How to Find and Browse Unindexed Records at Ancestry – The Better Browsing Checklist

Browse-only collections at Ancestry and other genealogy websites are sometimes viewed as inaccessible, but they are actually a hidden treasure. Learn how to access these browse-only collections at Ancestry and expand your family history research.

better browsing ancestry checklist

In the past we’ve written about how to access browse-only content at FamilySearch.org. Many readers said it opened a whole new world of genealogy records to them that they didn’t know they were missing. 

The good news is that FamilySearch is not alone in offering browse-only content. Ancestry.com also has browse-only collections of digitized records. (Not an Ancestry.com subscriber yet? Click here to learn more. This is an affiliate link and we are compensated if you make a purchase, which supports this free blog. Thank you!)

Knowing how to search and browse records effectively is critical because you shouldn’t just rely on hints. Ancestry, for example, only provides hints from about the top 10% of their most popular databases. That means if you only spend time on reviewing hints, you’re missing a massive amount of genealogical information available in all of the other records. 

Typically you’ll be using the search feature to find those other records. However not all records are searchable. That’s because after the long process of acquiring the rights to digitize and publish a genealogy record collection, it takes even longer to get them indexed for a variety of reasons. Thankfully, Ancestry doesn’t always make us wait to gain access to them until the indexing is complete.

The digital images are published without an index. This means they are not searchable by names and other keywords. Therefore, it can take some time to locate a record within one of these collections. But I think you’ll agree it’s more convenient to look through them from the comfort of your own home rather than renting microfilm or traveling to a far off location!

Here’s your checklist for better browsing. 

HOW TO FIND BROWSE-ONLY RECORDS AT ANCESTRY

While Ancestry.com doesn’t make it quite as easy as FamilySearch to find browse-only or partially-indexed databases, it’s still very much worth the effort. 

1. Head to the Card Catalog

From the main menu on the Ancestry website, select Search > Card Catalog.

Ancestry.com Card Catalog Search

2. Search and Filter

In the upper left corner you can search the catalog by title and / or keyword. However, if you know the type of record you are looking for, such as military records, the best place to start is filtering by that category. If the list is long, you can then search within that category by keywords. 

Ancestry card catalog filtering column

3. Determining if the Records are Searchable

If you don’t see a search box on the left side, then you can assume that this collection has not yet been indexed and therefore isn’t searchable by keywords and other data. Instead you will see typically see the source information box at the top.

browse only genealogy record collection at Ancestry

HOW TO FILTER BROWSE-ONLY GENEALOGY RECORDS

1. Browse This Collection Box

On the right side of the screen you will see a Browse this Collection box. The filtering options presented will depend on the way the collection is organized. 

Filter browse only genealogy record collection at Ancestry

In the case of the Nevada County Marriage database, a drop down menu allows you to filter by county.

2. Make a Selection

As you can see in my example, once I selected a county I can also filter down by record books. So even though you can’t search names, you can often zero in on the portion of the collection most relevant to your search.

filtering down browse only records at Ancestry.com

Browse this Collection box

 

HOW TO BROWSE RECORDS AT ANCESTRY.COM

Once you have selected the available filters, you’ll find yourself in the digitized records. They are displayed in a filmstrip layout which will come in quite handy for navigation through the pages. 

Filmstrip navigation of genealogy records at Ancestry.com

Navigation is crucial since we can’s search by names and keywords. Let’s take a closer look at the ways you can navigate:

browse navigation at Ancestry.com

Browsing a digitized genealogy record collection at Ancestry.com

 

Finding the Filmstrip

if you don’t see the filmstrip view, click the filmstrip icon:

Filmstrip View

 

Finding and Using the Original Index

 

WATCH THE BONUS VIDEO below to see the next section in action. Click on the sound button to the right of the play button to turn on the sound. 

 

Many records that were originally bound in books like this collection include index pages. In this book the index appears at the beginning. If you look closely at the filmstrip images it’s easy to spot where the index lists are and where the records begin. 

index pages and record pages

So even though Ancestry hasn’t had the chance to index the records yet, they are indexed in the book. This will make the job of browsing for the records you need even easier. 

The “About” box on the card catalog entry often includes important information about whether or not the collection has an index. One example of this is the Canada, Photographic Albums of Settlement, 1892-1917 record collection. It is a browse-only series of digitized photo albums by Canada’s Department of the Interior between 1892 and 1917. The collection description includes very useful instructions such as: “At the beginning of each album, you will find a table of contents with a brief description of each photograph and the photograph number. Use these tables to help you browse to the photograph of interest.” As you can see, taking a few extra moments to read about the collection can make browsing it much easier. 

Browse only database of Canadian records

Save Time When Browsing Between Volumes

Remember that Browse this Collection box on the right hand side of the card catalog entry page? (See the Browse this Collection box image 6 images above.) This handy menu is also embedded in the record viewer. If you need to switch to a different book, album or other portion of the collection, you don’t have to hit the back button and start over. Instead, at the top of the viewing page, click the volume or collection you are currently viewing (this appears as a sub-title under the main title of the collection.) A browse structure menu will appear showing you all the other options within the collection. Just click the one you want and you will be instantly switched over. Think of it as pulling a different volume of a series of books off the shelf!

Browse structure on viewer page at Ancestry

Switching volumes within the collection within the viewer.

 

Browsing Indexed Records

There will be times when even though a record collection is indexed, you may still want to browse it. Browsing isn’t just for unindexed records. Many genealogy gems can be found by browsing a database that you’ve already searched. You may spot neighbors of interest, other surnames from your family tree, and more. So even when you are working with a record collection that has a search box, look for the browsing option in the right column.

browse indexed records at Ancestry

 

HOW TO FIND THE NEWEST RECORDS AT ANCESTRY.COM

The records most likely to not yet be indexed, and therefore browse-only, are the newest records added to Ancestry. If you’re looking to bust through a brick wall, here’s a great way to find the newest records that just might do it.

1. Go to the Card Catalog

From the main menu on the Ancestry website, select Search > Card Catalog.

2. Sort the Records

In the right hand corner you’ll find a Sort By menu. Select Date Added

New Records at Ancestry.com sorted by Date Added

Select Date Added from the Sort by menu.

3. Newest Record View

The Card Catalog will now be presented in the order in which the records were added. The newest records will appear at the top of the list.

4. Filter the List

Use the filters along the left side of the page to filter the collections by record type, location, and date. Then use the search boxes to target keywords. This will give you results that include your keyword starting with the newest collections.

BONUS PDF AND MORE RESOURCES

Making a small investment of time in getting to know the search and browsing functions of a website can pay off big.

BONUS PDF: Click to download a handy ad-free PDF version of this article for easy reference: How to Find and Browse Unindexed Records at Ancestry

Here are three more articles and podcast episodes here at Genealogy Gems that can help you maximize your genealogy research efforts:

WHAT DID YOU UNCOVER USING THESE BROWSING STRATEGIES?

Please leave a comment below and share the genealogy gems that you uncover using these techniques. And of course if you have any questions, leave those as comments as well and I’ll reply.

Browse-Only Databases at FamilySearch are Easy to Use

Browse-only databases at FamilySearch are easy to use and may hold the key to the genealogy brick wall you have been working on.

Don’t be scared off because the records haven’t been indexed. Guest blogger Amie Tennant Bowser show you how to take advantage of these great records!

browse only databases

New Genealogy Records Come Online Every Week

Each week, we report on the latest genealogy records to have come online.

Sometimes in our weekly record update articles we include databases from the free FamilySearch website that are not yet indexed. These collections are referred to as browse-only. Have you ever been disappointed when you realized the database you are most interested in is only able to be browsed?

Browse Only Databases at FamilySearch are Easy to Use

The highlighted genealogy records in these collections are browse-only

You may be thinking, “Good grief! I can’t possibly browse thousands of records!” and we don’t expect you to. In this article we are going to share strategies that you can use to zero in on the genealogy records you want to browse. 

Browse Only Records Versus Indexed Records

Most folks search for genealogy records at FamilySearch by typing in some key information at the home page. It might be just the first and last name, and the place where that ancestor lived. Here’s an example:

How to Browse Database

When you use this method, you are only searching for records that have been indexed. 

Indexed records are great because they have already been reviewed by one of the thousands of FamilySearch volunteers. They use online software on the FamilySearch website to download images of historical documents. Then, they read the information on the image and transcribe the information.

A second, more experienced volunteer then reviews the transcribed information to ensure accuracy before it is submitted to the website where they can be searched. It’s a huge effort to help genealogists more easily search the online records. 

So, it’s important to understand that not all digitized record images that are on the FamilySearch website have been indexed. This means there may be countless records that will not be retrieved by a name search. 

Unindexed records can only be browsed until they are indexed. So as you can see, there is a very good chance that there are records on the site that apply to your family, but you won’t find them through the search engine.

Instead, you need to go in the virtual “back door” to locate these records. Follow along with me and I’ll show you how. 

How to Find Browse-Only Records at FamilySearch

Let’s imagine you want to search probate records in Auglaize County, Ohio.

You would click the little map in the vicinity of the United States and choose “Ohio” from the pop-up box.

How to Browse Database

At the Ohio research page, you could do a general search of the Ohio collections. Again, this is only searching records that have been indexed.

Instead of using this method, scroll down until you see “Ohio Image Only Historical Records.” Look at all these databases you might have missed!

For our example, continue to scroll down until you see the database titled “Ohio Probate Records, 1789-1996” near the bottom. Click on it.

Browse_Only_Database_4

You will notice right away that there is no way to “search” this database.

Many people give up at this point, after all, who has time to search nearly 7,000,000 records. Click on it anyway!

Browse_Only_Database_5

The next screen has been broken down by county name. Choose the desired county name. In this case, I’m selecting “Auglaize.”

You are then directed to a page listing the volumes of records for Auglaize county that have been digitized.

In this example, we are seeing bonds, settlements, wills, estates, and so much more:

Browse_Only_Database_6

It is as if you are standing in the courthouse probate office surrounded by volumes and volumes of the records you need.

Select the volume you want to search by clicking the title.

“Open” the pages of the book and search like you would as if you were flipping the pages of a book or scrolling through a roll of microfilm.

Browse_Only_Database_7

Click the arrow at the top of the screen to scroll through the pages.

Friends, we want you to get excited about all the new records that are coming online, even if they are browse only databases. If you like this tutorial, share this tip with your genie friends so they can do it too. 

More Genealogy Gems on Records and Databases at FamilySearch

For more tips and tricks to help you in your genealogy journey, sign-up for our newsletter by entering your email address on this page.

If you’re looking for more genealogy records to mine, here are some of our articles. These will help you not only find new records, but also use other valuable genealogy indexes:

New Free Genealogy Records and Images at FamilySearch

When new genealogy records come online, they can be in different forms. Sometimes they are indexed records and sometime they are browse-only digital images.

Either way, new genealogy content online is always welcome. And this week this new content is free thanks to FamilySearch.

Family Search new records

Don’t let the fact that some of these genealogy records are currently browse-only images. in our article Browse Only Databases at FamilySearch are Easy to Use, we’ll help you navigate these types of records.  It’s not difficult to do, and the rewards can be big. 

Browse_Only_Database_at FamilySearch

Example of accessing browse-only digital images at FamilySearch

If you haven’t used FamilySearch before, all it requires is that you sign up for a free account which you can do here at their website

Here’s the latest press release from FamilySearch detailing the newest content. 

SALT LAKE CITY, UT—FamilySearch.org added over 13 million new, free, unindexed digital images of historical Italian records this week from Avellino, Belluno, Caserta, Matera, Verona, and Vicenza, Italy. Other indexed records include areas from Brazil, Germany, Peru, South Africa and the United States, including Alabama and Kansas.

Click here to search over 8 billion free names and record images catalogued on FamilySearch.

(Find and share this announcement online from the FamilySearch Newsroom.)

Brazil            

Brazil, Pernambuco, Civil Registration, 1804-2016               
Indexed records: 162,706   
Added indexed records to an existing collection

Brazil, São Paulo, Civil Registration, 1925-1995                   
Indexed Records: 199     
Added indexed records to an existing collection

Germany     

Germany, Baden, Archdiocese of Freiburg im Breisgau, Catholic Church Records, 1678-1930 
Indexed records: 1,045,113
Added indexed records to an existing collection

Germany, Bavaria, Diocese of Augsburg, Catholic Church Records, 1615-1939
Indexed Records: 383,480 
Added indexed records to an existing collection

Italy 

new records Italian genealogy records

Italy, Avellino, Civil Registration (State Archive), 1809-1947
Digital Images: 3,099,458       
Added images to an existing collection

Italy, Belluno, Civil Registration (State Archive), 1806-1815
Digital Images:  43,298 New browsable image collection.

Italy, Caserta, Civil Registration (State Archive), 1809-1866
Digital Images:  4,543,698       
Added images to an existing collection

Italy, Matera, Civil Registration (State Archive), 1809-1925
Digital Images: 1,323,614       
New browsable image collection.

Italy, Verona, Civil Registration (State Archive), 1630-1942 
Digital Images: 2,796,910       
New browsable image collection.

Italy, Vicenza, Bassano del Grappa, Civil Registration (State Archive), 1871-1942 
Digital Images: 1,637,660   
Added images to an existing collection

Peru

Peru, Lima, Civil Registration, 1874-1996 
Digital Images: 175,257  
Added images to an existing collection

The records newly added to this collection have not yet been digitized. Click the clink at the bottom of the search page to browse. 

Click to browse genealogy records from Peru

Click to browse genealogy records from Peru

 

Here’s an example of what these Civil Registration record from Peru look like:

Example of Civil Registration records from Peru

Example of Civil Registration records from Peru

South Africa

South Africa, Natal, Passenger Lists, 1860-1911     
Indexed Records: 154,091  
Added indexed records to an existing collection

United States                                  

Alabama, Jefferson County Circuit Court Papers, 1870-1916
Indexed Records: 30,070
Added indexed records to an existing collection

Kansas, Grant County, Census Records, 1895-1982
Indexed Records: 87,928 0 
New indexed records collection

Example of a Kansas Grant Co Census Record at FamilySearch

An example of a record from the Kansas Grant County Census Record Collection

United States Census, 1880  
Digital Images: 13 
Added images to an existing collection

United States, Cemetery Abstracts    
Indexed Records: 179,757
Added indexed records to an existing collection

Share Your Findings

Did you find a genealogy gems in one of these new records at FamilySearch? Please leave a comment below. 

 

The Best Way to Find Free Old Maps at DavidRumsey.com

Our ability to find our ancestors is rooted in two important pieces of information: the locations where they lived and the time frames in which they lived there. This means that old maps are essential to our genealogy research.  

The good news is that there is an abundance of free digitized old maps available online. One of the best resources is the David Rumsey Map Collection website. There you will find over 100,000 free digitized historic maps. These maps span the globe and centuries.  They are perfect for bringing geographic perspective to your family tree.

Best way to find old maps for genealogy

Elevenses with Lisa Show Notes

In this episode 36 of my free webinar video series Elevenses with Lisa I’ll show you how to navigate this ever-expanding free website. Watch the video and then follow along with the show notes in this article. Here you’ll find answers to questions such as:

  • What’s the best way to find maps at David Rumsey’s map website?
  • What is the difference between the search tools (Luna Viewer and MapRank Search)?
  • What are the advanced search techniques for finding the old maps?
  • How can I download maps at DavidRumsey.com?
  • Is it OK to use the maps from DavidRumsey.com in my family history projects?

Rumsey Historical Maps in Google Earth

As we discussed in Ways to Use Google Earth for Genealogy (Elevenses with Lisa episode 12) there are approximately 120 Rumsey old maps available for free in Google Earth. You can find them in the Layers Panel under Gallery.  Each map is already georeferenced as an overlay for you.

ways to use google earth for genealogy with Lisa Louise Cooke

Click image to watch the video and read the article on ways to use Google Earth for genealogy

You can also create your own overlays in Google Earth using Rumsey Maps or digitized maps from other sources. I cover this step-by-step in chapter 16 of my book The Genealogist’s Google Toolbox.

Best Strategies for Finding Free Old Maps

Once you’ve exhausted the few hundred old maps in Google Earth, head to the David Rumsey Map Collection website. Rumsey’s collection includes over 150,000 map, over 100,000 of which have been digitized and are available for free on his website. 

Copyright and Use Permission

You will probably be anxious to use these wonderful old maps in a variety of ways. The Rumsey website provides clear direction on copyright and use permission. Go to: DavidRumsey.com > Home Page > About > Copyright and Permissions.

The good news is that generally speaking, you are free to download and use the digitized maps for your own personal use.

The Best Way to View the Maps

There are several ways to view maps:

  • The Luna Viewer: Browse and search 100,000+ maps
  • The GeoReferencer: Help georeferenced maps, compare maps overlays
  • MapRank Search: Browse & search 6000 maps by time & place
  • Google Earth: 120 maps in the Layers panel, 140 can be added
  • Google Maps: 120 maps included
  • Second Life: View some in 3 dimensions and at a huge scale. Location: Rumsey Map Islands. Includes a welcome center with hundreds of maps, and a 600 meter tall map cylinder showing hundreds of maps.
  • The Collections Ticker: Pop-out distraction!
  • Insight Java Client: Downloadable workspace

Of this list, the best two tools to user are:

  1. The Luna Viewer: Browse and search 100,000+ maps
  2. MapRank Search: Browse & search 6000 maps by time & place

I will show you how to use each. Note that in these examples we will be using a computer to search the site rather than a mobile device or tablet.

The Luna Viewer: How to browse & search the maps

In the main menu under View Collection select the Luna Viewer. Under Luna Viewer click the Launch Luna Viewer button.

Luna Viewer at David Rumsey Map Collection

The Luna Viewer at David Rumsey Map Collection

Tips for keyword searching:

  • In most cases it helps to start with a fairly broad search to see the full range of available maps
  • Be cautious with abbreviations. “MN” does not return “Minn” or “Minnestota”.
  • Advance search provides you with the use of full Boolean operators like “and,” “or,” “greater than,” “contains,” and others.
  • After a search, to return to the full collection, click on “show all” under the search button.

Let’s look at an example of using the keyword search in tandem with the Refine column. If you search for New York City, you will be searching all of the data associated with the maps. Since many maps may have been published in New York City, you will likely see many maps for other areas. You can improve this search by going to the Refine column and under Where clicking on New York City.

The Refine column will show you the first five options in each category (What, Where, Who, When). Click More to reveal all of the additional refining options in that category.

Refine map search David Rumsey

Click More to see all refining options in the Luna Viewer

From the returned results, click a map to view it.

You can select multiple items in the Refine column to filter more narrowly. Remove a filter by clicking it under Remove at the top of the Refine column.

Like genealogical records, old maps may include several pages. Look above the blue BUY PRINT button to see the number of Related maps. In my example of a map of the 1939 World’s Fair in New York City, there were two map pages available. Click Related to display all of the available pages.

David Rumsey map related results

Click the Related link to view all related map pages.

DavidRumsey.com Advanced Search

The Advanced Search feature can be found in two locations:

  • Inside the search box – click your mouse in the box and select Advanced Search from the drop-down list
  • At the bottom of the Refine column on the left side of the screen.

Advanced Search gives you more control over how you search. Let’s look at an example by searching for Sanborn fire insurance maps. 

Searching for Sanborn Fire Insurance Maps

The David Rumsey Map Collection website includes many Sanborn Fire Insurance maps. These maps were created for insurance purposes and provide an incredible amount of detail about individual buildings and dwellings in a given neighborhood.

I recommend using the Advanced Search feature to search for these maps. This is because over the years the name of the company as publisher changed.

How to Find Sanborn Maps:

  1. Click on Advanced Search at the bottom of the Refine column
  2. In the “find all of these words” section, click Fields and select Publisher
  3. Type in Sanborn
  4. On the results page, go to the Refine column and Who click More
  5. There are at least six variations of the Sanborn publishing name.

Old Map books and atlases often include valuable historical text often called historical sketches. You can find these using the Advanced search. Search for the exact phrase Historical Sketch. Run this search and then in the Refine column under Where select an area of interest.

How to Download Maps from DavidRumsey.com

  1. Click the map from the results list
  2. On the map’s dedicated page click the EXPORT button at the top of the page.
  3. Select the appropriate size from the drop-down list. (Larger maps may take a few moments to download)
  4. Typically the maps will download to the Downloads folder on your computer

Tips for Selecting Download (Export) Map Size:
Save space on your computer and future headaches by selecting the correct size map for your use. If you plan on using the map to create an overlay or create a nice large print, select the largest size possible ( I recommend at least Extra Large for creating map overlays in the Google Earth.) This will ensure that the map doesn’t appear fuzzy when you Zoom in. High-resolution is also recommended when printing. For example, if you plan on including the map in a book about your family’s history (for personal use, not for resale) a high-resolution map will print crisp and clear. Maps for use on the web or something like a PowerPoint presentation would be fine at lower resolutions.

MapRank Search at DavidRumsey.com

The MapRank Search “app” at the David Rumsey Map Collection website allows you to browse & search 6000 maps by two important criteria: Time & Place.

There are two ways to find the MapRank Search:

  1. In the main menu under View Collection click MapRank Search. Scroll to the bottom of the page and click the Launch MapRank Search
  2. Scroll to the bottom of the home page until you see Featured App – MapRank Search, and click the Launch MapRank Search

How to Find Maps Using MapRank Search:

  1. Start with entering the location name in the search box (in the upper right corner) and click the Find a Place
  2. The location will appear on the modern-day map. The old maps that match the location will appear in the column on the right, prioritized starting with the map that most closely matches what you searched.
  3. Below the modern-day map, move the time slider levers to narrow in on the desired time frame.
  4. Note that the old maps in the results column will change based on the specified time frame.
  5. Broaden the location if desired by zooming out a bit on the modern-day map. Note that the results list will change as you zoom.
  6. Hover your mouse over a map in the results list and notice that a reddish-brown box will appear the selected map and will also appear on the modern-day map. This indicates the area of the map that the old map covers. This will aid you in selecting the map that will suit your needs.
  7. Click a map from the results list and it will open in a new browser tab, although some maps will appear as an overlay on the modern-day map. In that case, click the Luna Viewer button to go to the page where the map can be downloaded.

How to Compare Modern-day Maps with Old Maps

Whether you have found the map by searching with the Luna Viewer or the MapRank Search you will eventually find yourself on the page where the single map is displayed. On the left is the source information.

In the upper right corner of the screen click the View in GeoReferencer button. You will be taken to a page where you can view the old map overlayed on the modern-day map. In the upper right corner move the slider to make the old map transparent so that you can compare between the two maps.

Recap: Comparing the Two Best Search Tools at DavidRumsey.com

Luna Viewer:
– 100,000 maps
– Search, then refine
– Sometimes glitchy interface

MapRank Search:
– 6000+ maps
– More control with time slider & map
– Map results list ranked by closest coverage

Live Chat Q&A: Answers to Your Questions About David Rumsey Maps

One of the advantages of tuning into the live broadcast of each Elevenses with Lisa show is participating in the Live Chat and asking your questions.

From Megan: What is the difference between Google Earth and My Maps?
From Lisa: Google Earth is a free software download. This is where I create what I call family history tours. They are a collection of data points and media that come together as a research tool and storytelling tool. My Maps are created in Google Maps. I prefer creating in Google Earth because it offers more tools and options, and it’s where I keep all my mapping work. 

From Gwynn: Heard in the past Java Client might have security holes has this been fixed?
From Lisa: Read more about the latest on Java Client at the website’s FAQ page

From GeneBuds: Must set up account to use Luna Viewer?
From Lisa: No, you don’t have to have an account to use the Luna Viewer. “Registering for an account allows you to save your work and preferences, search external media, create Media Groups and Presentations, customize your settings, create annotations, and upload your own content.” As I mentioned in the video, I prefer to do all my work in Google Earth. 

From Gwynn: Sanborn Fire Maps: Where do I find the Key to the symbols? Are they the same from year to year or do they change?
From Lisa: Here’s the main resource page for Sanborn maps at the Library of Congress. You will find specific information about interpreting the maps including Keys and Colors here.

From Karen: ​If you are specifically looking for plat maps for our US farmers would you put the word plat in the search field?
From Lisa: I would use the Advanced Search and enter the word plat in the “Find all these words” box. Click the plus sign to add an additional “Find all these words” field and type in the name of the location. If that doesn’t deliver the desired result, omit the location and just search on the word plant. Then, on the results page, go to the Refine column and under Where click More. Then you have a nice list to browse. You might spot a map that includes your location. TIP: When you find a result, be sure to check the Related number at the top of the page so that you didn’t miss any additional pages of the map. 

From Mark: Lisa and Bill, is the intro music something that you all wrote?
From Lisa and Bill: No, it’s by a talented musician named Dan Lebowitz. Our goal this year was to learn to play it ourselves 🙂 We’re glad you love it as much as we do!

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