 1980.
Kansas: New browsable image collections of Kansas state census records for 1865, 1875, 1885 and 1895 are now free to search at FamilySearch.org. The growing size of each collection by year–from 4,701 pages in 1865 to 116,842 pages in 1895–witnesses the tremendous growth of this prairie state after the Homestead Act of 1862 opened its land for cheap purchase and settlement. (Did you know? Kansas census records 1855-1940 at Ancestry.com are also available for free to Kansas residents.) Click here to learn more about state census records in the U.S.
Louisiana: Over 100,000 new images and thousands of indexed names have been added to FamilySearch’s free collection of Louisiana death records (1850-75, 1894-1960).
Massachusetts: More than half a million names are in 22 volumes of sacramental records (baptisms, confirmations, marriages, deaths) for the Cathedral of the Holy Cross, Archdiocese of Boston, now online at AmericanAncestors.com.
Mississippi: Ancestry.com has updated its collection of Mississippi Naturalization Records, 1907-2008. This collection pertains to naturalizations finalized after 1906, when most were taken care of in federal courts.
Montana: Find a new collection of Montana County Marriages, 1865-1993 at Ancestry.com. Details for both the bride and groom may include name, age at marriage, and marriage date/place. (You may also access this collection for free at FamilySearch.org.)
New York: The Leon Levy BAM Digital Archive has added more than 70,000 playbills, posters, and ephemera from the history of the Brooklyn Academy of Music, dating to the Civil War era. (We found this in a New York Times report.)
Texas. Ancestry.com has updated its database, “Texas, Select County Marriage Records, 1837-2015.” The collection description states, “This collection consists of a mix of marriage licenses, returns, certificates, affidavits, and indexes. The documents that are available in this database vary depending on the county. All marriage records include the names of the bride and groom, as well as the date of the license and/or marriage. In many instances, additional details are available as well.” This collection continues to be updated: keep checking back!
Utah: There’s a new digital archive of photos, yearbooks, and other documents relating to the history of Brigham Young College in Logan, Utah. The school taught high school and college courses and was open 1877-1926. Learn more about it in a news report at HJnews.com.
Virginia: A decade’s worth of obituaries from the Evening Star (Winchester, 1899-1909) are now available at subscription site Findmypast.com.
Did you see the new Genealogy Gems Book Club announcement for this week? It’s a new memoir by a U.S. journalist who tracks down an old family story about her immigrant roots. You won’t want to miss this family history murder mystery! Click here to learn more about the book and watch a trailer for its PBS documentary.
Disclosure: This post contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links. Thank you for supporting Genealogy Gems!
Read all about a new free Ukraine genealogy website, Yorkshire parish records, English workhouse records, German vital records and digitized newspaper coverage of England, Ireland and Scotland.
A New Ukraine Genealogy Website! Vital records and family trees
A new, free Ukraine genealogy website has launched with free family-tree building capability and an enormous database of nearly 300 years of genealogical records from present-day Ukraine. “The database includes 2.56 million people and is expected to reach 4 to 5 million in 2019,” reports EuroMaidan Press. “The access to its contents is and will remain free of charge. The sources of data are manifold: birth registers, fiscal and parish censuses, lists of nobility, voters, the military, and victims of repressions, address directories, and other documents produced under the Tsardom of Muscovy, Russian and Habsburg Empires, Poland and the Soviet Union. A Roman-letter version of the data index is reportedly to be enabled in the coming months.”
To translate the site, bring it up in Google Chrome and right-click.
The family tree-building feature has already proven incredibly popular, reports the same article: “nearly 18 thousand trees have been created in the first couple of days following the official inauguration of the site.” Automated tree-matching hinting will apparently be added in July 2017.
If you have Ukrainian roots, you may also want to read this article about how to request KGB files on relatives.
British Newspaper Archive: New content and free webinar!
The following historical newspaper coverage has been added to the British Newspaper Archive. They add about 100,000 pages every week–learn more about what they do in the free webinar, below.
Scotland: Rothesay Chronicle, covering the Isle of Bute, Isle of Arran, and the mainland. Added coverage for 1884-1892.
More Irish newspapers: Findmypast has added 20th-century coverage of Dublin in the form of about 155,000 news articles from The Catholic Standard. (Limit your search to this paper by using the filters along the left side of the webpage.) The coverage includes weekly news reports dating from 1933-1949 and 1951-1957.
England
1861 workhouse inmates. Ancestry.com subscribers can now search indexed images of a new collection, England and Wales, Long-Term Workhouse Inmates, 1861. “This collection comprises records and images from a volume listing every adult ‘pauper’ in each Workhouse in England and Wales, who had been resident there for five or more years in 1861,” states the collection description. The report was in response to a government mandate to record long-term residents of workhouses. “The report was printed on 30 July 1861 and listed 14,216 adults,” continues the collection description. “When compared with the total workhouse population of approximately 67,800 adult workhouse inmates (excluding vagrants) the percentage of long term inmates was just over 21%.”
Yorkshire parish records. Findmypast has published these new church record collections for Yorkshire:
Yorkshire baptisms. Over 600,000 records have been added for Sheffield and the East Riding to this database, which now has more than 5 million entries.
Yorkshire banns. Over 30,000 entries have been added for Sheffield and the East Riding.
Yorkshire marriages. Over 400,000 entries have been added for Sheffield and the East Riding. The database now has nearly 3 million records.
Yorkshire burials. Over half a million new burials have been added for Sheffield and the East Riding; this database now tops 4.7 million.
Germany: Church and civil records
Ancestry.com has a new browse-only collection of church records from 42 communities in Erfurt, the capital of Thuringia. According to a collection description, “The vast majority of the church records are from Protestant communities, but some Catholic and Jewish communities are also included. In one case, records from the ‘Kaufmannsgemeinde’ or merchants’ community are included.”
Also at Ancestry.com is a new collection of browse-only civil marriage records. Bischofswerda, Germany, Marriages, 1876-1922 includes government records of marriages from Bischofswerda and 11 other communities from the district of Bautzen; date ranges of records from each may vary.
Disclosure: This post contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links. Thank you for supporting Genealogy Gems!
New digital archives for genealogy host Canadian photos and history magazines, Oregon historical records, and Virginia newspapers. Also this week: Google Maps additions in Canada; Norfolk, England records; England and Wales criminal records; Scottish Presbyterian church records and Glasgow newspapers; and criminal records from England/Wales.
Canada: History Magazines in Digital Archive
Canada’s History Society has launched a new, mobile-responsive digital archive. Canada’s History launches with the entire run of a unique magazine: The Beaver, which explored the history of the Far North from fur-trade colonial days to modern times. “In addition to The Beaver, the archive will feature issues of Canada’s History magazine as well as Kayak: Canada’s History Magazine for Kids,” says a news article. The project was partnered by the Hudson’s Bay Company History Foundation. Its website is also worth exploring if your family history reaches into that part of the world.
Image courtesy Canada’s History Society.
Canada: Photo Archive
More than 100,000 digitized photos represent the beginning of a new Canada photo archive available to subscribers of The Globe and Mail, which is celebrating its 173rd birthday this year along with the country’s 150th. According to a news article, photo topics “range from a 1901 picture of the Forester’s Arch being erected on Bay and Richmond streets for a royal visit to a Canadian astronomical discovery in the late 1990s. You can search the archive by date or Globe photographer, and there are special collections that cover different aspects of Canadian life.”
England: Norfolk Records
Subscription website Findmypast.com has added to these collections of genealogical records on Norfolk, England (see a Findmypast special offer at the bottom of this post):
Norfolk Marriage Bonds, 1557-1915. “Browse 444 volumes of marriage bonds from four ecclesiastical courts: the Archdeaconry of Norfolk Court, the Archdeaconry of Norwich Court, the Dean & Chapter of Norwich, and the Diocese of Norwich Consistory Court.”
Norfolk Non-Conformist Church Records, 1613-1901. Browse “11 registers covering various denominations including Methodist, Quaker, and Baptist in the parishes of Attleborough, Aylsham, Kenninghall, Norwich, Tasburgh, Walsingham, and Wymondham.”
Norfolk Poor Law Union Records, 1796-1900. Browse “55 volumes covering 20 unions across Norfolk to discover whether your ancestors fell on hard times. Explore 10 different types of records, ranging from baptism and report books to relief lists and court orders.”
England and Wales: Criminal Records
Findmypast.com has finished adding a final installment to its Crimes, Prison and Punishment Collection. About 68,000 records were added that may help you “uncover ordinary and extraordinary stories of criminals, victims and law enforcers from Georgian highway robbers to Victorian murderers, Edwardian thieves, and a whole host of colorful characters in between!”
Scotland: Glasgow Newspapers
The British Newspaper Archive has added the following to its collection of Glasgow newspapers:
Glasgow Evening Citizen: added the years 1879-1892, so the current collection now tops 20,000 pages and covers 1866-1890.
Glasgow Evening Post: added the years 1881-1890. The total collection of over 14,000 pages and covers 1867-1890.
Scotland: Presbyterian Church Records
More than 36,000 Presbyterian church records, covering 1744 to 1855, have been added to ScotlandsPeople, a website maintained by the National Records of Scotland. “The 20,255 births and baptisms (1744–1855), 10,368 marriages and proclamations (1729–1855) and 5,422 death and burial records (1783–1855) may be especially helpful for anyone searching for a person who was born or baptized, married, or died before the introduction of statutory registration in 1855,” states an article on the site.
United States: Oregon Digital Archive
The Oregon Historical Society has just launched OHS Digital Collections, a new resource for researching Oregonians on your family tree. “This new website allows online public access to a rich variety of materials from the OHS Research Library, including items from the manuscript, photograph, film and oral history collections,” states a Hillsboro Tribune article. More content is planned for this new site, so check back periodically.
United States: Virginia Newspapers
The Virginia Newspaper Project is putting the Library of Virginia’s collection of Civilian Conservation Corps (CCC) newspapers on Virginia Chronicle, a free digital newspaper archive with nearly a million pages. According to an announcement, “The camp newspapers in the LVA’s collection, published from 1934 to 1941 by the young men of the CCC, were mostly distributed in camps throughout the Commonwealth, though a handful are from locales outside Virginia….[The camp newspapers] offer a vivid picture of camp life during the Depression…[and] are also packed with the names of people who were active in the CCC–you might find a mention of one of your relatives among the pages. Click here to learn more about the CCC and the newspapers they produced.”
Special offer: Through July 2, 2017, get your first month of Findmypast.com World Subscription for just $1.00! In addition to unparalleled record content for England, Scotland, Ireland and Wales, Findmypast has added tons of great content to its US and Canada collections.
Bonus! Get an exclusive subscriber-only webinar, 20 Unmissable Resources for Tracing Your British and Irish Ancestors, when you sign up!
Full disclosure: This post contains affiliate links and Genealogy Gems will be compensated if you make a purchase after clicking on these links. Thank you for supporting Genealogy Gems!
VIDEO & SHOW NOTES: Learn how Archives.com can help you find your family history. We cover getting started, finding records, building your family tree and answer the question as to whether you should use it if you already use another genealogy website.
Why Use Archives.com?
If you’re new to genealogy, returning after taking a break, or just need a new place to search, Archives.com has a lot to offer. I’m going to show you how to get started with this affordable website packed with genealogical records.
The folks at Archives.com asked me to make a video sharing what I think about their website, so full disclosure, they are sponsoring this video. However, they have no clue what I’m going to say. For the past 17 years that I’ve been podcasting and just shy of that I’ve been publishing videos at the Genealogy Gems YouTube channel, I’ve always given you my honest opinion and shared my best strategies. So let’s get started and do that right now as I answer some of the most common questions about Archives.com.
What Makes Archives.com Unique?
Like many other genealogy websites, it has billions of genealogy records. However, the subscription is a fraction of the cost of other big name websites. That makes it ideal for beginners, or if you just need a new place to dig for records in addition to your other subscriptions. Start with a free 7-day trial to find out what Archives can do for your genealogy research.
What Does Archives.com Offer?
The main focus of the website is searching for genealogical records. And they have billions of the most popular.
Archive.com is owned by Ancestry, and according to the folks at Archives there is some overlap, just like there would be with other genealogy records sites. But Archives does include records you won’t find on Ancestry, and there are records on Ancestry that are not on Archives. Since Archives is much less expensive, it’s worth a look.
What Record Collections are Included?
The easiest way to find out if Archives.com has the record collections you want is to go to the Collections page at https://www.archives.com/collections or click Collections in the menu.
They currently have 650 record collections that include billions of individual records.
Use the filters on the Collections page to browse by Keywords, Record Type or Country. Click the down arrow on the Record Type filter to get a quick overview of the types of records the site focuses on.
In addition to some of the traditional types of records like birth, marriage, death, census and immigration, you’ll find some special collections such as Memory Pages, Surname Histories, and CityDirectories.
If you’re trying to find ancestors in the “old country”, check the Countries filter list before you start searching. No point in looking for records for a country that they don’t have.
How to Search for Records at Archives.com
In genealogy, we start with ourselves and work backwards. Your grandparents are a great place to start searching. When searching for records, I recommend that you start with a particular ancestor in mind and fill in as many details as you can about them before you move further back in your family tree.
There are three different ways to start searching:
Use the search fields at the top of the home page.
Click the Advanced Search link to go to a more robust search page.
Or click SEARCH in the menu which also takes you to the Advanced Search page.
I recommend going straight to the Advanced Search page. This way you can cut out the results that don’t match and zero in on the time frame and also the type of records you want to find.
In searching for genealogy records it’s important to balance searching narrowly enough to get to what you want while searching broadly enough not to miss something.
When searching for less common names, try just searching on the name without clicking the Exact match box. This will keep your results fairly broad and provide an opportunity to see how many and what kind of results you get. By not narrowing the scope of the search, you’re less likely to miss a record that has a slight name deviation.
Take a moment to quickly scroll down and see how many are close matches. Chances are it’s just a fraction of the total results. In my case, there were only about 9 close results out of over 40,000.
If the name you are searching is fairly common, then adding a location and life events with dates can help differentiate people and results.
A Beginner’s Basic Guide
Archives Record filters are in the general order that you need for genealogy:
Gather Death, Marriage and Birth records first.
Fill in with Census Records throughout your ancestors’ lifetime.
MilitaryService and Immigration Records are also really important milestones to find.
Fill in even more like City and Telephone Directories which were often published yearly.
Check out Family Trees that might include your ancestor, and Media records that can further fill in their story.
Can You Build a Family Tree?
Yes! Archives.com includes a family tree builder users can attach their records to and a discovery engine that helps users find new records about their ancestors. Start with your parents or grandparents.
You can search other people’s family trees from the Advanced Search page. You can also create your own tree. Archive’s provides a nice, simple user interface to build out a family tree online.
I just want to say that in my opinion, the very best place to build your family tree is in genealogy database software that you use on your own computer. That way you always have control of it no matter how long you have a subscription to any website. But if you’re just getting started, this is a great way to get your feet wet
If you’ve already created your tree on your own computer, then you can export it as a GEDCOM. That is the universal file type for genealogy family trees specifically. You can then upload that file to Archives.com and work with it from there.
My online family trees are not what I call my ‘master family tree’. That is on my computer. So why do I create an online tree? The reason is simple. It’s a great way to generate Discoveries and connections. I use it to generate clues and record hints.
Archives.com makes it easy to create a family tree. Start with yourself, add your parents, and what you know about your grandparents, and you are off to the races! Or, as I mentioned before, you can upload an existing GEDCOM file.
As soon as you set up your tree on Archives and start looking at records, you will start generating Discoveries automatically. It’s a way to speed up the research process and make genealogy easier than it’s ever been before.
Then I suggest that you place the encapsulated certificate in an archival file folder and place in an archival Hollinger box. This will give you 3-layers of archival protection for your certificate.
Thank you to Melissa for helping Jennifer and all our readers understand how to archive family history documents in proper way. The Library of Congress has a FREE video about how to create and properly preserve digital or print archival scrapbooks.
PERSI, the Periodical Source Index, has been updated with historical and genealogical journal content covering Ontario, Canada as well as Massachusetts, Minnesota, Missouri, Michigan, & Rhode Island. Search PERSI at 
Special offer: Through July 2, 2017, get your first month of Findmypast.com World Subscription for just $1.00! In addition to unparalleled record content for England, Scotland, Ireland and Wales, Findmypast has added tons of great content to its US and Canada collections.
